City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session September 3, 2019 Tuesday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Tuesday, September 3, 2019 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Collier-Wise, Hellwege (arrived 12:11 p.m.), Holland, Humphrey, Price, Sorensen, Ward, Willson, Mayor Powell 2. Visitors to be Heard - None 3. Informational Session – University of South Dakota Strategic Planning Task Force informational session – Travis Letellier and Katherine Birkeland Travis Letellier, member of USD Strategic Planning Task Force and Business School facility, reviewed the strategic planning process that included obtaining input from stakeholders. Travis introduced Kathryn Birkeland, Co-Chair of the Strategic Planning Task Force, who will be recording comments. Travis noted that the City Government was identified as a stakeholder and that he had prepared questions that he would like to receive the City input on. Alderman Hellwege arrived at 12:11 p.m. Travis provided a handout of discussion questions for the City Council to review and then lead the group in listing their responses to the questions. Travis requested any other input for the strategic plan. Travis and Kathryn thanked the City Council for the input and stated to email or contact them with any other comments. 4. Briefing on the September 3, 2019 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 5. Executive Session 243-19 Alderman Sorensen moved to go into Executive Session for legal matters at 12:44 p.m. Alderman Humphrey seconded the motion. Motion carried 9 to 1 0. Mayor Powell declared the motion adopted and the Council in Executive Session. Mayor Powell declared the Council out of Executive Session at 1:02 p.m. 244-19 Alderman Ward moved to authorize the City Attorney and City staff to proceed with the process of abating the non-conforming use at 1030 N. University. Alderman Holland seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. 6. Adjourn 245-19 Alderman Ward moved to adjourn the Council special session at 1:04 p.m. Alderman Sorensen seconded the motion. Motion carried 9 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 3rd day of September, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session September 3, 2019 Tuesday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Tuesday, September 3, 2019 at 7:00 p.m. by Mayor Powell. 1. Roll Call Present: Collier-Wise, Hellwege, Holland, Humphrey, Price, Ward, Willson, Mayor Powell Absent: Sorensen 2 2. Pledge of Allegiance 3. Minutes A. Minutes of August 19, 2019 Regular Meeting 246-19 Alderman Price moved approval of the August 19, 2019 regular session minutes. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 4. Adoption of Agenda 247-19 Alderman Price moved approval of the agenda. Alderman Willson seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 5. Visitors to be Heard - None 6. Public Hearings A. Special daily malt beverage and wine license for the Vermillion Area Chamber & Development Company on or about Friday, September 27, 2019 and Saturday September 28, 2019 at Ratingen Platz and portions of Market and Main Street for Oktoberfest event Mike Carlson, Finance Officer, reported that an application for a special daily malt beverage and wine license was received for the Vermillion Area Chamber of Commerce and Development Company (VCDC) for Oktoberfest events on Friday September 27 and Saturday September 28, 2019 at Ratingen Platz and portions of Market and Main Streets. Mike noted that, since the application was received, the VCDC notified the City that the event will be on Saturday, September 28th only. Mike noted that the Police Chief’s memo, notice of hearing and email from the VCDC changing the date are included in the packet. Mike reported that the Police Chief’s memo notes that Tristan Hargens with the VCDC indicated that the area will be fenced with 4-6 staff controlling all egress points, staff will be checking ID’s and using wristbands for people 21 years of age or older and staff will work to prevent people under 21 from purchasing or consuming alcohol. Mike noted that City staff is not aware of any problems with previous special daily licenses granted to the Vermillion Chamber of Commerce and Development Company. Mike noted that the request to exceed allowable noise levels and a street closure request are later on this agenda. Mike stated that the VCDC has provided a Certificate of Insurance naming the City of Vermillion as an additional insured and provided a Release and Indemnification releasing the City from liability for the event as part 3 of the street closing request. Mike reported that Administration would recommend approval of the special daily license contingent upon following the procedures outlined to the Police Chief and include the use of Ratingen Platz unless additional information is provided at the public hearing. 