City Council Agendas, Packets and Minutes

Special Meeting Agenda City Council 12:00 p.m. (Noon) Special Meeting Monday, August 2, 2021 Jack Powell Conference Room – City Hall 25 Center Street Vermillion, South Dakota 57069 1. Roll Call 2. Adoption of the Agenda 3. Visitors to be Heard 4. Educational Session – Vermillion Chamber of Commerce & Development Company – Nate Welch. 5. Informational Session – Review of Information from Clay County in regard to building project – John Prescott. 6. Briefing on the August 2, 2021 City Council Regular Meeting– Briefings are intended to be informational only and no deliberation or decision will occur on this item. 7. Adjourn. Access the City Council Agenda on the web – www.vermillion.us Addressing the Council: Persons addressing the Council shall be recognized. Please state your name and address. Presentations are limited to 5 minutes. For those who do not appear on the agenda, no decision is to be expected at this time. Meeting Assistance: If you require assistance, alternative formats and/or accessible locations consistent with the Americans with Disabilities Act, please contact the City Manager’s Office at 677-7050 at least 3 working days prior to the meeting. Council Meetings: City Council regular meetings are held the first and third Monday of each month at 7:00 p.m. If a meeting falls on a City holiday, the meeting will be scheduled for the following Tuesday. Live Broadcasts of Council Meetings on Cable Channel: Regular City Council meetings are broadcast live on Cable Channel 3. As a courtesy to others, we ask that cellular phones and other electronic devices be turned off during the meeting.  City of Vermillion Council Agenda 7:00 p.m. Regular Meeting Monday, August 2, 2021 City Council Chambers 25 Center Street Vermillion, South Dakota 57069 1. Roll Call 2. Pledge of Allegiance 3. Minutes a. July 19, 2021 Special Meeting; July 19, 2021 Regular Minutes. 4. Adoption of the Agenda 5. Visitors to be Heard a. Proclamation recognizing the Water Department for 20 years of Drinking Water Excellence awards. 6. Public Hearings 7. Old Business a. Second Reading of Ordinance 1438 to Rezone Lot 3, AMS Industrial Park Addition, City of Vermillion, Clay County, South Dakota, from NRC-Natural Resource Conservation District to the HI-Heavy Industrial District. (N. of 317th Street part of Heikes Tract 4, 17-92-52). 8. New Business a. Permit for consumption but not the sale of alcoholic beverages for Local Fare at the Fair sponsored by the Vermillion Area Farmers Market on Friday, August 13, 2021 from 4:30 p.m. to 6:00 p.m. at the Fairgrounds in Clover Hall. b. Request to close Rose Street from Coyote Village to the Dakota Dome and Temporary Removal of Parking on Dakota Street from Alumni Street to the Hwy 50 Bypass for the USD Home Football Games. c. Presentation of the 2022 Proposed Budget. d. Business Improvement District #1 Board Appointment. 9. Bid Openings a. Fuel Quotes. 10. City Manager’s Report 11. Invoices Payable 12. Consensus Agenda a. Set a public hearing for August 16, 2021 for a special permit to exceed permissible sound levels by no more than 50% for the University of South Dakota Days Committee on or about Thursday, September 30, 2021 from 7:00pm to 11:30pm on Kidder Street between Court Street and Market Street. 13. Adjourn Access the City Council Agenda on the web – www.vermillion.us Addressing the Council: Persons addressing the Council shall use the microphone at the podium. Please raise your hand to be recognized, go to the podium and state your name and address. a. Items Not on the Agenda Members of the public may speak under Visitors to Be Heard on any topic NOT on the agenda. Remarks are limited to 5 minutes and no decision will be made at this time. b. Agenda Items: Public testimony will be taken at the beginning of each agenda item, after the subject has been announced by the Mayor and explained by staff. Any citizen who wishes may speak one time for 5 minutes on each agenda item. Public testimony will then be closed and the topic will be given to the governing body for possible action. At this point, only City Council members and staff may discuss the current agenda item unless a Council member moves to allow another person to speak and there is unanimous consent from the Council. Questions from Council members, however, may be directed to staff or a member of the public through the presiding officer at any time. Meeting Assistance: The City of Vermillion fully subscribes to the provisions of the Americans with Disabilities Act of 1990. If you desire to attend this public meeting and are in need of special accommodations, please notify the City Manager's Office at 677-7050 at least 3 working days prior to the meeting so appropriate auxiliary aids and services can be made available. Council Meetings: City Council regular meetings are held the first and third Monday of each month at 7:00 p.m. If a meeting falls on a City holiday, the meeting will be scheduled for the following Tuesday. The City Council typically has a Special Meeting on the first and third Monday of each month at Noon. Live Broadcasts of Council Meetings on Cable Channel: Regular City Council meetings are broadcast live on Cable Channel 3 Vermillion City Council’s Values and Vision This community values its people, its services, its vitality and growth, and its quality of life and sees itself reinforcing and promoting these ideals to a consistently increasing populace. Unapproved Minutes Council Special Session July 19, 2021 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, July 19, 2021 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Price, Ward, Willson, Mayor Collier-Wise 2. Adoption of Agenda 231-21 Council Member Price moved approval of the agenda. Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. 3. Visitors to be Heard 4. Educational Session- State of Emergency Nuisance Ordinance- Cohl Turnquist, Administrative Intern Cohl Turnquist, Administrative Intern, presented a State of Emergency Nuisance Ordinance to the Council. Cohl stated that this ordinance would establish procedures and support if a state of emergency was declared. Cohl noted that the City Attorney advised them to create this ordinance in case a state of emergency were to arise again in the future. Discussion followed. 5. Educational Session- DEED Internship Report- Kacy Tubbs, DEED Intern Kacy Tubbs, DEED Intern, reported on her DEED internship and her findings. Kacy noted that she started this internship with three goals: studying stainability for solar array at the city landfill, cybersecurity of the solar array, and public outreach. Kacy stated that she attended a conference in Orlando, FL to present her findings and networked with other interns to help with her project. Kacy reported that the landfill’s baler building roof would be the most efficient place to place the solar panels with the batteries inside the building. Kacy noted that for the cybersecurity there are many things that the city could do in house and would not need additional cost for that. Kacy reported that for her public outreach there will be an electric vehicle ride and drive at the 1 Thursdays on the Platz along with promotional information to use 100% green resources with our Bright Energy Solutions Program. 6. Briefing on the City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 7. Executive Session per SDCL 1-25-2(3) 232-21 Council Member Price Moved to go into Executive Session at 12:50 p.m. Council Member Ward seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. Council Member Price requested to be excused from the meeting at 1:12 p.m. Mayor Collier-Wise declared the Council out of Executive Session at 1:29 p.m. 8. