City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session December 21, 2020 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, December 21, 2020 at 12:00 noon at the City Hall large conference room. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Price, Ward, Willson, Mayor Collier-Wise (all joined by teleconference) 2. Visitors to be Heard - None 3. Downtown Streetscape plan update – City Engineer José Dominguez Jose Dominguez, City Engineer, provided an update on the Downtown Streetscape Project. Jose reviewed the streetscape plan document outlining the project from Dakota Street to the west side of Ratingen Platz and the side streets of Elm, Center, Prospect, Market and Court. Jose reported that the estimated project construction cost is $3,501,000. Jose reviewed the base bid elements of the project noting that the BID #2 Board has reviewed these items. Jose reviewed the project costs including consultant, construction, contingency and testing totaling $3,955,000. Jose reported that the budgeted revenues for the project are $450,000 from ten year bid assessments, $2 million second penny sales tax, $500,000 general fund reserve from CARES Act reimbursement of qualified payroll costs, $150,000 storm water fund, $500,000 from STIP fund for improvements and $350,000 from electric for a total of $3,950,000 leaving a shortfall of $5,000. Discussion followed with Jose answering questions from the City Council on the streetscape project. 4. Briefing on the December 21, 2020 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 5. Adjourn 404-20 Alderman Ward moved to adjourn the Council special session at 12:35 p.m. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier- Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 1 Dated at Vermillion, South Dakota this 21st day of December, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Unapproved Minutes City Council Regular Session December 21, 2020 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, December 21, 2020 at 7:00 p.m. by Mayor Collier-Wise. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Price, Ward, Willson, Mayor Collier-Wise (all joined by teleconference) 2. Pledge of Allegiance 3. Minutes A. Minutes of December 7, 2020 Special Meeting: December 7, 2020, Regular Session 405-20 Alderman Willson moved approval of the December 7, 2020 Special Meeting and December 7, 2020 regular meeting minutes. Alderman Humphrey seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 4. Adoption of Agenda 2 406-20 Alderman Willson moved approval of the agenda. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 5. Visitors to be Heard A. Police Department Awards Matt Betzen, Police Chief, presented the Police Department awards for 2020. Matt presented the 2020 Vermillion Police Department Officer of the Year award to Robin Hower, the Community Service Award to Robin Hower and the Core Values Award (FIRST) awards to Mark Foley, Evan Rolling, and Ben Nelsen. Matt presented Jonathon Cole with the 2020 School Resource Officer of the Year for the State of South Dakota. Matt stated that the public school nominated Mr. Cole for this award. Damon Alvey, School Superintendent, reported on the work done in the school by Mr. Cole and thanked the City for their support of the School Resource Officer Program. 6. Public Hearings A. Transfer of retail on-off sale malt beverage license with SD Farm wine from I Mart Stores, LLC to IYS Ventures, LLC for I Mart Store at 830 E. Cherry Street Mike Carlson, Finance Officer, reported that an application was received for the transfer of the on-off sale malt beverage and SD Farm Wine license from I Mart Stores, LLC to IYS Ventures, LLC for I Mart Store at 830 East Cherry Street. Mike noted that the Police Chief’s report and notice of hearing are included in the packet. Mike stated that the City Council has the ability to transfer a license on two criteria: suitable applicant and suitable location. Mike reported that the corporate officer of IYS Ventures, LLC and I Mart Stores, LLC, is Rizek Muwafak. Mike noted that, when the license was transferred to I Mart Stores, LLC in June, 2019, the Police Chief’s memo stated that there was no information to preclude the transfer of the license to the new owner and the current memo from the Police Chief’s states that there has been no contacts since that time with the new owner. Mike stated that, with respect to the location criteria, an on-off sale malt beverage license with SD Farm Wine has been issued to this location for many years. Mike stated that the transfer fee is $150 of which $75 is retained by the City and the other half goes to the State. Mike recommended approval of the transfer unless input from the public hearing provides additional information. Discussion followed. 