City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session May 6, 2019 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, May 6, 2019 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen (arrived 12:20 p.m.), Ward, Willson, Mayor Powell 2. Visitors to be Heard - None 3. Informational Session – Vermillion Now 3 request – VCDC President Nate Welch Nate Welch, VCDC President, introduced VCDC members and Vermillion NOW 3 campaign representatives Jami Baedke, Board Chairman, Jim Peterson and Farron Pratt, Vermillion NOW 3 campaign co-chairs, and Tim Tracy, campaign leadership team and thanked the City Council for allowing time for the request. Nate noted that, at last meeting, information was presented on the Vermillion NOW 3 campaign and that the VCDC is on the agenda for tonight’s meeting to make the official request from the City for $550,000 to $570,000 over the next five years. Nate reported that the public kickoff for the Vermillion NOW 3 campaign will be May 14th at which time they would like to have commitments from the larger contributors. Nate provided handouts and reviewed the information explaining the goals and objectives for the campaign. Nate, along with others present, answered questions of the City Council on the Vermillion NOW 3 request and campaign. Alderman Sorensen arrived 12:20 p.m. Discussion followed with consensus to support a contribution of $550,000 over the next five years to the Vermillion NOW 3 campaign. 4. Informational Session – Sustainability Report – Intern Cody Senn John Prescott, City Manager, reported that Cody Senn, a political science graduate at USD, who developed a sustainability report for the city as part of his internship. 1 Cody reviewed his sustainability presentation for the City Council and answered questions of the Council on sustainability. Discussion followed on the presentation. 5. Informational Session - Fire / EMS Department Annual Report – Chief Matt Callahan Matt Callahan, Fire Chief, presented the Annual Report for the Fire/EMS Departments. Matt reviewed highlights of the annual report and answered questions of the City Council on the report. 6. Briefing on the May 6, 2019 City Council Regular Meeting – Council reviewed items on the agenda with City staff. No action was taken. 7. Adjourn 122-19 Alderman Ward moved to adjourn the Council special session at 12:58 p.m. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 6th day of May, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session May 6, 2019 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on May 6, 2019 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Sorensen, Ward, Willson, Mayor Powell 2 2. Pledge of Allegiance 3. Minutes A. Minutes of April 15, 2019 Special Meeting; April 15, 2019 Regular Meeting 123-19 Alderman Collier-Wise moved approval of the April 15, 2019 Special Meeting and April 15, 2019 Regular Meeting minutes. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 124-19 Alderman Price moved approval of the agenda. Alderman Collier-Wise seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard A. Stamp Out Hunger Proclamation Alderman Holland read the proclamation proclaiming Saturday, May 11, 2019 as “Letter Carriers’ Food Drive Day” in Vermillion and encouraged all citizens to support the food drive by placing non-perishable food items in or near mailboxes on this day. Mayor Powell presented the proclamation to Mary Merrigan representing the Vermillion Food Pantry. Mary thanked the City Council for the proclamation and the Postal Carriers for their assistance in collecting food donated by the Vermillion citizens. 6. Public Hearings A. Transfer of a retail on-off sale malt beverage license with SD Farm Wine from J AMBE-7, LLC for Freedom Valu Center to I Mart Stores, LLC for I Mart Stores USA at 830 East Cherry Mike Carlson, Finance Officer, reported on the receipt of an application to transfer a retail on-off sale malt beverage license with SD Farm Wine from J AMBE-7, LLC for Freedom Valu Center to I Mart Stores, LLC for I Mart Stores USA at 830 East Cherry. Mike noted that this public hearing was continued from last meeting as the background check on the owner had not been received. Mike stated that the Police Chief's report is included in the packet and stated that there is no 3 information that would preclude the transfer. Mike recommended approval of the transfer. Discussion followed. 125-19 Alderman Willson moved approval of the transfer of the on-off sale malt beverage license with SD Farm Wine from J AMBE-7, LLC for Freedom Valu Center to I Mart Stores, LLC for I Mart Stores USA at 830 East Cherry. Alderman Hellwege seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. B. Subdivision ordinance variance request for AMS Building Systems at 23 N. Harvard Street Jose Dominguez, City Engineer, reported that on April 22, 2019 the City received a Petition for Variance from AMS Building Systems (AMS) with regard to the street access for 23 N. Harvard Street. Jose reported that the Subdivision Ordinance, Section 154.14 states that the street access on local streets cannot be any closer than 40-feet from the property line. Jose stated that the applicant is requesting that the street access be