City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session April 1, 2019 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, April 1, 2019 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: President Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Willson Absent: Mayor Powell 2. Visitors to be Heard - None 3. Informational Session – Draft of Capital Improvement Plan – John Prescott John Prescott, City Manager, reported that the Capital Improvement Plan is the first step in the 2020 budget process. John reviewed the draft Capital Improvement Plan for 2019 through 2023. John noted that some items and amounts in future years would need to be refined over time. John and department heads answered questions of the City Council on the Capital Improvement Plan. John stated that the Capital Improvement Plan will be finalized and brought to the City Council for approval at a future meeting. 4. Briefing on the April 1, 2019 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 6. Adjourn 86-19 Alderman Ward moved to adjourn the Council special session at 12:54 p.m. Alderman Sorensen seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. Dated at Vermillion, South Dakota this 1st day of April, 2019. 1  THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, President ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session April 1, 2019 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, April 1, 2019 at 7:00 p.m. by President Collier-Wise. 1. Roll Call Present: President Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Willson Absent: Mayor Powell 2. Pledge of Allegiance 3. Minutes A. Minutes of March 18, 2019 Special Meeting; March 18, 2019 Regular Meeting; March 26, 2019 Special Meeting Session 87-19 Alderman Sorensen moved approval of the March 18, 2019 Special Meeting, March 18, 2019 Regular Meeting and March 26, 2019 Special Meeting minutes. Alderman Price seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. 4. Adoption of Agenda 88-19 2 Alderman Willson moved approval of the agenda. Alderman Price seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. 5. Visitors to be Heard A. National Library Week Proclamation Alderman Ward read the Proclamation for National Library Week 2019 recognizing the week of April 7-13, 2019 as National Library Week in Vermillion and encouraged all citizens to visit the Edith B. Siegrist Vermillion Public Library. B. 2020 Census Proclamation Alderman Sorensen read the Proclamation Encouraging the City of Vermillion’s Full Support and Participation in the 2020 Census that proclaimed April 1, 2019 as “Census Awareness Day” and encourage all City residents to participate in event and initiatives over the next year that will raise the overall awareness of the 2020 Census and increase participation. 6. Public Hearings - None 7. Old Business - None 8. New Business A. Application for a building permit for awnings overhanging the public right-of-way at 100 E Main, including 11 & 13 Elm St and 104 E Main. Farrel Christensen, Building Official, reported on the receipt of a building permit application from the property owners at 104 E Main and 100 Elm Street to install awnings at 100 E Main, including 11 & 13 Elm Street and 104 E Main on the street sides of each building, over the public sidewalk in the public right-of-way. Farrel noted that City Ordinance allows for the construction of building projections in the public ROW but requires the applicant to have approval from the City Council. Farrel stated that, in addition to City Council approval, a written agreement is also required. Farrel stated that this agreement is binding on the current owner and his or her successor in interest and requires the owner at his or her expense to remove the same in the event the governing body of the city, in its sole discretion, shall determine that the portion or projection interferes or has come to interfere with the public interest and welfare or the use of the street, sidewalk, or way. Farrel noted that staff has reviewed the construction documents for compliance with the Building Code. Farrel 3 stated that the proposed awnings meet the snow and wind loads, are constructed of fire-resistant material, and are anchored securely at least 8 feet above the sidewalk. Farrel stated that the agreement is included in the packet for your review as well as several drawings showing the size, location and design of the proposed awnings. Farrel noted that, if the permit is approved, it will not be issued until the agreement is signed by both parties. Farrel stated that there was a representative of the awning company present to answer any questions. 