City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session January 7, 2019 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, January 7, 2019 at 12:00 noon at the Clay County Courthouse basement conference room. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Mayor Powell Absent: Willson 2. Visitors to be Heard 3. Informational Session – Discussion on refunding 2009 Electric Transmission Revenue bonds – Finance Officer Mike Carlson Mike Carlson, Finance Officer, reported that the City issued bonds for the electric transmission line in 2009 which will be able to refund in December 2019. Mike noted that he had been in contact with Dougherty & Company about refunding and that a refunding cannot be closed more than 90 days before the call date and that interest rates can be locked in 60 days prior to that which would bring us to July 1st. Mike noted that the refunding documents would require 60 days to prepare and that the first step would be a refunding resolution for the City Council to approve that will become effective 20 days after publication. Mike stated that the December 2018 numbers showed a savings over the remaining life of the bond of $335,439 at net present value savings of $253,615. Mike also noted that the City has received SPP payments for the investment in the transmission line that currently total $1.5 million and for 2019 we are estimating payment of about $800,000. Mike suggested that up to $2 million of these reserves be used to reduce the refunding bond thus saving more interest and shortening the life of the bond. Mike answered questions of the City Council on the bond and refunding. The consensus was to move forward with the refunding resolution so the City will be ready to refund the bonds if there is a financial benefit to the City. 4. Briefing on the January 7, 2019 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 1 5. Tour of the Clay Area Emergency Communications Center and Police Department The tour was after the meeting was adjourned. 6. Adjourn 1-19 Alderman Ward moved to adjourn the Council special session at 12:17 p.m. for a tour of the Clay Area Emergency Communications Center and Police Department. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Matt Betzen, Police Chief, and Ryan Anderson, E911 Director, provided the City Council with a tour of the Police and Emergency Communications Center and answered questions. Dated at Vermillion, South Dakota this 7th day of January, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session January 7, 2019 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, January 7, 2019 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Mayor Powell, Student Representative Skunk Absent: Willson 2 2. Pledge of Allegiance 3. Minutes A. Minutes of December 17, 2018 Special Meeting; December 17, 2018 Regular Meeting 2-19 Alderman Sorensen moved approval of the December 17, 2018 Special Meeting and December 17, 2018 regular session minutes. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 3-19 Alderman Collier-Wise moved approval of the agenda. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard - None 6. Public Hearings A. Appeal of Planning Commission’s Decision Approving a Conditional-Use Permit for the Construction of Single-Family Attached Dwellings at 317 and 321 Joplin Street Jose Dominguez, City Engineer, reported that the City received an application for a Conditional-Use Permit (CUP) from AMS Building Systems on November 27, 2018. Jose stated that the CUP was for the construction of single-family attached dwellings at 317 and 321 Joplin Street. Jose reported that the application was presented to the Planning Commission at their December 10, 2018 meeting by the applicant and the Planning Commission approved the CUP without any conditions. Jose reported that an appeal of the Planning Commission decision was timely filed with the City by Mr. Tom Mrozla and Mrs. Gina Mrozla. Jose reported that the appeal asks for ‘safeguards’ to be placed on the approved CUP, but it does not ask for the approved CUP to be overturned. Jose stated that the City’s current process for conditional uses follows the Code of Ordinances Section 155.095 which sets the Planning Commission as the body that grants CUPs. Jose reported that the Planning Commission reviews the request and bases their decision on a criteria delineated in the ordinance. Jose stated that the ordinance provides that the Planning Commission’s decision can be appealed to the City Council by anyone feeling aggrieved by the conditions placed or the decision reached. Jose reported on the location where the CUP was 3 requested, noting that it is in the Bliss Pointe Planned Development District. Jose reported that the Bliss Pointe PDD was divided into four areas and each of those areas has different allowable uses and conditional uses. Jose stated that single-family attached dwellings would be located within Area B, which allows, as a conditional use, the construction of single-family attached dwellings. Jose stated that the appeal from Mr. and Mrs. Mrozla is requesting that the City Council amend the Planning Commission’s decision by placing the following ‘safeguards’: 1. A buffer lot is required next to an existing detached house. This buffer lot must be used for a detached house and not another attached house/twin home. 2. Attached housing must be scattered and cannot be grouped or contiguous to another attached/twin home. 3. The front of each attached unit