City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session July 16, 2018 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, July 16, 2018 at 12:00 noon at the City Hall second floor conference room. 1. Roll Call Present: Collier-Wise (arrived at 12:02 p.m.), Hellwege, Holland, Price, Sorensen, Willson, Mayor Powell Absent: Humphrey, Ward 2. Visitors to be Heard - None 3. Presentation – 2017 Audited Comprehensive Annual Report review – Jeff Peters Jeff Peters and Chad Reginer, representing Williams & Company, PC., provided Council members with the Comprehensive Annual Financial Report for 2017. Chad reviewed the content of the Comprehensive Annual Financial Report. Chad and Jeff answered questions of the City Council on the report. 4. Educational Item – Emerald Ash Borer – Pete Jahn and Jim Goblirsch Jim Goblirsch, Director of Parks and Recreation, reported that the Emerald Ash Borer was found in northern Minnehaha County about a month ago and even prior to that staff has been working with the SD Department of Agriculture. Jim provided information on the Emerald Ash Borer to the Council. Jim stated that the ash tree has been removed from the list of trees recommended by the City for planting a number of years ago and inventory of ash trees in the parks and public right of way has been conducted. Alderman Collier-Wise arrived at 12:02 p.m. Pete Jahn, Street Superintendent, reported that ash trees located in the boulevard are being removed if requested by the property owner or if showing any distress. Pete noted that the inventory had 500 to 550 ash trees in the parks and boulevard. Pete reported that they are working on a plan for the proper disposal of the infected ash trees when the time comes. Jim and Pete answered questions of the City Council on the ash borer. Discussion followed on a policy for the 1 replacement of trees removed as well as posting all the information on the City web site. 5. Briefing on the July 16, 2018 City Council Regular Meeting City Council Council reviewed items on the agenda with City staff. No action was taken. 6. Adjourn 233-18 Alderman Sorensen moved to adjourn the Council special session at 12:51 p.m. Alderman Collier-Wise seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 16th day of July, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session July 16, 2018 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, July 16, 2018 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Sorensen, Ward, Willson, Mayor Powell Absent: Price 2. Pledge of Allegiance 2 3. Minutes A. Minutes of July 2, 2018, Regular Session 234-18 Alderman Sorensen moved approval of the July 2, 2018 regular session minutes. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 235-18 Alderman Collier-Wise moved approval of the agenda. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard - None 6. Public Hearings A. Special daily malt beverage and wine license for the Clay County Agricultural Fair Association on or about August 9, 10 & 11, 2018 in the west arena and on a portion of High Street on August 10, 2018 Mike Carlson, Finance Officer, reported that an application was received from the Clay County Agricultural Fair Association for a special daily malt beverage and wine license on or about August 9, 10 and 11, 2018 for the lawn mower and power wheels derby on Thursday, Barnyard Olympics, Donkey Races and Warning Shots street dance on Friday and demolition derby on Saturday during the Clay County Fair. Mike stated that the notice of hearing and Police Chief’s reports are included in the packet. Mike stated that the events are in the west fenced arena except for the street dance on a portion of High Street on Friday night. Mike stated that the release and indemnification is included on the street closure approved in June and the certificate of insurance naming the City as additional insured has not been received at this time but the insurance agent has been in contact. Mike stated that the Police Chief's report recommended the inclusions of the following conditions: 4-6 adult volunteers will supervise the event’s distribution and consumption of alcohol. The number will be determined by the amount of turn out for the Dance. Signage will be posted at the entry gate to the controlled area and the alcohol dispensing point stating: 3  a. Alcohol Consumption is only allowed inside the fenced area of the street. b. No one under 21 will be served or allowed to consume alcohol. c. No intoxicated person(s) will be served. d. No alcohol can leave the fenced area. e. No outside alcohol is allowed into the fenced area. Staff will check all persons wishing to purchase and provide a wrist band once their age has been verified. Persons who do not have a wrist band or who appear to be under 21 will not be allowed to purchase or consume alcohol. Mike reported that Jim Bohnsack, President of the Fair Board, is present to answer questions. Mike recommended approval of the special daily license contingent upon receipt of the certificate of insurance and complying with the Police Chief's conditions. 