3 407-20 Alderman Willson moved approval of the transfer of retail on-off sale malt beverage license with SD Farm wine from I Mart Stores, LLC to IYS Ventures, LLC for I Mart Store at 830 E. Cherry Street. Alderman Hellwege seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier- Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 7. Old Business A. Review of Emergency Resolution encouraging the use of face coverings or face masks and determine continuation of the Emergency Resolution John Prescott, City Manager, reported that, on December 7, 2020, the City Council approved an Emergency Resolution encouraging the use of face masks or face coverings in buildings open to the public. John noted that the Emergency Resolution had an effective date of December 10, 2020 with a life of 60 days. John stated that the December 7th Emergency Resolution was very similar to the Emergency Resolutions adopted in August and October which expired after 60-days. John stated that the emergency resolutions were designed to promote the use of face coverings to slow the spread of the coronavirus. John stated that the Emergency Resolutions were also designed to provide the language that Emergency Ordinance No. 1419, 1422 and 1425 cite which requires the posting of a sign at the entrance of a building open to the public that states that face masks are expected per City resolution. John reported that no questions have been received about the emergency resolution which is likely due to the fact that the public is familiar with the resolution. John reported that the current emergency resolution will expire on February 7, 2021 unless the City Council ends it sooner. John noted that Governor Noem issued an Executive Order 2020-34 that extended the state of emergency to June 30, 2021. John recommended that the City Council review information related to COVID-19 and the emergency resolution recommending face coverings or face masks in buildings open to the public. Mayor Collier-Wise stated that, if there is no action, we will move on to the next item. B. Review of Emergency Ordinance 1425 to require signage at the entrance to buildings open to the public that states Face Masks Expected per City Resolution. John Prescott, City Manager, reported that, on December 7, 2020, the City Council approved the second reading of Emergency Ordinance No. 1425. John stated that the ordinance requires the posting of a sign at the entrance to buildings open to the public, which states “Masks are expected per City resolution.” John noted that Emergency Ordinance No. 1425 had an effective date of December 18, 2020 and a life of 60 days. John stated 4 that Emergency Ordinance No. 1425 was very similar to Emergency Ordinance No. 1419 and 1422. John noted that Emergency Ordinance No. 1422 expired on December 17, 2020. John stated that, as a follow-up to the City Council discussion at the November 16 meeting, City Code staff checked for signs on Tuesday, November 24th. John noted that most businesses continue to have a sign posted as the current ordinance requires. John reported that during the short life of Emergency Ordinance No. 1425, to date, and with Emergency Ordinance No. 1419 and 1422 which have expired, there have been no citations for non-compliance. John noted that the signs continue to be available for free at City Hall, the VCDC office, or they can be printed from the City’s website. John recommended that the City Council review information related to COVID-19 and the Emergency Ordinance No. 1425 requiring signage at the entrance to buildings open to the public that states Face Masks Expected per City Resolution. Mayor Collier-Wise stated that, if there is no action, we will move on to the next item. C. COVID-19 issues Mayor Collier-Wise noted that this item was requested to be on the agenda for discussion on COVID-19 issues as items continue to evolve. Discussion followed on vaccinations at the local level. Mayor Collier-Wise stated that, hearing no discussion, we will move