City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session October 5, 2020 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, October 5, 2020 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Hellwege, Holland, Jennewein, Letellier, Price, Willson, Mayor Collier-Wise (all joined by teleconference) Absent: Humphrey, Ward 2. Visitors to be Heard - None 3. National Music Museum Update – Matt Collinsworth, Director. Matt Collinsworth, National Music Museum Director, provided a recap of construction over the past two years at the Center for Preservation, National Music Museum addition and the National Music Museum Carnegie existing space. Matt reviewed the plans for the permanent exhibits for the museum. Matt answered questions of the City Council on the museum project and noted that the new addition is scheduled to open in 2021 and the Carnegie space will open in 2022. Matt offered to provide tours of the museum if the City Council wanted. 4. Brooks Industrial Park storm sewer update – City Engineer Jose Dominguez. Jose Dominguez, City Engineer, reported that the drainage for the Brooks Industrial Park was planned to be addressed by constructing a regional pond around the wetland on the south side of SD Hwy 50. Jose reported that during the design of the pond it was discovered that prior to reaching the elevation required to store the 100-year storm event the water would flow north under the SD Hwy 50 to the wetland on the north and over a small ridge north to Coyote Street. Jose recommended the regional pond should not be constructed in order to avoid possible flooding on private properties up to a half mile away and that each property owners will be required to construct their own detention ponds to mitigate the storm flows generate by their development. Jose reported that the drainage from East Cherry Street flows by pipe north to the south SD Hwy 50 road ditch but that the existing 36-inch pipe doesn’t have the capacity as water in the ditch backs into the pipe that causes water to backup resulting in flooding on Cherry Street. Jose reported 1 with the drainage improvements planned by the SD DOT and the City for the SD Hwy 50 ditch from Dakota Street west should improve the drainage from the Brooks Industrial Park wetland. Jose stated to improve the drainage from Cherry Street north it is proposed that a 36-inch pipe be constructed parallel to the existing pipe from Duke Street north to the SD Hwy 50 south ditch. Jose asked the City Council for authority to change from the detention pond plan option to the second parallel 36- inch pipe for the drainage in the Brooks Industrial Park. Jose answered questions of the City Council on the drainage project. The consensus of the City Council was to authorize staff to move forward with the change in the Brooks Industrial Park drainage plan to include the second 36-inch pipe. 5. Briefing on the October 5, 2020 City Council Regular Meeting Council reviewed items on the agenda with city staff. No action was taken. 6. Adjourn 300-20 Alderman Holland moved to adjourn the Council special session at 1:06 p.m. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Jennewein-Y, Letellier-Y, Price-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier- Wise declared the motion adopted. Dated at Vermillion, South Dakota this 5th day of October, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session October 5, 2020 Monday 7:00 p.m. 2 The regular session of the City Council, City of Vermillion, South Dakota was called to order on October 5, 2020 at 7:00 p.m. by Mayor Collier- Wise. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Price, Ward, Willson, Mayor Collier-Wise (all joined by teleconference) 2. Pledge of Allegiance 3. Minutes A. Minutes of September 21, 2020 Special Meeting; September 21, 2020, Regular Session 301-20 Alderman Willson moved approval of the September 21, 2020 Special Meeting and September 21, 2020 Regular Session minutes. Alderman Hellwege seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 4. Adoption of Agenda 302-20 Alderman Willson moved approval of the agenda. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 5. Visitors to be Heard A. Damon Alvey – Vermillion Public School District. Damon Alvey, Superintendent of Vermillion Public Schools, wanted to thank the City Council for the continued partnership with the Public School for the School Resource Officer who is present in the school. Damon also noted the streets around the schools are cleared of snow by city crews, the Parks and Recreations department provides support as well as the Fire\EMS department. Damon again thanked the city for continued support provided to the schools by the City departments. B. Public Power Week proclamation. 