236-18 Alderman Collier-Wise moved approval of the special daily malt beverage and wine license for the Clay County Agricultural Fair Association, Inc. on or about August 9, 10 & 11, 2018 at the Clay County Fairgrounds contingent upon complying with the above listed conditions and receipt of certificate of insurance. Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Special daily malt beverage and wine license for Ribs, Rods & Rock’n Roll on or about September 7 & 8, 2018 on Main Street between Washington and Court Street, Ratingen Platz, Market Street from Main to Bloomingdale Street, Austin Street from Main to Kidder, Kidder Street from Austin to Court Street, Court Street from Main to half block south, public parking lot at Market and Kidder, private parking lot at Market and Kidder, and Prospect Street from Main Street to National Street and to include any other streets closed for the events. Mike Carlson, Finance Officer, reported that an application has been received for a special daily malt beverage and wine license from Ribs, Rods & Rock’n Roll for their events on September 7 & 8, 2018 on Main Street between Washington and Court Street, Ratingen Platz, Market Street from Main to Bloomingdale Street, Austin Street from Main to Kidder Street, Kidder Street from Austin to Court Street, Court Street from Main Street to half block south, public parking lot at Market and Kidder, private parking lot at Market and Kidder and Prospect Street from Main Street to National Street. Mike stated that the request from Ribs, Rods, & Rock’n Roll, notice of hearing, Police Chief’s report and map of the area are included in the packet. Mike reviewed the different times and locations for where alcohol will be allowed noting that sales will remain in the same location as previous years on Main Street by 4 Market Street. Mike stated that City ordinance allows the City Council to set conditions and restrictions, as it may deem appropriate, in issuing a special license. Mike stated that these conditions were to require a Release and Indemnification releasing the City from liability for the event which is included with the street closing request, a Certificate of Insurance naming the City as an additional insured has not been received but the insurance agent has stated it is in process, require clear signage at each egress from the area where alcohol is allowed, reimburse the City for overtime wages of the Police Department up to a maximum of $750, provide security personnel, require a cleanup plan and provide restroom facilities. As to hours, the request is to start at 5:00 p.m. on Friday until midnight and a start time of 11:00 a.m. on Saturday until midnight. Mike stated that representatives of Ribs, Bods & Rock’n Roll are present to answer any questions. 237-18 Alderman Ward moved approval of the special daily malt beverage and wine license for Ribs, Rods & Rock’n Roll, Inc. on or about September 7 & 9, 2018 on Main Street on Main Street between Washington and Court Street, Ratingen Platz, Market Street from Main to Bloomingdale Street, Austin Street from Main to Kidder, Kidder Street from Austin to Court Street, Court Street from Main to half block south, public parking lot at Market and Kidder, private parking lot at Market and Kidder, and Prospect Street from Main Street to National Street and to include any other streets closed for the events, contingent upon the following: 1) The applicant provide a Certificate of Insurance naming the City of Vermillion as an additional insured, including liquor liability, for the event; 2) The applicant provide clear signage at each egress from the area where alcohol is; 3) The Organization provide personnel that are at least age 21 to serve as security for the street dance.; 4) The Organization agrees to reimburse the City of Vermillion for the overtime for police officers assigned to the event limited to $750 or actual costs, whichever is lower; 5) The Organization shall have a plan for clean-up and provide adequate restroom facilities; 6) The hours authorized for malt beverage and wine sales are 5:00 p.m. Friday to midnight and Saturday 11:00 a.m. until midnight in the areas as outlined in the map included with the application. Alderman Willson seconded the motion. Discussion followed on the request. Motion carried 8 to 0. Mayor Powell declared the motion adopted. C. Special permit to exceed permissible sound levels by no more that 50% for Ribs Rods & Rock’n Roll, Inc on or about September 7 & 8, 2018 from 5:00 p.m. to midnight on Main Street between High and Prospect Streets. Mike Carlson, Finance Officer, reported that Ribs, Rods & Rock ‘n Roll has applied for a special permit to exceed allowable noise levels for 5 several bands and a street dance on Friday, September 7th and Saturday September 8th beginning at 5:00 p.m. and lasting until midnight. The request, diagram and notice of hearing are attached. Mike noted that the application and diagram appear to be the same as last year and recommended approval of the request. 