248-19 Alderman Ward moved approval of the special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company on Saturday, September 28, 2019 for the Ratingen Platz and portions of Market and Main Street for Oktoberfest events including the use of the Ratingen Platz. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. B. Special permit to exceed permissible sound levels for the Vermillion Area Chamber of Commerce and Development Company on or about Friday, September 27, 2019 and Saturday September 28, 2019 at Ratingen Platz and portions of Market and Main Street from 5:00 p.m. to 11:00 p.m. for Oktoberfest events Mike Carlson, Finance Officer, reported that a special permit to exceed permissible sound levels was received from the Vermillion Area Chamber of Commerce and Development Company (VCDC) for September 27 and 28, 2019 at Ratingen Platz and portions of Market and Main Street from 5:00 p.m. to 11:00 p.m. for Oktoberfest events. Mike noted that, since the application was received, the VCDC notified the City that the event will be on Saturday, September 28th only. Mike reported the application, diagram and notice of hearing are included in the packet. Mike noted that the City Council will need to determine, at the public hearing, if the event is in a suitable location with appropriate facilities, during the allowable time and if the applicant can demonstrate the public benefit of the event. Mike stated that City staff is not aware of any noise related problems with prior year’s event. 249-19 Alderman Collier-Wise moved approval of the special permit to exceed permissible sound levels by no more than 50% for Vermillion Area Chamber of Commerce and Development Company on or about Saturday September 28, 2019 at Ratingen Platz and portions of Market and Main Street from 5:00 p.m. to 11:00 p.m. for Oktoberfest events. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 7. Old Business - None 8. New Business 4 A. Request by Mr. Brian Tooker to discuss option of having diagonal parking on North Dakota Street between East Cherry Street and SD Highway 50 Aric VanVoost, an owner of Pizza Ranch, reported that, in addition to Pizza Ranch, there is another business location between Pizza Ranch and the motel that they would like to locate a 13,000 square foot convention center. Aric stated that the lack of parking in the area has made it hard to lease this property and requested that the parallel parking on the east side of Dakota Street be replaced with diagonal parking which would add a minimum of 75 parking spaces to the area. Aric stated that the new apartment building in the area has changed the parking demand and the diagonal parking would improve access to all in the area. Collin Lind, Pizza Ranch Manager, explained the lack of parking in the area for the businesses and apartments that could be addressed by switching to diagonal parking on the east side of Dakota Street. Jose Dominguez, City Engineer, reviewed the current number of parallel parking spaces along the east side of Dakota as well as the proposed number of spaces if converted to diagonal. Jose reported that the national manual used for street designs discourages parking along arterial streets and if parking is allowed recommends parallel parking. Jose reviewed the traffic and accidents along North Dakota Street as it compares to Main Street which has diagonal parking noting that the rate of accidents on Main Street is 5 times greater. Jose noted that adding diagonal parking along the east side of Dakota would shift the center line to the west which would take time for drivers to get used to and if the diagonal parking is allowed on the east side of Dakota the number of pedestrians crossing the street would also increase which would be a safety issue. Jose stated that this information is included in the agenda memo and based upon the safety factors outlined in the national manual he would recommend not changing the parking along Dakota Street to diagonal. Discussion followed on the parking request with the owners of Pizza Ranch asking if they had reviewed any alternatives to the diagonal street parking. Aric stated that they had talked to USD about across the street parking but that it would not be available when USD had activities which is when they would also be busy. Aric noted that maybe painting the lines on the street so the parallel parking is better used might help. Discussion followed noting the safety issues related to diagonal parking along arterial streets and that other options could be presented to the City Engineer for review. 