must have at least 14’ of house wall facing the street. This wall facing the street must have the front door and at least one large window with the minimal dimension of 5’x5’. Jose stated that, with respect to ‘safeguard’ number one, through the CUP process the City cannot place conditions on a lot which is not part of the process. Jose noted that request number two could not be completed through the CUP process but would require an amendment to the the Bliss Pointe PDD ordinance. Jose stated that request number three could be more effectively handled by the developer, or the owner of the land, by amending the covenants for the Bliss Pointe development. Jose recommended maintaining the Planning Commission’s decision allowing for the construction of single-family attached dwellings without any conditions at 317 and 321 Joplin Street. Gina Mrozla, resident of 333 Joplin Street, reviewed the appeal of the Planning Commission’s decision that was presented to the City requesting the safeguards as explained by Jose. Gina noted that she did not know about the allowable uses in this area and that many of her neighbors who signed the petition did not know either. Gina noted that she did not feel that Joplin Street should have any attached dwellings. Gina noted that they were concerned about the impact on property values and requested consideration of the safeguards presented to protect the investment in their home. Gina noted that these conditions would guarantee diversity of housing projects and will guard against the negativity associated with grouping twin homes. Gina reported on the number of signatures received from home owners in the Bliss Pointe development. 4 Allen Madison, resident of 1301 Rockwell Trail, stated that he lives in the same block as the proposed twin home and urged the City Council to deny the conditional use permit for the twin home on Joplin Street. Allen stated that the conditional use permit violates the covenants for Bliss Pointe. Carol Geu, resident of 1308 Rockwell Trail, stated that her home is in Zone B and wanted to support her neighbors in requesting that the conditional use permit be denied. Carol noted that just because an action is legal does not make it the best. Carol noted that citizens are encouraged to go the City Hall and review documents and express their concerns, only to find out that City employees call others to pass along the concerns. Tom Geu, resident of 1308 Rockwell Trail, stated that it is apparent that the lots are not large enough and the solution may be to divide the six lots into four lots. Davida Madison, resident of 1301 Rockwell Trail, stated that she would not have selected their lot if they knew twin homes could be built in the area. Davida stated that she supports the appeal and based upon the number of signatures on the petition most of the neighbors do not support twin homes in the area. Davida noted that twin homes will be rentals and the area will turn all to rental. Alderman Sorensen wanted to thank the number of citizens that were present at the hearing. Alderman Sorensen moved to deny the Planning Commission decision and remand it back to the Planning Commission to be amended. Mayor Powell declared the motion died for a lack of a second. Discussion followed on the City ordinance for the Bliss Pointe PDD and the deed covenants. Jose answered questions of the City Council on the ordinance and deed covenants. Nate Welch, Executive Director of the VCDC, answered questions on the deed covenants, architectural review process and process used to sell the lots. Jim McCulloch, City Attorney, reviewed the deed covenants as well as the zoning ordinance and how they apply to the lots. Jim noted that the conditional use permit homes will be built with a shared wall that is on the lot line so would be allowable under the covenants. The City Council agreed to allow Carol Geu time to present additional information. Carol stated that the twin homes proposed to be built are to have a value of $275,000 and up which is not affordable housing and suggested that affordable housing be built on these lots. 5 Alderman Sorensen stated that Bliss Pointe has more land that twin homes could be located in another area to resolve this issue of the conditional use permit. 4-19 Alderman Ward moved to uphold the Planning Commission decision to approve the conditional use permit for single family attached dwellings at 317 and 321 Joplin Street without any conditions. Alderman Collier- Wise seconded the motion. Discussion followed. Motion carried 6 to 2. Mayor Powell declared the motion adopted. 7. Old Business - None 8. New Business A. Resolution and statement of Municipal Electric Utilities Benefits John Prescott, City Manager, reported that the City of Vermillion and other municipal electric systems have the ability to annex electric service territory into the City’s electric service territory when property is annexed into the City limits. John noted that under current state statue when a City annexes property into the City limits, the City has one year to notify the incumbent electrical provider of the municipal electric’s intent to serve the newly annexed territory. John stated that the municipal electric pays the incumbent electric provider 25% of the municipal electric’s rate at the time of the service territory annexation for seven years during an eleven year time period that begins with the annexation of the electric service territory. John reported that Chris