3 Alderman Ward read the Public Power Week Proclamation recognizing October 4-10, 2020 as Public Power Week, a week-long celebration of Vermillion Light & Power’s year-round service to Vermillion. 6. Public Hearings - None 7. Old Business A. Review of Emergency Ordinance 1419 to require signage at the entrance to buildings open to the public that states Masks Expected per City Resolution and determine continuation of the Ordinance. John Prescott, City Manager, reported that, at the special City Council meeting held on Tuesday, August 11, 2020, the City Council approved the first reading of Emergency Ordinance No. 1419 with the second reading of the ordinance approved at the August 17, 2020 regular meeting. John noted that the ordinance requires the posting of a sign at buildings open to the public which states that “Masks are expected per City resolution”. John reported that, as the City Council has done with most other emergency measures, there was discussion that the item would be on each regular City Council meeting agenda for review. John noted that no changes were made to the Emergency Ordinance with it was reviewed at the September 8 and 21 meeting. John noted this would be the final time for review as the Emergency Ordinance expires October 16, 2020. John stated that later on the agenda will be consideration of first reading of a similar Emergency Ordinance No 1422. Mayor Collier-Wise stated that if there is no action we will move on to the next item. B. Review of Emergency Resolution encouraging the use of face coverings or face masks and determine continuation of the Emergency Resolution. John Prescott, City Manager, reported that, at the special City Council meeting held on Tuesday, August 11, 2020, the City Council approved an Emergency Resolution encouraging the use of face masks or face coverings in buildings open to the public. John noted that the emergency resolution was designed to promote the use of face coverings to slow the spread of the coronavirus. John noted that, as it was an Emergency Resolution, the City Council was able to adopt it with the resolution becoming effective upon passage. John reported that, as the City Council has done with most other emergency measures, there was discussion that the item would be on each regular City Council meeting agenda for review. John noted that there were no changes to the Emergency Resolution during the last three meetings and he does not have any changes to recommend. John noted this would be the final time to review the emergency resolution as it expires on October 10, 2020. John stated that later on the agenda will be consideration of a similar Emergency Resolution to be effective October 4 11, 2020. Mayor Collier-Wise stated that if there is no action we will move on to the next item. C. COVID-19 issues. Mayor Collier-Wise noted that this item was requested to be on the agenda for discussion on COVID-19 issues as the issue is continuing to evolve and hearing none stated we will move on to the next agenda item. 8. New Business A. Emergency Resolution encouraging the use of face coverings or face masks. John Prescott, City Manager, reported at the Special Meeting on August 11, 2020, the City Council adopted an Emergency Resolution encouraging the use of face masks or face coverings inside of buildings open to the public. John noted that an emergency resolutions or ordinances expire after 60 days. John stated the Emergency Resolution encouraging the use of face coverings or face masks was adopted August 11, 2020 will expire after October 10, 2020 and the proposed Emergency Resolution has an effective date of October 11, 2020. John stated that face coverings have been determined to be one of the more effective measures to reduce the spread of the coronavirus along with social distancing and hand washing or sanitizing. John noted the Board of Regents, the Vermillion Public School District, and the City of Vermillion have adopted policies in regard to the use of face coverings in their buildings. John noted that review of the emergency resolution will be included on each future regular meeting agenda. John recommended consideration of the emergency resolution which would continue the practice of encouraging the wearing of face masks or face coverings in buildings open to the public. Discussion followed. 