City Council Agendas, Packets and Minutes

Special Meeting Agenda City Council 5:15 p.m. Special Meeting Monday, June 11, 2018 Large Conference Room - City Hall 25 Center Street Vermillion, South Dakota 57069 1. Roll Call 2. Pledge of Allegiance 3. Adoption of Agenda 4. Visitors to be Heard 5. New Business a. Canvass of June 5, 2018 Municipal Election Results. 6. Adjourn Access the City Council Agenda on the web – www.vermillion.us Addressing the Council: Persons addressing the Council shall be recognized. Please state your name and address. Presentations are limited to 5 minutes. For those who do not appear on the agenda, no decision is to be expected at this time. Meeting Assistance: If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City Manager’s Office at 677-7050 at least 3 working days prior to the meeting. Council Meetings: City Council regular meetings are held the first and third Monday of each month at 7:00 p.m. If a meeting falls on a City holiday, the meeting will be scheduled for the following Tuesday. Live Broadcasts of Council Meetings on Cable Channel: Regular City Council meetings are broadcast live on Cable Channel 3. As a courtesy to others, we ask that cellular phones and pagers be turned off during the meeting. 1  4. New Business; item a Council Agenda Memo From: Mike Carlson, Finance Officer Meeting: June 11, 2018 Special Meeting Subject: Canvass of June 5, 2018 Election Results Presenter: Mike Carlson Background: State law requires the canvass of the election results by the governing body within seven days of the election. 9-13-24. Return and canvass of votes. The election returns shall be reported as soon as possible to the finance officer, and within seven days of the election, the governing body shall canvass the election returns, declare the result, and enter the result on its journal. Discussion: The Administrative Rules list the duties of the board of canvassers as follows: 5:02:17:12. Duties of official board of canvassers for local jurisdiction. The duties of the official board of canvassers for a local jurisdiction are as follows: (1) Open the returns from each precinct which are found in each poll book; (2) Satisfy itself that the returns are genuine and not forged; (3) Tabulate the returns from the precincts and the certification of provisional ballot count; (4) Declare the result; and (5) Make an abstract of the results of the votes cast for each of the candidates and each of the issues. The abstract must be signed and certified by the canvassers under the seal of the business manager or finance officer of the local jurisdiction. It should be noted that the poll books have been opened by the County and School when canvassing. The total number of voters in the poll book should be compared to the total ballots counted from the tabulation machine printout. The recap sheets for each precinct (ward) along with the tabulation machine printout for each City Ward are attached. I have completed an abstract of the results from the unofficial election results sheets, which will need to be signed unless there are any changes found. Financial Consideration: None. Conclusion/Recommendations: A motion will need to be made to certify the election results and all members will need to sign the abstract.  CITY OF VERMILLION OFFICIAL CANVASS SHEET JUNE 5, 2018 - MUNICIPAL ELECTION Northeast Northwest Southeast Central Ward Ward Ward Ward Total Mayor Aaron Kerkhove 11 4 25 21 61 John E. (Jack) Powell 111 88 195 424 818 Thomas Sorensen 110 65 188 267 630 Northwest Ward Howard Willson 188 188 Jeff Kleeman 188 188 Registered Voters 965 953 1402 1795 5115 Total voted 236 161 420 734 1551 % Voter turnout 24% 17% 30% 41% 30% STATE OF SOUTH DAKOTA ) COUNTY OF CLAY ) We, the undersigned, appointed as the Board of Canvassers because of our position on the governing body in the jurisdiction of the City of Vermillion for the municipal election held on the 5th day of June, 2018, hereby certify that the foregoing is a true abstract of the votes cast in the City of Vermillion at the election as shown by the returns certified to the person in charge of the election. Dated at Vermillion, South Dakota this 11th day of June, 2018. ______________________ John E. (Jack) Powell, Mayor __________________________ _________________________ Kelsey Collier-Wise Parker Erickson __________________________ _________________________ Katherine Price Thomas Sorensen __________________________ _________________________ Holly Meins Steve Ward _________________________ _________________________ Brian Humphrey Rich Holland ______________________________ Michael D. Carlson, Finance Officer