City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session January 2, 2018 Tuesday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Tuesday, January 2, 2018 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Holland, Humphrey, Price, Sorensen, Mayor Powell Absent: Erickson, Meins, Ward 2. Educational Item – South Dakota Human Rights Commission – Addison McCauley, Intern Addison McCauley, Administrative Intern, reported on his research regarding Human Rights Commissions (HRC) and the 2017 Municipal Equality Index scores for Vermillion and other South Dakota Cities. Addison reported that he received assistance from Travis Letellier, Lecturer of Economics at USD and Public Policy Analyst, and Lawrence Novotny, Liaison to the Mayor for Brookings' HRC. Addison reported that Sioux Falls, Rapid City, and Brookings have adopted a Human Rights Commission for their municipality and provided information on each. Addison reported that the Human Rights Campaign scores cities using a Municipal Equality Index (MEI) noting that Vermillion has a score of 27 and Brookings has the highest score in South Dakota with a score of 72. Addison handed out the scoring report for Vermillion noting that a Human Rights Commission would substantially increase our MEI score, and subsequently, the attraction for individuals and businesses to locate to Vermillion. Addison reported that a local Human Rights Commission could be created by ordinance, if approved by the City Council, with a range of possibilities regarding the responsibilities of the Commission to be considered in the ordinance, noting that Vermillion’s HRC could be fitted to its current needs. Addison reported that other cities have their Human Rights Commission serve as a hearing board and as liaisons to the Mayor and the Police Department to hear and discuss issues raised by citizens on discrimination and diversity issues and to provide diversity education in the community. Addison then answered questions from the City Council. Alderman Collier-Wise reported that this was an issue that she requested be researched and reported for discussion by the City Council. Alderman Collier-Wise stated that consideration of the creation of a Human Rights Commission would be a positive, proactive step that the City Council should discuss, noting 1 that currently there is nowhere for community members to specifically report issues of discrimination. Discussion followed on a Human Rights Commission noting the need to have the City Attorney review if there would be increased liability and/or responsibility to the City. The consensus of the City Council was to request the input of the City Attorney before we proceed. 3. Briefing on the January 2, 2018 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 4. Executive Session – Economic Development 1-18 Alderman Holland moved to go into Executive Session for economic development matters at 12:34 p.m. Alderman Humphrey seconded the motion. Motion carried 6 to 0. Mayor Powell declared the Council in Executive Session. Mayor Powell declared the City Council out of Executive Session at 12:47 p.m. 5. Adjourn 2-18 Alderman Sorensen moved to adjourn the Council special session at 12:48 p.m. Alderman Collier-Wise seconded the motion. Motion carried 6 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 2nd day of January, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session January 2, 2018 Tuesday 7:00 p.m. 2 The regular session of the City Council, City of Vermillion, South Dakota was called to order on Tuesday, January 2, 2018 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Holland, Humphrey, Meins, Price, Sorensen, Ward, Mayor Powell Absent: Erickson 2. Pledge of Allegiance 3. Minutes A. Minutes of December 18, 2017 Regular Meeting; December 18, 2017 Special Meeting Session 3-18 Alderman Holland moved approval of the December 18, 2017 Regular Meeting and December 18, 2017 Special Meeting Session minutes. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 4-18 Alderman Collier-Wise moved approval of the agenda. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard - None 6. Public Hearings A. Retail on-off sale malt beverage license for Old Lumber Company, Inc. for Old Lumber Company Grill & Bar at 104 Market Street parking lot Mike Carlson, Finance Officer, reported that an application was received for a retail on-off sale malt beverage license for Old Lumber Company, Inc for Old Lumber Company Grill & Bar parking lot at 104 Market Street. Mike stated that a public hearing was advertised and held on December 18, 2017 and at the request of the applicant continued until this meeting. Mike noted that the property is the former First Dakota National Bank parking lot at the southeast corner of Market and Kidder Street from Market Street east to the