333-20 After reading the same once, Alderman Ward moved adoption of the following: EMERGENCY RESOLUTION CREATING AN EXPECTATION OF FACE COVERING WEARING DURING THE COVID-19 PANDEMIC WHEREAS, an outbreak of the COVID-19 disease, which is caused by the novel coronavirus, has been confirmed in more than 100 countries, including the United States; and WHEREAS, COVID-19 is a severe respiratory disease transmitted by person- to-person contact, which especially among older adults and persons with serious underlying health conditions, can result in serious illness 5 requiring hospitalization, admission to an intensive care unit, and death; and WHEREAS, the World Health Organization (WHO), the Centers for Disease Control and Prevention (CDC), and the Secretary of the United States Department of Health and Human Services have declared the outbreak of COVID-19 as a public health emergency; and WHEREAS, Governor Kristi Noem issued Executive Order 2020-26 which extended the previously declared state of emergency to exist in the State of South Dakota in response to the spread of COVID-19 until December 30, 2020; and WHEREAS, cases of COVID-19 have been confirmed throughout South Dakota including Clay County; and WHEREAS, the CDC and health experts have advised the use of face masks or face coverings over the nose and mouth will slow the spread of COVID- 19; and WHEREAS, the failure to successfully reduce the spread of COVID-19 will likely result in higher numbers of infected individuals and has the potential to overwhelm the capacity of the City’s health care providers; and WHEREAS, it is important that control measures be taken to reduce or slow down the spread of COVID-19 in order to protect the health and safety of the City’s residents, especially for seniors and those with underlying health conditions that make them particularly vulnerable to COVID-19; and WHEREAS, the South Dakota Board of Regents is requiring face coverings or face masks for all students, facility, staff and visitors in all public indoor spaces on the University of South Dakota campus; and WHEREAS, the Vermillion Public School District is requiring face coverings or face masks for students, facility, staff and visitors in school district facilities; and WHEREAS, the Vermillion City Council has adopted a face covering policy requiring face coverings or face masks for staff and visitors in city owned building; and WHEREAS, there is an expectation in the city of the importance of wearing face coverings or face masks while inside public spaces by all residents, visitors or guests. 6 NOW, THEREFORE, IT IS RESOLVED, by the Governing Body of the City of Vermillion that: 1. All persons entering a commercial establishment in the City of Vermillion are encouraged to wear a face covering or face mask while inside the establishment. 2. All restaurants, retail stores, salons, grocery stores, establishments selling alcohol, pharmacies, lodging establishments, exercise facilities, establishments offering goods and services, or soliciting patronage from the general public are encouraged to require their employees to wear a face covering or face mask at all times while having face-to-face interactions with the public. 3. It is also understood that there are individuals that due to health or other reasons cannot wear a face mask or face covering and/or other situations where face masks or face coverings cannot be worn and in these instances individuals are encouraged to use other protective measures such as social distancing. BE IT FURTHER RESOLVED, that, pursuant to SDCL 9-19-13, this resolution is necessary for the immediate preservation of the public peace, health, safety, and welfare of the City and shall become effective October 11, 2020. This resolution shall remain in effect for a period of sixty (60) days, at which time it shall be automatically repealed unless specifically readopted for an additional period of time by the City Council. Dated at Vermillion, South Dakota this 5th day of October, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By________________________________ Kelsey Collier-Wise, Mayor ATTEST: By___________________________________ Michael Carlson, Finance Officer The motion was seconded by Alderman Letellier. Discussion followed and the question of the adoption of the Resolution was presented for a roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. B. First reading of Emergency Ordinance 1422 to require signage at the entrance to buildings open to the public that states Face Masks Expected per City Resolution. 