89-19 Alderman Ward moved approval of the application for a building permit for awnings overhanging the public right-of-way at 100 E Main, including 11 & 13 Elm St and 104 E Main, noting that both parties will need to sign the agreement before the permit is issued. Alderman Hellwege seconded the motion. Motion carried 8 to 0. President Collier- Wise declared the motion adopted. B. Permit for consumption of alcohol in the Cafe Brule Furniture Zone Use permit area (Market Street sidewalk as it abuts the building at 24 W. Main Street) James Purdy, Assistant City Manager, reported that Jim Waters, on behalf of Café Brule, Inc., has applied for a sidewalk furniture zone use permit for Café Brule for six two-person tables on the Market Street side of the restaurant. James stated that administration has approved the use of the sidewalk furniture zone use permit for food consumption, but the request was to also include alcohol. James stated that City ordinance provides that the City Council may permit the consumption of alcoholic beverages within the furniture use zone. James stated that the ordinance provides additional rules to governing alcoholic beverages in the furniture zone, one of which is that the hours of operation for the sale and consumption shall be 7:00 a.m. to 10:00 p.m. James noted that the Police Chief has reported that there were no incidents in previous years in this area. James reported that the application for furniture zone use permit, alcohol sales plan and the diagram of the area are included in the packet. James noted that in previous years the approval included the condition that alcohol sales could not take place during Dakota Days weekend in the Furniture Zone area. Discussion followed. 90-19 Alderman Sorensen moved approval of the sale and consumption of alcoholic beverages in the Café Brule Furniture Zone Use permit area during the hours outlined in the ordinance except to exclude the Dakota Days weekend. Alderman Hellwege seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. 4 C. Request to close E. Main Street from S. Norbeck Street to the west Vermillion High School parking lot entrance and Anderson Street from Mulberry Street to Main Street on Wednesday, April 10, 2019 from 11:00 am to 2:00 pm for a mock accident demonstration for Vermillion High School James Purdy, Assistant City Manager, reported that a request was received from the Vermillion Fire and EMS Department requesting the temporary closure of E. Main Street from Norbeck Street to the West Parking Lot Entrance of Vermillion High School and Anderson Street from Mulberry Street to Main Street from 11:00 a.m. to 2:00 p.m. on April 10, 2019 with a rain date of April 12, 2019. James stated that the closing is for a mock DUI accident and will be attended by the Vermillion High School students. James noted that this mock accident event was last done in 2016. James reported that affected residents have been contacted and will receive a letter prior to the event. Discussion followed. 91-19 Alderman Ward moved approval of the street closing for E. Main Street from Norbeck Street to the West Parking Lot Entrance of Vermillion High School and Anderson Street from Mulberry Street to Main Street from 11:00 a.m. to 2:00 p.m. on April 10, 2019 with a rain date of April 12, 2019 for the Fire/EMS event. Alderman Humphrey seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. D. Street Closure Request to close a portion of Market Street on April 25th for Earth Day Thursday on the Platz James Purdy, Assistant City Manager, reported that a request was received from the Vermillion Area Farmer’s Market (VAFM) requesting a temporary street closure for “Earth Day Thursday on the Platz” as part of Earth Day events in Vermillion on April 25, 2019 from 4:00 p.m. to 7:00 p.m. James stated that the street closure would be for Market Street from W. Main Street to the south end of Ratingen Platz. James reported that the street closure request form indicates that neighboring businesses will have been personally notified of the events and volunteers from Greening Vermillion, VAFM, the USD Sustainability Department, and the VCDC will clean up the area after the events conclude. 92-19 Alderman Willson moved approval of the street closing request of the Vermillion Area Farmer’s Market for Market Street from West Main Street to the south end of Ratingen Platz on April 25, 2019 from 4:00 p.m. to 7:00 p.m. for Earth Day events. Alderman Hellwege seconded the motion. 