alley. Mike reported that 3 included in the packet is the Police Chief’s report, plan provided to the Police Chief by Chad Grunewaldt, an aerial photo of the lot showing the location to business - residential, and the notice of hearing. Mike stated that the retail on-off sale malt beverage license is for the licensing period ending June 30, 2018. Mike stated that the City Council has the ability to issue a license on basically two criteria: suitable person and suitable location. Mike stated that, as to the suitable person, Old Lumber Company, Inc has had liquor and malt beverage licenses issued to the grill & bar located at 15 Court Street. Mike noted that the liquor license was last renewed for that location on November 20, 2017 with the restriction that it be for the interior of the building at that location. Mike stated that, with respect to the location criteria, the City Council should review ordinance section 112.21 and 112.22 that are included in the agenda memo. Mike stated that the ordinance provides to include factors such as noise, litter and closeness to residences in making a decision on the location. Mike noted that the license fee for a retail on-off sale malt beverage is $300 of which $150 is retained by the City and $150 is forwarded to the SD Department of Revenue. Mike stated that following the input from the public hearing, the City Council is asked to make a decision on the approval or denial of the issuance of the license. Mike noted that, if a motion is made to deny the license, the reason needs to be included in the motion. Mike noted that, if the motion is to deny the license, the applicant may not reapply for this license at this location for one year. Chad Grunewaldt, Owner of Old Lumber Company, Inc. answered questions of the City Council on his plans for the parking lot. Chad noted that, at present, he did not know the number of times the license would be used as it depends upon what events he could attract. Chad estimated that a handful of events would be held that would promote Vermillion and the downtown area. Chad explained that the cost of insurance for one special event is the same as the cost for a license for a whole year, thus instead of purchasing insurance for each special event with this license, the insurance would be good for a whole year. Chad explained that he would install rot iron fence along the north and south sides of the parking lot and use temporary fence to close the east and west ends with access points. Chad stated that he would use a trailer to store alcoholic beverages during events, provide portable restrooms and control litter. Discussion followed on the character of the neighborhood noting the proximity of the parking lot to residential homes. Discussion included that license would expire June 30, 2018 and if there are any issues the City Council could consider them at the time of renewal. Chad stated that he would obtain a noise permit for events with amplified sound. 4 5-18 Alderman Ward moved to deny the request for a retail on-off sale malt beverage license for Old Lumber Company, Inc for Old Lumber Company Grill & Bar parking lot at 104 Market Street based upon the location being unsuitable due to the proximity to residential homes and that it is not contiguous to the existing licensed property. Alderman Collier- Wise seconded the motion. Motion carried 7 to 1. Mayor Powell declared the motion adopted. 7. Old Business - None 8. New Business A. Resolution adjusting landfill rates Bob Iverson, Solid Waste Director, reported that the City of Vermillion entered into a Joint Powers agreement with the City of Yankton, Clay County and Yankton County to provide for solid waste services. Bob stated that the agreement did not create a new entity but provides for the operations in the City of Yankton to be conducted by the City of Yankton and the operations at the landfill and Recycling Center to be conducted by the City of Vermillion. Bob stated that the Joint Powers Agreement created he Joint Powers Board to facilitate communications between the members, coordinate the operations and provide recommendations to the member governing bodies. Bob stated that HDR was hired to conduct a cost of service study of the Joint Powers operation in 2017. Bob stated that the Joint Powers Board heard a presentation from the consultant and reviewed the final report at their October meeting. Bob reported that, at their December 2017 meeting, the Joint Powers Board recommended a rate increase be adopted by the City of Yankton and Vermillion to be effective February 5, 2018. Bob noted that the only rate that the Joint Powers Board recommended changing was the per ton of waste disposed rate. Bob stated that the cost of service study identified that the landfill gate charge was sufficient to handle the cost