reduced to 18.5 feet based upon the fact that the lot is very small in area. Jose noted due to the fact that the Subdivision Ordinance, as per SDCL 11-6-27, was created, amongst other things, to provide for the ‘distribution of population and traffic which will tend to create conditions favorable to health, safety, convenience, or prosperity’ the procedures that shall be followed are those within the Subdivision Ordinance (154.15.1(D)) and not those required for a Zoning Ordinance variance request. Jose stated that the Subdivision Ordinance allows the applicant to file a petition requesting a variance. Jose noted that the petition is presented to the City Council for their deliberation who may deny, approve or place conditions on the variance. Jose noted that any City Council motion that may vary from the Subdivision Ordinance requires ¾ votes from the entire membership of the City Council in favor of the motion (7 out of 9 must vote in favor). Jose stated that the City Council may grant a variance as long as the applicant demonstrates that the variance meets certain requirements as set in the ordinance. Jose stated that the requirements are that the property is unusual surroundings, topography, or shape; may only be applicable to this property; may not be exclusively based on financial gains; may not be detrimental to the public’s health, safety and welfare and may be modified for a new large scale residential development, or may provide for innovative design. Jose presented aerial photos of the lot, house design and diagram of the house with driveway on the lot. Jose noted that the small size of the lot created problems fitting a house with the required setbacks on the 4 lot. Jose recommended approval of the variance. Discussion followed on the variance. 126-19 Alderman Collier-Wise moved approval of the Subdivision ordinance variance request for AMS Building Systems at 23 N. Harvard Street requesting the street access be reduced to 18.5 feet due to the size of the lot. Alderman Ward seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 7. Old Business - None 8. New Business A. MidAmerican Energy annual report Arlyn Ritter, representing MidAmerican Energy, reported on local staffing levels, emergency leak calls, leaks in the system, and new services installed. Arlyn answered questions of the City Council on MidAmerican Energy operations within the community. 127-19 Alderman Willson moved to accept the MidAmerican Energy annual report as presented. Alderman Hellwege seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. B. Vermillion Now 3 request for funding Jim Peterson and Farron Pratt, Co-Chairs of the VCDC Vermillion NOW 3 Campaign thanked the City Council for the past support. Farron reported on the successes of the first two NOW campaigns and to keep that activity going the VCDC will be launching the NOW 3 campaign. Farron made a formal request of the City for $550,000 of funding for the Vermillion NOW 3 campaign over the next five years. Discussion followed on the funding. John Prescott, City Manager, reported that in the past funding was provided from the BBB sales tax fund and then also from the second penny sales tax fund for qualifying capital public improvements. John noted that NOW 2 funding was $500,000 with half from each funding source. Discussion followed on the amount of funding from each source. 128-19 Alderman Hellwege moved approval of funding $550,000 for Vermillion NOW 3 campaign over the next five years with $50,000 to $60,000 per year from the BBB sales tax fund and the balance of the funding each year from second penny sales tax. Alderman Willson seconded the motion. Discussion followed. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 5 C. Request to close Court Street from Main Street to Kidder Street on Saturday, September 21, 2019 from 7:00 a.m. to Noon for the start/finish of the Community Connection Center 5K James Purdy, Assistant City Manager, reported that the United Way of Vermillion and Community Connection Center has requested the closure of Court Street from Main Street to Kidder Street on Saturday, September 21, 2019 from 7:00 a.m. to Noon for the Community Connection Center 5K race. James stated that the completed street closure request application and diagram are included in the packet. James noted that the Street, Police, Fire, and EMS Departments have been notified and have no concerns regarding the street closure request. James reported that the application indicated that businesses will be notified and that the Post Office had already been contacted. James reported that Administration recommends approval of the street closing request. 