238-18 Alderman Willson moved approval of the special permit to exceed permissible sound levels by no more than 50% for Ribs, Rods & Rock’n Roll, Inc. for a street dance on Main Street between High and Prospect Streets from 5:00 p.m. to midnight on Friday, September 7 and Saturday, September 8. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 7. Old Business A. Second reading of Ordinance 1383 amending City of Vermillion Code of Ordinances, Title XIII, General Offenses, Chapter 130, Section 130.10 to amend the definition of discharging firearms John Prescott, City Manager, reported that non-profit organizations and clubs conduct safety training, which includes archery, firearms, and other types of devices that can project objects. John noted that the 4- H organization currently utilizes an extension building located within city limits for safety training for utilizing archery and BB guns. John stated that the current City ordinance states that it is unlawful to discharge any firearms with a few exceptions. John noted the challenge for the City is how to permit this type of event within city limits with the current regulations or if there is a recurring event throughout the year. John stated that with the current ordinance there is currently no clear indication about who is the authorizing and approving official for permits. John stated that the proposed ordinance is to amend and add information concerning exemptions and the authority/approval of issuing permits. John stated that the Police Chief is the authorizing official and the City Manager is the approval authority for the issuance of permits for organizations who have a desire to discharge firearms. John stated that the City Council unanimously approved the first reading of Ordinance 1383 at the June 18, 2018 meeting. John noted that second reading of the ordinance was tabled at the July 2, 2018 meeting as questions had arisen which mainly were related to the insurance for the 4-H group that cannot name an additional insured. John noted that this has been resolved in the application form. John stated that the question was raised about the permit being approved by the City Manager and authorized by the Police Department to have that changed to City Manager or designee and Police Chief or designee. John recommended approval of the second reading. 6 Discussion followed questioning how this ordinance applies to sling shots as well as toys that can project an object. 239-18 Second reading of title to Ordinance No. 1383, entitled AN ORDINANCE AMENDING City of Vermillion Code of Ordinances, Title XIII, General Offenses, Chapter 130, Section 130.10 to amend the definition of discharging firearms of the City of Vermillion, South Dakota as amended. Mayor Powell read the title to the above named Ordinance, and Alderman Ward moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1383 entitled an ordinance amending, Title XIII, General Offenses, Chapter 130, Section 130.10 to amend the definition of discharging firearms of the City of Vermillion, South Dakota was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 18th day of June, 2018 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 16th day of July, 2018 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1383 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE XIII GENERAL OFFENSES, CHAPTER 130, GENERAL OFFENSES, SECTION 130.10 ENTITLED DISCHARGING FIREARMS. BE IT ORDAINED, by the Governing Body of Vermillion, South Dakota that Section 130.10, discharging firearms is hereby amended as set forth below: § 130.10 DISCHARGING FIREARMS. It shall be unlawful for any person to discharge or shoot off any gun, pistol, air gun, other firearm, or other device forcing through the air missiles or projectiles of any character within the limits of the city. (A) Exceptions. (1) Shall not apply to law enforcement officers in the performance of their duties. 7 (2) Shall not apply to city animal control officers in the performance of their duties. (3) Shooting galleries approved by the City Manager or designee and authorized by the Police Chief or designee, provided that such range or shooting gallery is so installed, constructed, safeguarded, equipped and used as to adequately prevent any bullet, shot, or missile from being projected beyond the confines of such range or shooting gallery where the use thereof does not endanger any person (4) Special Events, Demonstrations or Recurring Events approved by the City Manager or designee and authorized by the Police Chief or designee for a designated period of time, not to exceed one year. Each range or shooting gallery will be properly insured, installed, constructed, safeguarded, equipped and used as to adequately prevent any bullet, shot, or missile from being projected beyond the confines of such range or shooting gallery. Dated at Vermillion, South Dakota this 16th day of July, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By________________________________ John E. (Jack) Powell, Mayor ATTEST: By_________________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Collier-Wise. Thereafter, the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier-Wise-Y, Hellwege-Y, Holland-Y, Humphrey-Y, Sorensen-N, Ward-Y, Willson-Y, Mayor Powell-Y. Motion carried 7 to 1. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business A. Street closure request for Ribs, Rods, & Rock’n Roll on or about September 7-9, 2018 on Main Street between Washington and Church Street, Ratingen Platz, Market Street from Main to Bloomingdale Street, Austin Street from Main to Kidder, Kidder Street from Austin to half block east of Market, Court Street from Main to half block south, and Prospect from Main Street to National Street. 8 John Prescott, City Manager, stated that Ribs, Rods, & Rock ‘n Roll organization is requesting a street closing to host their State BBQ Championship, music festival and car show on September 7 and 8, 2018. John reported that the request is broken down into two sections as follows: Section One – Proposed to be closed from Friday, September 7, 2018 at 7:00 a.m. until Sunday, September 9, 2018 at noon: W. Main Street, from High Street to Center Street; Austin Street, from W. Main Street to Kidder Street; Market Street, from Main Street to Bloomingdale Street; Prospect Street, from W. Main Street to National Street; and Kidder Street, from Austin Street to Court Street. This closing would also include Ratingen Platz and the City parking lot at the southwest corner of Market Street and Kidder Street. Section Two – In addition to the street closings listed in section one, the following streets are proposed to be closed on Saturday, September 8, 2018 from 6:00 a.m. until 5:00 p.m.: W. Main Street, from Washington Street to High Street and Court Street from Main Street south for one- half block. John stated that the street closing request and diagram of the streets are included in the packet. John stated that Police, Fire and EMS were notified and had no safety concerns. Chad Grunewaldt, owner of Old Lumber Company, asked if the closing for Kidder could be reduced to the alley between Court and Market Street as he has an event scheduled as well as catering and will need access to his building. Jenny French, representing Ribs, Rods & Rock'n Roll, stated that they were agreeable to reducing the closing to the alley. 240-18 Alderman Holland moved approval of the street closing as requested on September 7, 8 & 9, 2018 for the Ribs, Rods & Rock ‘n Roll event with the Kidder Street closing changed to end at the alley between Market and Court Streets. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Request to close N. Plum Street from E. Cherry Street to SD Highway 50 on Friday, August 17, 2018 from 5:00 a.m. to 4:00 p.m. for USD’s Move-In Day John Prescott, City Manager, reported that the University of South Dakota has historically been utilizing Plum Street, between Highway 50 and E. Cherry Street, during their Move-In Day. John stated that the traffic control for the move-in requires the assistance of the City and the DOT. John stated that the request from USD is included in the 9 packet. John reported that, in order to mitigate the danger of the local traffic on Plum Street, USD has requested that Plum Street from Cherry Street to Hwy. 50 be closed from 5:00 a.m. to 4:00 p.m. on Friday, August 17, 2018. John noted that all residents in the mobile home parks and apartments can use alternate routes to access their residences. John noted that the Police, Fire and EMS Departments have been notified of the closure request. John noted that USD could not sign the certificate of insurance naming the City as an additional insured but provided language that they have insurance for the street closure. John recommended approval of the street closure. 