of disposing of waste delivered directly to the landfill. Bob noted that the report stated that the gate charge at the transfer station in Yankton is not adequate to handle all of the costs associated with accepting waste at the transfer station, transporting the waste to the landfill, and disposing of the waste. Bob stated that the Joint Powers Board felt it was important to raise the gate charge at the transfer station to more fully cover the cost of disposing of waste at this location. Bob reported that the tonnage of waste provided from Yankton is needed to have a sufficient quantity of waste to operate the landfill. Bob noted that, with a higher charge to dispose of waste at the transfer station vs. the landfill, the intent is also to create an incentive for waste to be disposed of directly at the landfill. Bob reported that the proposed rate differential may not 5 immediately cause a lot of tonnage to come directly to the Vermillion landfill but over time the idea is to create a rate difference that encourages more material to be hauled directly to the landfill by haulers. Bob noted that this would potentially reduce costs at the transfer station for transportation which helps the overall Joint Powers budget. Bob reported that the development and closure of landfill cells and the purchase of equipment are substantial costs in the Joint Powers budget. Bob noted that additional revenue is needed to cover these costs. Bob reported that the Joint Powers Board recommendation was to increase the Vermillion landfill rates for licensed haulers from $46.50 per ton to $47.00 per ton and unlicensed haulers from $52.00 per ton to $53.50 per ton. Bob stated that the recommendation for the Yankton Transfer Station is to increase rates for licensed haulers from $46.50 per ton to $50.50 per ton and unlicensed haulers from $52.00 per ton to $53.50 per ton. Bob reported that the attached resolution is to set the fees for the Vermillion landfill effective Monday, February 5, 2018. Bob reported that the Yankton City Commission would be considering the rate increase at their January 8, 2018 meeting. Bob reported that administration recommends adoption of the resolution revising landfill rates. Discussion followed on the landfill and rates. 6-18 After reading the same once, Alderman Collier-Wise moved adoption of the following: RESOLUTION REVISING DISPOSAL RATES AT THE MUNICIPAL LANDFILL WHEREAS, at the December 14, 2017, Joint Powers Advisory Board meeting in Vermillion, the Board voted to recommend that both the cities of Vermillion and Yankton increase the tipping fees at each municipality’s respective facility; and WHEREAS, with landfill cell construction and closure, increased debt service and future capital purchases, the cost to operate per ton has exceeded the revenue per ton that is being charged; and WHEREAS, the Joint Powers member cities desire to provide solid waste services on a self-sustaining user fee basis; and, WHEREAS, Section 52.07 of the 2008 Revised Ordinance of the City of Vermillion allows the City Council to establish and charge fees and service charges for the commercial and non-commercial deposits of receivable solid waste at the landfill. 6 NOW, THEREFORE, BE IT RESOLVED by the Governing Body of City of Vermillion, South Dakota, at a regular meeting thereof in the Council Chambers of said City at 7:00 p.m. on the 2nd day of January, 2018 amend the following Landfill and Recycling fees to be effective for February 5, 2018: Per ton 1. Garbage for Licensed Haulers $47.00 2. Garbage for Un-Licensed Haulers $53.50 Any operator desiring to deposit garbage, trees, rubbish, or other waste materials where the contents are not covered or tied down shall be charged a $15.00 additional fee. The City of Vermillion reserves the right to impose additional fees on loads or items deemed to be not in keeping with the above rates. Dated at Vermillion, South Dakota this 2nd day of January, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By: ______________________________ John E. (Jack) Powell, Mayor Attest: ________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Meins. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. B. 2018 Payroll resolution John Prescott, City Manager, reported that State statute requires the publication of the complete list of all salaries of officers and employees of the City. John stated that the City of Vermillion has traditionally passed a resolution at the start of each budget year adopting the salaries, which is then included in the meeting minutes. John noted that other changes in salary or new employees during the course of the budget year are included with City Council minutes as the personnel actions take place. John noted that the three union agreements provided a 2.25% cost of living pay adjustment for calendar year 2018. John stated that the attached resolution also provides for a 2.25% increase for non-union, professional, and management employees as well as the City Council. Discussion followed. 