Larson with Clay Union Electric and Bob Sahr with East River Electric met with City representatives in December 2018 when they indicated that the rural electric cooperatives are planning to propose a bill(s) during the 2019 legislative session that would freeze electric service territories. John noted that the legislation would prohibit the City from expanding the municipal electric service territory to include newly annexed areas served by other city utilities such as water, waste water, and storm sewer and public investments such as streets. John noted that these new areas would no longer be rural, unincorporated areas but part of a municipality and should have the same benefits, costs, and opportunities as other members of the municipality. John stated that the attached resolution provides an opportunity for the City Council to request our local District 17 delegation to maintain the current state statutes. Discussion followed. 5-19 Alderman Collier-Wise moved approval of the resolution encouraging District 17 Legislators to maintain current statutes that provide for the growth of the electrical service territory as the community grows. 6 Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Resolution adopting guidelines and general aesthetic standards for small cell telecommunications infrastructure John Prescott, City Manager, reported that the South Dakota Municipal League has been working with the telecommunications industry during the last year to develop a model ordinance for communities to consider with the deployment of small cell technology which will be for Council consideration in a few months. John reported that, during the fourth quarter of 2018, the Federal Communications Commission voted to approve a declaratory ruling and report and order that effectively enacts new preemptions of local authority over small cell wireless facility deployment and management of local right-of-way. John reported that communities must have some aesthetic standards in place by January 14, 2019. John reported that having standards in place prior to January 14, 2019 allows a city to enforce standards that are reasonable, are not more burdensome than those applied to other types of infrastructure deployment, and are objective and published in advance. John noted that the FCC order also allows aesthetic standards adopted before January 14, 2019 to be modified April 15, 2019. John reported that the attached resolution proposes the adoption of general aesthetic standards. John stated that the language was provided by a national consultant who works with local and state governments in the development of ordinances related to small cell and other telecommunications infrastructure. John noted that the initial standards promote development that is comparable to the built environment that exists today. John recommended adoption of the resolution noting that the City Council can customize the guidelines until April 2019. John stated that a sample ordinance has been provided by the SDML consultant that was sent out on Friday and will be on a future agenda for consideration. Discussion followed. 6-19 After reading the same once, Alderman Holland moved adoption of the following: RESOLUTION ADOPTING GUIDELINES AND GENERAL AESTHETIC STANDARDS FOR SMALL CELL TELECOMMUNICATIONS INFRASTRUCTURE WHEREAS, in anticipation of expanding wireless services in the city will require small cell telecommunications infrastructure; and WHEREAS, small cell infrastructure may be located in the city public right-of-way and as such the city would want to adopt guidelines and general aesthetic standards for this infrastructure; and 7 WHEREAS, it is anticipated that an ordinance will be forthcoming to establish requirements for permitting small cell telecommunications infrastructure that will include guidelines and potential revisions to aesthetic standards. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion that the following guidelines and general aesthetic standards be established for small cell telecommunications infrastructure: To the extent feasible, the antennas shall be placed and colored to blend into the architectural detail and coloring of the host structure. Towers shall be painted a color that best allows them to blend into the surroundings. The use of grays, blues, greens, dark bronze, browns or other site specific colors may be appropriate; however, each case shall be evaluated individually. All wireless communication facilities in residential districts, historic and downtown districts shall be sited and designed with stealth features to minimize adverse visual impacts on surrounding properties and the traveling public to the greatest extent reasonably possible, consistent with the proper functioning of the wireless communication facilities. Such wireless communication facilities and equipment enclosures shall be integrated through location and design to blend in with the existing characteristics of the site. Stealth and concealment techniques must be appropriate given the proposed location, design, visual environment, and nearby uses, structures, and natural features. Such wireless communication facilities shall also be designed to either resemble the surrounding landscape and other natural features where located in proximity to natural surroundings, or be compatible with the built environment or be consistent with other uses and improvements permitted in the relevant zone. Dated at Vermillion, South Dakota this 7th