7 John Prescott, City Manager, reported with the previous agenda item, the City Council considered a resolution to continue to promote the use of the face coverings or face masks inside of buildings which are open to the public. John stated the City Council at the August 11 and 17, 2020 meetings adopted Emergency Ordinance 1419 requiring the posting of a sign at buildings open to the public to help promote a community expectation of wearing a face mask or face covering. John stated that proposed Emergency Ordinance 1422 is very similar to previously adopted Emergency Ordinance 1419 which expires on October 16, 2020. John reported proposed Emergency Ordinance 1422 requires a business to have signage which reads Face Mask or Face Coverings are expected. John noted the signs are available at City Hall and the VCDC office and templates which are available on the City’s website. John stated the proposed ordinance is an emergency ordinance to provide the City Council with the ability to more quickly implement and continue the requirement to address the ongoing, immediate health issue and will have a life of 60 days following adoption. John stated if first reading is approved, the second reading of Emergency Ordinance 1422 would be part of the regular meeting agenda on Monday, October 19, 2020. John noted that after second reading the fine for violations of the ordinance will be adopted by resolution. John noted that review of the emergency ordinance will be included on each future agenda. John recommended consideration of first reading of emergency ordinance which would continue the requirement of signage the expectation of wearing a face mask or face covering. Discussion followed. 334-20 Mayor Collier-Wise read the title to the above mentioned Ordinance and Alderman Willson moved adoption of the following Resolution: Resolution BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No 1422 entitled an Emergency Ordinance to Require Signage at the Entrance to Buildings Open to the Public Stating That Face Coverings Are Expected to Help Slow the Spread of COVID 19 (Coronavirus), of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 5th day of October, 2020 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Alderman Hellwege. After discussion the question of adoption of the Resolution was put to a roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-N, 8 Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier- Wise-Y. Mayor Collier-Wise declared the motion adopted. C. Resolution adjusting the Storm water drainage fee. Mike Carlson, Finance Officer, reported that during the budget process it was proposed to raise the storm drainage fee to provide additional revenues for storm drainage projects. Mike noted that the fee is charged to all properties in the city and is included on the property tax statements. Mike stated that the proposed increase will generate $8,875 of additional revenue for the storm water fund for 2021. Mike reviewed the budgeted expenditures for 2020 and 2021 for the storm drainage fee. Mike noted that for a residential lot of 10,000 square feet, the fee would go from $32.25 to $33.38 per year. Discussion followed. 335-20 After reading the same once, Alderman Willson moved adoption of the following: RESOLUTION TO CHANGE STORM DRAINAGE FEE WHEREAS, Section 53-135 of the 2008 Revised Ordinances of the City of Vermillion allows the City Council to change the city wide property drainage fee; and WHEREAS, during the annual budget process it was determined additional revenue would be needed for future storm drainage projects. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof of said City at 7:00 p.m. on the 5th day of October, 2020 that the fee be changed as follows: The unit financial charge shall be $0.000445. Dated at Vermillion, South Dakota this 5th day of October, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY__________________________________ Michael D Carlson, Finance Officer 9 The motion was seconded by Alderman Hellwege. Discussion followed and the question of the adoption of the Resolution was presented for A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. D. Resolution Authorizing the Purchase of Three Mowers for the Bluff Golf Course. Jose Dominguez, City Engineer, reported that the 2021 equipment replacement fund