on to the next agenda item. D. Second reading of Ordinance 1426 – 2020 Supplemental Budget Appropriations ordinance Mike Carlson, Finance Officer, reported that the supplemental appropriations ordinance is needed to adjust the budget for items that have changed since the revised budget was adopted in September 2020. Mike reported that the allocation of the CARES Act revenues was presented to the City Council at the November 16th noon meeting and Mike explained the items included in the supplemental budget. Mike stated that the agenda memo included an explanation of the individual line item changes and that there have been no changes since first reading at the December 7th meeting. Mike recommended approval of second reading of the supplemental appropriation ordinance. Discussion followed. 408-20 Second reading of title to Ordinance No. 1426, entitled 2020 Budget Supplemental Appropriations Ordinance for the City of Vermillion, South Dakota Mayor Collier-Wise read the title to the above named Ordinance, and Alderman Willson moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1426 entitled 2020 Budget Supplemental 5 Appropriations Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 7th day of December, 2020 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 21st day of December, 2020 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE NO. 1426 2020 SUPPLEMENTAL APPROPRIATIONS ORDINANCE AN ORDINANCE ADOPTING a 2020 Supplemental Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED, BY THE GOVERNING BODY of the City of Vermillion, that the following sums are appropriated to meet the obligations of the municipality. Amount of 2020 Proposed Supplemental Budget Budget Budget General Fund: Revenues: Contribution Private 23,500 28,720 5,250 Federal Grants 1,650,000 1,841,000 191,000 Malt Beverage Mark Up 139,000 150,000 11,000 Expenditures: General Government 587,217 591,417 4,200 Engineering 333,479 337,479 4,000 Fire 374,525 378,525 4,000 Ambulance 553,779 644,779 91,000 Parks & Forestry 363,998 374,698 10,700 Conservation & Development 71,103 74,153 3,050 Transfers 253,591 1,469,591 1,216,000 Appropriation to Reserve 1,476,827 351,127 (1,125,700) Second Penny Sales Tax Fund: Revenues: Transfer in General Fund -0- 105,000 105,000 Federal Grants -0- 90,100 90,100 Expenditures: 2nd Penny Expenditures 1,617,215 1,812,315 195,100 Special Revenue Fund: Bed Booze and Board (BBB): Revenues: Transfer in General Fund -0- 100,000 100,000 Appropriation from Reserve 87,900 -0- (87,900) 6 Expenditures: Community Development 366,000 370,200 4,200 Appropriation to Reserve -0- 7,900 7,900 Special Revenue Fund: Stormwater: Revenues: Transfer in General Fund -0- 225,000 225,000 Expenditures: Appropriation to Reserve 123,650 348,650 225,000 Capital Project Fund: Parks Capital: Revenues: Appropriation from Reserve 3,990 4,590 600 Expenditures: Parks Capital Expenses 12,000 12,600 600 Debt Service: Prentis Park Improvements: Revenues: Transfer in General Fund 138,000 149,000 11,000 Expenditures: Appropriation to Reserve 20,000 31,000 11,000 Utility Fund: Water Fund Revenues: Sales 1,566,500 1,583,400 16,900 Grants -0- 15,000 15,000 Transfers -0- 125,000 125,000 Appropriation from Reserve 106,381 -0- (106,381) Expenditures: Operating Expenses 645,427 677,327 31,900 Reserve -0- 18,619 18,619 Enterprise Fund: Golf Course Revenues: Federal Grants -0- 11,000 11,000 Sales 629,610 653,610 24,000 Transfer In General Fund -0- 100,000 100,000 Appropriation from Reserve 197,951 86,951 (111,000) Expenditures: Operating Expenses 470,274 494,274 24,000 Enterprise Fund: Curbside Recycling Revenues: Transfer In -0- 50,000 50,000 Appropriation from Reserve 28,211 8,211 (20,000) Expenditures: Capital Expenditure -0- 30,000 30,000 7 Internal Service Fund: Unemployment Revenues: Appropriation from Reserve -0- 2,660 2,660 Expenditures: Operating Expense 240 2,900 2,660 Internal Service Fund: Equipment Replacement: Revenues: Transfer in General Fund -0- 500,000 500,000 Expenditures: Appropriation to Reserve 12,260 512,260 500,000 Dated at Vermillion, South Dakota this 21st day of December, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY__________________________________ Michael D Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Hellwege. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Hellwege- Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y Motion carried 9 to 0. Mayor Collier-Wise declared that the Ordinance has been adopted and directed publication thereof as required by law. E. Second reading of Ordinance 1427 amending the Rural Service District to remove platted property. (Lot 2, Block 1 of Madison Park Addition at the southeast corner of N. Norbeck Street and Roosevelt Street) Mike Carlson, Finance Officer, reported that, by ordinance, the City created rural and urban service districts in 1996. Mike stated that the Rural District consists of lands listed in Appendix A that are rural in character, are used or usable for agriculture and are not developed. Mike stated that there was a four-acre lot recently platted east of Norbeck Street that needs to be removed from the Rural Service District. Mike noted that the proposed change in Appendix A was reviewed with the Director of Equalization who agreed with the change. Mike stated that a map of the properties included in Appendix A is in the packet. Mike noted that, for taxing purposes, only the four-acre lot just platted on Norbeck Street will be removed from the rural service district. Mike noted that 8 there have been no changes since first reading and recommended approval of second reading. Discussion followed. 409-20 Second reading of title to Ordinance No. 1427, entitled AN ORDINANCE Amending Chapter 34 Urban and Rural Service Districts Appendix A to remove platted property from the rural service district for the City of Vermillion, South Dakota. Mayor Collier-Wise read the title to the above named Ordinance, and Alderman Holland moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1427 entitled Amending Chapter 34 Urban and Rural Service Districts Appendix A to remove platted property from the rural service district was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 7th day of December, 2020 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 21st day of December, 2020 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1427 AN ORDINANCE AMENDING CHAPTER 34 TAXATION, URBAN AND RURAL SERVICE DISTRICTS, AMENDING SECTION 34 APPENDIX A OF THE REVISED ORDINANCES OF THE CITY OF VERMILLION, SOUTH DAKOTA, TO REMOVE PLATTED PROPERTY FROM THE RURAL SERVICE DISTRICT. BE IT ORDAINED, by the Governing Body of the City of Vermillion, South Dakota, that Chapter 34, Appendix A is amended to remove plated property from the rural service district and it is hereby ordained by authority of the same as follows: APPENDIX A: LANDS INCLUDED IN THE RURAL SERVICE DISTRICT The following land is classified agricultural land: Description A: The E 16 RDS of NW ¼, SE ¼ and W 58 RDS of NE ¼, SE ¼; Exc. Block 1, Washington Square Addition, and Lots 1 – 13, Meisenholder East Addition, and Lot 1 & 2, Block 1, Madison Park Addition, Section 18-92-51 (street address 401 N Norbeck) 9 Description B: The W ½, SE ¼, SE ¼ and the East 331 of the SW ¼, SE ¼; Exc Lot 5, Block 1, and Lot 1, Block 2, and Lot 1, Block 3, Mehlhaf Addition, and Lot 1 through 3, Block 1, and Outlot C, Barari Addition, Section 18-92-51 (street address 1400 E Main) Description C: The E ½, SE ¼, SE 1/4, Exc Lots 1 through 4, Block 4, French Addition, Section 18-92-51 (street address 1700 E Main) Description D: The S ½ of the SW 1/4, except Lot H-2 thereof, Section 17, Township 92 North, Range 51 West of the 5th P.M., Clay County, South Dakota. Dated at Vermillion, South Dakota this 21st day of December, 2020 THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY_________________________________ Michael D. Carlson, Finance Officer Adoption of the Ordinance was seconded by Alderman Humphrey. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Hellwege- Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y Motion carried 9 to 0. Mayor Collier-Wise declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business A. First reading of Ordinance 1428 amending 70.072 intersection parking restrictions Jose Dominguez, City Engineer, reported that the City is currently working with Stockwell Engineers (Stockwell), and the BID No. 2 Board, to complete the design of the Downtown Streetscape project. Jose noted that, during review of the plans proposed by Stockwell, the City was informed that on-street parking at certain locations should be removed in order to improve vehicular safety. Jose reported that the parking impacts have been presented to the public and discussed by the