day of January, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By ____________________________ John E. (Jack) Powell, Mayor ATTEST: By ___________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a 8 vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. C. Request to close Kidder Street from Court Street west to the alley between Court Street and Market Street on Saturday, February 23, 2019 from 11:00 a.m. to 6:00 p.m. for the Special Olympics Polar Plunge James Purdy, Assistant to the City Manager, reported that the Law Enforcement Torch Run and Special Olympics of South Dakota are requesting the closing of Kidder Street from Court Street west to the alley between Court and Market Street on Saturday, February 23, 2019 from 11:00 a.m. to 6:00 p.m. for the Polar Plunge. James reported that a map of the proposed street closing is attached. James noted that the location on Kidder Street is the same as in 2015 and 2016 but that in 2017 and 2018 it was on Court Street from Kidder Street south a half block. 7-19 Alderman Sorensen moved approval of the street closing requested by the Law Enforcement Torch Run and Special Olympics of South Dakota for Kidder Street from Court Street west to the alley between Court and Market Street on Saturday, February 23, 2019 from 11:00 a.m. to 6:00 p.m. for the Polar Plunge. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. D. Airport Lease Agreement with Mr. Robert Grossman Jose Dominguez, City Engineer, reported that in May 2001 Mr. Robert Grossman (owner) assumed the lease agreement entered into between the City and Mr. William Mount. Jose stated that the original agreement was signed in December 1998 and was for 20-years and had one option to renew for another 20-years. Jose reported that the lease agreement on the first 20-years expired on December 7, 2018 and the City did not receive any requests from the owner regarding exercising his option on an additional 20-years. Jose reported that the City drafted a new agreement with the owner. Jose stated that the new agreement will be strictly for the lease of the land being a parcel that is 50-feet by 60-feet that the owner has a 36-feet by 42-feet hangar located. Jose reported that the new agreement will be for 10-years commencing on December 7, 2018 with a 10-year option to renew after the first 10-year period. Jose stated that the lease rate may be adjusted on the 5th year up to 10-cents per square foot of the building and the lease rate for the unused land would not change. Jose stated that, based on the current lease rates, the amount that the owner would pay on an annual basis would be $224.40. Discussion followed. 9 8-19 Alderman Holland moved approval of the Airport Hanger Lease with Robert Grossman as presented with the removal of the “not” in Section 13 and authorized the Mayor to sign the lease. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. E. Airport Lease Agreement with Mr. Dennis Martens and Mrs. Brenda Martens Jose Dominguez, City Engineer, reported that on July 6, 1998 Mr. Dennis Martens and Mrs. Brenda Martens (owners) entered into a lease agreement with the City for land to construct a hangar. Jose stated that the agreement was for 20-years and had one option to renew for another 20- years. Jose reported that the lease agreement on the first 20-years expired on July 6, 2018 and the City did not receive any requests from the owners regarding exercising their option on an additional 20-years. Jose reported that the City drafted a new agreement with the owners. Jose reported that the new agreement will be strictly for the lease of the land being a parcel 50-feet by 55-feet that the owner has a 40-feet by 42-feet hangar within that land. Jose reported that the new agreement will be for 10-years commencing on July 6, 2018 with a 10- year option to renew after the first 10-year period. Jose reported that the lease rate may be adjusted on the 5th year up to 10-cents per square foot of the building and the lease rate for the unused land would not change. Jose noted that, based on the current lease rates, the amount that the owner would pay yearly would be $191.00. Discussion followed. 9-19 Alderman Collier-Wise moved approval of the Airport Hanger Lease with Dennis and Brenda Martens as presented with the removal of the “not” in Section 13 and authorized the Mayor to sign the lease. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. F. Resolution Authorizing the Purchase of a Light and Power Boring Machine Jose Dominguez, City Engineer, reported that the 2019 equipment replacement fund included the replacement of the 2009 boring machine. Jose reported that staff would like to take advantage of an attractive Sourcewell bid. Jose stated that Sourcewell has over 7,000 governmental agencies that participate in their purchasing program. Jose noted that in July 2010, state law changed allowing purchases to be made off of other governmental entity bids or cooperative agreements outside of the state. Jose reported that the City received two bids. Jose stated that 10 the first bid was from Vermeer High Plains, from Tea, for a 2019 Vermeer D20x22 Series 3 Navigator with additional rods and a trailer for $118,181.96 after the trade-in value for the City’s existing 2009 Vermeer D16x20II Navigator boring machine, rods and trailer of $69,000. Jose noted that the second bid received was from Ditch Witch of South Dakota, from Sioux Falls, for a 2019 Ditch Witch JT20 Jet Trac with additional rods and a trailer for $141,258.90 after the trade-in value for the City’s existing boring machine of $40,000. Jose recommended approving the Resolution to purchase a 2019 Vermeer D20x22 Series 3 Navigator with additional rods, trailer and trading-in the City’s 2009 Vermeer D16x20II Navigator boring machine, rods and trailer to Vermeer High Plains for a net price of $118,181.96. Discussion followed. 