250-19 5 Alderman Hellwege moved to deny the request to change the parallel parking on N. Dakota Street to diagonal. Alderman Holland seconded the motion. Discussion followed. Motion carried 7 to 1. Mayor Powell declared the motion adopted. B. Request to close W. Main Street from the west side of the intersection with Prospect Street west through Ratingen Platz and Market Street as it abuts Ratingen Platz on Friday, September 27, 2019 and Saturday, September 28, 2019 from 4:00 p.m. to 11:30 p.m. for the Oktoberfest events James Purdy, Assistant City Manager, reported that the Vermillion Area Chamber of Commerce and Development Company (VCDC) has applied for a street closing request for September 27 & 28 from 4:00 p.m. to 11:30 p.m. each day for Oktoberfest events. James noted that, since the application was received, the VCDC notified the City that the event will be on Saturday, September 28th only. James stated that the closing is for W. Main Street from the west side of the intersection with Prospect Street west through Ratingen Platz and Market Street as it abuts Ratingen Platz. James stated that the request and diagram are included in the packet. James noted that the application indicated that adjoining property owners have been notified and that event staff would be cleaning up after the event. 251-19 Alderman Hellwege moved approval of the street closing request of the Vermillion Area Chamber of Commerce and Development Company for W. Main Street from the west side of the intersection with Prospect Street west through Ratingen Platz and Market Street as it abuts Ratingen Platz on September 28th from 4:00 p.m. to 11:30 p.m. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. C. Request to close Main Street from Norbeck Street to High Street for the 2019 Tanager Homecoming parade on Friday, September 13, 2019 from 12:30 p.m. to 3:00 p.m. James Purdy, Assistant City Manager, reported that a street closing request was received from the Vermillion High School to close Main Street from Norbeck Street to High Street on Friday, September 13, 2019 from 12:30 p.m. to 3:00 p.m. for Tanager homecoming parade. James reported that the parade route will be from east to west. James stated that the City will again this year use a rolling barricade whereby intersections will be closed ahead of the parade instead of closing the street for whole time period. James stated that the Police, Fire and EMS were notified and the application indicates that the Student Council will be doing clean up after the parade. 6 252-19 Alderman Willson moved approval of the street closing request from the Vermillion High School for Main Street from Norbeck Street to High Street on Friday, September 13, 2019 from 12:30 p.m. to 3:00 p.m. for the Tanager homecoming parade. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. D. Review use of malt beverage markup receipts collected, proposal to use funding during 2020 budget year, and public input on the continuation of the wholesale license fee John Prescott, City Manager, reported that, during 2015 with the development of the ordinance to implement a 5% markup on the wholesale cost of malt beverages, staff included an annual update to the community in the proposal. John stated that license holders were provided notice that this item was included on tonight’s agenda. John stated that the ordinance implementing the 5% markup on the wholesale cost of malt beverages became effective on July 1, 2015. John reported that for six months of 2015 the revenue was $64,188, 2016 the revenue was $116,455, 2017 the revenue was $123,293, 2018 the revenue was $129,066 and that for the first seven months of 2019 the revenue was $77,056. John reported that all of the proceeds from the collection in the revised 2019 budget and proposed 2020 budget were placed in the Prentis Park Debt Service fund to repay the general obligation bond that was issued for park improvements. John stated that the debt service for 2016 was $199,853, for 2017 was $197,067, for 2018 was $195,817, for 2019 is $194,755 and for 2020 is $197,255. John stated that the City Council should receive public input on the continuation of the wholesale license fee. 253-19 Alderman Ward moved to close the public input on the malt beverage markup and continue the wholesale license fee at 5% with the proceeds being used to retire the general obligation bond issued for Prentis Park improvements. Alderman Humphrey seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. E. First reading of Ordinance 1403 - 2020 Appropriations John Prescott, City Manager, reported that the proposed budget was presented to the City Council on August 5th and the Council held hearings to review the budget on August 14th and 15th. John thanked the City Council for the time spent meeting with all the departments to refine the budget. John reviewed some of the major items that are included in the 2020 budget ordinance. Discussion followed on the budget ordinance. 