7 7-18 After reading the same once, Alderman Holland moved adoption of the following: CITY OF VERMILLION 2018 PAYROLL RESOLUTION WHEREAS, effective and responsive delivery of City services is dependent upon the employment of a highly competent and motivated workforce; and WHEREAS, the City of Vermillion, as an employer, makes periodic adjustments to wages and compensation for inflation and in comparison to other municipal employers; and WHEREAS, the City of Vermillion has previously approved collective bargaining agreements with AFSCME Local 1052 covering the calendar year 2018 that includes a 2.25% increase to the wages of employees covered by AFSCME; and WHEREAS, the City of Vermillion has previously approved a collective bargaining agreement with the Fraternal Order of Police Lodge 19 covering the calendar year 2018 that includes a 2.25% increase to the wages of employees covered by FOP; and WHEREAS, the City of Vermillion desires to increase wages and salaries for management, professional, and non-union employees by 2.25% on January 1, 2018. NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the City of Vermillion hereby approves and adopts the following wage rates for the calendar year 2018. BI-WEEKLY SALARIES: Mayor/City Council: John Powell/$438.71; Kelsey Collier-Wise/$254.00; Parker Erickson/$254.00; Rich Holland/$254.00; Brian Humphrey/$254.00; Holly Meins/$254.00; Katherine Price/$254.00; Tom Sorensen/$254.00; Steve Ward/$254.00; General Government: John Prescott/$5,010.40; Jacob Losinski/$1,566.40; Fire/EMS: Matthew Callahan/$2,749.60; Robin Hower/$220.00; Anthoney Klunder/$275.00; Aaron McDowell/$2,159.20; Matthew Taggart/$1,330.40 Code Enforcement: Farrel Christensen/$2,354.40; Telecommunications: Ryan Anderson/$2,176.00; Engineering: Jose Dominguez/$3,219.20; Shane Griese/$2,105.60; Finance: Mike Carlson/$4,064.00; Library: Daniel Burniston/$2,319.20; Light and Power: Monty Munkvold/$3,183.20; Travis Tarr/$2,914.40; Parks & Recreation/Golf: James Goblirsch/$2,868.80; Ryan Baedke/$1,889.60; Russell Jensen; $2,056.00; Police: Matthew Betzen/$3,481.60; Chad 8 Passick/$3,029.60; Crystal Brady/$2,653.60; Luke Trowbridge/$2,583.20; Solid Waste: Robert Iverson/$2,700.80; Street: Pete Jahn/$2,523.20; Water: Randy Isaacson/$2,662.40. HOURLY WAGES: Fire/EMS: Dawn Abbott-Thompson/$11.30, $2.00/hr on-call; Emily Brigham/$10.30, $2.00/hr on-call; Ashley Johnson/$11.40, $2.00/hr on­call; Nicole Clemen/$10.10, $2.00/hr on-call; Emma Duprey/$8.85; Aaron Fest/$10.10, $2.00/hr on-call; Ryun Fischbach/$20 per call; Ali Gaul/$8.85; Marisa Helm/$10.10, $2.00/hr on-call; Valerie Hower/$12.40, $2.00/hr on-call; Cody Jansen/$10.60, $2.00/hr on-call; Madeline Kaufman/$10.10, $2.00/hr on-call; Carter Kerber/$10.10, $2.00/hr on- call; David Kyte/$11.30, $2.00/hr on-call; Joe Kyte/$13.10, $2.00/hr on-call; Dale Loudon/$10.10, $2.00 on-call; Neil Melby/$10.70, $2.00/hr on-call; Ethan Parr/$8.85; Danielle Portz/$11.20, $2.00/hr on-call; Amanda Reed/$13.00, $2.00/hr on-call; Evan Rolling/$8.85; Shea Soderlin/$11.20, $2.00/hr on-call; Jena Stewart/$10.10, $2.00/hr on- call; John Wetherington/$11.30, $2.00/hr on-call; Michael Wildermuth/$13.90, $2.00/hr on-call; Lisa Wood/$10.70, $2.00/hr on- call; Audrey Larsen/$10.72; Code Enforcement: Jim Balleweg/$22.39; Kenny Wapniarski/$17.46; Custodial: Ron Maher/$12.45; Electric: Chad Christopherson/$34.24; Todd Halverson/$35.24; Austin Anderson/$34.24; Phil Wiebelhaus/$33.68; Matt Nelson/$27.86; Andrew Eidem/$33.68; Karen Harris/$20.55; Brandon Steeneck/$23.27; Dennis Davis/$0.25/Meter; Teresa Gilbertson/$0.25/Meter; Jacob Husby/$9.25; Engineering: Todd Nordyke/$20.65; Eric Birkeland/$19.17; Finance: Katie Redden/$20.19; Sherry Howe/$26.43; Vicki Fader/$18.84; Lisa Terwilliger/$14.66; Janis Johnson/$16.81; General Government: Marty Washington/$14.42; Addison McCauley/$9.00; Library: Wendy Nilson/$21.20; Linda Calleja/$16.25; Rachelle Langdon/$14.35; Beth Samenus/$19.63; Jeffrey Engeman/$16.95; Dylan Chang/$12.70; Sophia Wermers/$11.60; Scott Stallman/$9.20; Brianna Henry/$8.85; Kayla Janke/$9.20; Hannah Voudry/$9.25 Parks & Recreation/Golf: Mark Clark/$30.57; Dennis Chandler/$19.21; Tyler Trageser/$16.75; Travis Taggart/$16.75; Tyler Williamson/$17.53; Keegan Johnson/$12.27; Mackenzie Alverson/$9.00; Brock Fehr/$9.25; Morgan Graham/$9.25; Katie Herrera/$9.25; Marina Lacey/$9.00; Clare Campbell/$9.00; Peyton Larson/$9.00; Kayla Lewis/$9.00; Michael Moran/$9.00, $25.00/per game; Tomalyn Peckham/$9.25; John Peery/$9.00; Ryan Sevening/$9.50; Tanner Anderson/$9.75; Blake Smith/$9.00; Christopher White/$9.00; Kelsey