10-19 After reading the same once, Alderman Sorensen moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A BORING MACHINE, RODS AND TRAILER WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by Sourcewell (formerly known as the National Joint Powers Alliance) for a boring machine, rods and trailer from Vermeer High Plains for the total amount of $118,181.96 offers an advantageous price to the City for said item; and WHEREAS, the bid offered by Vermeer High Plains also includes a trade- in value for the City’s 2009 Vermeer D16x20II Navigator boring machine, with rods and trailer of $69,000; and NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Manager or the City’s Finance Officer is hereby authorized to purchase a new 2019 Vermeer D20x22 Series 3 Navigator boring machine with rods and trailer from Vermeer High Plains, of Tea, South Dakota for a price of $118,181.96 after trade-in. Dated at Vermillion, South Dakota this 7th day of January, 2019. THE GOVERNING BODY OF THE 11  CITY OF VERMILLION, SOUTH DAKOTA By _____________________________ John E. (Jack) Powell, Mayor ATTEST: By __________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. G. 2019 Payroll Resolution John Prescott, City Manager, reported that State statute requires the publication of the complete list of all salaries of officers and employees of the City. John stated that the City of Vermillion has traditionally passed a resolution at the start of each budget year adopting the salaries, which is then included in the meeting minutes. John noted that other changes in salary or new employees during the course of the budget year are included with City Council minutes as the personnel actions take place. John noted that the three union agreements provided a 2.25% cost of living pay adjustment for calendar year 2019. John stated that the attached resolution also provides for a 2.25% increase for non-union, professional, and management employees as well as the City Council. Discussion followed. 11-18 After reading the same once, Alderman Ward moved adoption of the following: CITY OF VERMILLION 2019 PAYROLL RESOLUTION WHEREAS, effective and responsive delivery of City services is dependent upon the employment of a highly competent and motivated workforce; and WHEREAS, the City of Vermillion, as an employer, makes periodic adjustments to wages and compensation for inflation and in comparison to other municipal employers; and WHEREAS, the City of Vermillion has previously approved collective bargaining agreements with AFSCME Local 1052 covering the calendar year 12 2019 that includes placement of employees on a wage schedule which generally provides a 2.25% increase in wages; and WHEREAS, the City of Vermillion has previously approved a collective bargaining agreement with the Fraternal Order of Police Lodge 19 covering the calendar year 2019 that includes placement of employees on a wage schedule which generally provides a 2.25% increase in wages; and WHEREAS, the City of Vermillion desires to increase wages and salaries for management, professional, and non-union employees by 2.25% on January 1, 2019. NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the City of Vermillion hereby approves and adopts the following wage rates for the calendar year 2019. BI-WEEKLY SALARIES: Mayor/City Council: John Powell/$448.58; Kelsey Collier-Wise/$259.72; Howard Willson/$259.72; Rich Holland/$259.72; Brian Humphrey/$259.72; Julia Hellwege/$259.72; Katherine Price/$259.72; Tom Sorensen/$259.72; Steve Ward/$259.72; General Government: John Prescott/$5,123.20; James Purdy/$1,762.40; Fire/EMS: Matthew Callahan/$2,811.20; Robin Hower/$225.00; Anthoney Klunder/$285.00; Matthew Taggart/$1,360.00 Code Enforcement: Farrel Christensen/$2,407.20; Telecommunications: Ryan Anderson/$2,280.80; Engineering: Jose Dominguez/$3,357.60; Shane Griese/$2,182.40; Finance: Mike Carlson/$4,155.20; Library: Daniel Burniston/$2,418.40; Light and Power: Monty Munkvold/$3,255.20; Travis Tarr/$2,991.20; Parks & Recreation/Golf: James Goblirsch/$2,933.60; Ryan Baedke/$1,980.00; Russell Jensen; $2,102.40; Police: Matthew Betzen/$3,560.00; Chad Passick/$3,097.60; Crystal Brady/$2,713.60; Luke Trowbridge/$2,713.60; Solid Waste: Timothy Taggart/$2,208.80; Street: Pete Jahn/$2,580.00; HOURLY WAGES: Fire/EMS: Dawn Abbott-Thompson/$11.40, $2.00/hr on-call; Emma Duprey/$10.10, $2.00/hr on-call; Aaron Fest/$10.20, $2.00/hr on-call; Maria Glover/$10.00, $2.00/hr on-call; Madeline Fest/$12.20, $2.00/hr on-call; Ryun Fischbach/$20 per call; Marisa Helm/$10.20, $2.00/hr on- call; Claire Hoogland/$10.10, $2.00/hr on-call; Valerie Hower/$12.50, $2.00/hr on-call; Cody Jansen/$10.70, $2.00/hr on-call; Carter Kerber/$10.20, $2.00/hr on-call; David Kyte/$11.40, $2.00/hr on-call; Joe Kyte/$13.20, $2.00/hr on-call; Jordan Leach/$10.10, $2.00/hr on- call; Neil Melby/$10.80, $2.00/hr on-call; Ethan Parr/$10.10, $2.00/hr on-call; Mandy Reed/$13.10, $2.00/hr on-call; Evan Rolling/$10.10, $2.00/hr on-call; Shea Soderlin/$12.30, $2.00/hr on-call; Jena 13 Stewart/$10.20, $2.00/hr on-call; Michael