241-18 Alderman Willson moved approval of the request to close N. Plum Street from E. Cherry Street to SD Highway 50 bypass on Friday, August 17, 2018 from 5:00 a.m. to 4:00 p.m. for USD Move-in Day. Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. C. Request to close Rose Street from Coyote Village to the Dakota Dome on Friday, August 17, 2018 from 5:00 am to 4:00 pm for USD’s Move-In Day John Prescott, City Manager, reported that the University has requested the closing of Rose Street from Coyote Village to the Dakota Dome during their Move-In Day. John stated that the request for the closure is due to safety concerns with traffic. John reported that, to remove the danger of the local traffic on Rose Street, USD has requested that Rose Street from Coyote Village to the Dakota Dome be closed from 5:00 a.m. to 4:00 p.m. on Friday, August 17, 2018. John noted that the Police, Fire and EMS Departments have been notified of the closure request. John noted that as to insurance this request is the same as the last agenda item. John recommended approval of the street closure. 242-18 Alderman Collier-Wise moved approval of the closing of Rose Street from Coyote Village to the Dakota Dome, on Friday, August 17, 2018 from 5:00 a.m. to 4:00 p.m. for USD Move-In Day. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. D. Final Plat of Lot 2 in Block 1 of Madison Park Addition to the City of Vermillion, Clay County, South Dakota. Jose Dominguez, City Engineer, reported on the location of the property being platted which is east of Norbeck and south of Roosevelt Streets. Jose reported that the plat would subdivide the area into one lot and all of the right of way. Jose reported that the plat will also dedicate 10 Roosevelt Street from Norbeck Street to Crawford Road and the west half of Michelson Avenue. Jose noted that at this point the lot is planned for multi-family development but the zoning in the area allows for any type of residential use. Jose reported that a review of the plat finds that it complies with all code provisions. Jose noted that the plat has a dedicated 41 foot utility easement along the south property line. Jose stated that the utility easement is due to the fact that the owner is also trying to vacate the existing Madison Street right-of-way. Jose stated that the petition to vacate a portion of Madison Street will be considered at the August 6th meeting. Jose recommended approval of the plat be contingent upon the vacating of the portion of Madison Street. Jose reported that the Planning Commission reviewed the plat on July 9th and recommended approval. 243-18 After reading the same once, Alderman Collier-Wise moved approval of the following plat contingent upon the portion of Madison Street being vacated: WHEREAS IT APPEARS that the owners thereof have caused a plat to be made of the following described real property: Lot 2 in Block 1 of Madison Park Addition City of Vermillion, Clay County, South Dakota for approval. BE IT RESOLVED that the attached and foregoing plat has been submitted to and a report and recommendations thereon made by the Vermillion Planning Commission to the City Council of Vermillion which has approved the same. BE IT ALSO RESOLVED that access shall be granted to the lot in accordance with the City of Vermillion street access and driveway approach policy, which requires an application permit. BE IT FURTHER RESOLVED that the attached and foregoing plat has been submitted to the Governing Body of the City of Vermillion which has examined the same, and it appears that the systems of streets and alleys set forth therein conforms to the system of streets and alleys of the existing plat of such city, and that all taxes and special assessments, if any, upon the tract or subdivision have been fully paid and that such plat and survey thereof have been executed according to law, and the same is hereby accordingly approved. The motion was seconded by Alderman Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. 