City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session August 29, 2016 Monday 5:30 p.m. The special session of the City Council, City of Vermillion, South Dakota was held on Monday, August 29, 2016 at 5:30 p.m. at the City Hall large conference room. 1. Roll Call Present: Erickson, Humphrey, Meins (arrived at 5:33 p.m.), Price, Sorensen, Ward, Mayor Powell Absent: Collier-Wise, Holland 2. Pledge of Allegiance 3. Adoption of Agenda 276-16 Alderman Price moved approval of the agenda. Alderman Sorensen seconded the motion. Motion carried 6 to 0. Mayor Powell declared the motion adopted. 4. Public Hearings A. Extend the hours for the Vermillion Area Chamber of Commerce and Development Company special daily malt beverage and wine license on or about September 1, 2016 at Ratingen Platz and portions of Market and Main Street Mike Carlson, Finance Officer, reported that on June 6, 2016 the City Council approved the special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company (VCDC) for the Thursdays on the Platz events that included September 1st for the hours of 5:30 p.m. to 8:00 p.m. Mike stated that the VCDC has requested the hours be extended to 10:00 p.m. as the event will include live broadcast of the USD Coyote football game. Mike stated that the Police Chief’s report and notice of hearing are attached. Mike noted that later on the agenda is the request to extend the hours for the special permit to exceed permissible sound levels and extend the hours for the street closing. Elijah Bonde, representing the VCDC, answered questions of the City Council on the event. Alderman Meins arrived at 5:33 p.m. 1 277-16 Alderman Ward moved approval of extending the hours for the Vermillion Area Chamber of Commerce and Development Company special daily malt beverage and wine license on or about September 1, 2016 at Ratingen Platz and portions of Market and Main Street with hours being from 5:30 p.m. to 10:00 p.m. Alderman Humphrey seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. B. Extend the hours of the special permit to exceed permissible sound levels for the Vermillion Area Chamber of Commerce and Development Company on or about September 1, 2016 at Ratingen Platz and portions of Market and Main Street Mike Carlson, Finance Officer, stated that, as with the previous item, the City Council on June 6, 2016 approved a special permit to exceed permissible sound levels by no more than 50% for the Vermillion Area Chamber of Commerce and Development Company for Thursdays on the Platz events that included September 1st with times being from 5:30 p.m. to 8:00 p.m. Mike stated that the VCDC has requested the hours be extended on the special permit to 10:00 p.m. as the event will include live broadcast of the USD Coyote football game. Mike stated that the request for the special permit and notice of hearing are included in the packet. Mike stated that Elijah Bonde, representing the VCDC, answered questions of the City Council on the event. 278-16 Alderman Ward moved approval of the extension of ending time to 10:00 p.m. for the special permit to exceed permissible sound levels by no more than 50% for the Vermillion Area Chamber of Commerce and Development Company on or about September 1, 2016 at Ratingen Platz and portions of Market and Main Street. Alderman Price seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. 5. New Business A. Extend the closing time of Market Street from W. Main Street south to the east/west alley located between W. Main Street and Kidder Street and W. Main Street from Ratingen Platz to the corner of W. Main and Prospect Streets on Thursday, September 1, 2016 to be from 5:15 p.m. to 10 p.m. (Please note: these streets have previously been approved to be closed from 5 p.m. to 8 p.m. on September 1, 2016) John Prescott, City Manager, stated that, as with the previous two items, the Vermillion Area Chamber of Commerce and Development Company (VCDC)is requesting to extend the street closing time for the September 1st Thursdays on the Platz event from 8:00 p.m. to 10:00 p.m. for the broadcast of the USD Coyote football game. John stated that the closing 2 is for Market Street from Main Street south to the alley and Main Street and Main Street from Prospect Street to the west side of Ratingen Platz. John noted that Police, Fire and EMS were notified of the time extension without any objections. John noted that the street closing request and map are included in the packet. Elijah Bonde, representing the VCDC, answered questions of the City Council on the event. 279-16 Alderman Sorensen moved approval of the time extension for the Vermillion Area Chamber of Commerce and Development Company street closing request for September 1st of Market Street from Main Street south to the alley and Main Street and Main Street from Prospect Street to the west side of Ratingen Platz with the time being from 5:15 p.m. to 10:00 p.m. Alderman Erickson seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. 6. Adjourn 280-16 Alderman Ward moved to adjourn the Council Meeting at 5:42 p.m. Alderman Price seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 29th day of August, 2016. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 3