5 Motion carried 8 to 0. President Collier-Wise declared the motion adopted. E. Request to abate a portion of special assessments at 23 N. Harvard Street Mike Carlson, Finance Officer, reported as background that the Apostolic Faith Church previously owned the property at 23 North Harvard Street. Mike stated that the City cited the house that was moved to the lot, but never placed on a foundation, as a dangerous structure after repeated attempts to get the property owners to address the situation failed. Mike noted that City crews removed the structure, filled in the basement and cleaned up the lot in February 2013. Mike noted that since then the City has tagged the property numerous times during their ownership for not mowing the grass and weeds, sidewalk snow removal violations, and sidewalk repairs. Mike stated that the City assessed these costs against the property. Mike noted that the property has since reverted to ownership by Clay County due to unpaid taxes. Mike stated that the property was sold at County auction for $1,100 last week to Nick Slattery with AMS Building Systems, but the City special assessments still remain as a lien. Mike noted that the City has abated a portion of special assessments against a few other properties with similar issues in the past when ownership has been or will be transferred to a new owner who will improve the property. Mike stated that the full amount of special assessments has never been forgiven in these cases as there are landfill fees or contractor fees that are out of pocket costs for the City. Mike noted that any funds from the payments of the liens would be used to pay back the special assessment fund or go to the General Fund to pay back costs expended to correct the deficiencies noted above. Mike reported that Mr. Slattery inquired prior to the County sale about the possibility of abating the special assessment. Mike reported that Mr. Slattery was informed that in the past the City Council has reduced the assessments to cover the out of pocket costs paid by the City for landfill fees, fill material, contractor fees for mowing/snow removal and sidewalk repairs. Mike noted that for this property the out of pocket costs are just under $6,500. Mr. Slattery was informed that the City Council might want interest on some of the assessments. Mike stated that the agenda memo includes the listing of the five special assessments against the property with principal of $14,434.63, interest of $6,806.44. Mike stated that the City costs for landfill, fill dirt, moving, snow removal and sidewalk repairs costs were $6,467.61. Mike noted that the last assessment in 2017 was for sidewalk reconstruction and all other property owners assessed had to pay the interest. Mike stated that Mr. Slattery, on behalf of AMS Building Systems, is requesting the abatement of the City special assessments on the property located at 23 N. Harvard over and above $6,500.00. Mike noted that the email from Mr. 6 Slattery with his request is attached along with plans for the home proposed for the lot which are included in the packet. Mike stated that the City Council will need to determine the amount of assessments, if any, they want to abate for this property, and may want to consider other conditions in exchange for reducing the assessments, such as when the payment will be made and by when a building permit will need to be issued. Alderman Willson stated that he felt the interest on the sidewalk reconstruction assessment should be included as all the other properties had to pay this interest thus including $378.63 for a total of $6,846.24. Mr. Slattery stated that he wanted to build a single family home that would fit with the historic neighborhood. Mr. Slattery stated that he would like to get started as soon as possible but would need to have the plans reviewed by the Historic Preservation Commission. Mr. Slattery stated that he felt he could be ready by June 1st. 93-19 Alderman Willson moved approval of accepting a payment of $6,846.24 as full payment of the special assessments certificate numbers 7659, 7830, 7842, 7854 and 7869 for the property at 23 N Harvard with the conditions that the payment be made by June 1, 2019, an application for building permit be made by June 1, 2019, with these conditions being included in an agreement as part of the building permit and the Finance Officer be authorized to notify the County of the satisfaction of the outstanding special assessments. Alderman Ward seconded the motion. Discussion followed. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. F. First reading of Ordinance 1400 to amend Title III Administration, Chapter 34 Taxation, Section 34.24 defining the use of Municipal Gross Receipts Tax (BBB revenue) John Prescott, City Manager, reported that, at the February 4, 2019 noon meeting, the City Council reviewed a proposal to modify the use of Municipal Gross Receipts Tax which has been referred to the Bed, Board and Booze tax. John reported that the proposal was referred to the Policies and Procedures Committee and the Labor and Finance Committee for review and report. John noted that the report from the committees was presented at the March 18th meeting. John noted that the City Attorney recommended that the new language proposed by the committees follow the current City Code language vs having the proposed language preceding the existing language. 