11 E. Final Plat of Lots 2 and 3 in Block 1; Lots 1, 3, 4, 6, 7, 11, 13, and 15 through 21 in Block 2; Lots 1, 2 and 5 in Block 3; Lots 4 through 8 and 11 in Block 4; Lot 1 in Block 5; and Lots 5 through 10 in Block 6; all of Bliss Pointe Addition to the City of Vermillion in the S1/2 of 14-T92N-R52W, of the 5th P.M., Clay County, South Dakota. Jose Dominguez, City Engineer, reported that the plat is from the Vermillion Chamber of Commerce and Development Company for all the remaining lots in the Bliss Pointe development. Jose reviewed a map of the area containing the lots. Jose reported that the area to be platted will include 33 lots throughout the development. Jose reported that the Planning Commission recommended approval of the plat at their July 9th meeting. Jose recommended approval of the plat. 244-18 After reading the same once, Alderman Ward moved approval of the following plat: WHEREAS IT APPEARS that the owners thereof have caused a plat to be made of the following described real property: Lots 2 and 3 in Block 1; Lots 1, 3, 4, 6, 7, 11, 13, and 15 through 21 in Block 2; Lots 1, 2 and 5 in Block 3; Lots 4 through 8 and 11 in Block 4; Lot 1 in Block 5; and Lots 5 through 10 in Block 6; all of Bliss Pointe Addition to the City of Vermillion in the S1/2 of 14-T92N-R52W, of the 5th P.M., Clay County, South Dakota for approval. BE IT RESOLVED that the attached and foregoing plat has been submitted to and a report and recommendations thereon made by the Vermillion Planning Commission to the City Council of Vermillion which has approved the same. BE IT ALSO RESOLVED that access shall be granted to the lot in accordance with the City of Vermillion street access and driveway approach policy, which requires an application permit. BE IT FURTHER RESOLVED that the attached and foregoing plat has been submitted to the Governing Body of the City of Vermillion which has examined the same, and it appears that the systems of streets and alleys set forth therein conforms to the system of streets and alleys of the existing plat of such city, and that all taxes and special assessments, if any, upon the tract or subdivision have been fully paid and that such plat and survey thereof have been executed according to law, and the same is hereby accordingly approved. The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a 12 vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. F. Transfer of Fire Department equipment to Hot Springs Fire Department Matt Callahan, Fire Chief, reported that firefighting gear is specific in nature and typically is custom fit for each individual. Matt reported that one of our members moved to Hot Springs, SD due to job relocation and has since joined the Hot Springs Fire Department. Matt stated that the Hot Springs Department does not have any gear that fits her properly. Matt reported that the Hot Springs Fire Chief contacted him asking if we would be interested in possibly transferring her gear to them. Matt recommended that the City transfer 1 set of bunker gear to the Hot Springs Fire Department. Matt noted that a state statute allows for the transfer of property from one city to another. Discussion followed with Matt answering questions on the cost and who purchased the gear. 245-18 Alderman Sorensen moved approval of the transfer of one set of firefighter gear to the Hot Springs Fire Department. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. G. Planning Commission member appointment Mayor Powell reported that included in the packet was a number of expression of interest forms for the Planning Commission position and that upon polling the Council members the recommendation is Jeff Kleeman to fill the remaining term of Howard Willson that will expire in 2022. 246-18 Alderman Collier-Wise moved approval of the appointment of Jeff Kleeman to the Planning Commission for a term expiring in 2022. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. H. 2017 Audited Comprehensive Annual Report Mike Carlson, Finance Officer, reported that the 2017 Audited Comprehensive Financial Report was handed out at the noon meeting by Jeff Peters and Chad Regnier of Williams & Company. Mike stated that a copy of the management letter received from Williams & Company was distributed tonight. Mike stated that the Department of Legislative Audit has reviewed the audit and their letter of acceptance was 13 included in the packet. Mike noted that the City Council will need to accept the report. Discussion followed. 247-18 Alderman Collier-Wise moved approval of the acceptance of the 2017 Audited Comprehensive Financial Report. Alderman Sorensen seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings A. Sale of Surplus Water Department Backhoe Jose Dominguez, City Engineer, reported that the replacement of the 2008 Case backhoe used by the Water Department was included in the 2018 equipment replacement fund. Jose reported that the 2008 backhoe was declared surplus at the April 16th meeting and appraised by the Surplus Property Appraisal Committee to be sold by sealed bids. Jose reported that no bids were received at the July 11th bid opening. Jose reported that contact was made with Titan Machinery from Sioux Falls, the dealer that is selling us the new backhoe, who offered to purchase the used backhoe for $27,740 which is more than 90% of the appraised value. Jose recommended the sale of the 2008 backhoe to Titan Machinery of Sioux Falls for $27,740. 