included the replacement of a 2010 Toro Reelmaster 5210D, a 2013 Toro Reelmaster 5210D, and a 2013 Toro Greensmaster TriFlex 3300. Jose reported that administration would like to take advantage of an attractive National Intergovernmental Purchasing Alliance (National IPA) bid. Jose stated that National IPA, in conjunction with member city Tucson, Arizona, renewed its contract with Toro Company and its participating distributors. Jose stated the total bid for a 2021 Toro Greensmaster 3300 TriFlex is $35,211, and two 2021 Toro Reelmaster 3555D is $102,376. Jose stated the Toro Company participating distributor for South Dakota is Midwest Turf & Irrigation of Omaha, Nebraska who has agreed to the National IPA prices. Jose noted that Midwest Turf & Irrigation has agreed to take all three City mowers as trade-ins offering $5,000 for the 2010 Toro Reelmaster 5210D, $7,000 for the 2013 Toro Reelmaster 5210D, and $10,000 for the 2013 Toro Greensmaster TriFlex 3300. Jose recommended approving the resolution to purchase a 2021 Toro Greensmaster 3300 TriFlex for $35,211, and two 2021 Toro Reelmaster 3555D for $102,376 from the Toro Company’s participating distributor, Midwest Turf & Irrigation, and to trade-in the 2010 Toro Reelmaster 5210D, the 2013 Toro Reelmaster 5210D, and the 2013 Toro Greensmaster TriFlex 3300, for a net price of $115,587. Discussion followed. 336-20 After reading the same once, Alderman Ward moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF THREE MOWERS FOR THE BLUFFS GOLF COURSE WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by National Intergovernmental Purchasing Alliance (National IPA) for three mowers (one 2021 Toro Greensmaster 3300 TriFlex and two 2021 10 Toro Reelmaster 3555D) from Midwest Turf & Irrigation of Omaha of $137,587 offers an advantageous price to the City for said items; and WHEREAS, the bid offered by Midwest Turf & Irrigation of Omaha also includes trade-in values for the City’s 2010 Toro Reelmaster 5210D of $5,000, $7,000 for the 2013 Toro Reelmaster 5210D, and $10,000 for the 2013 Toro Greensmaster TriFlex 3300. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota that the City Manager or the City’s Finance Officer is hereby authorized to purchase a new 2021 Toro Greensmaster 3300 TriFlex and two 2021 Toro Reelmaster 3555D mowers from Midwest Turf & Irrigation of Omaha, of Omaha, Nebraska for a price of $115,587 after trade-in. Dated at Vermillion, South Dakota this 5th day of October, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By Kelsey Collier-Wise, Mayor ATTEST: By Michael D. Carlson, Finance Officer The motion was seconded by Alderman Humphrey. Discussion followed and the question of the adoption of the Resolution was presented for A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 9. Bid Openings A. Fuel Quotes Mike Carlson, Finance Officer, read the monthly fuel quotes and recommended the low quote of Growmark FS on Item 2 and Stern Oil on Items 1, 3 & 4. Item 1 - 4,350 gal unleaded 10% ethanol: Growmark FS $1.692, Stern Oil $1.649, Jerry’s Service $1.99; Item 2 – 1,000 gal unleaded regular: Growmark FS $1.777, Stern Oil $1.792, Jerry’s Service $2.12; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Growmark FS $1.40, Stern Oil $1.3843, Jerry’s Service $1.50; Item 4 - 1,000 gal No. 2 diesel fuel-clear: Growmark FS $1.67, Stern Oil $1.6643, Jerry’s Service $2.044. 337-20 11 Alderman Ward moved approval of the low quote of Growmark FS on Item 2 and Stern Oil on Items 1, 3 & 4. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland- Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. B. Electric Transformers. Shane Griese, Utilities Manager, reported the Light and Power Department receives bids for electric transformers to either replenish inventory or prepare for specific projects. Shane reported four bids with appropriate bid security were received from three suppliers for the transformers and one bid was received that lacked the proper bid security. Shane noted that transformer bids are evaluated for operating losses over the transformer life cycle as part of determining the low bidder. Shane stated the total base price is the initial cost to acquire the transformers, while the total evaluation price represents the total life cost of the transformers including operating losses. Shane reported the low bid from Irby is for Amorphous core transformers manufactured by Howard. Shane recommended that the bid be rejected as the Amorphous core