BID No. 2 Board members and the City Council. Jose noted that, at the December 10 7th noon meeting, the City Council direction was to amend the City ordinance to closer match the State’s requirements. Jose noted that there are three different rules and guidelines that the City has to follow when dealing with the location of on-street parking at intersections. Jose stated that there are State statutes (sections 32-30-6), City ordinances (section 70.072), and the guidelines in the Manual on Uniform Traffic Control Devices (MUTCD). Jose reviewed the requirements or guidelines for each. Jose reported that the proposed ordinance and State statutes would be identical. Jose noted that these changes would be applied in the downtown area with the Streetscape Project to remove liability from the City since we are currently not meeting the State’s statutes or the City’s ordinance. Jose noted that, if the Streetscape Project were not to occur, the City should still remove the parking at these locations with a future project, or as part of a striping project. Jose recommended approval of first reading of Ordinance No. 1428. Discussion followed. 410-20 Mayor Collier-Wise read the title to the above mentioned Ordinance and Alderman Holland moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1428 entitled an Ordinance Amending Title VII, Traffic Code; Chapter 70, General Traffic and Parking Regulations; Section 70.072 of the revised ordinances of the City of Vermillion, South Dakota, Prohibited In Certain Places of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 21st day of December, 2020 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Alderman Jennewein. After discussion the question of adoption of the Resolution was put to a roll call vote of the Governing Body, and the members voted as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. B. Tree Board Appointments Mayor Collier-Wise reported that there is one vacancy on the Tree Board for a term that expired. Mayor Collier-Wise reported, from a poll of the Council, she is recommending the reappointment of Aaron Baedke to the Tree Board with a term expiring in September 2022. Mayor Collier-Wise thanked the other individual that completed the expression of interest form. 11 411-20 Alderman Willson moved approval of the recommendation of the reappointment of Aaron Baedke to the Tree Board with a term expiring in September 2022. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier- Wise-Y. Mayor Collier-Wise declared the motion adopted. C. Public Safety Center Board appointment Mike Carlson, Finance Officer, reported that when the Public Safety Center was built there was a Construction and Use Agreement entered into with Clay County that created a Public Safety Center Board to resolve any issue between the City and County on the use of the facility. The current Board Members are, Bruce Plate (2020), Dave Thiesse (2021) and Robert Fuller (2022). Mike stated that Sheriff Howe and Police Chief Betzen recommended the reappointment of Bruce Plate for a three-year term ending December 31, 2023. Discussion followed on the Safety Center Board. 412-20 Alderman Willson moved approval of the reappointment of Bruce Plate to the Public Safety Center Board for a term that expires December 31, 2023. Alderman Jennewein seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. D. Renewal of Commercial Collectors licenses for 2021 Mike Carlson, Finance Officer, reported that the following have made application, including the proof of insurance, for commercial collector’s licenses for 2021: Loren Fischer Disposal - Loren Fischer, Owner; Fischer Disposal, LLC - Lonnie Fischer, Operator; Art’s Garbage Service - Division of Waste Connections; VGD, LLC for Vermillion Garbage Service, Waste Management of Sioux City Iowa, Herm’s Sanitation, Inc Devin Haekstra owner and Roo’s Sanitation, LLC - Justin & Rudy Zuraff owners. Mike reported on the two new license applications. Mike noted that, as part of the renewal, applicants were requested to include any violations of City ordinance and the Police Chief did a local records check on renewing applicants with no incidents for this year. Discussion followed. 413-20 Alderman Holland moved approval of the commercial collector’s licenses for 2021 for the businesses listed. Alderman Price seconded the motion. Discussion followed on the commercial collection license process. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, 12 Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. E. Renewal of Taxicab Business License Shuttle Express SD, LLC Mike Carlson, reported that Noah Kleinsasser, on behalf of Shuttle Express SD, LLC, has submitted a taxicab license renewal application to renew the taxicab business license approved by the City Council on September 21, 2020. Mike reported that City ordinance provides that the governing body has the discretion to approve or disapprove the taxicab business license depending on if the governing body deems the applicant suitable person to hold the license. Mike reported that the Police Chief reported that the department has had no contact with Noah or Shuttle Express SD, LLC. Mike noted that the renewal application for Shuttle Express SD, LLC business operations, taxicab inspection form, rate schedule and certificate of insurance are included in the packet. Mike stated the renewal fee of $20 that includes one taxicab vehicle has been received. Mike recommended approval of the renewal of the taxicab business license for Shuttle Express SD, LLC. Discussion followed on the business license. 414-20 Alderman Willson moved approval of the renewal of the taxicab business license for Shuttle Express SD, LLC for 2021. Alderman Hellwege seconded the motion. Discussion followed. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. F. Combined election agreement with County/School for June 8, 2021 Mike Carlson, Finance Officer, reported that state statute provides that that if the governing body of a municipality chooses an election date other than the second Tuesday of April that the date of such election be established by January fourteenth of the election year. Mike reported that City ordinance calls for an election on the even numbered years to be combined with the primary election. Mike noted that the County Auditor indicated they are considering an election for the courthouse project for June 8, 2021. Mike noted that the School District is also requesting to combine with the County election. Mike stated that the agreement proposed is the same terms as used in 2020 with the cost to the City of $2,800. Mike noted that the cost of the special election on the daycare registration and malt beverage markup cost over $3,500. Mike noted that the combined elections have provided for a higher voter turnout. Mike recommended adoption of the agreement. Discussion followed on the combined election agreement. 13 415-20 Alderman Willson moved approval of the combined election agreement with Clay County and the School District for the 2021 City election to be combined with the June 8th County election at a cost of $2,800. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 9. Bid Openings A. Bid opening surplus vehicles Jose Dominguez, City Engineer, reported that bids were opened on December 15, 2021 for surplus vehicles and equipment. Jose reviewed the bids received noting that some bids were considered faulty due to either not having a signed proposal, having the incorrect proposal form, their bid being below the required 90%, or having the wrong type of bid security. Jose recommended awarding the sale of the 2007 and 2009 Ford F-250s to Mart Marine for a total of $9,700; the 2017 Spartan SRT-XD mower to Mr. Thad Manning for $401; the 1997 Toro 345 mower to Mr. Will Mart for $360; and the 2002, 2008 and 2004 Ford F-150s to Vermillion Ford for $8,550. Jose noted that no bids were received on the 2012 Freightliner w/Camel 200 and that marketing efforts will continue with any offers being brought to the City Council. Bids: 2007 Ford F-250- Mart Marine $4,100; Will Mart $2,601; 1997 Toro 345 Mower – Will Mart $360; 2002 Ford F-150 – Vermillion Ford $3,300; 2009 Ford F-250 – Mart Marine $5,600, Will Mart $3,103, Todd’s Electric $2,710, Walker Construction $3,000; 2008 Ford F-150 – Vermillion Ford $3,000; 2004 Ford F-150 – Vermillion Ford $2,250; 2012 Freightliner w/Camel no bids; 2017 Spartan SRT-XD mower Thad Manning $401. 