Wildermuth/$14.00, $2.00/hr on-call; Jessica Wahlgren/$10.10, $2.00/hr on-call; Matthew Wilmes/$10.10, $2.00/hr on-call; Lisa Wood/$10.80, $2.00/hr on-call; Anthony Gengler/$17.15; Audrey Larsen/$14.00; Christopher Mikkelsen/$17.15; Drew Vanvoorhis/$17.15; Code Enforcement: Jim Balleweg/$23.43; Kenny Wapniarski/$18.26; Custodial: Ron Maher/$12.73; Electric: Chad Christopherson/$35.01; Todd Halverson/$36.03; Austin Anderson/$35.01; Phil Wiebelhaus/$34.44; Matt Nelson/$28.49; Andrew Eidem/$34.44; Karen Harris/$21.01; Brandon Steeneck/$26.65; Dennis Davis/$0.30/Meter; Teresa Gilbertson/$0.30/Meter; Engineering: Todd Nordyke/$21.54; Eric Birkeland/$20.08; Finance: Katie Redden/$21.70; Sherry Howe/$27.02; Vicki Fader/$19.26; Janis Johnson/$17.60; General Government: Marty Washington/$16.25; Library: Wendy Nilson/$22.11; Linda Calleja/$16.62; Rachelle Langdon/$14.67; Beth Samenus/$20.47; Jeffrey Engeman/$17.68; Dylan Chang/$12.98; Sophia Wermers/$12.10; Hannah Voudry/$9.75; Nicole Andrews/$9.50; Michael Burke/$9.50; Kaitlin Haas/$9.50; Parks & Recreation/Golf: Aleesha Alverson/$9.25; Brooke Assmus/$9.25; Mackenzie Kopren/$9.25; Nicolas, Anderson/$9.25; Rachel Brady/$9.25; Shannon Fitzsimmons/$9.25; Brock Fehr/$9.25; Parker Goblirsch/$9.25; Brittany Hamann/$9.25; Morgan Graham/$9.25; Alexis Fredericksen/$9.25; Kayla Lewis/$9.25; Audry Miiller/$9.25; Tomalyn Peckham/$9.25; Nathan Robertson/$9.25; Elaina Taggart/$9.25; Richard Sauer/$9.25; Ryan Sevening/$9.50; Tyler Trageser/$17.53; Joel Van Peursem/$9.25; Payten Halverson/$9.25; Ethan Weber/$9.25; Sophie Larson/$9.25; Ernst Coriolan/$9.25; Michael Kopren/$9.25; Kennedy Goblirsch/$9.25; Trey Livermont/$9.25; Alisha Leber/$9.25; Ezra Voigt/$9.25; Morgan Halverson/$9.25; Cylie Hanson/$16.75; Nicholas Lubbers/$9.25; Joshua Prescott/$9.25; Christopher White/$9.25; Tyler Williamson/$18.32; Aaron Baedke/$11.25; Danny Brown/$9.50; Mark Clark/$31.26; Blake Gilkyson/$9.25; Clayton Hakin/$9.25; Justin McGregor/$9.25; Kara Mulheron/$9.25; Justin Norling/$10.25; Jack Padmore/$9.25; Jessica Rogers/$9.25; Taylor Schultz/$9.25; Paul Schwasinger/$11.50; Travis Taggart/$17.53; Tyler Farrell/$9.25; Grant Campbell/$9.25; Dennis Chandler/$20.13; Kory Diefendorf/$9.25; Sam Craig/$9.50; Rylan Craig/$9.25; Madison Guhlke/$9.25; Tryce Nelson/$9.25; Tiara Selby/$9.25; Keegan Johnson/$12.55; Shelby Rockafellow/$9.25; Haleigh Melstad/$9.25; Hannah Poppens/$9.25; Brady Martinez/$9.25; Kyleigh Moran/$9.50; Sam Nicholson/$9.75; Alexa Rudeen/$9.25; Kayla Stammer/$9.25; Ryne Whisler/$9.50; Police: Janna Mollet/$22.20; Ryan Hough/$32.27; Robin Hower/$29.28; Ben Nelsen/$32.27; Jonathan Warner/$27.54; Bryan Beringer/$27.54; Anthoney Klunder/$26.87; Chet Moser/$24.34; Jessica Newman/$24.95; Jonathan Cole/$26.21; Mark Foley/$25.57; Joe Ostrem/$27.15; Matthew Davis/$23.17; Jamie Hall/$23.17; Andrew Delgado/$24.34; Drew Gortmaker/$22.60; Cindy Carrington/$14.80; Dallas Schnack/$16.50; Solid Waste/Recycling: Jennifer Holthe/$15.33; Mark Milbrodt/$22.46; Jim Zimmerman/$21.52; Todd Moe/$19.86; Dan Hanson/$19.41; Todd 14 Mockler/$17.52; Jeremiah Kashas/$16.97; Alec Leber/$16.22; Daniel Goeden/$15.00; Daniel Milroy/$17.13; Brian Waage/$17.13; Street: Cody Sommervold/$18.51; Brian Nelson/$18.09; Jeffrey Mart/$23.25; Brian Steffen/$18.51; Scott Iverson/$17.67; Ryun Fischbach/$17.67; Cory Taggart/$17.31; Paul Brunick/$9.25; Rich Walker/$10.75; Telecommunications: David Stammer/$23.60; Marsha McKinney/$23.14; Jessica Standley/$22.69; Derek Ronning/$20.17; Amanda Arndt/$17.08; Anthony Iverson/$17.08; Anne Printz/$16.58; Wastewater: Fred Balleweg/$29.68; Michael Heine/$23.29; Cory Moore/$20.95; Robert Pickens/$20.95; Zachary Hammond/$18.10; Kyle Hoisington/$20.49; Ryan Hage/$10.00; Water: Curtis Haakinson/$29.03; Wade Mount/$24.79; Dale Husby/$21.79; Tyler Zimmerman/$23.33; Chris Nissen/$22.78; Eric McPherson/$22.28; Andrew Wickre/$18.83; Volunteer Firefighters: Dawn Abbott-Thompson; Cole Albaugh-Edgecomb; Tyler Alink; Jonathan Aperans; Armando Barash; Victor Barash; Karl Brewer; Jeff Brown; Matt Callahan; Kellen Cusick; Ray Decker; Ryun Fischbach; Anthony Gengler; Hunter Jackson; Cody Jansen; Anthoney Klunder; Tony Kronaizl; Jordan Leach; Scott Martinson; Chris Mikkelsen; Curtis Mincks; Mike Murra; Preston Rhodes; Evan Rolling; Blaine Schoellerman; Dustin Sockness; Bill Sperry; Cory Taggart; Mark Taggart; Matt Taggart; Keith Thompson; Drew Vanvoorhis; John Walker; Noah Walker; Zachary Walton; Dylan Whelchel; Brandon Wiemers; Matthew Wilmes; Associate Firefighters: Dick Brown; Doug Brunick; Mike Chaney; Gary Eidem; Don Forseth; Bob Frank; Todd Halverson; Dean Hansen; Pete Jahn; Wade Mount; Monty Munkvold; Rob Pickens; Travis Schroeder; Tom Sorensen; Chuck Taggart; Clarence Voudry; Brian Waage; Rich Walker; Clyde Watts; Cadets: Kase King; Blake Nelson; Planning Commission: (Each member receives $15.00/per meeting.) Matthew Fairholm; Don Forseth; Robert Iverson; Mike Manning; Ted Muenster; Jim Wilson; Robert Oehler; Jeff Kleeman; Douglas Tuve; Library Board: (Each member receives $15.00/per meeting.) Greg Redlin; Martha Muellenberg; Gabrielle Strouse; Diane Leja; Catherine Beem. PROVIDED, HOWEVER, the City Manager may make wage increases for the completion of education requirement, for passing certification tests, for fulfillment of job requirements set at the date of employment, and the City Manager may make meritorious wage increases for Department Heads within the budgetary appropriation of the respective departments. Dated at Vermillion, South Dakota this 7th day of January 2019. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA 15  By______________________________ John E. (Jack) Powell, Mayor ATTEST: By___________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. 9. Bid Openings A. Fuel quotes Mike Carlson, Finance Officer, read the monthly fuel quotes and recommended the low quote of Brunick’s Service on Item 1 and Stern Oil on Items 2 & 3. Item 1 - 4,350 gal unleaded 10% ethanol: Stern Oil $1.8732, Brunick’s Service $1.80; Item 2 – 3,000 gal No. 1&2 Diesel fuel dyed: Stern Oil $2.09515, Brunick’s Service $2.14; Item 3 - 1,000 gal No. 1&2 diesel fuel-clear: Stern Oil $2.39515, Brunick’s Service $2.41 12-19 Alderman Collier-Wise moved approval of the low quote of Brunick’s Service on Item 1 and Stern Oil on Items 2 & 3. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A. John reported that the next City Council meeting is on Monday, January 21st. John noted that some government offices are closed that day for the Martin Luther King, Jr holiday but the City Council will be meeting at 7:00 p.m. on Monday, January 21st. B. John reported that the Planning Commission meets on Monday, January 14th at 5:30 p.m. John noted that the one item on the agenda is the rezoning of a lot at the southeast corner of N. Crawford Road and E. Cherry Street from General Business to R-2 zoning. C. John reported that the Christmas tree collection site is open and accepts real trees until January 11, 2019. John stated that the site is located on the south side of Broadway Street just west of Dakota Street 16 and asked citizens to remove any plastic that you might wrap the tree in for transporting it as well as lights and decorations. D. John reported that ICAP will be having a public meeting on Monday, January 28th at 7:00 p.m. in the City Council chambers to report on the results of the Feasibility Study for a Community Center. E. John reported that the City has received the draft copy of the small cell telecommunications ordinance that the Municipal League has been working with the telecommunications industry to draft. John stated that it is anticipated the ordinance will be considered before the City Council during the first quarter of this year. 11. Invoices Payable 13-19 Alderman Collier-Wise moved approval of the following invoices: 3D Specialties Inc supplies 2,697.14 A-1 Portable Toilets portable toilet rental 90.00 A-Ox Welding Supply Co chemicals 1,884.00 Allegiant Emergency Service repairs 204.50 America's Test Kitchen book 31.90 American Legal Publishing code of ordinance update 392.15 Appeara shop towels 45.00 Aramark Uniform Services uniform cleaning 370.80 Argus Leader Media #1085 subscription 32.00 AWWA membership dues 208.00 Banner Associates, Inc professional services 13,211.60 Basin Electric Power Coop. testing 121.87 Beth Samenus mileage reimbursement 192.53 Big State Industrial Supply supplies 464.40 Blackburn Manufacturing Co supplies 287.55 Blackstone Publishing books 200.00 Blue360 Media books 78.75 Border States Elec Supply supplies 289.54 Bound Tree Medical, LLC supplies 996.49 Brandon Steeneck safety boots reimbursement 100.00 Brunick's Service Inc propane 18.00 Bureau Of Human Resources registration 240.00 Butch's Propane Inc propane 2,501.20 Butler Machinery Co. repairs/parts 3,804.33 BX Civil & Construction Jefferson street improvements 37,134.23 Caitlyn Christy refund parking tckt overpmt 30.00 17 Campbell Supply supplies 3,177.42 Cannon Technologies, Inc software support 7,428.00 Cask & Cork merchandise 711.00 Center Point Large Print books 25.17 Century Business Products copier contract/copies 186.28 Centurylink 911 relay service 5.00 Centurylink telephone 703.43 Chad Christopherson safety glasses reimbursement 150.00 City Of Vermillion postage/copies 1,144.02 City Of Vermillion utility bills 36,279.32 Cleveland Golf merchandise 50.38 Colonial Life Acc Ins. insurance 2,860.47 Core & Main LP parts 723.21 Credit Collections Bureau commission 253.71 Crouch Recreation bench 1,410.00 Dakota Beverage merchandise 7,286.92 Dakota Pc Warehouse monitor/supplies 774.92 Dakota Pump & Control Co. parts 2,117.05 Dakota Riggers & Tool Supply repairs 82.76 Danko Emergency Equipment parts 410.57 David Vaughn refund parking tckt overpmt 5.00 Delta Dental Plan insurance 6,200.38 Demco parts 1,964.27 Dennis Chandler merchandise reimbursement 256.50 Dennis Martens maintenance 833.34 Diamond Vogel Paints sprayer 2,500.00 Duane Sitter refund ambulance overpayment 428.68 Dubois Chemicals soda ash 20,328.00 Echo Electric Supply supplies 1,696.85 Ed M. Feld Eqpt Co fire equipment/repairs 9,945.00 Engraver's Edge nametag 12.60 Erickson Solutions Group professional services 549.00 Fair Manufacturing, Inc parts 265.00 Fastenal Company supplies 83.35 Findaway World LLC books 683.45 Foreman Media council mtg 100.00 Fred Haar Co., Inc equipment rental 1,068.00 Fuchs Traffic Technology registration 600.00 G & D Viking Glass repairs 403.06 Gale books 141.73 Global Dist. merchandise 202.31 Global Equipment Company supplies 1,372.76 Graham Tire Co. tires 3,560.32 18 Graybar Electric supplies 118.96 Graymont Capital Inc chemicals 4,040.28 Gregg Peters freight/advertising 2,895.20 Gregg Peters rent 937.50 Grey House Publishing books 175.50 Heiman, Inc. supplies 687.20 Herren-Schempp Building supplies 52.32 Hy Vee Food Store supplies 1,255.97 In Control, Inc professional services 1,846.35 Independence Waste waste hauling 