129-19 Alderman Holland moved approval of the request to close Court Street from Main Street to Kidder Street on Saturday, September 21, 2019 from 7:00 a.m. to Noon for the start/finish of the Community Connection Center 5K. Alderman Humphrey seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. D. Human Relations Commission appointments Mayor Powell reported that the Human Relations Commission has openings for two three year terms and a one year term for a student enrolled in post-secondary education. Mayor Powell reported that, in polling the Council members, he would recommend the appointment of the two three year terms to Shannon Cole and Wendy Hess and the one year term for a student enrolled in post-secondary education to Jolatama Omar. 130-19 Mayor Powell moved approval of the appointment to the Human Relations Commission of Shannon Cole and Wendy Hess to three year terms and Jolatama Omar to the one year term for a student enrolled in post- secondary education. Alderman Collier-Wise seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. E. Resolution to accept DENR Tire recycling grant award Mike Carlson, Finance Officer, reported that in December 2018 the South Dakota Department of Environment & Natural Resources (DENR) contacted the Vermillion Landfill about a grant to provide 80% of the costs for a tire disposal program for Clay and Yankton Counties. Mike stated that 6 the grant will allow area residents, but not commercial contractors, to be able to drop off tires at the Landfill at a reduced cost during the grant period. Mike stated that the Landfill would then contract with a vendor to remove the tires and the DENR would reimburse the Landfill for 80% of the tire disposal cost. Mike reported that the tire grant proposal was discussed by the Joint Powers Board at their January 2019 meeting with the recommendation to request the grant and reduce the tire disposal costs to assist with the matching costs. Mike reported that the DENR was notified that the City of Vermillion, on behalf of the Joint Powers, would like to be considered to participate in the tire grant program. Mike reported that the SD DENR Board at their March 29, 2019 meeting offered the City a grant of a sum up to $64,000 or 80% of the cost of the waste tire disposal costs. Mike stated that a resolution has been prepared to accept the SD DENR grant offer. Discussion followed on the tire grant with Mike noting that the next item on the agenda would reduce the tire disposal costs during the collection period. 131-19 After reading the same once, Alderman Sorensen moved adoption of the following: RESOLUTION ACCEPTING A TIRE RECYCLING GRANT BETWEEN THE CITY AND SOUTH DAKOTA DENR WHEREAS, the City of Vermillion wishes to provide an opportunity for the City of Vermillion, Clay County, and area residents to recycle tires at a reduced cost; and WHEREAS, the South Dakota Department of Environment and Natural Resources has offered grant funding of a sum up to $64,000 or 80% of the disposal costs for tire recycling efforts in Clay and Yankton Counties; and WHEREAS, the Vermillion landfill and Yankton transfer station would be the locations to accept recycle tires for Clay and Yankton counties; and WHEREAS, the tire disposal fees at the Vermillion Landfill and Yankton transfer station will be reduced for the tire disposal grant period of May 13, 2019 to June 19, 2019 to generate the grant matching funds, and WHEREAS, the DENR tire grant recycling program would provide an opportunity for residents of Clay, Yankton and Union counties to recycle tires at a reduced cost during the disposal grant period; and 7 WHEREAS, the DENR grant would reimburse the City of Vermillion Joint Powers landfill for 80% of the costs to have a vendor remove the tires recycled by the residents. NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the City of Vermillion approves the tire recycling subgrant agreement with the South Dakota Department of Natural Resources and authorize the City Manager to sign the agreement. Dated at Vermillion, South Dakota this 6th day of May 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By: ____________________________ John E. (Jack) Powell, Mayor ATTEST: By: ___________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. F. Resolution adjusting landfill rates John Prescott, City Manager, reported that the Joint Powers conducted a cost of service study in 2017 to document the costs of the landfill, transfer station and recycling operations. John noted that the rate study reported that the gate fees at the transfer station are not adequate to handle all of the costs associated with accepting waste at the transfer station, transporting the waste to the landfill and disposing of the waste at the landfill. John reported that the Joint Powers Board felt it was important to raise the gate charge at the transfer station to more fully cover the cost of disposing of waste at this location. John stated that, with a higher charge to dispose of waste at the transfer station vs. the landfill, the intent is also to create an incentive for waste to be disposed of directly at the landfill or recover more of the transportation costs to bring waste from the transfer station to the landfill. John noted that the proposed rate differential may not immediately cause a lot of tonnage to come directly to the Vermillion landfill but over time the idea is to create a rate difference that encourages more material to be hauled directly to the landfill by haulers. John stated that the Joint Powers Board recommended the acceptance of a three year rate adjustment whereby the rate at the landfill increases $2 per ton each year on July 1, 2019, 8 2020 and 2021 and the rate at the transfer station increases $3.50 per ton each year. John noted that the Yankton City Commission has adopted the rate resolution at the April meeting. John reported that to address the tire grant approved earlier the proposed resolution also includes reducing the tire disposal costs for residents but not commercial businesses for the period of May 13 to June 19, 2019. Discussion followed. 