7 Alderman Willson thanked both committees for the review of the ordinance language. 94-19 President Collier-Wise read the title to the above mentioned Ordinance and Alderman Willson moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1400 entitled An Ordinance Amending the Language Governing the Use of Municipal Gross Receipts Tax of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form as amended to include in the second sentence after Priority “for allocation of revenue” and content at this meeting being a regularly called meeting of the Governing Body of the City on this 1st day of April, 2019 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Alderman Holland. Alderman Sorensen reported that at the committee meeting he was concerned about the need to define “priority” and had suggested using “may” instead of “will”. He noted that the VCDC has been given priority in prior years receiving the majority of the BBB revenues noting that the ordinance change is not needed as this has been the practice of the City. Discussion followed noting that the committee also wanted to formalize the City's working relationship with the VCDC by requesting additional information and budget request presentation. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 7 members voted in favor of and 1 members voted in opposition to the motion. President Collier-Wise declared the motion adopted. G. City of Vermillion Solid Waste Department Tractor Lease with C & B Operations, LLC Jose Dominguez, City Engineer, reported that the City was approached by C & B Operations, LLC, formerly Fred Haar, Co, about leasing a tractor for approximately seven months. Jose reported that last year the lease was for $12 per hour for the first 250 hours and this year the lease is being raised to $25 per hour. Jose stated that the City is responsible for insurance and normal maintenance and repair during this lease. Jose noted that the insurance cost is estimated at $200 and maintenance would be required on City vehicles if used. Jose stated that the use of the leased equipment reduces the hours placed on the other vehicles in the City fleet. Discussion followed. 95-19 8 Alderman Sorensen moved approval of the lease agreement with C & B Operations, LLC for a tractor for up to seven months at the lease rate of $25 per hour plus insurance and maintenance and authorized the City Manager to sign the lease documents. Alderman Price seconded the motion. Discussion followed. Motion carried 8 to 0. President Collier- Wise declared the motion adopted. H. Presentation of the Highway 50 storm drainage study President Collier-Wise reported that this item will need to be moved to after the Consensus Agenda for the display technology. 9. Bid Openings A. Fuel quotes Mike Carlson, Finance Officer, read the monthly fuel quotes and recommended the low quote of Stern Oil on all four items. Item 1 - 4,350 gal unleaded 10% ethanol: Stern Oil $2.3343, Brunick’s Service $2.34; Item 2 – 1,000 gal unleaded: Stern Oil $2.5786, Brunick’s Service $2.60; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Stern Oil $2.2653, Brunick’s Service $2.30; Item 4 - 1,000 gal No. 2 diesel fuel-clear: Stern Oil $2.5668, Brunick’s Service $2.64. 96-19 Alderman Ward moved approval of the low quote of Stern Oil on all four items. Alderman Price seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. B. Prentis Park Sidewalk, Phase 2 Jose Dominguez, City Engineer, reported that, as part of the improvements to Prentis Park, the City Council budgeted funds to construct additional sidewalks at Prentis Park in order to make the park more accessible for the public. Jose reported that construction of sidewalks through, and around, the park started last year with the construction of a sidewalk from the pool north towards East Clark Street and east towards the parking lot. Jose reported that the 2019 phase of the project will construct a sidewalk on the south side of East Clark Street from North Plum Street to Prentis Avenue. Jose reported that bids were opened on March 27, 2019 and the low bid was from M&M Construction for $32,144. Bids Received: M&M Construction - $32,144.00; Mart Brothers Construction - $33,719.02; Walker Construction - $41,483.27; Krump Concrete - $47,981.00; Masonry Components - $54,910.75 9 97-19 Alderman Willson moved approval of the low bid of M&M Construction of $32,144.00 