City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session August 6, 2018 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, August 6, 2018 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Hellwege, Holland, Price, Sorensen, Ward, Willson, Mayor Powell Absent: Collier-Wise, Humphrey 2. Visitors to be Heard - None 3. Briefing on the August 6, 2018 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 4. Tour of Vermillion Chamber of Commerce and Development Company new building at 2 E. Main Street – VCDC Director Nate Welch 5. Adjourn 252-18 Alderman Price moved to adjourn the Council special session at 12:16 p.m. to tour the Vermillion Chamber of Commerce and Development Company new building at 2 E. Main Street. Alderman Sorensen seconded the motion. Motion carried 7 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 6th day of August, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer 1 Unapproved Minutes City Council Regular Session August 8, 2018 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, August 6, 2018 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Willson, Mayor Powell Absent: Collier-Wise 2. Pledge of Allegiance 3. Minutes A. Minutes of July 16, 2018 Special Meeting; July 16, 2018 Regular Meeting 253-18 Alderman Ward moved approval of the July 16, 2018 Special Meeting and July 16, 2018 Regular Meeting minutes. Alderman Sorensen seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 254-18 Alderman Holland moved approval of the agenda. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard A. Proclamation recognizing U-10 Girls Softball team Alderman Price read the proclamation congratulating the 2018 Vermillion Flamez U10 Girls Fastpitch Softball Team for winning the South Dakota State C Championship that earned the girls an automatic bid to the U10A Northern National Tournament where they went two and three for the week. Mayor Powell presented the proclamation to the coaches Todd 2 Halverson and Dan Hanson. Todd and Dan thanked the City Council for the proclamation, introduced the team members present and thanked the parents and community for their support this season. 6. Public Hearings A. Consideration of an application submitted by the United Church of Christ for a variance reducing the minimum front yard setbacks from 25- feet to 0-feet and from 20-feet to 0-feet for the property located at 20 North Harvard Street. Jose Dominguez, City Engineer, reported that the City received an application from the United Church of Christ (UCC) for a variance to remove the front yard setbacks at 20 N. Harvard Street that is located within the R-2 Residential zoning district. Jose stated that 20 N. Harvard is the address for the existing gravel parking lot located north of the UCC church. Jose noted that the parking lot is separated from the church by a paved alleyway that runs east-to-west. Jose noted that, with the exception of the church on the south of the parking lot, there are residential uses on the other three sides of the parking area. Jose reported that the Planning Commission approved a Conditional-Use permit for the off-premise parking lot located at 20 N. Harvard at their June 25th meeting. Jose stated that there were no conditions placed on the Conditional-Use permit by the Planning Commission and it was approved unanimously. Jose reported that the existing parking lot has been functioning as a parking lot for many years but, due to the fact that the applicant is wanting to improve the existing parking area by paving it, the City requires that it meets all of the current requirements, this includes acquiring a Conditional-Use permit for the off-premise parking lot and meeting all of the other ordinance requirements. Jose reported that the applicant still has to meet the remaining requirements set by the City Council with the approval of Ordinance No. 1340 on May 16, 2016. Jose reported that the ordinance does not permit any parking within the required front yard setback. Jose noted that this ordinance was adopted in part to try and rectify issues with any required off-street parking being constructed directly in front of structures to provide for the aesthetics and lack of green space in new construction, or redevelopments. Jose noted that the R-2 Residential District requires that this use have a front yard setback of 25-feet and if on a corner one of the front yard setbacks can be reduced to 20-feet. Jose reported that off-premise parking lots in this district are not allowed to have parked vehicles in the required front yard setbacks. Jose stated that Section 155.100 of the City’s Code of Ordinance allows for the City Council, acting as the Board of Adjustment, to hear and decide upon petitions for variances relating to the strict application of height, area, setback, yard, parking or density requirements. Jose reported that the ordinance sets 3 several factors for consideration as to whether a variance should be granted and reviewed these factors as they apply to the lot. Jose reported that the City Council, serving as the Board of Adjustment, could attach conditions to a variance and the variance will only be valid as long as the property owner complies with the terms and conditions attached by the Board of Adjustment. Jose reported that the legal notice was published and signage was placed on the property advertising the public hearing. Jose reported that Administration believes that the variance should not be granted since it does not meet any of the criteria. Mayor Powell announced that Alderman Holland, Ward and himself are members of the Church but are not on the Church Board. Jake Kerby, Chairman of the Board of Trustees of the United Church of Christ Congregational, stated that, as there is an alley separating the church building lot and the parking lot, they are considered two separate lots thus the parcel for the parking lot needs the setbacks for front yard. Mr. Kerby stated that if there was not an alley a variance would not be needed. Mr. Kerby stated that the lot has been used for parking since before the ordinance was adopted and since it is gravel can get very muddy in the spring or following rains. Mr. Kerby stated that the Church would like to pave the area currently used as a parking lot and is requesting a variance to allow the parking up to the sidewalks. Mr. Kerby stated that if the variance is not granted he did not see the Church paving a lot that would not accommodate the vehicles currently parking off street. Mr. Kerby stated that by parking in the parking lot the vehicles parking on the street is reduced in the area. Discussion followed on options to provide green space around the parking lot or include in island for a tree in the lot. Jose explained the distance required for vehicles and lanes noting that the north parking lot entrances access the current lot driving lanes. Mr. Kerby stated that the church has the lots to the west of the church and a parking lot that provides green space for a garden and grass for the kids to play. Discussion followed noting that this property has been used as a parking lot for many years before the ordinance was changed restricting front yard parking and losing a third of the current parking spaces to now comply with the ordinance would be a hardship and the church is wanting to improve the lot by paving the parking lot which should reduce the on street parking demand in the area. 255-18 Alderman Sorensen moved approval of variance reducing the minimum front yard setbacks from 25-feet to 0-feet and from 20-feet to 0-feet for the property located at 20 North Harvard Street requested by the United Church of Christ Congregational. Alderman Holland seconded the motion. 4 Discussion followed noting that no comments have been received from the neighborhood regarding the variance requested. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Vacation of Right-of-Way lying directly north of Lot 1, Block 1, Madison Park Addition, City of Vermillion, Clay County Jose Dominguez, City Engineer, reported on the receipt of a petition to vacate Madison Street from its intersection with North Norbeck to approximately 582 feet east. Jose reported that this portion of street was dedicated to the public since the property was platted in 2013 but it has never been opened as a street, or maintained by the City for the public use. Jose reported that the City does have a sanitary sewer main 33-feet north of the south right-of-way line and there is a gas line located along the south right-of-way. Jose stated that this will be acquiring a 41-foot utility easement along the south portion of the existing right-of-way and would extend for the entire length of existing Madison Street. Jose stated that, if the right-of-way is vacated, the ownership automatically transfers to the adjacent landowners. Jose reported that the plat replatting this parcel of land was approved by the Council at the July 16, 2018 meeting conditional on the Madison Street right-of-way being vacated. Jose recommended approval of the resolution vacating the right-of-way. Discussion followed on the street access to this area noting that the plan would be for more apartments. Jose provided a map to show that Roosevelt and Clark streets would provide the east west access to this area and that Madison would not connect to Roosevelt Street. It was noted that if Madison Street is vacated the existing access along Norbeck will need to be removed and replaced with curb. Jose stated that this would need to be included on the next developer’s agreement. 256-18 After reading the same once, Alderman Willson moved adoption of the following with the condition that any future developers agreements or building permits would require the developer to remove the existing Madison Street access along Norbeck Street and replace with curb for what would have been Madison Street: RESOLUTION VACATING THE RIGHT-OF-WAY LYING NORTH OF LOT 1, BLOCK 1, MADISON PARK ADDITION, CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA WHEREAS, the City of Vermillion has received a petition for the vacation of a portion of Madison Street lying north of Lot 1, Block 1, Madison Park Addition, City of Vermillion, Clay County, South Dakota; and, 5 WHEREAS, notice has been published for two successive weeks in the Plain Talk; and, WHEREAS, utilities have been notified and are not opposed to the vacation; and, WHEREAS, one of the private utilities has informed the City that they have infrastructure along the south right-of-way line; and, WHEREAS, the City’s sanitary sewer runs east to west 33-feet north of the south right-of-way line; and, WHEREAS, the City will be acquiring a 41-foot utility easement running east to west for the entire length of the vacated Madison Street to provide a space for the utilities already located within the right-of- way; and, WHEREAS, State Statute 9-45-10 authorizes the City Council to vacate streets, alleys or public grounds. NOW, THEREFORE BE IT RESOLVED, by the Governing Body of the City of Vermillion that a portion of Madison Street lying north of Lot 1, Block 1, Madison Park Addition, City of Vermillion, Clay County, South Dakota as shown on the attached map is hereby vacated. Dated at Vermillion, South Dakota this 6th day of August 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_____________________________ John E. (Jack) Powell, Mayor ATTEST: By_______________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 7 members voted in favor of and 1 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. 7. Old Business - None 8. New Business 6 A. Request to close High Street from 526 High Street to W. Cherry Street on Saturday, September 22, 2018 from Noon to 4:00 pm for a Phi Kappa Theta Children’s Miracle network car show John Prescott, City Manager, reported that Phi Kappa Theta has submitted a request to close High Street from Cherry Street to 526 High Street for a car show fundraiser in support of the Children’s Miracle Network on Saturday, September 22, 2018 from 12:00 noon to 4:00 p.m. John noted that the request is included in the packet. Quentin Judas, representing Phi Kappa Theta, stated that the street closing is for a fundraising car show to provide for the safety of individuals attending. Quentin stated that the proceeds are for the Children’s Miracle Network. 257-18 Alderman Ward moved approval of the street closing on Saturday, September 22, 2018 from noon to 4:00 p.m. for a Phi Kappa Theta car show fundraiser for Children’s Miracle Network. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Request to close Rose Street from Coyote Village to the Dakota Dome and remove parking on N. Dakota Street between Alumni Street and South Dakota Highway 50 on September 8, October 6, October 13, October 27, and November 10, 2018 from 6:00 a.m. to 6:00 p.m. for USD football games. John Prescott, City Manager, reported that the request is the same as last year with removing the parking along Dakota Street except for the visiting team busses and closing Rose Street from Coyote Village to the Dakota Dome for pedestrian safety on USD football game days. Cameron Wilson, Senior Associate Athletic Director for Operations/Facility Management for USD Athletics Department, reported that the request is to close Rose Street from Coyote Village to the Dakota Dome and remove parking on both the east and west sides of Dakota Street between Alumni Street and Highway 50 on USD home football game days from 6:00 a.m. to 6:00 p.m. Cameron stated that the exception will be to allow the visiting team busses to park on the east side of Dakota Street west of the dome. Cameron stated that this is for pedestrian safety on game days and has been done in previous years. Cameron stated that he has talked to the Holiday Inn Express and that USD Police will put the barricades. Cameron answered questions of the City Council on the request. 258-18 7 Alderman Ward moved approval of the street closing request from USD Athletics to close Rose Street from Coyote Village to the Dakota Dome and remove parking on both the east and west sides of Dakota Street between Alumni Street and Highway 50 except for visiting team busses parked on the east side on September 8, October 6, October 13, October 27 and November 10, 2018 from 6:00 a.m. to 6:00 p.m. for home football games. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. C. Request to close two parking stalls on Main Street in front of the Varsity and Charlie’s on August 17 & 18, 2018 from 8:00 am to 8:00 pm for Charlie’s sidewalk sale John Prescott, City Manager, reported that USD Charlie’s Store has submitted a request to close two parking stalls in front of Charlie’s Store and the Varsity at 115 E Main Street for a sidewalk sale. John stated that the two stalls are located on the south side of E. Main Street immediately east of the alley opening on the west side of the Varsity. John stated that the request is for August 17th and 18th from 8:00 a.m. to 8:00 p.m. John reported the request was included in the packet. 259-18 Alderman Sorensen moved approval of the request of USD Charlie’s Store to close the two parking stalls in front of Charlie’s Store and the Varsity at 115 E. Main Street for a sidewalk sale. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. D. Permit for consumption but not sale of alcoholic beverages for Local Fare at the Fair sponsored by the Vermillion Area Farmers Market on Friday, August 10, 2018 from 3:00 p.m. to 6:00 p.m. at the fairgrounds rabbit barn east of High Street and south of W. Cherry Street Mike Carlson, Finance Officer, reported that an application for a permit for consumption but not sale of alcoholic beverages was received from Grace Freeman for the Vermillion Area Farmers Market for the Local Fare at the Fair event at the County Fair on Friday, August 10, 2018 from 3:00 p.m. to 6:00 p.m. at the fairgrounds rabbit barn. Mike stated that the application is included in the packet. Discussion followed. 260-18 Alderman Price moved approval of the permit for consumption but not sale of alcoholic beverages for the Vermillion Area Farmers Market for the Local Fare at the Fair event at the County Fair on Friday, August 10, 2018 from 3:00 p.m. to 6:00 p.m. at the fairgrounds rabbit barn. 8 Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. E. Resolution to amend city fines. John Prescott, City Manager, reported that the State of South Dakota raised court costs for municipal offenses from $60.00 to $62.50 effective July 1, 2018. John reported that the City establishes a fine schedule for city ordinance violations. John stated that the Vermillion Code of Ordinances establishes a maximum penalty of $500. John reported that court costs are deducted from the fine established by the City. John noted that as court costs increase, the portion of the fine returned to the City decreases unless the overall fine amount is increased is the same or greater amount. John stated that for all City code violations issued after July 1, 2018, the amount returned to the City has been reduced by $2.50. John stated that the City does not set the fine for state offenses. John reported that the proposed fine schedule is attached proposing to increase the overall fine amount by $5.00. John stated that with this increase the City and State would each receive $2.50 more for a municipal violation. John noted that none of the fines would exceed the State fine for similar violations. John recommended approval of the resolution amending the city fine. Discussion followed on the fine schedule. 261-18 After reading the same once, Alderman Willson moved adoption of the following: RESOLUTION OF CITY OF VERMILLION CITY FINE SCHEDULE WHEREAS, the City of Vermillion is authorized, under Section 10.99 of the City of Vermillion Code of Ordinances, to set fees for City offenses by resolution; and, WHEREAS, the City wishes to update the fee schedule in accordance with State fine schedule, as necessary. NOW, THEREFORE, BE IT RESOLVED, the Governing Body of the City of Vermillion hereby adopts the mentioned fine schedule attached hereto and incorporated by reference herein. Dated at Vermillion, South Dakota this 6th day of August, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA ___________________________________ 9  John E. (Jack) Powell, Mayor ATTEST: ___________________________________ Michael Carlson, Finance Officer The motion was seconded by Alderman Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. F. Utilities Committee report John Prescott, City Manager, reported that The Heights is building a 74 unit building to house 200+ residents on N. Dakota Street. John stated that the developer would like to utilize a single master electrical meter for the residential uses in the building. John stated that current city code requires a separate electrical meter for all multi- family units within a structure. John noted that the City’s practice of a separate electric meter for each residential unit follows PUPRA (federal standards established in the late 1970s) and SD PUC guidelines established in the 1980s. John noted that the PUC predominantly governs investor owned utilities in the State and the City is not governed by the PUC as it pertains to this issue and rate classification but the City’s code largely follows PUC, PUPRA and other national guidelines. John reported that the Utilities Committee met with The Heights representatives on May 16th to hear their request for a single master electrical meter. John noted that the PUC does provide for a variance from the individual meter requirement for dormitories and that The Heights representatives have expressed how their project is like a dormitory and should be exempt from having individual electrical meters. John noted that McFadden Hall was built as a private apartment complex which had individual electric meters until it became part of the University system. John stated that Coyote Village and McFadden Hall currently have a master meter and are charged the large commercial customer rate. John reported that the Committee’s recommendation on May 16th was for staff to review and develop code language for consideration to provide for a master meter for a large, privately owned student housing project. At the May 29th committee meeting, the following language was presented for consideration to be added to ordinance section 51.22 Residential Service Rate: (c) Exclusive student housing. Service for 70 or more apartment style/ dormitory units providing exclusive student housing for 200 or more 10 University of South Dakota (USD) students may utilize a single master meter for apartment style/dormitory units only and be charged the applicable rate set by resolution. Any additional uses at an exclusive student housing facility, including but not limited to commercial businesses, laundry areas, common spaces, hallways, lounges, pools, and parking lots, must be separately metered from residential usage and charged the applicable service rate. Resale of electricity to residents in the exclusive student housing facility on a per KWh basis or any other usage basis is prohibited. To qualify for single master meter and applicable rate, a sample annual lease(s) and a letter recognizing the exclusive student housing facility as an apartment style/dormitory unit option for USD students, must be provided to the satisfaction of City of Vermillion by USD administration prior to occupancy and annually thereafter. Failure to maintain the property in conformity with this subsection or to annually submit a sample lease(s) or provide the annual USD recognition letter will require immediate building alteration and compliance with subsection 51.22 (B)(2)(b) at property owner’s expense. John stated that the Committee also reviewed rates with a recommendation of a $40 monthly customer charge plus $6.75 monthly charge for each additional unit attached to the master meter for exclusive student housing using the large commercial customer rate as it pertains to the KWH and demand charge. John noted that this information was presented to the City Council by the Utilities Committee at the June 4, 2018 City Council meeting. John noted that following the City Council meeting, the developers offered additional comments on the proposed language. John stated that the developer also worked with a North Carolina attorney to provide the attached letter indicating that private student housing of this type is non- discriminatory. John stated that the Utilities Committee has reviewed the latest version of proposed addition to ordinance Section 51.22(c) noting the updated version is very similar to the earlier language presented to the City Council. John stated that changes were made to remove specific references to USD as the residents may be enrolled in a majority of classes at another post-secondary institution and the units are now referred to as dormitory style apartment units to clarify the expectation of more shared living space. John stated that the current version of language under consideration to be added to ordinance section 51.22 Residential Service Rate is: (c) Exclusive student housing. Service for 70 or more dormitory style apartment units providing exclusive student housing for 200 or more students enrolled in post-secondary education may utilize a single master meter for dormitory style apartment units only and be charged the applicable rate set by resolution. Any additional uses at an exclusive student housing facility, including but not limited to 11 commercial businesses, laundry areas, common spaces, hallways, lounges, pools, and parking lots, must be separately metered from residential usage and charged the applicable service rate. Resale of electricity to residents in the exclusive student housing facility on a per KWh basis or any other usage basis is prohibited. To qualify for single master meter and applicable rate, a sample annual lease(s), and all rules and regulations developed by the owner to create dormitory style conditions, must be provided to the City of Vermillion prior to occupancy and annually thereafter. Failure to maintain the property in conformity with this subsection or to annually submit a sample lease(s) or provide all rules and regulations will require immediate building alteration and compliance with subsection 51.22 (B)(2)(b) at property owner’s expense. John recommended that the City Council receive the Utility Committee report with the revised language for exclusive student housing noting that the City Council cannot act on the item received from a Committee at the same meeting. Discussion followed on the Committee report and proposed change to the ordinance. 262-18 Alderman Price moved to accept the revised Utility Committee report for exclusive student housing language change to the ordinance. Alderman Sorensen seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. G. Presentation of the proposed 2019 budget John Prescott, City Manager, stated that the 2019 Proposed Budget was included in the binder placed at each seat at the Council table or was sent by email. John stated that the budget utilizes conservative fiscal principals to develop a plan of action for 2019 and will serve as the starting point for the City Council. John stated that the proposed budget will be reviewed during budget session scheduled for 5:30 p.m. on August 15th and 16th in the large conference room on second floor of City Hall. John reviewed some of the major items included in the budget. Discussion followed. 263-18 Alderman Willson moved to acknowledge receipt of the 2019 proposed budget. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings A. WWTF Digester Improvements 2018 Shane Griese, Utility Manager, reported that in 2014 a back-up boiler was installed in the Digester Building of the Wastewater Treatment 12 Facility as Phase 1 of the boiler project. Share reported that Phase 2 was to consist of the replacement of the main boiler and heat exchanger in the digester building. Share reported that in January of 2018 the City Council entered into an agreement with Banner Associates for the engineering of this project that was amended in March 2018 for additional work to include cleaning of the digesters as well as an alternate bid #1 for the replacement of aging pumps and piping located in the Digester Building. Shane reported that bids were opened on July 27th with three bids received. Shane stated that the total bids ranged from $869,000 to $873,000. Shane reported that Banner Associates reviewed the bids and recommended the low total bid from PKG Contracting, Inc. of Fargo, ND in the total amount of $869,000. Discussion followed. Bids: PKG, Contracting, Inc base bid- $389,600: alternate #1- $179,400: Total Bid – $869,000; Christiansen Construction Co. base bid- $654,530: alternate #1- $216,155: Total Bid - $870,685; AB Contracting base bid- $712,000: alternate #1- $161,000: Total Bid - $873,000 264-18 Alderman Ward moved approval of the low total bid of PKG Contracting, Inc in the amount of $869,000 for the WWTF Digester Improvements. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Fuel quotes Mike Carlson, Finance Officer, read the monthly fuel quotes and recommended the low quote of Stern Oil on all four items. Item 1 - 4,350 gal unleaded 10% ethanol: Stern Oil $2.4566, Brunick’s Service $2.48; Item 2 – 1,000 gal unleaded: Stern Oil $2.6634, Brunick’s Service $2.70; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Stern Oil $2.40, Brunick’s Service $2.43; Item 4 - 1,000 gal No. 2 diesel fuel-clear: Stern Oil $2.70, Brunick’s Service $2.75 265-18 Alderman Price moved approval of the low quote of Stern Oil on all items. Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A. John reported that the City Council recently created a Human Relations Commission and Historical Preservation Commission and is looking for individuals interested in serving on the two commissions. John reported that the expression of interest forms are available on 13 the City web site or at City Hall. John stated that it is anticipated that the City Council make appointments at the August 20th meeting. B. John reported that High Street from Cherry Street to the south end of the Fairgrounds will be closed beginning at 7:00 a.m. on Thursday, August 9 until 5:00 p.m. on Sunday, August 12, 2018 for the Clay County Fair. C. John reported that Plum Street north of Cherry Street and Rose Street north of Coyote Village will be closed on Friday, August 17 for USD’s Move-in Day from 5:00 a.m. to 4:00 p.m. D. John reported that the City Engineer approved a Plat of Lot 6A, Block 6 in Erickson Addition. E. John reported that the 2019 budget meetings have been scheduled for August 15th and 16th at 5:30 p.m. in the Large Conference room. F. John reported on receipt of the following raffle notifications: Phi Kappa Theta will be selling 50/50 raffle tickets from September 17–22, 2018 as part of their fundraising for Children’s Miracle Network. Tickets will be $2 each or 6 for $10. The drawing will be on September 22, 2018 with the winning ticket holder receiving half of the funds. VHS Booster Club is selling tickets at $1 each. The prize is two tickets to the USD football game vs. Northern Colorado on September 8th. Tickets include access to the mezzanine level and are valued at $50. Funds from the raffle to help with the projects being completed at the Veterans Sports Complex at the High School. PAYROLL ADDITIONS AND CHANGES General: Ashley Hobza $20.00/hr; Finance: Mandy Nelson $13.70/hr; Ambulance: Anthony Gengler $16.77/hr, Drew Vanvoorhis $16.77/hr; Recreation: Jamie Holscher $9.00/hr; Pool: Anthony Drazick $10.00/hr; Mosquito: Michelle Gentry $9.50/hr; Library: Emily Rolfes $9.00/hr, Michael Burke $9.00/hr 11. Invoices Payable 266-18 Alderman Price moved approval of the following invoices: A-1 Portable Toilets portable toilet rent 480.00 A.R.K Media Accounting Services advertising 135.00 14 Adapco, Inc supplies 1,654.85 Aladtec, Inc software subscription 2,200.00 Amanda Arndt meals reimbursement 90.00 Andrew Eidem meal reimbursement 14.00 Anne Printz meals reimbursement 30.00 Appeara shop towels 45.00 Aramark Uniform Services uniform cleaning 293.80 Argus Leader Media #1085 subscription 25.00 Arrow Manufacturing striping/lettering 3,809.00 Atco International supplies 158.00 Austin Anderson meal reimbursement 14.00 Axon Enterprise Inc software license renewal 5,323.50 Banner Associates, Inc professional services 20,035.99 Basin Electric Power repairs 235.99 Batteries Plus battery 30.95 Best Western Vermillion lodging 213.99 Bierschbach Eqpt & Supply parts 1,047.31 Blackstone Publishing books 150.00 Border States Elec Supply supplies 14,822.39 Bound Tree Medical, LLC supplies 2,152.92 Bow Creek Metal Inc posts for disc golf 2,644.00 Boyer Trucks parts 642.41 Brandon Steeneck meal reimbursement 14.00 Broadcaster Press advertising 40.00 Brock White Co parts 7,264.58 Brunick's Service Inc propane 99.00 Butler Machinery Co. parts 2,135.95 Campbell Supply supplies 2,918.61 Cannon Technologies, Inc meters 47,344.32 Carroll Construction Supply supplies 1,093.14 Catch & Release Photography professional services 100.00 CCP Industries Inc. supplies 150.94 Cedar County Veterinary Service professional services 45.00 Century Business Products copier contact/copies 183.43 Centurylink telephone 696.62 Chad Christopherson meal reimbursement 14.00 Chain Reaction Disc Golf disc golf 1,400.60 Chesterman Co merchandise 1,845.95 City Of Vermillion postage/copies 1,146.05 City Of Vermillion utility bills 43,711.81 Clay County Auditor emergency mgmt 1,200.00 Colonial Life Acc Ins. insurance 2,860.47 Core & Main LP supplies 2,621.72 15 Cummins Central Power, LLC repairs 785.24 D-P Tools supplies 368.61 Dakota Beverage merchandise 4,505.36 Dakota Fluid Power Inc parts 81.51 Dakota Pc Warehouse supplies 399.95 Dakota Pump Inc parts 772.66 Danko Emergency Equipment firefighter gear/siren 6,281.09 Dawn L Or Jerry J Schank refund ambulance overpayment 30.30 Delta Dental Plan insurance 6,077.40 Demco supplies 639.81 Dennis Martens maintenance 833.34 Dept Of Revenue testing 1,190.00 DGR Engineering professional services 8,115.20 Diamond Vogel Paints white traffic paint/supplies 1,355.97 Ditch Witch Of SD parts 1,399.78 Division Of Motor Vehicle title/plates 26.20 Dostals Construction Co, Inc Prentis park ADA update 930.00 Drew Gortmaker meals/mileage reimbursement 497.06 Dubois Chemicals soda ash 20,328.00 Echo Electric Supply supplies 1,233.38 Electronic Engineering police vehicle update 4,693.23 Energy Laboratories supplies 1,166.50 Farmer Brothers Co. supplies 142.30 Farner Bocken Company merchandise 8,798.82 Fast Auto Glass chip repairs 60.00 Fastenal Company supplies 171.11 First Rate Excavate, Inc Prentis street lift 64,906.75 Foreman Media council mtg 100.00 Fred Haar Co, Inc parts 175.44 Gale books 344.98 Gary’s Tree Service, Inc grind stumps 179.00 Global Equipment Company supplies 75.35 Graham Tire Co. tires 571.24 Graymont Capital Inc chemicals 8,116.20 Gregg Peters rent 937.50 Grey House Publishing books 148.50 Hach Co supplies 1,422.92 Hansen Locksmithing repairs 979.00 Hauff Mid-America Sports supplies 1,597.85 Hauger Lawn Service mowing 96.00 Hawkins Inc chemicals 12,012.85 Heartland Humane Society professional services 680.00 Heiman, Inc. extinguisher/harness 367.80 16 Herc-U-Lift parts 381.40 Herren-Schempp Building supplies 394.52 Hewlett Packard computer/monitor 1,047.61 Holly Doorn refund swimming lessons fee 10.00 Hy Vee Food Store supplies 824.75 In Control, Inc professional services 276.00 Independence Waste waste hauling 2,842.28 Ingram books 3,535.54 J & D Masonry repairs 765.00 Jacks Uniform & Eqpt uniforms 1,127.48 Jay's Plumbing repairs 40.80 John A Conkling Dist. merchandise 3,372.94 Johnsen Heating & Cooling repairs 1,421.28 Johnson Brothers Of SD merchandise 3,055.52 Johnstone Supply repairs 379.99 Jones Food Center supplies 362.31 Kalins Indoor Comfort repairs 200.36 Karsten Mfg Corp merchandise 1,246.90 Keaton Deiter refund parking tckt overpmt 15.00 Knife River Midwest, LLC asphalt 2,261.91 Larson Data Communications parts 2,620.70 Lawson Products Inc supplies 250.63 Leisure Lawn Care fertilizer application 80.00 Lessman Elec. Supply Co supplies 184.50 M&T Fire And Safety Inc parts 426.00 Maggie Peterson reimb-adopt a drain project 376.34 Mart Auto Body towing 450.00 Matheson Tri-Gas, Inc supplies 716.47 Matthew Nelson meal reimbursement 14.00 Mc2, Inc parts 1,512.07 McCulloch Law Office professional services/repairs 2,088.69 Mead Lumber supplies 120.83 Medical Waste Transport, Inc haul medical waste 217.51 Menards materials 908.38 Merrick Industries parts 2,930.21 Micro Marketing LLC books 274.95 Midwest Alarm Co alarm monitoring 3,782.62 Midwest Ready Mix & Equipment crushed concrete/rock 1,539.75 Midwest Turf & Irrigation parts 9,615.97 Midwest Wheel Companies parts 94.59 Minn Municipal Utility Assoc safety mgmt program 6,325.00 Missouri Valley Maintenance repairs 2,266.55 Mobotrex Mobility & Traffic supplies 682.00 17 Moore Welding & Mfg repairs 95.00 Mowbility Sales & Services parts 247.98 MSC Industrial Supply Co supplies 203.92 Murphs Appliance & TV In refrigerator 599.00 NBS Calibrations scale calibration 468.00 NCL Of Wisconsin, Inc parts 5,602.70 Netsys+ professional services/repairs 4,669.00 Newman Signs, Inc supplies 192.37 Northern Leak Detection professional services 3,043.00 O'Reilly Auto Parts parts 56.52 Office Of Weights & Measures inspection 