132-19 After reading the same once, Alderman Holland moved adoption of the following: RESOLUTION REVISING DISPOSAL RATES AT THE MUNICIPAL LANDFILL WHEREAS, at the April 5, 2019 Joint Powers Advisory Board meeting in Vermillion, the Board voted to recommend that both the cities of Vermillion and Yankton increase the tipping fees at each municipality’s respective facility over the next three years; and WHEREAS, with landfill cell construction and closure, increased debt service and future capital purchases, the cost to operate per ton has exceeded the revenue per ton that is being charged; and WHEREAS, the Joint Powers member cities desire to provide solid waste services on a self-sustaining user fee basis; and, WHEREAS, Section 52.07 of the 2008 Revised Ordinance of the City of Vermillion allows the City Council to establish and charge fees and service charges for the commercial and non-commercial deposits of receivable solid waste at the landfill. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof in the Council Chambers of said City at 7:00 p.m. on the 6th day of May, 2019 amend the following Landfill and Recycling fees to be effective for July 1, 2019, July 1, 2020, and July 1, 2021: 7-1-2019 7-1-2020 7-1-2021 Per ton Per Ton Per Ton Garbage for Licensed Haulers $49.00 $51.00 $53.00 Garbage for Un-Licensed Haulers $55.50 $57.50 $59.50 Any operator desiring to deposit garbage, trees, rubbish, or other waste materials where the contents are not covered or tied down shall be charged a $15.00 additional fee. The City of Vermillion reserves the right to impose additional fees on loads or items deemed to be not in keeping with the above rates. 9 BE IT FURTHER RESOLVED, that the City of Vermillion has been awarded a grant from the South Dakota Department of Environment and Natural Resources that will reimburse a sum of up to $64,000 or 80 percent of the cost for properly disposing of waste tires collected in Clay and Yankton Counties, and WHEREAS, to encourage the disposal of waste tires at the Vermillion Landfill from citizens but not tire retailers or tires with rims, the Joint Powers recommended a reduction in the qualifying tire disposal prices for the period of May 13, 2019 through June 19, 2019. NOW, THEREFORE, BE IT FURTHER RESOLVED by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof in the Council Chambers of said City at 7:00 p.m. on the 6th day of May, 2019 amend the tire disposal fee non tire retailers at the Landfill to be effective for the dates stated: May 13- before May 13 & Tires June 19, 2019 after June 19, 2019 Car $1.00 per tire $3.00 per tire Truck (17” – 22.5”) $3.00 per tire $6.50 per tire Truck (>22.5”) $5.00 per tire $11.00 per tire Construction Equipment $8.00 per tire $16.50 per tire Bulk Tires $95.00 per ton $190.00 per ton Dated at Vermillion, South Dakota this 6th day of May, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA _________________________________ By: John E. (Jack) Powell, Mayor Attest: ________________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Collier-Wise. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. G. Capital Improvement Plan John Prescott, City Manager, reported that, at the April 1, 2019 noon City Council meeting, staff presented a Capital Improvement Plan for 2019-2023 for City Council discussion and review. John noted that, 10 since the presentation, staff has reviewed the plan and corrected minor errors. John stated that the Capital Improvement Plan does not allocate funding for any particular project. John stated that one of the goals of the Capital Improvement Plan is to present ideas to the City Council and community about projects that may be undertaken in the next five years. John reviewed some of the larger projects in the CIP currently proposed to be included in the 2020 budget. Discussion followed on the Capital Improvement Plan. 133-19 Alderman Collier-Wise moved approval of the Capital Improvement Plan for 2019-2023 as presented. Alderman Humphrey seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. H. Agreement to Construct Public Infrastructure by Private Development with G.A. Haan Development, L.L.C. Owner of Lot 2, Block 1, Madison Park Addition, City of Vermillion, Clay County, South Dakota Jose Dominguez, City Engineer, reported that G.A. Haan Development (Haan) is finalizing the plans to start construction of a large apartment complex on the southeast corner of the intersection between Roosevelt and North Norbeck Streets. Jose reported that, as part of their project (the construction of the apartment complex), they have also chosen to construct all of the public infrastructure along Roosevelt Street from North Norbeck Street east to the end of Lot 2, Block 1, Madison Park Addition. Jose noted that this includes the streets, lighting, water mains and sanitary sewer mains. Jose reviewed the options available to developers for construction of public improvements and reviewed the City policy that requires the developer to enter into an agreement with the City for the public improvements. Jose reviewed the agreement and recommended adoption of the agreement and authorization of the Mayor to sign. Discussion followed. 