416-20 Alderman Willson moved approval of the high or only bids on the following surplus vehicles: 2007 Ford F-250 - Mart Marine $4,100; 1997 Toro 345 Mower – Will Mart $360; 2002 Ford F-150 – Vermillion Ford $3,300; 2009 Ford F-250 – Mart Marine $5,600; 2008 Ford F-150 – Vermillion Ford $3,000; 2004 Ford F-150 – Vermillion Ford $2,250; 2017 Spartan SRT-XD mower – Thad Manning $401. Alderman Humphrey seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. B. Bid opening abandon dumpsters 14 Jose Dominguez, City Engineer, reported that in June 2019 Independence Waste went out of business and left dumpsters and residential bins throughout the community. Jose noted that, to assist with removing these items from the community, the City allowed individuals and businesses to leave the empty containers at the landfill. Jose reported that some of the items were claimed last year; however, the items being sold were not claimed. Jose stated that the 37 dumpsters and one compactor were declared surplus and advertised for sale by sealed bids. Jose reported that at the bid opening on December 15th the City received one bid from Mr. and Mrs. Dalhloff. Jose stated that this bid could not be considered since the required bid security was in the form of a personal check. Jose reported that the bid security has to be either a cashier’s check, certified check, or cash, for at least 10% of the bid stated in the proposal. Jose reported that after the bids were opened and read the City received an inquiry from Mr. Dylan Larson on the possibility of submitting a bid on the dumpsters. Jose noted that since the City did not receive any responsive responsible bids, it is permissible for Mr. Larson to submit a bid after the opening on items that are still for sale. Jose stated that the bid still has to have the appropriate bid security and was just over the 90% of the appraised value. Jose reported that the bid was for 6-2cy dumpsters $428, 19-3cy dumpsters $1,801 and 5-5cy dumpsters $946. Jose reported that staff will continue to market the remaining dumpsters and compactor. Jose recommended accepting the proposal from Wade Larson for 30 dumpsters of $3,175. Discussion followed. 417-20 Alderman Willson moved to accept the offer of Wade Larson to purchase 30 surplus dumpsters for $3,175. Alderman Hellwege seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland- Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-no vote lost connection, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 10. City Manager's Report A. John reported that the Library is seeking responses to a Library services survey. John asked residents to complete the survey before December 31st noting that the survey is available on the Library’s website or there are paper copies at the Library. B. John stated that City offices will close at Noon on Thursday, December 24th, on Friday, December 25th and Friday, January 1st. C. John reported that residents who have curbside recycling collection scheduled for Friday, December 25th or Friday, January 1st will receive a curbside recycling collection on Monday, December 28th and Monday, 15 January 4th. John noted that Thursday curbside collection residents on the Thursday, December 24th are asked to have their bins out by 7:30 as they will have 2 crews making collections so that they are able to be done by Noon that day. D. John reported that the Christmas Tree collection site opened today and accepts real trees. John stated that the site is located on the south side of Broadway Street just west of Dakota Street and requested residents to please remove any plastic that you might wrap the tree in for transporting it as well as lights and decorations. John noted that the site will be accepting trees until January 15, 2021. E. John reported upon the receipt of a Raffle notification from USD Physical Therapy Program who will be selling tickets from January 18, 2021 to March 15, 2021 at $6 for 1 ticket or $20 for 4 tickets. John noted that the proceeds from the raffle will be used to fund a course for Physical Therapy students that prepares them for the PT Board exam. John stated that the prize is a whole hog butchered and processed that will have a value of approximately $200. PAYROLL ADDITIONS AND CHANGES Street: Josh Timmerman $18.11/hr; Water: Brian Hamilton $18.95/hr, Curt Haakinson $31.05/hr, Dale Husby $23.35/hr, Zach Hammond $20.21/hr, Eric McPherson $25.58/hr, Andrew Wickre $20.16/hr, Tyler Zimmerman $24.33/hr; Custodial: Ron Maher $13.34/hr 11. Invoices Payable 418-20 Alderman Price moved approval of the following invoices: Air Technology Solutions filters 1,267.00 Appeara shop towels 45.00 Aramark Uniform Services uniform cleaning 621.73 AT&T Mobility mobile hot spots 