City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session December 17, 2018 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, December 17, 2018 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: President Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen (arrived at 12:10 p.m.), Willson Absent: Ward, Mayor Powell 2. Visitors to be Heard - None 3. Educational Session – Conditional Use Permit process – Jose Dominguez Jose Dominguez, City Engineer, reviewed the zoning regulations that follow the comprehensive plan and requirement set by statute. Jose stated that the regulations can be summed up into health, safety and general welfare. Jose reported that the city is divided into 10 zoning districts each with permitted uses and conditional uses. Jose noted that in considering conditional uses ordinance provides the criteria to be considered. Alderman Sorensen arrived at 12:10 p.m. Jose reviewed the conditional use permit process and provided a flow chart outlining the conditional use steps. Jose noted that the Planning Commission acts on the conditional use requests and that the City Council serves as the Appeal Board if an aggrieved party files an appeal of the Planning Commission decision. Discussion followed with Jose answering questions on the conditional use process. 4. Informational Session – Update on Business Improvement District #2 – James Purdy James Purdy, Assistant City Manager, reported that that Business Improvement District #2 (BID#2) was formed in April 2018 for the downtown area. James noted that the City Council has set aside $1 million in the 2019 budget for these improvements. James reported that the BID#2 Board met on December 12th and wanted to move forward with the downtown improvement project on an aggressive schedule with a 1 completion date being before Dakota Days 2020. James reviewed a map of BID#2 area as well as projections of revenue for assessing property owners $1/$1,000 to $4/$1,000. James reported that the estimated downtown improvement cost was $2.4 million thus there will need to be a review of funding option. James reported that the BID#2 Board will be updating the City Council on the proposed project including funding options in early 2019. Discussion followed on the project, funding and timing on the project. 5. Briefing on the December 17, 2018 City Council Regular Meeting – Briefings are intended to be informational only and no deliberation or decision will occur on this item. 6. Adjourn 415-18 Alderman Sorensen moved to adjourn the Council special session at 12:42 p.m. Alderman Price seconded the motion. Motion carried 7 to 0. President Collier-Wise declared the motion adopted. Dated at Vermillion, South Dakota this 17th day of December, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, President ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session December 17, 2018 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, December 17, 2018 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Willson, Mayor Powell 2 Absent: Ward 2. Pledge of Allegiance 3. Minutes A. Minutes of December 3, 2018 Special Meeting; December 3, 2018 Special Meeting with the Clay County Commission; December 3, 2018 Regular Meeting 416-18 Alderman Price moved approval of the Minutes of December 3, 2018 Special Meeting, December 3, 2018 Special Meeting with the Clay County Commission, and December 3, 2018 Regular Meeting. Alderman Sorensen seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 417-18 Alderman Willson moved approval of the agenda. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard - None 6. Public Hearings A. Transfer of a retail on-sale liquor license from Maya Janes, Inc to Brian Engleman for 914 North Dakota Street Mike Carlson, Finance Officer, reported that the public hearing was continued from the December 3rd meeting on the application received for the transfer of a retail on-sale liquor license from Maya Janes, Inc to Brian Engleman for a business to be located at 914 North Dakota Street. Mike reported that a copy of the notice which was published for the license transfer and the Police Chief’s report on the local records and DCI are attached. Mike stated that the City Council has the ability to issue a license on basically two criteria: suitable person and suitable location. Mike noted