134-19 Alderman Sorensen moved approval of the Agreement to Construct Public Infrastructure by Private Development with G.A. Haan Development, L.L.C. Owner of Lot 2, Block 1, Madison Park Addition as presented and authorized the Mayor to sign. Alderman Willson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. I. Developer’s Agreement with G.A. Haan Development, L.L.C. Owner of Lot 2, Block 1, Madison Park Addition, City of Vermillion, Clay County, South Dakota. Jose Dominguez, City Engineer, G.A. Haan Development (Haan) is finalizing the plans to start construction of a large apartment complex on the southeast corner of the intersection between Roosevelt and North 11 Norbeck Streets. Jose stated that the construction will have access off North Norbeck Street and a shared driveway off Roosevelt Street. Jose noted that, as reported earlier, Haan will be constructing all of the necessary public, and private, infrastructure necessary for the project. Jose reported that city ordinance requires that the property owner construct sidewalks, grading, curb and gutter, street surfacing, street lights, water and sewer improvements on all streets abutting a property to be developed. Jose reported that the agreement will require that the owner do the following: 1) Complete the construction of Roosevelt Street, water mains and sanitary sewer mains when the City Council requests the completion, or when a future development would utilize the street and 2) Will not remonstrate against any assessments required along Roosevelt Street due to the construction of the street or utilities. Jose reported that the developer’s agreement addresses these issues and recommended that the Mayor be authorized to sign the agreement. Discussion followed. 135-19 Alderman Sorensen moved approval of the Developer’s Agreement with G.A. Haan Development, L.L.C. Owner of Lot 2, Block 1, Madison Park Addition and authorize the Mayor to sign. Alderman Willson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. J. Grant Application Checklist for Design of Hangar Taxilane Reconstruction at Harold Davidson Field Airport Jose Dominguez, City Engineer, reported that the latest Capital Improvement Plan for the airport shows that the hangar taxilane will be rehabilitated during the 2019 construction year at the airport. Jose reported that the grant pre-application checklist for this project was approved by the City Council on November 19, 2018. Jose reported that the FAA application process further notifies the FAA of the project that will be occurring. Jose noted that, similar to the pre-application process, this step makes the FAA aware of possible issues ahead of time by providing additional information; in this case funding necessary. Jose recommended authorizing the Mayor to sign the grant application checklist for the airport taxilane reconstruction. 136-19 Alderman Hellwege moved approval of authorizing the Mayor to sign the airport taxilance reconstruction project grant application checklist. Alderman Humphrey seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. K. Utilities Committee report on small cell ordinance 12 John Prescott, City Manager, reported that the South Dakota Municipal League had meetings during 2018 to develop a model small cell ordinance for cities across the state to consider adopting. John reported that Verizon representatives have also been visiting with City staff about a master lease agreement or an ordinance over the last year. John stated that, at the March 18, 2019 Noon meeting, two Verizon representatives presented information to the City Council about a master lease agreement. John reported that staff presented information about the model ordinance developed by the Municipal League. John stated that the City Council referred the small cell matter to the Utilities Committee for review and a recommendation. John reported that the Utility Committee at their April 9th meeting recommended to pursue adoption of an ordinance. John noted that having an ordinance will still require a lease agreement with each entity that wants to erect small cell equipment. John reported that at the April 9th meeting the committee reviewed comments that Verizon had provided on the SDML model ordinance. John reported that staff and the City Attorney were directed to visit with Verizon about the comments that were offered on the model ordinance and report back. John reported that he and the City Attorney had a conference call with Verizon representatives on April 25th regarding the ordinance language. John reported that the Utilities Committee had another meeting on April 30th to review notes on the discussion from the April 25th conference call. John reported that the City Attorney and City staff provided a recommendation on the various comments offered by Verizon on the proposed ordinance. John noted that Verizon is going to be submitting some additional language for consideration as it pertains to Section 1 and Section 10. John provided copies of the draft small cell ordinance noting the need to insert the Verizon language into Section 1 and Section 10 upon receipt and review by the City Attorney. Discussion followed. 