for the Phase 2 of the Prentis Park sidewalk improvements. Alderman Hellwege seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. C. Prentis Park Baseball Field Renovation Jose Dominguez, City Engineer, reported that the proposed project would improve the drainage of the Prentis Park baseball infield. Jose noted that staff believes that these improvements will greatly increase the City’s chances of hosting future tournaments. Jose reported that bids were sent to two potential bidders and four builder’s exchanges. Jose reported that bids were opened on March 27, 2019 with only one bid received which was not read as the bid bond was for the incorrect amount. Jose reported that, as no bids were received, staff will re- advertise the project for bid opening in late April. Jose reported that no action is required at this time. 10. City Manager's Report A. John reported that there are three terms expiring on the Human Relations Commission in May. John noted that one is for a post- secondary student position which is a one-year term and the other two terms are for three-years. John requested interested individuals to complete the Expression of Interest form available on the City web site or can be picked up at City Hall. John noted that it is anticipated that the City Council will make appointments at the May 6th meeting. B. John reported that at your seat this evening was a memo about sanitary sewer rates. John reported that staff annually reviews the winter consumption levels to determine the estimated wastewater revenues for the upcoming year. John reported that the current multiplier of 128% of the winter water usage is sufficient to meet the 2019 wastewater budget and the debt service requirements. John reported that the wastewater multiplier will remain the same and the only change a customer would experience is if there average winter water consumption was higher or lower than the previous year. C. John reported that the City was contacted by Verizon about applying for a conditional use permit for a telecommunications tower on the west side of Market Street between the parking lot and the National Guard building. John reported that last November the Planning Commission approved the design for the tower. John noted that a hearing date has not yet been set for the conditional use permit. 10 D. John reported that the Vermillion Historic Preservation Commission will be meeting Wednesday at 9:00 a.m., the Joint Powers meeting will be in Yankton on Thursday at 5:30 p.m. and the Human Relations Commission will be meeting Thursday at 7:00 p.m. PAYROLL ADDITIONS AND CHANGES Planning Commission: Keith Gestring $15.00/mtg; Ambulance: Joel Stroman $10.00/hr-$10.00/training hr/$15.00/holiday hr; Recreation: Joseph Pfieffer $9.25/hr, Madison Treiber $9.50/hr, Kiley Wood $9.25/hr; Parks: Callie Henrich $9.25/hr, Robert Marlow $9.25/hr, Noah Reuter $9.25/hr; Golf Clubhouse: McKenzie Mennenga $9.25/hr, Mikayla Thomas $9.25/hr; Golf Maintenance: Danny Brown $9.75/hr; Landfill: Todd Mockler $17.92/hr; Curbside Recycling: Alec Leber $16.57/hr 11. Invoices Payable 98-19 Alderman Willson moved approval of the following invoices: Adidas America merchandise 7,176.42 Appeara shop towels 47.95 Aramark Uniform Services uniform cleaning 343.75 Argus Leader Media #1085 subscription 223.58 Arizona Manufacturing & Emb merchandise 110.27 AT&T Mobility mobile hot spots 440.72 Atco International supplies 365.10 Automatic Building Control annual fire alarm test 905.00 Banner Associates, Inc professional services 15,915.20 Bierschbach Eqpt & Supply supplies 688.56 Big State Industrial Supply supplies 239.40 Blackstone Publishing books 150.00 Blick Art Materials supplies 96.95 Bluetarp Financial, Inc parts 59.69 Border States Elec Supply supplies 870.00 Bound Tree Medical, LLC supplies 467.41 Brad Rokusek refund parking tckt overpmt 15.00 Brunicks Service Inc propane 75.00 Burns & McDonnell professional services 1,798.50 Butch's Propane Inc propane 2,597.50 Butler Machinery Co. parts 510.84 Callaway Golf merchandise 3,420.52 Campbell Supply supplies 2,504.29 Cannon Technologies, Inc meters 205,289.28 Cask & Cork merchandise 3,414.25 11 CCP Industries Inc. supplies 159.36 Century Business Products copier contract/copies 183.26 Centurylink telephone 702.08 Chesterman Co merchandise 202.00 City Of Vermillion copies/postage 1,025.04 City Of Vermillion utility bills 35,016.22 Clay-Union Electric Corp one call breakfast 105.99 Colonial Life Acc Ins. insurance 2,860.47 Core & Main LP supplies 3,610.14 D-P Tools tools 368.22 Dakota Beverage merchandise 9,862.88 Dakota Pc Warehouse ipad/battery 641.97 Danko Emergency Equipment firefighter equipment 21,392.36 Delta Dental Plan insurance 6,160.38 