that the check of the Vermillion Police Department records and DCI does not show any information in regard to the new proposed license holder. Mike stated that, with respect to the location criteria, an on-sale liquor license was previously issued to Howlers and this new business will be located in a portion of the building at the same location. Mike noted that the proposed location has not been issued a building permit at this time and the transfer as well as future renewals will need to be contingent upon the proposed location 3 being approved for occupancy by the building official. Mike recommended approval of the transfer unless information is presented at the public hearing to the contrary. 418-18 Alderman Collier-Wise moved approval of the transfer of the retail on- sale liquor license to Brian Engleman for 914 North Dakota Street transfer from Maya Janes Inc at 9 West Main contingent upon an occupancy permit being issued by the building official for the new location. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Renewal of retail on-sale liquor license for Brian Engleman for 914 North Dakota Street Mike Carlson, Finance Officer, reported that the previous item on the agenda was the transfer of the retail on-sale liquor license that will expire on December 31st unless renewed. Mike noted that the public hearing was continued from the December 3rd meeting. Mike noted that the renewal is based on basically two criteria: suitable person and suitable location, as were considered in the previous agenda item. Mike noted, as with the previous item, the proposed location has not been issued a building permit at this time and the transfer as well as future renewals will need to be contingent upon the proposed location being approved for occupancy by the building official. 419-18 Alderman Hellwege moved approval of the renewal of the retail on-sale liquor license for Brian Engleman for a business located at 914 North Dakota Street contingent upon an occupancy permit being issued by the building official for the new location. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 7. Old Business A. Second Reading of Ordinance 1396 - 2018 Supplemental Appropriation Ordinance Mike Carlson, Finance Officer, reported that the supplemental appropriations ordinance is needed to adjust the budget for items that have changed since the budget was adopted in September 2018. Mike noted that the ordinance had first reading on December 3rd meeting. Mike noted that the agenda memo included an explanation of the individual line item changes noting that the general fund reserve is proposed to be reduced by $48,887 for the changes. Discussion followed. 4 420-18 Second reading of title to Ordinance No. 1396, entitled 2018 Budget Supplemental Appropriations Ordinance for the City of Vermillion, South Dakota Mayor Powell read the title to the above named Ordinance, and Alderman Collier-Wise moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1396 entitled 2018 Budget Supplemental Appropriations Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 3rd day of December, 2018 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 17th day of December, 2018 at the City Hall Council Chambers in the manner prescribed by SDCL 9- 19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE NO. 1396 2018 SUPPLEMENTAL APPROPRIATIONS ORDINANCE AN ORDINANCE ADOPTING a 2018 Supplemental Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED, BY THE GOVERNING BODY of the City of Vermillion, that the following sums are appropriated to meet the obligations of the municipality. The line items are listed with 2018 Budget; Supplement Budget; Amount of Supplement: General Fund: Revenues: Building Permits- 100,000; 110,000; 10,000: State STIP Grants-349,450; 356,990; 7,540: Federal Grants- 7,000; 35,000; 28,000: Swimming Pool Fees- 94,000; 87,710; (6,290): Contributions & Donations- 20,000; 25,700; 5,700: Sale of Property- 11,000; 18,500; 7,500: From STIP Reserve- 555,549; 548,010; (7,539): Appropriation from Reserve- 456,094; 504,981; 48,887: Expenditures: Finance Equip Repairs & Mai- 10,328; 12,000; 1,672: Fire Dept Motor Vehicle R&M- 16,000; 21,000; 5,000: Fire Dept Equipment R&M- 10,000; 15,000; 5,000: Fire Dept Building R&M - 10,000; 13,000; 3,000: Fire Dept Motor Vehicle Fuel- 7,700; 10,000; 