137-19 Alderman Collier-Wise moved approval of acceptance of the Utility Committee report on the small cell ordinance as presented. Alderman Willson seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings A. Anderson Street Improvements, Main Street to Clark Street Jose Dominguez, City Engineer, reported that the bids were tabled at the April 15th meeting as staff requested additional information required to make a recommendation. Jose reported that staff received the appropriate information and recommended awarding the bid to the low bidder Masonry Components for $419,686.39. Discussion followed. 13 138-19 Alderman Willson moved approval of the low bid of Masonry Components for $419,686.39 for the Anderson Street improvements. Alderman Price seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. B. Prentis Park Baseball Field Renovation Jose Dominguez, City Engineer, reported that bids for the Prentis Park baseball field renovation were opened on April 18, 2019. Jose reported that the project proposed will regrade the infield and provide a drainage system that will greatly improve the infield. Jose reported that notices were sent to three bidders and posted on four builder’s exchanges. Jose reported that only one bid was received from Odey’s Field Experts for $184,450.00. Jose reported that the 2019 budget included $150,000 in second penny sales tax for this project and if awarded the budget will need to be revised during the budget process. Discussion followed on the only bid and that the bid was over budget. 139-19 Alderman Collier-Wise moved approval of the only bid of Odey’s Field Experts for $184,450 for the Prentis Park baseball field renovation. Alderman Hellwege seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. C. Fuel quotes Mike Carlson, Finance Officer, read the monthly fuel quotes and recommended the low quote of Stern Oil on all four items. Item 1 - 4,350 gal unleaded 10% ethanol: Stern Oil $2.4124, Brunick’s Service $2.72; Item 2 – 1,000 gal unleaded: Stern Oil $2.6744, Brunick’s Service $2.72; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Stern Oil $2.3243, Brunick’s Service $2.35; Item 4 - 1,000 gal No. 2 diesel fuel-clear: Stern Oil $2.6258, Brunick’s Service $2.65. 140-19 Alderman Price moved approval of the low quote of Stern Oil on all four items. Alderman Humphrey seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A. John reported that there are two terms expiring on the Library Board in May and each term is for three years. John requested that Expression of Interest forms be returned to the City by noon on May 15th in anticipate that the City Council will make appointments at the May 20th meeting. 14 B. John reminded citizens that Prentis Avenue will be closed from Main Street to E. Clark Street on Thursday, May 9th from 4:00 p.m. to 9:00 p.m. for the exhibition baseball game. C. John reported that the Engineer approved the plat of Lots 18 and 19, Block 2 of Bliss Pointe Subdivision which were replatted into Lot 18A and Lot 19A, Block 2 of Bliss Pointe subdivision D. John reported that SD Department of Ag Forest Health Specialist Dr. John Ball will be speaking on the Emerald Ash Borer on Tuesday, May 14th at 6:30 p.m. in the City Council chambers. E. John reported that on Thursday, May 16th from 5:30 p.m. to 6:00 p.m. there will be a rolling barricade on Main Street from Ratingen Platz to Dakota Street and then on Dakota Street from Main Street to the Sanford Coyote Sports Center for the South Dakota Special Olympics Torch Run. John encouraged citizens to attend this event. F. John reported that the Planning Commission meets next Monday, May 13th at 5:30 p.m. John noted one item on the agenda is a public hearing on the changes to zoning code definitions that the Planning Commission has been working on since the start of the year. G. John reported that the Cotton Park Dog Park will be closing as of 8:00 a.m. on Tuesday, May 7th and will remain closed until May 20th due to kennel cough outbreak. PAYROLL ADDITIONS AND CHANGES Street: Scott Iverson $18.09/hr, Ryun Fischbach $18.09/hr, Jeff Mart $23.77/hr, Adam Owen $9.25/hr, Joseph Smith $9.25/hr; Recreation: Bridget Fenger $9.25/hr, Emile Khan $9.25/hr, Nathan Kucera $9.25/hr, Nathan Robertson $9.25/hr, Alexis Malimanek $9.25/hr, Veronica Steinhoff $9.25/hr, Alexis Webb $9.25/hr, Carter Larson $9.25/hr, Brendan Webb $9.25/hr, Kaitlyn Kaiser $9.25/hr; Pool: Tyler Man $9.25/hr, Kennedy Goblirsch $10.00/hr, Lilly Johnson $10.00/hr, Sophia Burger $10.00/hr, Victoria Andre $10.25/hr, Mya Dejong $10.00/hr, Seth Jones $10.00, Madeline Nooney $10.00/hr, Anna Orr $10.25/hr, Nathanial Bohnsack $10.25/hr, Tyson Dahler $9.25/hr, Rachel Beckman $10.50/hr, Alyssa Elbert $10.00/hr, Baylee Prather $11.00/hr; Library: Emily Rolfes $9.50/hr; Golf Clubhouse: Dalton Godfrey $9.25/hr, Grant Campbell $13.00/hr, Carter Mart $9.25/hr, TJ Tracy $9.25/hr; Golf Maintenance: Quinton Johnson $9.25/hr, Jared Corlett $9.25/hr, Bailey Hauge $9.25/hr, Jack Padmore $9.50/hr, Michael Watson $9.25/hr, Robert Larson $9.50/hr, Ryan Husby $9.50/hr, Brittany Schafer $9.25/hr; 15 Electric: Dennis Davis $.35/meter, Teresa Gilbertson $.35/meter; Recycling: Jim Zimmerman $22.01/hr; Landfill: Kase King $9.25/hr 11. Invoices Payable 141-19 Alderman Collier-Wise moved approval of the following invoices: 3D Specialties Inc supplies 586.30 A-1 Portable Toilets portable toilet rental 1,260.00 ADAPCO, Inc supplies 4,059.95 Adidas America merchandise 312.01 Alexis Tuttle refund parking tckt overpmt 15.00 AMS Building System LLC Barstow park bathrooms 38,834.44 Antigua Group, Inc merchandise 1,524.82 Appeara shop towels 45.00 Aqua-Pure Inc parts 593.75 Aramark Uniform Services uniform cleaning 343.75 Argus Leader Media #1085 subscription 31.00 Avera Occupational Medicine testing 137.55 Banner Associates, Inc professional services 6,708.35 Bierschbach Eqpt & Supply supplies 27.00 Blackburn Manufacturing supplies 185.34 Blackstone Publishing books 280.00 Bluetarp Financial, Inc supplies 414.45 Border States Elec Supply supplies 1,826.54 Bound Tree Medical, LLC supplies 3,342.63 Bow Creek Metal Inc repairs 530.08 Brian French refund parking tckt overpmt 5.00 BSN Sports Inc recreation supplies 1,866.61 Burns & McDonnell professional services 15,624.49 Butch's Propane Inc propane 1,260.22 Butler Machinery Co. parts/repairs 5,970.70 Callaway Golf merchandise 837.90 Campbell Supply supplies 3,133.00 Cannon Technologies, Inc meters/controllers 24,969.60 Cardis Fence & Iron Co supplies 1,025.00 Cask & Cork merchandise 636.00 Century Business Products copier contract/copies 182.82 Centurylink telephone 707.22 Certified Laboratories supplies 379.87 Chad Passick meals reimbursement 63.00 Chesterman Co merchandise 1,196.45 16 City Of Vermillion copies/postage 1,127.83 City Of Vermillion utility bills 37,619.74 Civil Air Patrol Magazine advertising 195.00 Colonial Life Acc Ins. insurance 2,820.05 Concrete Materials golf sand 899.04 Continental Research Corp supplies 999.26 Core & Main LP supplies/parts 7,216.84 Cornhusker International repairs 300.00 Coyote Chemical Company pressure washer 6,014.78 Coyote Convenience fuel 25.05 Cutter & Buck merchandise 1,603.61 D-P Tools supplies 184.88 Dakota Beverage merchandise 9,841.34 Dakota Rock Farms landfill hauling 13,400.00 Dakota Supply Group supplies 1,507.99 Dale Husby meals/mileage reimbursement 245.12 Danko Emergency Equipment fire fighter equipment 498.75 Dawn Abbott Thompson meals reimbursement 154.00 Delta Dental Plan insurance 6,120.38 Demco supplies 425.72 Dennis Martens maintenance 833.34 Dezurik Inc parts 1,169.00 DGR Engineering professional services 315.00 Division Of Motor Vehicle title/plates 15.00 Dubois Chemicals soda ash 14,564.00 Earthgrains Baking Co's Inc supplies 41.10 Echo Electric Supply supplies 2,122.23 Ed M. Feld Eqpt Co parts 1,064.33 Electric Pump, Inc registration 260.00 Elliott Equipment Co parts 274.86 Embroidery & Screen Works uniforms 215.00 Emergency Apparatus Maintenance repairs 1,241.85 Eric Birkeland safety boots reimbursement 100.00 ERIC McPherson meals reimbursement 104.00 Farmer Brothers Co. supplies 148.88 Farner Bocken Company merchandise 1,350.91 Fastenal Company supplies 161.96 Flagshooter, Inc locate flags 880.86 Foreman Media council mtg 100.00 Fred Balleweg safety boots reimbursement 100.00 Gale books 729.63 Garys Repair towing 533.00 Garys Tree Service, Inc stump grinding 550.00 17 Gemplers Inc uniforms 99.99 Geotek Engineering geotechnical exploration 1,775.00 Global Dist. merchandise 303.56 Global Equipment Company recycling containers 1,752.30 Graymont Capital Inc chemicals 8,297.38 Gregg Peters freight 1,327.20 Gregg Peters rent 937.50 Grey House Publishing books 144.00 Hach Co testing/supplies 3,968.76 Hawkins Inc chemicals 3,641.37 Helms & Associates professional services 3,269.27 Herc-U-Lift repairs 1,034.39 Herren-Schempp Building supplies 150.77 Howe Inc repairs 5,286.28 Hydraulic Sales & Service repairs 2,275.00 IMS Alliance fire fighter equipment 629.10 In Control, Inc testing 1,348.65 Indelco Plastics Corp. parts 183.65 Independence Waste waste hauling 1,426.77 Ingram books 4,225.20 Inland Truck Parts Co. parts 2,728.41 Integra Chemical Company supplies 95.00 Interstate All Battery Center batteries 161.70 Interstate Power Systems repairs 201.00 Jacks Uniform & Eqpt vest/carrier 1,006.88 Jessica Newman tuition reimbursement 2,000.00 John A Conkling Dist. merchandise 3,396.30 John Walker meals reimbursement 154.00 Johnsen Heating & Cooling repairs 1,582.14 Johnson Brothers Of SD merchandise 13,168.11 Jones Food Center supplies 579.91 Karsten Mfg Corp merchandise 2,357.79 Keith Thompson meals reimbursement 154.00 Key Contracting, Inc manhole rehabilitation 40,167.00 Knife River Midwest, LLC asphalt 1,175.95 Lawson Products Inc parts 86.41 Lessman Elec. Supply Co supplies 351.00 Locators And Supplies, Inc supplies 658.36 Mart Auto Body towing 435.00 Matheson Tri-Gas, Inc supplies 809.82 Matthew Bender & Co, Inc books 55.44 McCulloch Law Office professional services 2,021.00 Mead Lumber supplies 55.70 18 Menards supplies 147.72 Micro Marketing LLC books 224.93 Midwest Alarm Co alarm monitoring 147.00 Midwest Ready Mix & Equipment rock/flowable fill/rental 1,688.00 Midwest Turf & Irrigation parts 278.99 Minn Municipal Utility Assoc 2nd qtr safety mgmt program 7,530.00 Missouri River Energy Service education school kits 2,626.44 Missouri Valley Maintenance repairs 1,144.30 Mister Smith's supplies 25.58 Mobotrex Mobility & Traffic parts 736.00 Moore Welding & Mfg repairs 216.65 Motorola Inc portable radios 13,968.56 MSC Industrial Supply Co supplies 234.60 National Music Museum contributions 15,000.00 NCL Of Wisconsin, Inc supplies 2,151.16 Netsys+ repairs/professional fees 2,209.50 O'Reilly Auto Parts parts 387.88 Odin Medical registration 975.00 Office Systems Co copier contract/copies 694.49 Overhead Door Of Sioux City repairs 1,258.88 Parkson Corporation parts 509.23 Pepsi Cola Of Siouxland merchandise 500.30 Petrochoice supplies 123.71 Pitney Bowes, Inc supplies 18.56 PKG Contracting, Inc wwtf digester improvements 70,005.33 Pomps Tire Service, Inc. parts 86.36 Pressing Matters supplies 182.00 Presto-X-Company inspection/treatment 59.00 Print Source supplies 81.90 Prochem Dynamics supplies 648.29 Quill copy paper/supplies 265.09 R & T Repair repairs 2,427.78 Racom Corporation maintenance 465.96 Ramkota Hotel lodging 367.96 Reams Sprinkler Supply parts 288.00 Recorded Books, Inc books 311.57 Redi Towing towing 225.00 Reel Sharp repairs 1,826.00 Republic National Distributing merchandise 24,998.29 Riverside Hydraulics & Lab parts 15.91 Sanford Clinic Vermillion supplies 639.58 Sanford Health Plan participation fee 60.00 Sanitation Products Inc parts 5,577.13 19 Scantron Corporation printer ribbons 133.25 SD Arborists Association membership 35.00 SD Building Officials Assoc registration 164.00 SD Dept Of Health testing 150.00 SD Dept Of Health establishment inspection 150.00 SD Humanities Council professional services 50.00 SD Lottery license renewal 100.00 SD Municipal League district mtg registration 154.00 SD One Call locates 112.35 SD Retirement System contributions 56,490.02 Service First Fire Sprinkler inspection 300.00 Service Master Of Se SD custodial 3,409.68 Sioux Valley Environmental parts 640.00 Siouxland Concrete Co supplies 558.72 Southern Glazer's Of SD merchandise 1,907.04 Special T's And More uniform 58.40 Stan Houston Eqpt Co parts 488.00 Stern Oil Co. aviation fuel 10,882.00 Streichers supplies 1,475.58 Stuart C. Irby Co. supplies 877.50 Sturdevants Auto Parts parts 975.81 Sundog Distributing (USA) merchandise 720.78 Supplyworks supplies 180.94 Syncb/Amazon books/dvds 1,370.20 Taste Of Home Books book 31.98 Taylor Made merchandise 1,111.88 The Graphic Edge uniforms 448.38 The Ups Store #6751 shipping 331.09 Titleist-Acushnet Company merchandise 5,532.36 Tractor Supply Credit Plan parts 258.95 Triview Communications battery backup 181.77 Trusco Mfg Company striper/compressor pack 1,724.00 Turner Plumbing black iron pipe 15.00 Twin City Hardware supplies 343.85 Two Way Solutions parts 257.82 Tyler Technologies maintenance 5,215.21 Uline supplies 663.95 United Laboratories supplies 2,797.62 United Way contributions 688.00 Unum Life Insurance Company insurance 1,464.27 Us Golf Association membership 150.00 USA Bluebook parts 149.53 Utility Equipment Co. water meters 6,794.00 20 Van Diest Supply Co supplies 2,894.20 Vast Broadband 911 circuit/dialup services 1,415.45 Verizon Wireless ipad access/cell phones 2,355.45 Vermeer High Plains boring machine/trailer 118,181.96 Vermillion Ace Hardware supplies 1,610.34 Vermillion Booster Club hole sponsor 100.00 Vermillion Chamber Of Commerce funding/advertising 50,075.00 Vermillion Ford repairs 175.57 Visa/First Bank & Trust fuel/lodging/supplies 10,140.79 Wal-Mart Community supplies 812.93 Walker Construction cotton park restrooms 46,623.78 Walt's Homestyle Foods, Inc supplies 310.20 Wesco Distribution, Inc supplies 1,764.00 Yankton Fire & Safety parts 89.00 Yankton Janitorial Supply supplies 439.05 Yankton Medical Clinic testing 80.00 Zee Medical Service supplies 629.33 Ziegler Inc parts 134.92 Zimco Supply Co supplies 1,380.80 Loralee Lapointe BRIGHT ENERGY REBATE 425.00 Bill Wood BRIGHT ENERGY REBATE 345.00 Alderman Price seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of May 20, 2019 for renewal of retail on- off sale malt beverage and SD Farm Wine licenses B. Set a public hearing date of May 20, 2019 for transfer of retail on- sale liquor license from Brian Engleman to BACT Group, LLC for 914 North Dakota Street C. Set a public hearing date of May 20, 2019 for a special daily malt beverage and wine license for the South Dakota Shakespeare Festival on or about June 6 to 9, 2019 at the Prentis Park band shell D. Set a public hearing date of May 20, 2019 for a retail on-off sale malt beverage with SD Farm Wine license for Patel, LLC for Little Italy at 831 East Cherry for the period ending June 30, 2019 and for renewal of the license for the period ending June 30, 2020 142-19 21 Alderman Price moved approval of the consensus agenda. Alderman Ward seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 143-19 Alderman Ward moved to adjourn the Council Meeting at 8:25 p.m. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 6th day of May, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 22