396.51 Automatic Building Control repairs 387.76 Benchmark Building Maintenance repairs-housing rehabilitation 717.17 Blackburn Manufacturing Co supplies 149.98 Bound Tree Medical, LLC shields/gloves 644.30 Breit & Boomsma Pc garnishment 461.80 Broadcaster Press advertising 875.63 Buhl's Cleaners mat/mop service 361.28 Bureau Of Administration telephone 286.85 Burns & McDonnell professional services 12,586.75 Cask & Cork merchandise 652.90 16 CenturyLink telephone 1,636.77 Charles Kase Allison land purchase option 500.00 City Of Vermillion landfill vouchers 288.00 Clay Rural Water System water usage 64.50 Clay-Union Electric Corp electricity 1,841.05 Dakota Beverage merchandise 4,330.30 Dakota Riggers & Tool Supply battery charger 737.01 Danko Emergency Equipment gloves 190.59 DGR Engineering professional services 375.00 Dubois Chemicals soda ash 7,359.00 Echo Electric Supply supplies 260.04 Embroidery & Screen Works face masks ems 2,062.50 Energy Solutions International led lighting 8,694.70 ERIC McPherson safety boots reimbursement 100.00 Global Dist. merchandise 322.00 Graham Tire tires 114.49 Graham Tire Co. tires 910.36 Graybar Electric led lighting 3,989.00 Gregg Peters managers fee/freight 7,024.80 Griffin Masonry Prentiss park arch 1,933.30 Growmark FS fuel 5,289.50 Hamilton Medical ventilator 24,613.00 Heiman Fire Equipment supplies 257.15 Herren-Schempp Building supplies 347.74 Hy Vee Food Store fire dept meals 227.32 Insurance Benefits Inc. airport liability ins 4,590.00 John A Conkling Dist. merchandise 2,213.40 Johnson Brothers Of SD merchandise 10,320.12 Jones Food Center supplies 353.60 JR&R Ii, LLC McHenry street oversize 24,912.96 JWP Construction & Design repairs-housing rehabilitation 6,446.83 Lessman Elec. Supply Co led lighting 9,328.00 Loren Fischer Disposal haul cardboard 1,010.00 Matheson Tri-Gas, Inc cylinder rental 416.15 Medline Industries, Inc supplies 487.37 MidAmerican gas usage 4,726.03 Midcontinent Communication internet/cable service 942.57 Midwest Alarm Co alarm monitoring 168.75 Midwest Turf & Irrigation parts 42.09 Motorola Inc portable radios police 15,526.00 Neofunds postage for meter 700.00 PCC, Inc commission 2,315.52 Phelps ems uniforms 2,715.49 17 Pomps Tire Service, Inc. tires 1,387.50 Prairie Berry Winery merchandise 570.00 Prochem Dynamics supplies 73.50 Quill supplies 20.38 Republic National Distributing merchandise 13,125.61 Rhett Thomas Merchant refund parking ticket overpmt 30.00 Ron Maher work boots reimbursement 100.00 Running Supply, LLC supplies 1,676.97 Sanford USD Medical Center supplies 183.29 Schaeffer Mfg. Co parts 944.00 SD DENR landfill operations fee 3,179.65 SD Dept Of Health testing 140.00 SD Federal Property Agency supplies 136.00 Southern Glazer's Of SD merchandise 4,154.70 Staples Business Credit supplies 905.49 Stern Oil Co. fuel 3,088.33 Stream Dudes audio/video equipment 18,888.99 Sturdevants Auto Parts parts 302.25 Swanson Flo parts 1,708.00 Syncb/Amazon books/dvds/supplies 549.07 The Home Depot Pro sprayers 772.20 TNT Sales & Service disinfectant mister 1,776.50 Tricare West Region refund ambulance overpayment 324.86 Turner Plumbing parts 2.68 Us Bank fiscal fees 700.00 Us Postmaster postage for utility bills 900.00 Vermillion Ace Hardware supplies 629.27 Vermillion Area Arts Council funding 2,000.00 Vermillion Chamber Of Commerce McHenry street NOW!2 189,922.00 Voss Distributing merchandise 72.00 Waste Management Of WI-MN waste hauling 995.79 Zee Medical Service supplies 107.00 Zimco Supply Co supplies 810.00 Zogics electrostatic sprayers 7,753.53 Masaba Bright Energy Rebate 3,952.80 2021 Invoices Pediatric Emergency Standards annual subscription 572.00 SDML Workers Comp Fund 2021 workers comp 90,070.00 SD Municipal League membership dues 5,378.45 SECOG dues 12,290.00 18 Alderman Ward seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. 12. Consensus Agenda - None 13. Adjourn 419-20 Alderman Ward moved to adjourn the Council Meeting at 7:59 p.m. Alderman Price seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Price-Y, Ward-Y, Willson-Y, Mayor Collier-Wise-Y. Mayor Collier-Wise declared the motion adopted. Dated at Vermillion, South Dakota this 21st day of December, 2020. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY___________________________________ Michael D. Carlson, Finance Officer Published once at the approximate cost of ___________. 19