2,300: Fire Dept Furniture- 0; 28,000; 28,000: Ambulance Professional Ser- 50,000; 55,000; 5,000: Ambulance Operating Supply- 24,000; 30,000; 6,000: Ambulance Other Supplies- 4,500; 6,200; 1,700: Pool Wages- 131,006; 142,409; 11,403: 5 Pool FICA- 10,366; 11,239; 873: Pool Chemicals- 13,500; 17,150; 3,650: Pool Electricity - 11,000; 16,450; 5,450: Pool Water- 6,000; 7,500; 1,500: Pool Other Current Expenses- 1,500; 2,750; 1,250: Library Found Furniture- 10,000; 20,000; 10,000: Mechanics Equip Repair- 2,500; 4,500; 2,000: Second Penny Sales Tax Fund: Expenditures: Library Roof- 0; 64,000; 64,000: Vermillion NOW! VCDC- 0; 28,725; 28,725: Appropriation To Reserve- 451,996; 359,271; (92,725): Parks Capital: Revenues: Contributions & Donations- 6,865; 8,265; 1,400: Expenditures: Capital Expenditures- 10,995; 12,395; 1,400: Dated at Vermillion, South Dakota this 17th day of December, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY__________________________________ Michael D Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Hellwege. Thereafter, the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Collier-Wise-Y, Hellwege-Y, Holland-Y, Humphrey-Y, Price-Y, Sorensen-Y, Willson-Y, Mayor Powell-Y Motion carried 8 to 0. Mayor Powell declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business A. 2019 City Fee Schedule James Purdy, Assistant City Manager, reported that, due to the large variety of activities that the City is involved with across the organization, a number of different fees are charged for services provided. James stated that over the last few years a fee schedule has annually been presented to the City Council to offer a comprehensive list of fees and to make adjustments as needed. James noted that there are still changes in fees during the year such as the sewer rates each April and storm drainage fee in October. James noted that having a comprehensive list of fees would provide Council and staff with a resource that can be utilized when questions of cost are presented or as a resource when the Council or staff wants to evaluate fees. James stated that in the packet are lists with the first document providing a 6 comprehensive listing of all City fees, whether provided for in City Code, Departmental policy, or State statute. James stated that the second document lists all of the fees that are set by resolution as provided for in the City of Vermillion’s Code of Ordinances listing the ordinance number. James stated that the third document is a resolution that provides for certain fee changes for EMS and Parks & Recreation. James reviewed the documents listing the fees. James stated the fee schedule will be updated and posted on the city web site. Discussion followed. 421-18 After reading the same once, Alderman Collier-Wise moved adoption of the following fee resolution to adjust fees as well as the acceptance of the comprehensive fee schedule and fees set by resolution listing as presented: RESOLUTION REVISING CERTAIN EMS and PARKS & RECREATION RATES WHEREAS, the City Council establishes rates and fees for service, and; WHEREAS, the need for some fees change over time due to industry practices, and; WHEREAS, rates and fees are adjusted periodically to recover the increased costs of providing a service after January 1, 2019. NOW THEREFORE BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof in the Council Chambers of said City at 7:00 p.m. on the 17th day of December, 2018, that rates be changed or established as follows: Parks & Recreation: Youth/Adult Programs: Early Childhood Explorers: $82: Co-Volleyball Leagues (A&B): $225 per team, October – March / Spring Break: Gymnastics/Tumbling: Teeny Tots: $22; Tiny Tots: $22; Beginners: $27; Advanced Beginners: $27; Pre-Intermediates: $27; Intermediates: $27; Advanced Intermediates: $32; Middle School/High School: $52; Volleyball: Vermillion Girls Summer Volleyball Camp: $37; Youth Baseball: Tee Ball: $47; Rookie League: $57; Minor League: $62; Major League: $72; Golf: 2 Person Family Pass: $729; Plus One Child: $779; Plus Two: $829; Adult: $559; College (full time) or Under 25: $279; Junior 18 and Under: $139; Range Season Pass: Family: $289; Adult: $209; Junior 18 and Under: $99; Private Carts: Cart Storage: $369; Trail Fee (Homeowners): $189; Cart Passes: 2 Person Family: $709; Adult: $529; Greens Fees: 9 Hole Monday-Thursday: $19; 18 Hole Monday- Thursday: $33; 9 Hole Friday-Sunday: $25; 18 Hole Friday-Sunday: $33; Cart Rental (Per Person): 9 Hole: $14; 18 Hole: $19; League Membership: 7 1 League: $175; 2 Leagues: $275; League Cart: 1 League: $125; 2 Leagues: $175; Youth Softball: 4 Year Old Tee Ball: $37; 5-6 Year Old Tee Ball: $37; 7-8 Year Old Coach Pitch: $47; 9-10 Year Old: $77; 11-12 Year Old: $92; Swimming Pool: Season Passes: Adult: $40; Senior: $30; Swimming Lessons: $17; Youth Tennis: Pee Wee: $27; Beginners: $27; Intermediates: $27; Track and Field: Youth Track and Field: $27: EMS: Type of Call: Advanced Life Support - Non Emergency: $750; Advanced Life Support - Treat No Transport: $500; Basic Life Support – Emergency: $800; Basic Life Support - Non-Emergency: $550; Basic Life Support - Treat No Transport: $300; Stand-By for Special Events (Per Person for Extra Personnel): $35 per person, per hour; Stand-By for Special Events (Bike Team - Per Bike Member): $35 per person, per hour; Airplane Transportation (Billed to Flight Company): $250; Itemized Procedures: Epi Pen: $250; Ketamine: $10; Succinycholine: $20; Etomidate: $10; Rocuronium: $10: Dated at Vermillion, South Dakota this 17th day of December, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_________________________________ John E. (Jack) Powell, Mayor Attest: ________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. B. Transfer of 2002 Police Department speed trailer to the City of Wakonda John Prescott, City Manager, reported that the City acquired the speed trailer in 2004 with grant funds. John stated that the trailer was used until 2014 when the cost of maintaining it outweighed replacing it was upgraded technology. John stated that the SD codified law allows the transfer of real property between political subdivisions. John stated that the Clay County Sheriff had indicated that the City of Wakonda was interested in obtaining the trailer. John recommended the City transfer the 2002 speed radar trailer to the City of Wakonda. 8 422-18 Alderman Sorensen moved approval of the transfer of the 2002 speed radar trailer to the City of Wakonda. Alderman Willson seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. C. Resolution accepting SDDOT Offers on HWY 50 Right-of-Way Mike Carlson, Finance Officer, reported that the South Dakota Department of Transportation (SDDOT) is planning on rebuilding the westbound lanes of Highway 50 east of Vermillion in 2020. Mike noted that the SDDOT contacted the City as an adjoining property owner regarding the farmland east of Vermillion. David Karl, SDDOT Right of Way Specialist, contacted the City about acquiring a control access point, temporary easement for construction and assistance in relocating the “Welcome to Vermillion” sign. Mike noted that David Karl provided the City with a number of documents that provide for temporary easement for construction at $280 per acre for two years on 1.2 acres and a cropland cut slop of .04 acres at $8,250 per acre. Mike stated that the temporary easement and cropland cut slop total $672 and $330 respectively for an offer of $1,002 which was rounded off to $1,005. Mike stated that David Karl offered $1,000 to relocate the “Welcome to Vermillion” sign from the setback prior to November 1, 2019. Mike stated that the documents were reviewed by the City Attorney who noted that the City can hire an appraiser to determine if the amounts are reasonable. Mike noted that the bids were just approved for the land lease at $227 per acre which is less than the DOT offer per acre. Mike noted that, if the City Council wanted to hire an appraiser to review the offer, most likely it would not generate any net additional revenue. Mike stated that a resolution was prepared that would authorize the Mayor to sign the documents presented and any future documents. Discussion followed. 423-18 After reading the same once, Alderman Willson moved adoption of the following: RESOLUTION ACCEPTING THE OFFER OF THE SOUTH DAKOTA DEPARTMENT OF TRANSPORTATION AND AUTHORIZING THE MAYOR TO EXECUTE THE NECESSARY DOCUMENTS REQUESTED FOR THE HIGHWAY 50 RECONSTRUCTION PROJECT WHEREAS, the South Dakota Department of Transportation (SDDOT) is planning for the reconstructing of the west bound lanes of Highway 50 east of Vermillion in 2020, and; 9 WHEREAS, the City of Vermillion is the owner of property adjoining Highway 50 east of Vermillion that the SDDOT is requesting to acquire a control access point, temporary easement, and cropland cut slope needed for the project construction, and; WHEREAS, there is also a “Welcome to Vermillion” sign located in the area needed for the highway construction project that the SDDOT is requesting that the City of Vermillion relocate, and; WHEREAS, the SDDOT Right of Way Specialist has provided the city with the documents to acquire the access needed for the highway construction along with an offer for the temporary easements and cropland cut slope of $1,005, and an offer of $1,000 for the sign relocation. NOW THEREFORE BE IT RESOLVED, by the Governing Body of the City of Vermillion, to accept of the offers of the SDDOT and authorize the Mayor to execute the necessary documents with the SDDOT for the Highway 50 reconstruction project as presented along with any additional documents for access to city property to allow the State to proceed with the project. Dated at Vermillion South Dakota this 17th day of December, 2018. CITY OF VERMILLION VERMILLION, SOUTH DAKOTA _________________________ John E. (Jack) Powell, Mayor Attest: ____________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. D. Public Safety Center Board appointment Mike Carlson, Finance Officer, reported that when the Public Safety Center was built there was a Construction and Use Agreement entered into with Clay County that created a Public Safety Center Board to resolve any issue between the City and County on the use of the facility. The current Board members are, Dave Thiesse (2018) and Robert Fuller (2019) and Bruce Plate (2020). Mike stated that Sheriff Howe and Police Chief Betzen recommended the reappointment of Dave Thiesse for a 10 three-year term ending December 31, 2021. Discussion followed on the Safety Center Board. 424-18 Alderman Willson moved approval of the reappointment of Dave Thisse to the Public Safety Center Board for a term that expires December 31, 2021. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. E. 2019 Commercial Collectors licenses Mike Carlson, Finance Officer, reported that the following have made application, including the proof of insurance, for commercial collectors licenses for 2019: Loren Fischer Disposal - Loren Fischer, Owner; Fischer Disposal, LLC - Lonnie Fischer, Operator; Art’s Garbage Service - Division of Waste Connections; Vermillion Garbage Service - Marty Johnson, Owner, Independence Waste - K & P Services Inc, Owner and Waste Management of Sioux City Iowa. Mike noted that, as part of the renewal, applicants were requested to include any violations of City ordinance and the Police Chief did a local records check on each applicant with his results included in the memo. Discussion followed on the license renewals noting the need to encourage applicants to attend the renewal meeting if they have had any moving violations, violations of city ordinances, collection requirements or landfill regulations by the applicant or their employees. 425-18 Alderman moved approval of the commercial collectors licenses for 2019 for the businesses listed above noting the need to encourage applicants that have violations to explain the violation as well at attend the renewal meeting. Alderman Collier-Wise seconded the motion. Discussion followed on the commercial collection license process. Motion carried 8 to 0. Mayor Powell declared the motion adopted. F. Resolution Authorizing the Purchase of Two Utility Vehicles for the Parks Department Jim Goblirsch, Parks and Recreation Director, reported that, at the budget sessions in August 2018, the City Council reviewed the 2019 equipment purchases. Jim noted that the 2019 purchases included the Parks Department purchase of a utility vehicle and it was noted that the Parks Department fleet would decrease by one pick-up truck in 2019 and that in 2020 a new utility vehicle would also be proposed for purchase. Jim reported that the Parks Department has two utility vehicles that are not in the Equipment Replacement Fund and two that are in the Fund. Jim stated that the utility vehicles not in the Fund need to be replaced due to their poor working condition. Jim stated 11 that in order to reduce the cost