Demco supplies 96.35 Dennis Martens maintenance 833.34 Division Of Motor Vehicle license decals 2.00 Echo Electric Supply supplies 1,138.31 Ed M. Feld Eqpt Co parts 492.00 Electronic Engineering batteries 512.94 Elliott Equipment Co parts 1,378.24 Environmental Resource Assoc chemicals 1,249.87 F.D Signworks, LLC supplies 125.86 Farmer Brothers Co. supplies 203.32 Farner Bocken Company merchandise 826.83 Fastenal Company supplies 407.73 Fedex. shipping 13.00 Filtertec filters 1,060.88 Foreman Media council mtg 100.00 Gale books 95.95 Gemplers Inc supplies 747.85 Graham Tire repairs 267.50 Grainger parts 40.82 Graymont Capital Inc chemicals 4,124.02 Gregg Peters rent 937.50 Gregg Peters freight 1,339.20 Grey House Publishing books 175.50 Hach Co chemicals 8,818.38 Hallie Salmen refund parking tckt overpmt 15.00 Hauff Mid-America Sports windscreen 1,890.00 Heiman Fire Equipment firefighter equipment 1,738.30 Herc-U-Lift repairs 109.09 Hornungs Pro Golf merchandise 226.48 12 Imperial Headwear, Inc merchandise 295.65 Independence Waste waste hauling 886.44 Ingram books 3,420.14 Inland Truck Parts Co. repairs 375.26 International Code Council books 240.00 International Code Council membership dues 135.00 Istate Truck Center parts 244.03 Jacks Uniform & Eqpt uniform 2,069.56 James Purdy tuition reimbursement 1,250.00 James Vanbocker refund parking tckt overpmt 10.00 Jeff Arend refund parking tckt overpmt 15.00 Jerry's Chevrolet Buick Gm parts 399.95 John A Conkling Dist. merchandise 5,144.90 John C. Prescott meals reimbursement 38.00 Johnsen Heating & Cooling repairs 261.58 Johnson Brothers Of SD merchandise 17,166.39 Johnstone Supply filters 242.52 Jones Food Center supplies 648.88 Kalins Indoor Comfort supplies 11.16 Karsten Mfg Corp merchandise 1,358.53 Kenny Wapniarski meals/mileage reimbursements 287.13 Laurie Fieber refund parking tckt overpmt 5.00 Lawson Products Inc supplies 243.29 Laynes World banners 200.00 Lessman Elec. Supply Co supplies 1,348.00 Locators And Supplies, Inc supplies 131.07 Longs Propane Inc propane 90.00 Lynn Peavey Company supplies 369.10 Mart Auto Body towing 1,275.00 Martinson Construction concrete/storm sewer 3,531.66 Matheson Tri-Gas, Inc cylinder rental 543.40 McCulloch Law Office professional services 2,350.00 Mead Lumber supplies 50.80 Medical Waste Transport, Inc haul medical waste 217.52 Menards repairs 89.94 Michael Frederick books 24.00 Micro Marketing LLC books 184.95 Midwest Alarm Co alarm monitoring 340.75 Midwest Ready Mix & Equipment equipment rental 330.00 Midwest Turf & Irrigation supplies 34.21 Minitex Library barcode labels 91.00 Missouri Valley Maintenance repairs 734.10 Mobotrex Mobility & Traffic parts 103.00 13 Monty Munkvold meals reimbursement 32.00 Moore Welding & Mfg repairs 147.36 Motorola Inc mobile radios 7,304.80 Nalco Chemical Co supplies 83.50 National Fire Protection Assoc books 49.10 Natl Golf Foundation membership dues 250.00 NCL Of Wisconsin, Inc supplies 162.50 Netsys+ professional services 1,147.00 O'Reilly Auto Parts parts 74.98 Overhead Door Of Sioux City repairs 6,648.00 Paraclete Press, Inc books 74.48 PCC, Inc commission 1,315.60 Penworthy Company books 118.93 Physio-Control Corp maintenance 5,661.96 Pitney Bowes postage meter lease 289.71 Plain Talk Publishers subscription 26.00 Pomps Tire Service, Inc. tires 1,171.00 Potomac Aviation Technology monitoring fees/parts 1,247.75 Prairie Berry Winery merchandise 774.00 Premier Safety rental 480.00 Pressing Matters supplies 104.00 Presto-X-Company inspection/treatment 59.00 Print Source notary stamp/supplies 263.00 Prochem Dynamics supplies 101.70 Property Maintenance Service snow removal 862.50 Pukka Inc merchandise 645.12 Quill supplies 393.40 Racom Corporation maintenance 465.96 Recorded Books, Inc books 256.20 Recreonics pool lane markers 2,231.38 Redi Towing towing 300.00 Reel Sharp repairs 1,969.40 Regent Book Co. books 18.69 Republic National Distributing merchandise 18,631.97 Resco supplies 512.00 Ri-Tec Industrial Products supplies 160.00 Riverside Hydraulics & Lab parts 948.78 Ryan Hough fuel reimbursement 10.00 Sanford Clinic Vermillion supplies 151.34 Sanford Health Plan participation fee 60.00 Scantron Corporation maintenance 1,654.00 Schaeffer Mfg. Co supplies 666.80 Schumacher Oil oil 1,153.60 14 SD Dept Of Health testing 375.00 SD Library Association membership dues 670.00 SD Retirement System contributions 58,137.08 SD Sheriffs' Association registration 85.00 Service Master Of Se SD custodial 3,079.71 Sioux Valley Environmental parts 687.75 Siouxland Humane Society fees 111.00 Southern Glazer's Of SD merchandise 4,537.84 Special T's And More work t-shirts 63.00 Sturdevants Auto Parts parts 1,215.45 Sun Mountain merchandise 