7 254-19 Mayor Powell read the title to the above mentioned Ordinance and Alderman Holland moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1403 entitled An Ordinance Adopting the 2020 Budget Ordinance of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 3rd day of September, 2019 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Alderman Hellwege. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. Mayor Powell declared the motion adopted. F. First reading of Ordinance 1404 – 2019 Revised Appropriations John Prescott, City Manager, reported that the City Council adopted the 2019 budget in September 2018 and, during the 2020 budget process, the 2019 budget amounts were revised based upon information that is currently available. John reviewed some of the changes to the 2019 budget amounts, noting that there will most likely be a supplemental budget needed later this year for items that will change between now and the end of the year. 255-19 Mayor Powell read the title to the above mentioned Ordinance and Alderman Willson moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1404 entitled An Ordinance Adopting the 2019 Revised Budget Ordinance of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 3rd day of September, 2019 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19- 7 as amended. The motion was seconded by Alderman Hellwege. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. Mayor Powell declared the motion adopted. G. Historic Preservation Commission appointments 8 Mayor Powell recommended the reappointment of Cyndy Chaney, Ed Ferrish and Dietrik Vanderhill to three year terms expiring 2022 on the Historic Preservation Commission. Mayor Powell thanked those that completed expression of interest forms. 256-19 Alderman Willson moved approval of the reappointment of Cyndy Chaney, Ed Ferrish and Dietrik Vanderhill to three year terms on the Historic Preservation Commission expiring 2022. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. H. Resolution amending the resolution authorizing the issuance of electric refunding bonds Mike Carlson, Finance Officer, reported that bin February 2019 the City Council adopted a resolution authorizing the issuance of electric refunding bonds that started the process for putting together the information needed for the electric transmission line bond refunding. Mike noted that the February resolution included The First National Bank in Sioux Falls as the bond registrar, transfer agent and paying agent for the refunding bonds as we have used them for all our bond issues. Mike stated that The First National Bank in Sioux Falls contacted the city in early August stating that they would be closing their Corporate Trust business and would be transferring the corporate trust business to U.S. Bank National Association (U.S. Bank) effective September 16, 2019. Mike noted that in working with Dougherty & Company, Dorsey & Whitney (bond counsel) and U.S. Bank it was decided that the best option was to amend the February 2019 resolution authorizing the issuance of the electric refunding bonds to change the name of the bond registrar, transfer agent and paying agent from The First National Bank in Sioux Falls to the U.S. Bank National Association. Mike reported that Dorsey & Whitney, bond counsel, prepared the enclosed resolution to amend the February 4, 2019 resolution to change the bond registrar, transfer agent and paying agent for the bonds. Mike recommended approval of the resolution. Discussion followed. 257-19 After reading the same once, Alderman Holland moved adoption of the following: A RESOLUTION AMENDING THE RESOLUTION AUTHORIZING THE ISSUANCE OF ELECTRIC REVENUE REFUNDING BONDS; PLEDGING CERTAIN REVENUES OF THE CITY TO THE PAYMENT OF SAID BONDS; AUTHORIZING OFFICERS OF THE CITY TO APPROVE, EXECUTE AND DELIVER CERTAIN AGREEMENTS AND DOCUMENTS RELATING TO THE BONDS 9 WHEREAS, the City of Vermillion, South Dakota (the “City”), is a political subdivision of the State of South Dakota and a body corporate and politic, and under the laws of the State of South Dakota, the City is possessed of all powers which are necessary, requisite or proper for the government and administration of its local and municipal matters, and all rights and powers that now or hereafter may be granted to municipalities by the laws of the State of South Dakota; WHEREAS, pursuant to Resolution No. 2019-32 (the “Authorizing Resolution”), the City