103.00 Office Systems Co copier contract/copies 1,063.84 Overhead Door Of Sioux City repairs 875.90 PCC, Inc professional services 1,110.77 Pedersen Machine Inc repairs 1,214.06 Pepsi Cola Of Siouxland merchandise 898.95 Phil Wiebelhaus meal reimbursement 14.00 Pitney Bowes, Inc supplies 193.76 Plain Talk Publishers subscription 26.00 Pomps Tire Service, Inc. tires 264.00 Powerphone, Inc recertification/training 129.00 Pressing Matters plastic signs 191.00 Presto-X-Company inspection/treatment 50.00 Print Source scorecards 453.00 Prochem Dynamics supplies 260.33 Property Maintenance Service junk/debris removal/mowing 669.53 Pump N Pak fuel 61.38 Quill supplies 453.74 Racom Corporation maintenance 456.81 Ramkota Hotel lodging 701.94 Recorded Books, Inc books 299.77 Regent Book Co. book 17.00 Republic National Distributing merchandise 10,536.17 Ribs, Rods & Rock N' Roll contribution 5,000.00 Roy Johnson Roofing, Inc roof repair 602.16 Rusty Jensen merchandise reimbursement 196.00 Ryan Anderson printer reimbursement 86.25 Sanford Health Plan participation fees 63.00 Sanitation Products Inc supplies 1,469.77 Schaeffer Mfg. Co supplies 870.15 SD Dept Of Public Safety teletype service 3,090.00 SD One Call locates 494.55 SD Redbook Fund books 209.10 18 SD Retirement System contributions 54,402.26 SD State Historical Society membership 40.00 SECOG professional services 2,500.00 SEH, Inc professional services 1,965.50 Service Master Of Se SD custodial 4,315.32 Shyann Trucking LLC freight 2,100.00 Sioux Falls Two Way Radio repairs 99.99 Siouxland Humane Society fees 37.00 Sooland Bobcat parts 485.46 Southern Glazer's Of SD merchandise 1,036.05 St. Andrews Products Co supplies 588.56 Standard Ready Mix Concrete pea rock 121.74 State Flag Account flags 56.70 Steffen Truck Equipment parts 878.70 Steve's Heating & A/C Inc repairs 157.16 Stryker Sales Corporation supplies 610.18 Stuart C. Irby Co. supplies 10,901.96 Sturdevants Auto Parts parts 1,783.79 Supplyworks supplies 174.28 Susan Hanson refund swimming lessons fee 10.00 Syncb/Amazon books/dvds 1,187.22 T And R Electric testing/sampling 350.00 Teledyne Instruments, Inc parts 135.63 TestAmerica Laboratories testing 3,030.50 The Ups Store #6751 shipping 137.68 Thomson Reuters-West subscription 203.38 Titleist Drawer Cs merchandise 2,365.73 Tractor Supply Credit Plan supplies 522.22 Travis Tarr meal reimbursement 14.00 True Brands supplies 376.78 Turner Plumbing repairs 234.43 Tyler Zimmerman certification exam 10.00 United Laboratories supplies 343.09 United Way contributions 581.50 Unum Life Insurance Company insurance 1,366.93 USA Bluebook supplies 695.35 Utility Equipment Co. parts 120.00 Utilities Plus Energy Services maintenance/testing 30,825.00 Van Diest Supply Co supplies 1,719.60 Vast Broadband 911 circuit/dialup service 1,415.45 Verizon Wireless wireless comm/access fees 2,175.71 Vermillion Ace Hardware supplies 1,675.21 Vermillion Auto Works repairs 1,047.63 19 Vermillion Chamber Of Commerce BID/reinvestment program 36,610.60 Vermillion Ford repairs 107.25 Vermillion Rotary Club dues/meals 150.75 Vessco, Inc parts 6,980.54 Visa/First Bank & Trust fuel/lodging/supplies 11,120.41 Wal-Mart Community supplies 1,868.05 Walker Construction Prentis park parking lot 21,891.78 Walt's Homestyle Foods, Inc merchandise 52.00 Weedcope, Inc professional services 440.00 Wesco Distribution, Inc parts 1,375.00 Wexford Fulfillment Solution merchandise 309.95 Wigman Co parts 1,670.73 Williams & Co. 2017 audit 5,100.00 WSP Us professional services 2,288.08 Yamaha Golf & Utility golf cars lease 3,772.00 Yankton Janitorial Supply supplies 398.00 Yankton Medical Clinic pre-employment exam 40.00 Zee Medical Service supplies 136.50 Zimco Supply Co supplies 4,486.50 Zuercher Technologies LLC maintenance 35,095.00 Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of August 20, 2018 for a special permit to exceed permissible sound levels by no more that 50% for USD Dakota Days on Ratingen Platz portion of Market Street south of W. Main Street and portion of W. Main Street abutting the Platz on or about October 3, 2018 from 4:00 p.m. to 11:00 p.m. for celebration of Dakota Days event with carnival and street dance B. Set a public hearing date of August 20, 2018 for a special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company on or about September 28 & 29, 2018 at Ratingen Platz and portions of Market and Main Street for Oktoberfest events C. Set a public hearing date of August 20, 2018 for a special permit to exceed permissible sound levels for the Vermillion Area Chamber of Commerce and Development Company on or about September 28 & 29, 2018 at Ratingen Platz and portions of Market and Main Street from 5:00 p.m. to 11:00 p.m. for Oktoberfest events 20 267-18 Alderman Price moved approval of the consensus agenda. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 268-18 Alderman Ward moved to adjourn the Council Meeting at 8:21 p.m. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 6th day of August, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 21