transformers are not the preferred option for the city as 99% of the existing transformers have silicon steel cores. Shane noted that in addition to this material difference, there have also been some negative experiences with Howard transformers in the past, specifically the doors and rusting. Shane recommended the second lowest responsible bid from RESCO for Silicon steel core transformers manufactured by Ermco. Discussion followed. Bids: Border States total base bid $59,514.00, total evaluation price $108,530.40; RESCO total base bid $48,843.00, total evaluation price $104,567.60; Irby amorphous core total base bid $62,856.00, total evaluation price $103,639.40; Irby silicon core total base bid $60,036.00, total evaluation price $111,888.40; WESCO not read as lacked the required bid security. 338-20 Alderman Ward moved to reject the bid of Irby for Amorphous core transformers manufactured by Howard as the silicon steel cores are the preferred option and to some negative experiences with the Howard transformer doors and accept the low responsible bid from RESCO for Silicon steel core transformers manufactured by Ermco with an initial purchase price of $48,843.00 and a total evaluated bid of $104,567.60. Alderman Humphrey seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 12 C. Recycling Center Improvements Project Bid Opening. Jose Dominguez, City Engineer, reported the Recycling Center, located at 840 N Crawford Road, functions as the collection point for all recyclable materials generated in the Vermillion area. Jose noted the existing building was built in 1972 by a private company as a warehouse and was not originally designed to function as a recycling center. Jose reported in early 2019, the City hired Burns & McDonnell to complete an evaluation of the current building and make recommendations for safety and efficiency improvements which would better serve the public and the employees working at the facility. Jose stated early in 2020, the City requested from the Solid Waste Management Program administered by the SD DENR a grant to cover a recycling center renovation project totaling $686,500 that included preliminary engineering, final engineering, and construction costs. Jose reported the SD DENR awarded the City a grant covering 50% of the cost, not to exceed $343,000. Jose noted in May 2020, the City Council entered into an agreement with Burns & McDonnell to complete a set of plans and specifications to complete the improvements at the Recycling Center. Jose reported the plans and specifications asked for bids on a base bid and three bid alternates. Jose noted two of the bid alternates provide for repair to parts of the metal siding, while the third bid alternate replaces the floor under the new fire rated wall. Jose reported the City opened bids on this project on September 30, 2020 with two bids received. Jose noted as the low bid was in excess of the engineer’s estimate of $560,000 staff is currently working with the low bidder to see if it is possible to modify the project to lower the construction cost. Jose stated due to the short timeframe between the bid opening and the City Council meeting, staff has not been able to engage in extensive discussions with the low bidder yet. Jose recommended that the City Council table the decision to award the bid on the project to allow more extensive discussions on the project. Discussion followed. Bids: Sunkota Construction, Inc., Sioux Falls, base bid $592,000.00, alternate bid $29,100.00; Peska Construction, Inc., Sioux Falls, base bid $712,346.00, alternate bid $32,220.00. 339-20 Alderman Hellwege moved to table action on the Recycling Center Improvements Project Bids until the October 19 meeting. Alderman Humphrey seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier- Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 10. City Manager's Report 13 A. John reported a permit to exceed permissible sound levels was issued for a free USD and VHS concert in Prentis Park on Sunday, October 11 from 2:00 p.m. to 5:00 p.m. with a rain date of October 18 at the same times. B. John reported City offices will be closed on Monday, October 12 for Native American Day. C. John reported the Annual Household Hazardous Waste collection will be at the Missouri Valley Recycling Center on Friday, October 16 from 2:00 p.m. to 6:00 p.m. with the cost being $10 per vehicle. D. John reported there are two terms on Business Improvement District #2 that are expiring. John asked