Council (the “Council”) of the City authorized the issuance of the City’s Electric Revenue Refunding Bonds, Series 2019A (the “Bonds”), and, pursuant to the Authorizing Resolution, appointed The First National Bank in Sioux Falls, Sioux Falls, South Dakota, as bond registrar, transfer agent and paying agent (the “Paying Agent”) for the Bonds; WHEREAS, it has been determined that U.S. Bank National Association (“U.S. Bank”), in St. Paul, Minnesota, will serve as Paying Agent for the Bonds; WHEREAS, the City desires to amend the Authorizing Resolution to name U.S. Bank as Paying Agent for the Bonds; WHEREAS, the Bonds have not yet been delivered to Dougherty & Company LLC (the “Underwriter”); and WHEREAS, Section 7.1 of the Authorizing Resolution permits the City to, by administrative resolution adopted prior to the delivery of the Bonds to the Underwriter, amend the Authorizing Resolution. NOW, THEREFORE, BE IT RESOLVED by the Council of the City, as follows: Section 1. Amendment. Section 2.5 of the Authorizing Resolution is hereby amended as follows: Appointment of Initial Registrar. The City hereby appoints The First National Bank in Sioux Falls, Sioux Falls, South Dakota U.S. Bank National Association, St. Paul, Minnesota, as bond registrar, transfer agent and paying agent (together with any successor thereto, the Registrar). The Mayor and the Finance Officer are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar upon thirty (30) days' notice and upon 10 the appointment of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the bond register to the successor Registrar. On or before each principal or interest due date, without further order of the Council, the Finance Officer shall transmit to the Registrar, from the accounts described in Section 3, moneys sufficient for the payment of all principal and interest then due. No resignation or removal of the Registrar shall become effective until a successor Registrar has been appointed and has accepted such appointment. Section 2. Incorporation of Authorizing Resolution. That Authorizing Resolution, as amended by this resolution (this “Amending Resolution”) is hereby confirmed and incorporated herein by reference. Section 3. Severability. That the provisions of this Amending Resolution are declared to be separable, and if any section, phrase or provisions shall for any reason be declared to be invalid, such declaration shall not affect the validity of the remainder of the sections, phrases and provisions. Section 4. Repealer. All resolutions, parts of resolutions or prior actions of the City in conflict herewith are hereby repealed to the extent of such conflict and this Amending Resolution shall become effective immediately upon adoption. Passed and approved this 3rd day of September, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA ________________________________ John E. (Jack) Powell, Mayor Attest: ______________________________ Michael D. Carlson, Finance Officer The motion was seconded by Alderman Humphrey. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Powell declared that the Resolution was adopted. I. Request to close a section of the alley behind the Coyote Twin Theater Thursday, September 19, 2019 from 4:30 p.m. to 7:00 p.m. for the dedication of the Vermillion Community Mural. 11 James Purdy, Assistant City Manager, reported that a request to close a section of the alley behind the Coyote Twin Theater was received from the Vermillion Cultural Association on September 19, 2019 from 4:30 p.m. to 7:00 p.m. for a dedication of the Vermillion Community Mural. James stated that the closure request application and diagram are included in the packet. James stated that the closure is for the alley between the two City Hall parking lots. James recommended approval of the temporary closure of the alley. 258-19 Alderman Price moved approval of the temporary closing of a section of the alley between Elm Street and Center Street behind the Coyote Twin Theater on Thursday, September 19, 2019 from 4:30 p.m. to 7:00 p.m. for the dedication of the Vermillion Community Mural. Alderman Hellwege seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. J. Declaring Several Vehicles and Equipment Surplus Jose Dominguez, City Engineer, reported that with the 2019 equipment replacement schedule, several vehicles and pieces of equipment were replaced and now the replaced vehicles are to be declared surplus to be sold. Jose stated that the equipment is the following: 2008 Ford F-150, 2004 sander, 2004 Ford F-250 utility truck, 2003 Chevrolet 2500 utility truck, 2001 Ford F-150, 2002 Chevrolet 2500 utility truck w/dump bed, 2001 Chevrolet 1500, 2001 Chevrolet 1500, Toro Workman and 2000 John Deere Gator 4x2. Jose stated that staff requests the City Council to declare the above-mentioned equipment surplus and have the Surplus Property Appraisal Committee meet to appraise the pieces of equipment to be sold by sealed bids and if no bids received will continue to market until the next City auction. 