Biltoft/$9.00; Bert Bucher/$9.00; Grant Campbell/$9.00; Kory Diefendorf/$9.00; Sam Craig/$9.00; Rylan Craig/$9.00; Drake Hagen/$9.00; Emily Klein/$9.00; Meagan Kerns/$9.05; Cassandra Luetje/$9.00; Haleigh Melstad/$9.00; Kyleigh Moran/$9.00; Sam Nicholson/$9.80; Alexa Rudeen/$9.00; Ryne Whisler/$9.05; Aaron Baedke/$11.00; Danny Brown/$9.00; Ernie Halverson/$10.00; Robert Larson/$9.00; Justin McGregor/$9.00; Justin Norling/$10.00; Jessica 9 Rogers/$9.00 Police: Janna Mollet/$21.71; Ryan Hough/$31.56; Robin Hower/$28.54; Ben Nelsen/$30.74; Jonathan Warner/$26.86; Bryan Beringer/$26.17; Anthoney Klunder/$25.53; Chet Moser/$23.17; Jessica Newman/$23.17; Jonathan Cole/$24.93; Mark Foley/$24.32; Joe Ostrem/$25.53; Matthew Davis/$22.09; Jamie Hall/$22.09; Andrew Delgado/$23.17; Drew Gortmaker/$21.35; Cindy Carrington/$14.47; Dallas Schnack/$12.93; Solid Waste/Recycling: Jennifer Holthe/$14.84; Mark Milbrodt/$20.56; Timothy Taggart/$22.48; Jim Zimmerman/$20.58; Todd Moe/$18.98; Dan Hanson/$18.56; Todd Mockler/$16.75; Jeremiah Kashas/$15.86; Anthony Kellar/$15.86; Daniel Goeden/$15.00; Christopher Bartling/$12.00; Street: Cody Sommervold/$18.10; Brian Nelson/$17.69; Bradley Swee/$23.22; Jeffrey Mart/$22.74; Brian Steffen/$17.69; Scott Iverson/$17.28; Ryun Fischbach/$16.93; Paul Brunick/$9.25; Rich Walker/$10.75; Telecommunications: David Stammer/$22.72; Marsha McKinney/$22.72; Wendy Carroll/$22.36; Jessica Standley/$21.50; Derek Ronning/$19.13; Amanda Arndt/$16.21; Anthony Iverson/$16.21; Wastewater: Fred Balleweg/$28.39; Michael Heine/$22.29; Cory Moore/$20.49; Robert Pickens/$20.49; Zachary Hammond/$17.00; Kyle Hoisington/$17.00; Water: Allen Clark/$24.41; Curtis Haakinson/$28.39; Wade Mount/$23.69; Dale Husby/$21.31; Tyler Zimmerman/$22.68; Chris Nissen/$21.31; Eric McPherson/$20.39; Volunteer Firefighters: Dawn Abbott-Thompson; Deschaun Alexander; Tyler Alink; Jonathan Aperans; Armando Barash; Victor Barash; Ryan Bland; Karl Brewer; Emily Brigham; Jeff Brown; Kellen Cusick; Ray Decker; Aaron Fest; Ryun Fischbach; Matthew Glawe; Jacob Husby; Ryan Husby; Hunter Jackson; Cody Jansen; Anthony Klunder; Jordan Leach; Austin Martensen; Scott Martinson; Curtis Mincks; Mike Murra; Danielle Portz; Elizabeth Rakness; Tony Rydstrom; Blaine Schoellerman; Dustin Sockness; Bill Sperry; Cory Taggart; Mark Taggart; Matt Taggart; Keith Thompson; John Walker; Noah Walker; Zachary Walton; Brandon Wiemers; Matthew Wilmes; Associate Firefighters: Dick Brown; Doug Brunick; Mike Chaney; Gary Eidem; Bob Frank; Don Forseth; Todd Halverson; Dean Hansen; Pete Jahn; Wade Mount; Monty Munkvold; Rob Pickens; Travis Schroeder; Tom Sorensen; Chuck Taggart; Clarence Voudry; Brian Waage; Rich Walker; Clyde Watts; Cadets: Nathen Brady; Kase King; Blake Nelson; Andrew Shaffer; Brandi Styles; Brody Surrell; Planning Commission: (Each member receives $15.00/per meeting.) Matthew Fairholm; Don Forseth; Robert Iverson; Mike Manning; Ted Muenster; Jim Wilson; Robert Oehler; Howard Willson; Douglas Tuve; Library Board: (Each member receives $15.00/per meeting.) Greg Redlin; Martha Muellenberg; Gabrielle Strouse; Diane Leja; Fern Kaufman. PROVIDED, HOWEVER, the City Manager may make wage increases for the completion of education requirement, for passing certification tests, for fulfillment of job requirements set at the date of employment, and the City Manager may make meritorious wage increases for Department Heads within the budgetary appropriation of the respective departments. 10 Dated at Vermillion, South Dakota this 2nd day of January 2018. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By______________________________ John E. (Jack) Powell, Mayor ATTEST: By___________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Sorensen. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. C. Declaring a Street Department Skid-Steer Loader Surplus Shane Griese, Utility Manager, reported that the 2018 budget included the purchase of several pieces of equipment that will replace existing equipment. Shane reported that the request is to declare the 2013 Bobcat S590 skid-steer loader as surplus and authorize the appraisal by the Surplus Property Appraisal Committee. Shane reported that the recommended appraisal price is $25,740 and that Siouxland Bobcat of Sioux City has offered $23,174 for the used machine. Discussion followed. 8-18 Alderman Price moved to declare the 2013 Bobcat S590 skid-steer loader as surplus and authorize the appraisal by the Surplus Property Appraisal Committee. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. D. Resolution Authorizing the Purchase of a Street Department Skid- Steer Loader Shane Griese, Utility Manager, reported that during the budget session the City Council reviewed the equipment replacement schedule that included the replacement of the 2013 street department skid steer loader. Shane reported that administration would like to take advantage of an attractive National Joint Powers Alliance (NJPA) bid that was awarded to Bobcat. Shane noted that state law allows purchases to be made off other governmental entity bids or cooperative agreements outside of the state. Shane reported that the total bid for a 2018 S595 T4 Bobcat Skid-Steer Loader meeting our specifications is $57,222. Shane stated that Sooland Bobcat, from Sioux City, IA, will honor the NJPA price and offer us additional dealer discounts bringing the price 11 down to $37,007. Shane reported that Sooland Bobcat has offered to accept our 2013 skid-steer loader as a trade-in and would offer us $23,174 as trade-in. Shane reported that allowing the existing equipment to be included as a trade would further lower the net price to $13,833. Shane recommended approval of the Resolution authorizing the purchase of a 2018 S595 T4 Bobcat Skid-Steer Loader for $13,833 from Sooland Bobcat, from Sioux City, IA with the trade-in of the 2013 machine. Discussion followed. 9-18 After reading the same once, Alderman Sorensen moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A SKID-STEER LOADER WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and, WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by the National Joint Powers Alliance (NJPA) for a skid- steer loader from Bobcat’s participating distributor, Sooland Bobcat, of Sioux City, Iowa, for the net amount of $13,833 after trade-in credit, offers an advantageous price to the City for said item; and, WHEREAS, the City has contacted Sooland Bobcat and they have agreed to allow the City to purchase a skid-steer loader for the contract price and terms as awarded by the NJPA; and, NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a new 2018 S595 T4 Bobcat Skid-Steer Loader from Sooland Bobcat of Sioux City, Iowa at no more than the above stated price. Dated at Vermillion, South Dakota this 2nd day of January, 2018. THE GOVERNING BODY OF THE City of Vermillion, South Dakota By ___________________________ John E. (Jack) Powell, Mayor ATTEST: By ___________________________ Michael D. Carlson, Finance Officer 12 The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. E. Economic Development reinvestment program agreement John Prescott, City Manager, reported that Masaba, Inc. had approached the Vermillion Chamber of Commerce and Development Company and the City about a major equipment purchase that will allow for increased production and new positions. John reported that the request was to receive a reimbursement of the local sales tax on the equipment purchase. John noted that the City and VCDC had done similar economic development reinvestment agreements with Polaris for their conveyor system and with USD on the sports complex, soccer field and track. John noted that the South Dakota Governor’s Office Economic Development would be providing a REDI loan and employee training payments directly to Masaba, Inc in recognition of the economic development benefits of the equipment purchase. John stated that the State is also reviewing options of rebating a portion of the State sales tax on this purchase. John stated that the agreement provides for the reimbursement of the two percent City sales tax from the City to the VCDC and then to Masaba, Inc on up to $1.2 million of equipment for a maximum of $24,000 based upon actual local sales tax paid. John reported that an Development Reinvestment Payment Program Agreement was prepared and has been reviewed by the City Attorney. Nate Welch, Executive Director of the VCDC, reported that the VCDC supports the request of Masaba, Inc on their investment in equipment to expand the business that will create more local jobs. Nate reported on the workforce development. Discussion followed on the reinvestment program. 10-18 Alderman Holland moved approval of the Development Reinvestment Payment Program Agreement between Masaba, Inc, the VCDC and the City to reimburse the City sales tax paid on equipment purchases of $1.2 million not to exceed $24,000. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings A. Fuel quotes 13 Mike Carlson, Finance Officer, read the monthly fuel quotes and recommended the low quote of Stern Oil on Items 1 and 3 and Brunick’s Service on Item 2. Item 1 - 4,350 gal unleaded 10% ethanol: Stern Oil $2.0596, Brunick’s Service $2.19; Item 2 – 3,000 gal blended No. 1 & No. 2 Diesel fuel dyed: Stern Oil $2.4358, Brunick’s Service $2.43; Item 3 - 1,000 gal blended No. 1 & No. 2 diesel fuel-clear: Stern Oil $2.74, Brunick’s Service $2.80. 