1,048.29 Ingram books 1,966.08 International Public Mgmt testing materials 239.50 Istate Truck Center parts 107.34 Jamie Hall meals/mileage reimbursement 58.27 Jerry's Chevrolet Buick Gm repairs 244.95 Jim Goblirsch meals reimbursement 30.00 John A Conkling Dist. merchandise 3,489.45 Johnsen Heating & Cooling repairs 484.18 Johnson Brothers Of SD merchandise 16,121.37 Jon Cole gym membership reimbursement 225.00 Jones Food Center merchandise /supplies 542.65 Joseph A Ostrem gym membership reimbursement 225.00 Laynes World award plaques 258.33 Lessman Elec. Supply Co supplies 2,560.55 Library Ideas books 586.55 Locators And Supplies, Inc supplies 1,257.50 Marshal Knedler electric piano library 400.00 Mart Auto Body towing 525.00 Matheson Tri-Gas, Inc medical oxygen 724.23 Matthew Betzen boots reimbursement 143.73 McCulloch Law Office professional services 1,796.61 MD Enterprises LLC uniform shirts 168.00 Mead Lumber supplies 50.80 Medical Waste Transport, Inc haul medical waste 127.41 MH Equipment Company parts 110.91 Michael Heine safety boots reimbursement 100.00 Michael Todd & Co. parts 932.59 Micro Marketing LLC books 40.00 Midwest Alarm Co alarm monitoring 562.50 Mills & Miller, Inc deicing salt 3,466.45 Missouri Valley Maintenance repairs 3,361.50 Mister Smith's merchandise/supplies 112.50 Mobotrex Mobility & Traffic repairs 474.00 19 Moore Welding & Mfg repairs 438.00 NBS Calibrations service & calibration 318.00 NCL Of Wisconsin, Inc supplies 375.00 Nebraska Journal-Leader advertising 164.39 Netsys+ repairs/professional services 1,445.75 Newman Signs, Inc supplies 1,374.20 Northland Chemical Corp supplies 116.60 Nutrien Ag Solutions substation seeding 184.84 O'Reilly Auto Parts parts 12.34 Overhead Door Of Sioux City repairs 595.25 Paul's Plumbing repairs 118.05 PCC, Inc commission 5,154.16 Penworthy Company books 109.76 Pete Jahn safety boots reimbursement 100.00 Petrochoice supplies 226.76 Pitney Bowes postage meter lease 289.71 PKG Contracting, Inc wwtf digester improvements 123,050.31 Plain Talk Publishers subscription 26.00 Pollman Excavation crushed concrete 4,841.41 Pomps Tire Service, Inc. tires 21,462.76 Powerphone, Inc annual subscription 1,976.00 Prairie Berry Winery merchandise 474.00 Pressing Matters supplies 357.00 Presto-X-Company inspection/treatment 59.00 Prochem Dynamics supplies 365.17 Property Maintenance Service snow removal 1,062.50 Quill supplies 383.64 Racom Corporation maintenance 465.96 Republic National Dist. merchandise 19,088.23 Ryan Baedke meals reimbursement 30.00 Ryun Fischbach safety boot reimbursement 100.00 Sanford Clinic Vermillion testing 110.00 Sanford Health Plan participation fee 63.00 Sanitation Products Inc sander/repairs 21,512.92 Schaeffer Mfg. Co supplies 2,222.45 School Outfitters activity tables 545.97 SD Airport Management Assoc. membership dues 25.00 SD Board Of Operator Cert certification renewals 150.00 SD Dept Of Health testing 150.00 SD Firefighters Association membership dues 1,050.00 SDGFOA membership dues 70.00 SD Retirement System contributions 72,838.81 SDWWA membership dues 140.00 20 Se Firefighters Assoc. membership dues 50.00 Service Master Of Se SD custodial 4,315.32 Sioux Equipment parts 4,458.75 Sioux Falls Crane & Hoist repairs 4,664.31 Siouxland Concrete Co pea rock 183.89 Skarshaug Testing Lab. testing 1,330.04 Sooland Bobcat filters 330.76 Southern Glazer's Of SD merchandise 2,151.93 Stanger Litho Graphics supplies 559.00 State Flag Account flags 172.70 Storey Kenworthy/Matt Parrot yearend tax forms 287.07 Stuart C. Irby Co. parts 105.00 Sturdevants Auto Parts parts 1,404.11 Syncb/Amazon books/dvds/supplies 1,990.95 Testamerica Laboratories testing 3,160.50 The Equalizer advertising 155.00 The Library Store, Inc supplies 90.88 The Ups Store #6751 shipping 214.68 Time Inc. Books books 44.84 Tractor Supply Credit Plan supplies 56.95 Twin City Hardware door locks/keys 3,300.67 Tyler Technologies software update 5,000.00 United Laboratories supplies 1,775.45 United Way contributions 540.50 Unum Life Insurance Company insurance 1,467.35 Us Postmaster postage due 50.00 Utility Equipment Co. meters 2,210.00 Vast Broadband dialup service/911 circuit 1,415.45 Verizon Wireless wireless communication 2,161.28 Verizon Wireless-VSAT professional services 50.00 Vermillion Ace Hardware parts 1,182.28 Vermillion Public Library refund library fines 71.03 Vermillion Youth Wrestling online registration 1,109.04 Visa/First Bank & Trust fuel/lodging/supplies 7,261.84 Wal-Mart Community supplies 1,620.32 Walker Construction cotton park bathroom/hauling 12,210.30 Welfl Construction pool final 30,000.00 Wesco Distribution, Inc supplies 586.75 WSP Us professional services 6,114.73 Yankton Medical Clinic testing 80.00 Yeager Diesel repairs 1,002.90 Zee Medical Service supplies 467.69 Ziegler Inc parts 457.35 21 Concordia Lutheran Church Bright Energy Rebate 494.64 Masaba Inc Bright Energy Rebate 1,883.52 Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of January 21, 2019 for a special daily wine license for the Vermillion Cultural Association on or about February 16, 2019 at 4 West Main Street (Vermillion Theater) for a special event 14-19 Alderman Price moved approval of the consensus agenda. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 15-19 Alderman Ward moved to adjourn the Council Meeting at 8:21 p.m. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 7th day of January, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 22