3,069.16 Supplyworks supplies 146.88 Syncb/Amazon dvds/books/supplies 488.56 Thad Manning water heater rebate 150.00 The Equalizer advertising 627.00 Tim Gregoire water heater rebate 120.00 Titleist Drawer Cs merchandise 17,890.17 TMB Enterprises LLC merchandise 95.18 Tractor Supply Credit Plan parts 20.88 Travis Tarr meal reimbursement 11.00 Treasurer-Clay County storm drainage fees 229.98 Triview Communications repairs 918.00 Turner Plumbing parts 253.19 Uline supplies 203.73 United Way contributions 688.00 Unum Life Insurance Company insurance 1,483.67 USA Bluebook parts 149.77 Utility Equipment Co. supplies 102.23 Vast Broadband 911 circuit/dialup service 1,415.45 Verizon Wireless cell phones/ipad access 2,162.91 Vermeer High Plains parts 50.54 Vermillion Ace Hardware supplies 802.87 Vermillion Chamber Of Commerce vermillion bucks 120.00 Vermillion Ford parts 7.90 Visa/First Bank & Trust fuel/lodging/supplies 3,815.20 Wal-Mart Community supplies 596.16 Walker Construction haul snow/bathroom contract 12,811.61 Wesco Distribution, Inc supplies 3,875.00 Yankton Medical Clinic testing 40.00 Yankton Trailers dump box trailer 5,530.00 Zachary Hammond safety boots reimbursement 100.00 Zee Medical Service supplies 458.09 Ziegler Inc repairs 1,430.71 15 Alderman Hellwege seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of April 15, 2019 for the transfer of a retail on-off sale malt beverage license with SD Farm Wine from J AMBRE-7, LLC for Freedom Valu Center to I Mart Stores, LLC for I Mart Stores USA at 830 East Cherry B. Set a public hearing date of April 15, 2019 for a special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company on or about April 18, 2019 at 826 Cottage for a wine tasting event C. Set a public hearing date of April 15, 2019 for a special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company on or about May 9, 2019 at Prentis Park Baseball field for a professional baseball exhibition game 99-19 Alderman Price moved approval of the Consensus Agenda. Alderman Humphrey seconded the motion. Motion carried 8 to 0. President Collier- Wise declared the motion adopted. President Collier-Wise reported that the Council meeting will be moved to the large conference room for presentation on New Business Item H Presentation of the Highway 50 Storm Drainage Study followed by the Executive Session and adjourn. H. Presentation of the Highway 50 storm drainage study Jose Dominguez, City Engineer, reported that South Dakota Highway 50 (SD Hwy 50) runs east to west along the north border of the City. Jose noted that, in addition to moving traffic, the highway ditches also move large amounts of storm water west to the Vermillion River. Jose noted that the ditches also carry a large amount of storm water generated within the City. Jose reported that, due to the topography of the area, the ditches along SD Hwy 50 tend to be flat and, as such, they are typically full of water and vegetation. Jose stated that this negatively affects the City’s storm drainage because there is not as much room in the ditches for the City’s storm water. Jose stated that, in 2017, the City Council approved a contract with S.E.H. to complete a conceptual study of possible improvements along the south ditch of SD Hwy 50. Jose noted that these improvements are meant to improve the drainage along the ditch for both the City and State. Jose reviewed the 16 options as contained in the study for the SD Hwy 50 drainage as well as drainage issues for the city storm drainage system that drain into the SD Hwy 50 ditch. Jose answered questions of the City Council on the storm drainage study. Jose reported that the SD Hwy 50 drainage study has been provided to the SD Department of Transportation as they are in the planning process for improvements to SD Hwy 50 and that we would like to work together to include the ditch drainage improvements into the road improvements being planned. Jose noted that no action is needed and that he would provide any information from the state when it is available. 13 Executive Session – Real Estate Matters 100-19 Alderman Ward moved to go into Executive Session at 8:28 p.m. for real state matters. Alderman Price seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the City Council in Executive Session. Chairman Collier-Wise declared the council out of Executive Session at 8:44 p.m. 14. Adjourn 101-19 Alderman Ward moved to adjourn the Council Meeting at 8:45 p.m. Alderman Price seconded the motion. Motion carried 8 to 0. President Collier-Wise declared the motion adopted. Dated at Vermillion, South Dakota this 1st day of April, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, President ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 17