interested individuals to complete an Expression of Interest form by 5:00 p.m. on Thursday, October 15 in anticipate the City Council will make the appointments at the October 19 City Council meeting. E. John reported the Historic Preservation Commission meets on Wednesday, October 7 at 9:00 a.m. F. John reported on the November 3rd General Election ballot is a section labeled Municipal Question. John stated the question is in regard to the adoption of a Home Rule charter for the City of Vermillion. John noted a Yes vote is to adopt the Charter and a No vote is to not adopt the Charter. John reported a copy of the entire proposed Home Rule Charter for the City of Vermillion is available on the City’s website under latest headlines. G. Upon request John noted that Census deadline date is being resolved by the courts but encouraged residents that have not completed the Census to do so now. PAYROLL ADDITIONS AND CHANGES Library: Amanda Raiche $20.29/hr, Wendy Nilson $23.12/hr; Wastewater: Kyle Hoisington $22.99; Landfill: Jordyn Mockler $14.36 11. Invoices Payable 340-20 Alderman Willson moved approval of the following invoices: A&A Refrigeration repairs 231.12 A-1 Portable Toilets portable toilet rental 700.00 A-Ox Welding Supply Co carbon dioxide 3,085.50 ABI Attachments, Inc water trailer/motor/pump 5,477.71 ADAPCO, Inc supplies 2,304.00 14 Amazon Business supplies 229.35 American Public Work Assoc membership dues 700.00 APPEARA towels 90.68 Aqua-Pure Inc chemicals 10,464.00 Aramark Uniform Services uniform cleaning 984.33 Argus Leader Media #1085 subscription 28.00 ASTECH refund hydrant deposit 547.08 Automatic Building Control annual inspection 459.00 Avera Occupational Medicine testing 63.55 Banner Associates, Inc professional services 2,214.50 Basin Electric Power Coop repairs 610.50 Beacon Athletics ballfield supplies 1,186.00 Bierschbach Eqpt & Supply supplies 716.20 Blackstone Publishing books 150.00 Border States Elec Supply supplies 543.96 Bound Tree Medical, LLC supplies 169.68 Breit & Boomsma PC garnishment 411.10 Broadcaster Press advertising 205.00 Burns & McDonnell professional services 59,046.71 Cask & Cork merchandise 396.00 Century Business Products copier contract/copies 208.86 Chamberlain Oil Co supplies 462.72 Chesterman Co merchandise 142.56 City Of Vermillion copies/postage 995.75 City Of Vermillion utility bills 43,656.07 Civicplus website setup fee/hosting 5,200.00 Coast To Coast Solutions supplies 259.92 Colonial Life Acc Ins. insurance 3,033.29 Concrete Materials washed chips 20,018.60 Core & Main LP supplies 12,695.37 Crouch Recreation bleachers 7,750.00 Dakota Beverage merchandise 10,381.67 Dakota Pc Warehouse supplies 158.90 Delta Dental Plan insurance 6,224.32 DEMCO supplies 1,080.66 Dennis Martens maintenance 833.34 DETCO chemicals 750.93 DGR Engineering professional services 185.00 Dubois Chemicals soda ash 29,101.50 Echo Electric Supply parts 2,102.17 Ed M. Feld Eqpt Co supplies 668.42 Elite Medical Equipment ambulance equipment 9,255.00 Energy Laboratories testing 1,188.50 15 Engraver's Edge nametags 32.85 Erickson Solutions Group computer/prof services 5,439.78 Evan Rolling meals/mileage reimbursement 278.72 Evident, Inc supplies 85.50 Farmer Brothers Co. supplies 184.00 Farner Bocken Company merchandise 755.39 Fast Auto Glass repairs 390.47 FedEx. shipping 13.59 Foreman Media council mtg 100.00 Global Dist. merchandise 485.00 Graymont (WI) LLC chemicals 8,076.85 Gregg Peters rent/freight 2,526.30 Hartington Tree LLC stump removal 812.00 Hauger Lawn Service mowing 132.00 Heartland Humane Society professional services 330.00 Heiman Fire Equipment parts 1,395.05 Herren-Schempp Building supplies 33.90 High Point Networks repairs 510.00 Houston Engineering Inc professional services 1,259.25 Hy Vee Food Store merchandise 71.19 IMS Alliance name tags 50.00 In Control, Inc professional services 144.00 Industrial Chem Labs lift station degreaser 464.38 Ingram books 2,780.18 International Code Council manuals 317.60 Jacks Uniform & Eqpt uniform 1,145.35 Jay's Plumbing repairs 8,745.95 John A Conkling Dist. merchandise 5,143.35 John Henry Foster parts 316.77 Johnsen Heating & Cooling geo system 22,704.12 Johnson Brothers Of SD merchandise 13,236.51 Johnson Electric underground reimbursement 669.20 Johnson Feed, Inc repairs 2,355.46 Johnstone Supply filters 414.46 Jones Food Center supplies 317.60 Kairoi, Inc maintenance agreement 250.00 Karsten Mfg Corp merchandise 1,176.47 Key Contracting, Inc