11-18 Alderman Price moved approval of the low quote of Stern Oil on Items 1 and 3 and Brunick’s Service on Item 2. Alderman Meins seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A. John reported that the next City Council meeting is on Monday, January 15th. John noted that some government offices are closed that day for the Martin Luther King, Jr holiday but the City officers will be open and the City Council will be meeting on Monday, January 15th. B. John reported that the Planning Commission meets on Monday, January 8th at 5:30 p.m. John stated that there are three items on their agenda: rezoning of property north of Prairie Inn to a Planned Development District, amendment to zoning code to address telecommunication towers within 300 feet of residential zoning or uses and placement in NRC zoning, and zoning amendment change related to counting garage parking as part of required parking spaces C. John reported that the Christmas Tree collection site is open and accepts real trees. John stated that the site is located on the south side of Broadway Street just west of Dakota Street. John asked citizens to please remove any plastic that you might wrap the tree in for transporting it as well as lights and decorations. John noted that the site will be accepting trees until January 15, 2018. D. John reminded citizens that sidewalks are to be cleared 24 hours after the end of a snow event. John noted that snow should be stored on your property – not across the street on neighbor’s yard without permission or piled up in the street in front of neighbor’s property. John stated that, if moved across the street, windrows of snow should not be left in the street. E. John reported on the receipt of the following raffle notification: 14 USD Student Athlete Advisory Committee is selling $5 raffle tickets. Prizes include two Summit League basketball tournament All-session passes valued at $350, Coyote gear basket valued at $300, and gift card basket valued at $200. The drawing will be held February 21, 2018. All proceeds benefit the Vermillion Food Pantry. 11. Invoices Payable 12-18 Alderman Price moved approval of the following invoices: A & A Refrigeration repairs 213.72 Adidas America Inc merchandise 49.15 Alertsense, Inc subscription 1,125.00 Alkota Cleaning Systems parts 205.00 Allegiant Emergency Service repairs 350.92 Altec Industries, Inc parts 428.06 Aramark uniform jacket 47.98 Aramark Uniform Services uniform cleaning 76.14 Argus Leader Media #1085 subscription 26.00 Banner Associates, Inc professional services 17,889.90 Bhs Marketing, LLC soda ash 6,816.70 Bierschbach Eqpt & Supply parts 169.42 Bluetarp Financial, Inc salt spreader 200.98 Border States Elec Supply supplies 1,132.70 Bound Tree Medical, LLC supplies 193.79 Butch's Propane Inc propane 974.14 Butler Machinery Co. parts 1,158.75 Campbell Supply supplies 1,101.48 Cask & Cork merchandise 366.82 Center Point Large Print books 183.19 Century Business Products copies/copier contract 206.82 Centurylink telephone 678.24 Certified Laboratories supplies 322.28 Chesterman Co merchandise 424.94 Chet Moser gym center reimbursement 225.00 Chris Nissen air fare reimbursement 307.40 City Of Vermillion copies/postage 1,237.40 City Of Vermillion utility bills 34,861.84 Colonial Life Acc Ins. insurance 2,880.91 Concrete Materials supplies 1,176.67 Core & Main LP parts 478.38 Coyote Chemical Company supplies 270.94 Crouch Recreation bleacher/benches 11,500.00 Curt Haakinson air fare reimbursement 307.40 15 D-P Tools supplies 360.83 Dakota Beverage merchandise 5,601.77 Dakota Pc Warehouse repairs/monitors 918.93 Dakota Riggers & Tool Supply supplies 458.37 Dan Hanson safety boots reimbursement 100.00 Danko Emergency Equipment supplies 2,031.22 Delta Dental Plan insurance 6,229.92 Demco supplies 1,345.68 Dennis Martens maintenance 833.34 Denora Water Technologies repairs 10,567.28 Dept Of Revenue testing 195.00 Derek Ronning gym membership reimbursement 175.00 DGR Engineering professional services 8,180.31 Display Sales Company banners 8,386.00 Ditch Witch Of SD parts 967.09 Downtown Screen Printing printing 39.60 Echo Electric Supply supplies 1,717.45 Erickson Solutions Group license/warranty renewal 549.00 Farmer Brothers Co. supplies 69.15 Fast Auto Glass windshield repairs 110.00 Firequick Products, Inc supplies 365.39 First Rate Excavate, Inc Prentis street lift 135,904.50 Foreman Media council mtg 100.00 Four Winds Interactive maintenance 333.29 Gale books 698.11 Gallagher Benefit Services consulting 2,083.33 Gerstner Oil Co aviation fuel 10,583.40 Global Dist. merchandise 242.00 Global Equipment Company media cabinet/base 449.31 Graham Tire Co. tires 280.92 Graymont Capital Inc chemicals 4,063.64 Gregg Peters freight 1,228.80 Gregg Peters rent 937.50 Guarantee Oil Co Inc oil 432.20 Hansen Locksmithing repairs 1,455.00 Hauff Mid-America Sports Prentis park basketball system 12,693.94 Hauger Lawn Service professional services 32.00 Hecks Dakota Style BBQ catering 510.00 Helms & Associates professional services 2,253.57 Henderson Exhaust Plus repairs 49.50 Herren-Schempp Building supplies 39.71 Hook-Fast Specialties, Inc name plate/badges 781.55 Hy Vee Food Store supplies 983.02 16 Independence Waste waste hauling 801.00 Ingram books 1,581.67 Jacks Uniform & Eqpt uniform 1,710.45 Jamie Hall gym membership reimbursement 225.00 Jay's Plumbing repairs 169.70 John A Conkling Dist. merchandise 1,620.60 Johnson Brothers Of SD merchandise 12,576.83 Johnson Controls repairs 2,237.04 Johnson Feed, Inc road salt 1,452.36 Joint Utility Training School registration 800.00 Jon Cole meals/gym membership reimb 271.54 Jonathan Warner gym membership reimbursement 225.00 Jones Food Center supplies 423.32 Karian Peterson Contracting transmission line construction 140,581.68 L.G Everist, Inc icing sand 1,990.23 Laynes World name plates/plaques/award 582.09 Lessman Elec. Supply Co supplies 3,290.00 Locators And Supplies, Inc repairs 223.18 Loren Fischer Disposal haul cars 200.00 Luke Trowbridge safety boot reimbursement 200.00 Mart Auto Body towing 720.00 Matheson Tri-Gas, Inc medical oxygen 109.19 Mc2, Inc supplies 231.43 McCulloch Law Office professional services 984.40 Mead Lumber supplies 452.64 Medical Waste Transport, Inc haul medical waste 213.41 Menards supplies 214.47 Micro Marketing LLC book 39.99 Midwest Alarm Co fire alarm monitoring 147.00 Midwest Radiator & Exhaust parts 316.00 Midwest Ready Mix & Equipment concrete 327.00 Mister Smith's meals 53.90 MSC Industrial Supply Co supplies 98.78 Murphs Appliance & TV Inc refrigerator 200.00 Natl Emergency Number Assoc. membership 137.00 NCL Of Wisconsin, Inc supplies 102.20 Netsys+ server/repairs/license 6,630.00 New York Life insurance 25.01 O'Reilly Auto Parts supplies 33.95 Office Systems Co supplies 167.39 PCC, Inc commission 3,995.91 Penworthy Company books 140.85 Pitney Bowes postage meter lease 289.71 17 Plain Talk Publishers subscription 26.00 Pressing Matters notary stamp/envelopes 332.48 Primoris Aevenia, Inc substation construction 359,115.41 Print Source meter forms/load mgmt cards 367.50 Prochem Dynamics supplies 82.59 Racom Corporation maintenance contract 456.81 Radiant Heat, Inc control panel/switch 1,361.80 Recorded Books, Inc subscriptions/books 3,813.00 Redi Towing towing 75.00 Reporting Systems Inc subscription 1,770.00 Republic National Distributing merchandise 15,764.83 Riverside Hydraulics & Lab parts 24.87 Sanford Health Plan participation fees 60.00 Sanitation Products Inc supplies 465.00 SD Redbook Fund subscription 512.93 SD Retirement System contributions 95,064.24 SDWWA- membership dues 40.00 SE Firefighters Assoc. membership dues 50.00 Service Master Of SE SD custodial 4,950.25 Sherwin-Williams paint 62.10 Sioux City Foundry Co parts 1,400.00 Sioux Falls Two Way Radio repairs 37.98 Siouxland Humane Society fees 74.00 Skarshaug Testing Lab testing 1,123.54 Southern Glazer's Of SD merchandise 1,178.12 Stern Oil Co. oil 280.21 Sturdevants Auto Parts parts 1,197.94 Sun Mountain merchandise 222.56 Supplyworks supplies 154.95 Syncb/Amazon books/dvds/supplies 704.22 The Retrofit Companies, Inc light bulb recycling 872.58 The Ups Store #6751 shipping 21.74 Thomson Reuters-West subscription 64.58 Todds Electric Service install load mgmt 51.01 Tractor Supply Credit Plan supplies 41.97 Tyler Zimmerman mileage reimbursement 27.60 Ultramax supplies 583.49 United Way contributions 458.00 Unum Life Insurance Company insurance 1,390.22 Us Golf Association membership 110.00 Valiant Vineyards merchandise 132.00 Vast Broadband e911 circuit/dialup service 1,415.45 Verizon Wireless wireless communication 2,276.34 18 Vermillion Ace Hardware supplies 984.53 Vermillion Chamber Of Commerce chamber bucks 30.00 Vessco, Inc waste gas burner/regulator 24,383.60 Visa/First Bank & Trust fuel/lodging/supplies 6,806.40 Wal-Mart supplies 1,351.80 Wesco Distribution, Inc supplies 7,280.00 World Book, Inc books 869.40 Yankton Janitorial Supply supplies 364.40 Yeager Diesel repairs 1,772.16 Zee Medical Service supplies 433.83 Ziegler Inc parts 376.46 AMS Building Systems Bright Energy Rebate 259.93 Pine Street Property Group Bright Energy Rebate 700.00 Travis Tarr Bright Energy Rebate 192.00 Brian Wood Bright Energy Rebate 24.00 Gregory Kerkman Bright Energy Rebate 54.00 Monty Munkvold Bright Energy Rebate 24.00 Polaris Bright Energy Rebate 7,542.00 Tom Moser Bright Energy Rebate 425.00 2018 Invoice SD Public Assurance Alliance boiler insurance 3,747.13 Alderman Meins seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda - None 13. Adjourn 13-18 Alderman Ward moved to adjourn the Council Meeting at 7:43 p.m. Alderman Meins seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 2nd day of January, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 19