248-18 Alderman Holland moved to recognize that no bids were received for the sale of the 2008 Case 4445T/M2 backhoe and to authorize the sale to Titan Machinery of Sioux Falls for $27,740. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Sale of Surplus Generator Jose Dominguez, City Engineer, reported that the 1971 Onan generator from the Wastewater Department was declared surplus on May 21st and appraised by the Surplus Property Appraisal Committee at $3,300 and advertised for sale by sealed bids. Jose reported that at the bid opening on July 11th one bid was received from First Rate Excavation in the amount of $4,000. Jose recommend the acceptance of the only bid. 249-18 Alderman Collier-Wise moved approval of the sale of the surplus 1971 Onan generator to the only bidder First Rate Excavation for $4,000. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 14 10. City Manager's Report A. John reported that The Thursdays on the Platz events have resumed and that Main Street from Market Street west through the length of Ratingen Platz and Market Street as it abuts Ratingen Platz will be closed from 4:00 p.m. to 8:00 p.m. every Thursday through August. B. John reported that the ordinances establishing the Human Relations Commission and Historical Preservation Commission become effective later this week. John stated that we will begin advertising for individuals to apply for positions on each of the two commissions after the effective date in anticipate of having the City Council make appointments at the August 20th meeting. C. John reported that the ICAP group is planning a public meeting on Tuesday, July 31st at 7:00 p.m. in the City Council chambers to present the findings of their recent study to learn if a Community Center is needed in Vermillion and what is needed in such a facility. D. John reported that Habitat for Humanity is having a front yard barbeque on Thursday, July 26th and that Washington Street between W. Clark and W. Dartmouth will be closed from 4:00 p.m. to 8:00 p.m. for the event. 11. Invoices Payable 250-18 Alderman Collier-Wise moved approval of the following invoices: A-Ox Welding Supply Co chemicals 1,903.59 Adidas America merchandise 255.24 AT&T Mobility mobile hot spots 451.27 Broadcaster Press advertising 2,417.84 Brunick’s Service Inc fuel/propane 3,271.05 Buhls Cleaners mat/mop service 732.63 Bureau Of Administration telephone 168.10 Campbell Supply supplies 367.36 Centurylink telephone 1,811.77 Chris Nissen safety boots reimbursement 89.99 Christian Care Ministry refund ambulance payment 570.56 City Of Vermillion landfill vouchers 936.00 Clay Rural Water System water usage 48.90 Clay-Union Electric Corp electricity 1,596.39 Coffee King, Inc supplies 6.00 CorInsurance fire portable equipment 847.00 15 Dakota Beverage merchandise 7,371.30 Dept. Environment Natl Res annual fees/landfill oper fee 10,480.54 Global Dist. merchandise 232.00 Gregg Peters managers fee/freight 7,034.40 Hy Vee Food Store supplies 30.00 In Control, Inc computer & software upgrade 16,433.39 John A Conkling Dist. merchandise 1,864.65 Johnson Brothers Of SD merchandise 8,301.95 Jones Food Center supplies 434.34 Loren Fischer Disposal haul cardboard 1,110.00 MidAmerican gas usage 1,541.86 Midcontinent Communication cable/internet service 746.57 Midwest Turf & Irrigation parts 972.76 Pressing Matters supplies 55.00 Republic National Distributing merchandise 2,594.03 Reserve Account postage for meter 900.00 Rusty Jensen merchandise reimbursement 310.86 Sanford Health Plan participation fees 63.00 SD Assoc. Of Rural Wtr Systems smoke testing fee 1,200.00 Southern Glazer's Of SD merchandise 2,412.41 Staples Advantage supplies 970.60 Stern Oil Co. fuel 19,318.23 Stuart C. Irby Co. supplies 5,126.85 Sturdevants Auto Parts parts 173.25 The Equalizer advertising 300.00 The Growler Station, Inc licensing fee/maintenance 749.97 Think Thread & Ink Prentis plunge shirts 341.00 Titleist Drawer Cs merchandise 1,088.31 United Parcel Service shipping 17.39 Us Postmaster postage for utility bills 1,000.00 Vermillion Area Community round-up program 256.07 Marlon Rahm Bright Energy Rebate 500.00 Masaba Bright Energy Rebate 3,170.88 Charlene Irwin Bright Energy Rebate 25.00 Roger Kugler Bright Energy Rebate 500.00 Todd Radigan Bright Energy Rebate 350.00 Kalins Indoor Comfort Bright Energy Rebate 300.00 Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda - None 16 13. Adjourn 251-18 Alderman Ward moved to adjourn the Council Meeting at 7:50 p.m. Alderman Sorensen seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 16th day of July, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 17