259-19 Alderman Collier-Wise moved to declare the above listed vehicles and equipment surplus, authorize the appraisal by the Surplus Property Appraisal Committee to be sold by sealed bids and if no bids are received to continue to market until the next City auction. Alderman Holland seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 9. Bid Openings A. Fuel quotes Mike Carlson, Finance Officer, read the monthly fuel quotes and recommended the low quote of Stern Oil on all four items. 12 Item 1 - 4,350 gal unleaded 10% ethanol: Stern Oil $2.0642, Brunick’s Service $2.08; Item 2 – 1,000 gal unleaded: Stern Oil $2.2508, Brunick’s Service $2.29; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Stern Oil $2.0194, Brunick’s Service $2.05; Item 4 - 1,000 gal No. 2 diesel fuel- clear: Stern Oil $2.3109, Brunick’s Service $2.34. 260-19 Alderman Price moved approval of the low quote of Stern Oil on all four items. Alderman Ward seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 10. City Manager's Report A. John reported on the receipt of the following raffle notification: Alpha Xi Delta will be selling raffle tickets at $1 each or 8 tickets for $5 on October 25 and 26, 2019. There will be 25 to 30 gift baskets ranging in value from $20 to $200 as the prizes. Anybody is eligible to participate. The proceeds from the raffle go to Autism Speaks. B. John reported on the following upcoming street closure: Rose Street from Coyote Village north to the Dome and parking removed on the north end of Dakota Street from Alumni Street to Highway 50 from 6:00 a.m. to 6:00 p.m. on Saturday, September 14th for Coyote Football game. John noted that Ribs Rods Rock N Roll is this weekend and downtown streets will be closed for the event on Friday and Saturday. C. John reported that Expression of Interest forms are being accepted for a term on the Tree Board. John reported that forms are due by noon on Thursday, September 12th and it is anticipated that the City Council will make an appointment at the September 16th meeting. D. John reported that the Human Relations Commission meets on Thursday, September 5th at 7:00 p.m. at City Hall second floor conference room. E. John reported that the Historic Preservation Commission meets on Wednesday, September 11th at 9:00 a.m. at City Hall second floor conference room. F. John reported that the educational session at the September 16th noon meeting will be on the proposed changes to the zoning code. G. John reported that the updates to the sign ordinance will be part of the September 16th meeting agenda. 13 H. John reported that the golf course will be trying a new program during September at the Bluffs called “Fall into Golf”. John reported it is a free program for beginners to stop out to learn more about the game, the course, etc. This program will be on Wednesdays from 5:00 p.m. to 6:00 p.m. and invited residents to stop in. PAYROLL ADDITIONS AND CHANGES Police: Chet Moser $24.95/hr; Ambulance: Nick Henchal $2.00/on call- $3.00/holiday on call; Nathan Steussey $2.00/on call-$3.00/holiday on call, Joel Stroman $$2.00/on call- $3.00/holiday on call; Library: Kaia Brose $9.50/hr, Mackenzie Stone $9.75/hr; Golf Maintenance: Aaron Baedke $11.50/hr, Devin Gilbertson $9.25/hr, Derek Wolterman $9.25/hr 11. Invoices Payable 261-19 Alderman Willson moved approval of the following invoices: 3D Specialties Inc parts 1,045.76 A-1 Portable Toilets portable toilet rental 480.00 A-Ox Welding Supply Co chemicals 1,795.00 A.R.K Media Accounting Serv advertising 135.00 Adidas America, Inc merchandise 211.00 AGI GIElectric install controllers 8,450.00 AM Conservation Group, Inc open house light bulbs 688.99 American Legal Publishing ordinance internet renewal 375.00 Andrew Wickre safety boots reimbursement 100.00 Appeara shop towels 45.00 Aramark Uniform Services uniform cleaning 188.56 Argus Leader Media #1085 subscription 28.00 Arrow Manufacturing repairs 949.00 Austin Anderson safety boots reimbursement 100.00 Automatic Door Group automatic door openers 4,520.42 Banner Associates, Inc professional services 12,125.80 Bierschbach Eqpt & Supply supplies 325.00 Blackstone Publishing books 200.00 Bluetarp Financial, Inc parts 363.48 Border States Elec Supply supplies 511.41 Bound Tree Medical, LLC supplies 1,123.07 Brock White Co parts 630.00 Brunick's Service Inc fuel/propane 2,174.90 Burns & McDonnell professional services 6,638.62 Butler Machinery