manhole work 42,326.65 Leisure Lawn Care fertilize/weed control 57.00 Locators And Supplies, Inc marking paint 52.45 Loffler printer/copies 4,837.00 M & M Construction LLC Prentis park grading 2,800.00 Mart Auto Body towing 1,300.00 16 Matheson Tri-Gas, Inc medical oxygen 637.95 McCulloch Law Office professional services 2,216.90 Mead Lumber supplies 41.88 Medical Waste Transport, Inc haul medical waste 213.41 Medline Industries, Inc protective gloves 951.95 Menards supplies 852.20 Meredith Books books 33.91 Micro Marketing LLC books 347.92 Midwest Alarm Co alarm monitoring 81.00 Midwest Ready Mix & Equip rock/rebar 1,398.25 Midwest Turf & Irrigation parts 1,494.99 MRES oil sampling 629.00 Missouri Valley Maintenance repairs 675.21 Mizuno USA merchandise 73.86 Mobotrex Mobility & Traffic parts 838.00 Moore Welding & Mfg parts 113.15 MSC Industrial Supply Co supplies 412.46 Mr Golf repairs 226.55 NCL Of Wisconsin, Inc chemicals 908.98 Netsys+ subscription renewal/repairs 836.50 Noridian refund amb overpayment 1,421.58 North American Rescue protective vests 11,278.76 O'Reilly Auto Parts parts 11.66 PCC, Inc commission 3,509.59 Phelps uniforms 2,560.50 Pizza Ranch fun zone cards/pizza 734.23 Positive Promotions promotional supplies 983.72 Pressing Matters notary stamp 31.00 Presto-X-Company inspection/treatment 180.00 Print Source supplies 602.50 Prochem Dynamics supplies 301.45 Property Maintenance Service mowing 178.88 Pump N Pak distilled water 3.78 Quill supplies 61.40 Racom Corporation maintenance 411.70 Ragnasoft, Inc subscription 1,225.00 Recorded Books, Inc books 425.60 Redi Towing towing 225.00 Republic National Dist merchandise 16,104.42 Riekes Equipment Co. forklift 26,914.54 Riverside Technologies, Inc computers 4,676.00 Running Supply, LLC supplies 1,621.57 Rusty Jensen reimbursement 142.95 17 Sanford Health Occupational pre-employment testing 852.00 Sanford Health Plan participation fee 54.00 Sanford USD Medical Center supplies 306.31 Sanitation Products Inc parts 845.25 Schaeffer Mfg. Co supplies 939.20 SD Assoc. Of Rural Wtr Sys annual dues 1,225.00 SD Dept Of Health testing 150.00 SD Dept Of Transportation bike path 514.29 SD Federal Property Agency supplies 450.00 SD Retirement System contributions 60,616.58 Security Shredding Service shredding 35.00 SEH, Inc HWY 50 drainage 27,680.52 Service Master Of Se SD custodial 3,740.35 Siouxland Concrete Co pea rock 77.68 Sooland Bobcat part 10.77 Southern Glazer's Of Sd merchandise 10,957.95 Staples Business Credit supplies 610.81 Stockwell Engineers, Inc downtown streetscape 43,756.93 Stuart C. Irby Co. supplies 362.50 Sturdevants Auto Parts parts 1,205.36 Syncb/Amazon books/dvds/supplies 774.68 Tapco supplies 835.40 Taste Of Home Books books 35.98 Todd Halverson safety boots reimbursement 100.00 Tractor Supply Credit Plan supplies 43.98 True Fabrications merchandise 71.76 Two Way Solutions pager/chargers 1,913.89 United Accounts Inc garnishment 623.38 United Laboratories supplies 1,908.00 United Way contributions 737.00 Unum Life Insurance Company insurance 1,509.68 USA Bluebook repairs 528.40 Utility Equipment Co. water meters 7,697.64 Vast Broadband dialup service/911 circuit 1,415.45 Verizon Wireless gateway modem/cell phones 2,622.69 Vermeer High Plains radio detection locator 6,029.86 Vermillion Ace Hardware supplies/parts 681.26 VCDC sponsorship-Platz 200.00 Vermillion Concrete concrete work 200.50 Vermillion Rotary Club dues/meals 56.25 Vermillion Youth Football registration fees 5,594.45 Visa/First Bank & Trust fuel/supplies/repairs 2,605.97 Vista Outdoor Sales, LLC merchandise 728.61 18  Wahltek text capture enabler 2,270.00 Wal-Mart Community supplies 743.39 Walt's Homestyle Foods, Inc merchandise 374.60 Wesco Distribution, Inc supplies 6,140.06 Williams & Co. 2019 audit - final 4,200.00 Yankton Janitorial Supply supplies 39.78 Zee Medical Service supplies 50.95 Ziegler Inc parts 73.26 Zimco Supply Co supplies 6,640.00 Rich Walker Bright Energy Rebate 350.00 Kalins Indoor Comfort Bright Energy Rebate 100.00 Patrick Morrison Bright Energy Rebate 250.00 MASABA Bright Energy Rebate 1,581.12 Alderman Hellwege seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 12. Consensus Agenda - None 13. Adjourn 341-20 Alderman Ward moved to adjourn the Council Meeting at 7:41 p.m. Alderman Hellwege seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. Dated at Vermillion, South Dakota this 5th day of October, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 19