to the City as much as possible it is proposed that the two utility vehicles not in the Fund be sold at auction in order to remove the expense of maintaining vehicles that are in poor working conditions. Jim reported that the net change is the removal of two pick-ups and two utility vehicles not in the Fund to be replaced with two new utility vehicles. Jim reported that state statute 5-18A-22(19) allows cities to purchase equipment that cost less than $50,000 without bidding. Jim reported that staff contacted six utility vehicle vendors in the area to get quotes on two different types of vehicles and received three quotes on two types of vehicles. Jim reported that one of the vehicles that the City would purchase would be used all year round and would be heavier, have a heated cab, and would have a snow plow. The other vehicle would not be used for snow plowing so the vehicle can be lighter and smaller in size. Jim reviewed the quotes and recommended the purchase of a 2019 Kawasaki Mule Pro Fx EPS for $19,999 and 2019 Kawasaki Mule 4010 for $9,999 from Yankton Motorsports. Jim noted that the quote from Interlakes Sport Center, Madion SD was $1,606 less but the snow plow was manually adjusted vs the Yankton Motorsports which was hydraulic controlled and the distance for maintenance work. Jim recommended approving the resolution to purchase the two utility vehicles. Discussion followed. 426-18 After reading the same once, Alderman Willson moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A TWO UTILITY VEHICLES WHEREAS, SDCL 5-18A-22(19) authorizes a governmental entity to purchase equipment that cost less than $50,000 without bidding, and; WHEREAS, the City of Vermillion has reviewed and determined that purchasing a 2019 Kawasaki Mule Pro FX EPS and a 2019 Kawasaki Mule 4010 from Yankton Motorsports of Yankton, South Dakota, for the total amount of $29,998 offers an advantageous price to the City for said items. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Manager, or the City’s Finance Officer, is hereby authorized to purchase a 2019 Kawasaki Mule Pro FX EPS and a 2019 Kawasaki Mule 4010 from Yankton Motorsports of Yankton, South Dakota at no more than the above stated price. Dated at Vermillion, South Dakota this 17th day of December, 2018. 12  THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By______________________________ John E. (Jack) Powell, Mayor ATTEST: By ____________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Holland. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. 9. Bid Openings A. Water Treatment Chemicals Shane Griese, Utilities Manager, reported that bids were opened on December 12, 2018 for the annual supply of lime and soda ash for the Water and Wastewater Treatment Plants. Shane reported that documents were sent to eleven prospective bidders and seven bids were received from seven suppliers. Shane reported that the bid from Lhoist North America could not be read as no bid bond was received. Shane recommended awarding the quick lime bid to the low bidder Graymont LLC at $164.50 per ton. Shane recommended the low bidder on the soda ash bid of DoBois Chemicals, Inc of $331 per ton. Discussion followed. Bids: Proposal 1 500 tons quicklime: Pete Lien & Sons $125/ton FOB plant, $104.50 freight, $14.63 fuel surcharge, total $244.13; Lhoist North America bid not read as no bid bond; Mississippi Lime $224.72/ton FOB plant, $47.71 freight, total $272.43; Graymont (WI) LLC $164.50/ton. Proposal 2 475 ton soda ash: Thatcher Company of Montana $342.40/ton; DuBois Chemicals, Inc $331/ton; Univar USA, Inc $336.90/ton 427-18 Alderman Collier-Wise moved approval of the low bid on Proposal 1 for quicklime to Graymont (WI) LLC at $164.50 per ton and on Proposal 2 the low bid of DuBois Chemicals, Inc of $331 per ton. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A. John reported that City offices will close at noon on Monday, December 24, 2018 and will be closed on Tuesday, December 25th and 13 Tuesday, January 1, 2019 for the respective holidays. John stated that the next City Council meeting will be on Monday, January 7, 2019. B. John reported that the Christmas tree collection site is open and accepts real trees. John stated that the site is located on the south side of Broadway Street just west of Dakota Street. John asked that any plastic that you might wrap the tree in for transporting as well as lights and decorations be removed. John noted that the site would be accepting trees until January 11, 2019. C. John reported that the Tuesday, December 25th curbside recycling collections will be adjusted due to the holiday and will be collected on Monday, December 31st. John stated that the regular Tuesday curbside recycling collection will be made on Tuesday, January 8, 2019. D. John reported on the receipt of the following raffle notification: The USD Student Athletic Advisory Committee is selling raffle tickets for $5 each or 5 for $20. Tickets will be sold from January 26 to February 28, 2019. Prizes are: All Session tickets for the Summit League tournament; USD apparel basket; and gift card basket. Values range from $200 to $400. Proceeds will benefit the Vermillion Food Pantry. The Vermillion Eagles are selling $20 raffle tickets through March 30, 2019. Individuals must be 21 to purchase the tickets and ultimately pass a background check. Prizes are a gun safe and 75 long guns. The value of each rifle varies up to several hundred dollars. Proceeds from the raffle will be used by Eagle charities. USD Anime Club will be selling $1 tickets on January 9, 11 and 14. The grand prize contains stickers, manga books, shirts and Japanese pop for an estimated value of $75. The proceeds from the raffle will be used for the Anime convention that the club will be putting on at the end of February. PAYROLL ADDITIONS AND CHANGES Finance: Mandy Nelson 14.04/hr; Engineering: Jose Dominguez $41.05/hr, Shane Griese $26.68/hr; Street Dept: Brian Steffen $18.10/hr; Ambulance: Audrey Larsen $14.00/hr; Parks & Recreation: Ernst Coriolan $9.25/hr, Aleesha Alverson $9.25/hr; Library: Michael Kopren $9.25/hr, Daniel Burniston $29.57/hr, Jeff Engeman $17.29/hr, Sophia Wermers $11.83/hr; Recycling: Todd Moe $19.42/hr 11. Invoices Payable 14 428-18 Alderman Price moved approval of the following invoices: American Legal Publishing update city ordinance book 4,269.00 AT&T Mobility mobile hot spots 441.70 Brian Waage pump reimbursement 232.14 Broadcaster Press advertising 2,293.53 Brunick’s Service Inc fuel 5,779.15 Buhl’s Cleaners mat/mop svc 487.80 Bureau Of Administration telephone 175.12 Campbell Supply supplies 1,488.02 Cask & Cork merchandise 605.13 Centurylink telephone 1,584.87 City Of Vermillion landfill vouchers 288.00 Clay Rural Water System water usage 38.30 Clay-Union Electric Corp electricity 2,048.40 Cory Moore safety boots reimbursement 100.00 Dakota Beverage merchandise 7,688.28 Global Dist. merchandise 136.00 Gregg Peters managers fee/freight 7,003.20 Hali-Brite Inc. light bulbs-airport 40.86 Hauff Mid-America Sports recreation supplies 376.00 Insurance Benefits Inc. airport liability 3,472.00 John A Conkling Dist. merchandise 3,267.22 Johnson Brothers Of SD merchandise 40,778.33 Kinetic Leasing landfill grader lease final 125,000.00 Loren Fischer Disposal haul cardboard 1,180.00 MidAmerican gas usage 4,538.20 Midcontinent Communication internet/cable service 746.57 Republic National Distributing merchandise 28,332.06 Reserve Account postage for meter 900.00 Sanford Health Plan participation fee 63.00 SD DRNT landfill operations fee 3,478.33 SD Public Assurance Alliance law enforcement coverage 8,773.04 Southern Glazer's Of Sd merchandise 3,440.82 Staples Business Credit supplies 2,206.83 Stern Oil Co. fuel 10,124.98 Sturdevants Auto Parts parts 699.13 Syncb/Amazon books/dvds/prizes 614.40 Triview Communications repairs 8.00 United Parcel Service shipping 14.66 University Of SD contribution 5,000.00 Us Postmaster postage/presort fee 1,225.00 15 Valiant Vineyards merchandise 410.05 Vermillion Public Library refund fine collected 95.45 Visa/First Bank & Trust fuel/lodging/supplies 1,233.95 Tailwind Vermillion, LLC Bright Energy Rebate 50.00 Mohs Contracting Bright Energy Rebate 4,837.00 Trinity Lutheran Church Bright Energy Rebate 1,159.92 2019 Invoice SDML Workers Comp Fund 2019 workers comp 94,450.00 Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda - None 13. Adjourn 429-18 Alderman Sorensen moved to adjourn the Council Meeting at 7:37 p.m. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 17th day of December, 2018. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 16