Co. parts 284.04 14 Callaway Golf merchandise 90.86 Calvin Vanderwal refund ambulance overpayment 3,190.00 Campbell Supply supplies 1,311.24 Cannon Technologies, Inc supplies 9,945.00 Cask & Cork merchandise 1,165.26 Cedar County Veterinary Service professional services 222.99 Central States Wire Products supplies 1,914.00 Century Business Products copier contract/copies 183.02 Centurylink telephone 708.61 Chesterman Co merchandise 1,856.00 Chris Nissen safety boots reimbursement 100.00 City Of Vermillion postage/copies 1,104.28 City Of Vermillion utility bills 48,036.60 Clay County Highway Dept asphalt 266.54 Cleveland Golf merchandise 175.50 Cobra Golf Inc merchandise 155.29 Colonial Life Acc Ins. insurance 3,056.41 Convergint Technologies LLC alarm monitoring 360.00 Core & Main LP supplies 7,359.36 Coyote Chemical Company supplies 124.00 Coyote Convenience fuel 11.30 Creative Services Of New England open house supplies 174.95 Dakota Beverage merchandise 9,474.25 Dakota Pc Warehouse battery backup/supplies 713.88 Dakota Supply Group parts 361.54 Dakota Traffic Services LLC pavement markings 14,782.00 Danko Emergency Equipment supplies 2,791.21 Delta Dental Plan insurance 6,440.60 Demco supplies 297.29 Dennis Martens maintenance 833.34 Diamond Vogel Paints white traffic paint 1,858.00 Dubois Chemicals soda ash 29,128.00 Earthgrains Baking Co's Inc merchandise 61.20 Echo Electric Supply supplies 772.78 Electronic Engineering dock station installation 1,065.00 Elk Point Ace Hardware paint 34.99 Farmer Brothers Co. supplies 143.70 Farner Bocken Company merchandise 4,672.54 Fast Auto Glass repairs 204.74 Fedex. shipping 13.14 Flashbay Inc supplies 459.50 Foreman Media council mtg 100.00 Four Winds Interactive maintenance 411.16 15 Fred Haar Co, Inc parts 920.60 Frontier Precision, Inc repairs 840.88 Gerstner Oil Co jet fuel 10,067.88 Global Dist. merchandise 145.00 Global Equipment Company supplies 152.32 Government Finance Officer Assoc. membership 170.00 Graham Tire Co. tires 1,452.36 Graymont Capital Inc chemicals 8,007.86 Gregg Peters rent 937.50 Gregoire Excavating, Llc rock/gravel 6,015.00 Hauger Lawn Service mowing 185.00 Hawkins Inc chemicals 2,148.82 Helms & Associates professional services 3,736.31 Herren-Schempp Building supplies 217.51 High Point Networks repairs 87.50 Hy Vee Food Store supplies 440.70 Hydro Tech Service water main tap 714.00 In Control, Inc professional services 980.00 Ingram books 3,067.17 Interstate All Battery Center batteries 181.80 Jamar Technologies Inc supplies 78.26 Jerry's Chevrolet Buick Gm repairs 201.34 Jimmy Johns budget session-subs 65.02 John A Conkling Dist. merchandise 2,488.72 Johnsen Heating & Cooling repairs 701.33 Johnson Brothers Of SD merchandise 6,931.22 Johnson Controls service agreement 1,758.99 Jonathan Warner travel reimbursements 333.38 Jones Food Center supplies 484.48 JTI Electric Inc install controllers 4,132.66 Karsten Mfg Corp merchandise 476.91 Knife River Midwest, LLC asphalt 3,850.60 Komline-Sanderson parts 2,013.25 Kyle Hoisington cdl test reimbursement 95.00 Lakeland Engineering repairs 1,174.76 Landmarc Construction Inc res-q-tube 2,177.50 Leisure Lawn Care repairs 42.54 Lessman Elec. Supply Co supplies 339.00 Locators And Supplies, Inc parts 798.34 Louies Carpet Clean, Inc carpet cleaning 324.53 LSC Environmental Products supplies 6,830.00 M & M Construction LLC concrete work 26,139.88 Mart Auto Body towing 550.00 16 Matheson Tri-Gas, Inc medical oxygen/cylinder rental 969.52 Matt Davis meals reimbursement 84.00 Matthew Nelson safety boots reimbursement 89.99 Mc2, Inc parts 364.05 McCulloch Law Office professional services 1,071.60 Mead Lumber supplies 10.89 Menards fabric/mulch 187.48 Micro Marketing LLC books 42.95 Microfilm Imaging Systems service agreement 371.00 Midwest Alarm Co alarm monitoring 66.00 Midwest Turf & Irrigation parts 9,266.69 Midwest Wheel Companies supplies 36.80 Missouri River Energy Service inspection/analysis 5,915.10 Missouri Valley Maintenance repairs 948.40 Mobotrex Mobility & Traffic parts 554.00 Mohs Contracting water heater rebates 25,500.00 Mowbility Sales & Services repairs 382.48 National Fire Protection Assoc open house supplies 449.14 NCL Of Wisconsin, Inc chemicals 1,396.87 NDSWRA registration 430.00 Netsys+ computers/repairs/prof svcs 5,795.50 Northern Truck Eqpt Corp parts 65.08 O'Connor Kiln & Dryer Inc repairs 100.00 O'Reilly Auto Parts parts 157.91 Odeys Inc baseball field renovation 184,450.00 Office Systems Co copier contract/copies 1,782.45 PCC, Inc commission 3,084.82 Penworthy Company books 132.04 Pilger Sand & Gravel, Inc bunker sand 658.78 PKG Contracting, Inc wwtf digester improvements 69,760.35 Potomac Aviation Technology power monitor module 458.76 Pressing Matters utility stubs 283.00 Presto-X-Company inspection/treatment 171.00 Print Source advertising 260.00 Public Agency Training Council registration 325.00 Quill ink cartridge 27.19 Racom Corporation maintenance 465.96 Reams Sprinkler Supply parts 767.27 Recorded Books, Inc books 206.60 Recovery Systems Co, Inc parts 1,229.31 Redi Towing towing 100.00 Republic National Distributing merchandise 8,097.97 Rob Pickens mileage reimbursement 82.80 17 Schumacher Oil hydraulic oil 446.60 SD Assoc. Of Rural Wtr Sys equipment fee 250.00 SD Dept Of Health testing 150.00 SD Dept Of Health tattoo inspection fee 150.00 SD Federal Property Agency supplies 211.30 SD Municipal League registration 395.00 SD Retirement System contributions 57,773.80 SD Solid Waste Management membership 400.00 SD State Historical Society membership 40.00 Security Shredding Service shredding 35.00 Service Master Of Se SD custodial 3,409.68 Showcases supplies 43.00 Sioux City Foundry Co supplies 1,017.00 Sioux Falls Ford repairs 434.92 Siouxland Humane Society fees 111.00 Sooland Bobcat supplies 814.58 Southern Glazer's Of Sd merchandise 1,129.11 Stanger Litho Graphics supplies 368.00 State Flag Account flags 336.15 State Hygienic Laboratory testing 2,166.00 Steffen Truck Equipment pickup service body 10,445.20 Stern Oil Co. oil 313.54 Stryker Sales Corporation maintenance agreement 211.62 Sturdevants Auto Parts parts 1,415.24 Sun Mountain merchandise 140.00 Superior Hood Steamers, Inc hood/vent cleaning 990.00 Syncb/Amazon books/dvds/supplies 1,027.24 Taste Of Home Books book 34.98 Taylor Made merchandise 420.61 Tessman Seed Company chemicals 191.75 Testamerica Laboratories testing 3,213.50 The Equalizer advertising 125.00 Titleist-Acushnet Company merchandise 201.12 Todds Electric Service install load controller 51.01 Tony Klunder travel reimbursements 264.00 Topkote Inc chip sealing 115,872.31 Tractor Supply Credit Plan parts 91.97 Twin City Hardware supplies 71.95 Two Way Solutions supplies 46.99 Tyler Zimmerman travel reimbursements 152.98 United Laboratories chemicals 783.58 United Way contributions 678.00 Unum Life Insurance Company insurance 1,431.50 18  Utility Equipment Co. meters 6,120.00 Van Diest Supply Co supplies 2,058.05 Vast Broadband 911 circuit/dialup service 1,415.45 Verizon Wireless cell phones/ipad access 2,659.53 Vermillion Ace Hardware supplies 1,991.14 Vermillion Chamber Of Commerce Platz sponsor 500.00 Vermillion Ford parts 29.66 Vermillion Youth Football online registration 2,979.47 Visa/First Bank & Trust fuel/lodging/supplies 15,484.35 Wal-Mart Community supplies 1,126.10 Walt's Homestyle Foods, Inc merchandise 329.60 Wesco Distribution, Inc supplies 5,258.00 WSP Us professional services 6,233.92 Yankton Janitorial Supply supplies 142.00 Yeager Diesel repairs 1,060.24 Zee Medical Service supplies 239.75 Ziegler Inc parts 271.05 Zimco Supply Co chemicals 4,597.00 Greg Baedke Bright Energy Rebate 500.00 Kalins Indoor Comfort Bright Energy Rebate 400.00 Sam Otto Bright Energy Rebate 55.00 Doug Jennewein Bright Energy Rebate 500.00 Bev Bottolfson Bright Energy Rebate 400.00 James Taylor Bright Energy Rebate 500.00 Roger Holmes Bright Energy Rebate 250.00 Vicki Fader Bright Energy Rebate 500.00 Gabrielle Strouse Bright Energy Rebate 25.00 Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 12. Consensus Agenda A. Set a public hearing date of September 16, 2019 for a special daily malt beverage and wine license for the University of South Dakota Foundation on or about October 4, 2019 at the Muenster University Center second floor ballroom for Alumni Achievement Awards ceremony B. Set a public hearing date of September 16, 2019 for a special daily malt beverage and wine license for the Vermillion Area Chamber of Commerce and Development Company on or about September 19, 2019 at 826 Cottage Avenue for a Third Thursday Social – VermillionNEXT 19 C. Set a public hearing date of September 16, 2019 for a special permit to exceed permissible sound levels for the USD Dakota Days Executive Board on or about October 3, 2019 on Kidder Street between Court Street and Market Street for a Pep Rally and Street Dance from 7:00 p.m. to 11:00 p.m. 262-19 Alderman Price moved approval of the consensus agenda. Alderman Collier-Wise seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. 13. Adjourn 263-19 Alderman Ward moved to adjourn the Council Meeting at 8:01 p.m. Alderman Price seconded the motion. Motion carried 8 to 0. Mayor Powell declared the motion adopted. Dated at Vermillion, South Dakota this 3rd day of September, 2019. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ John E. (Jack) Powell, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 20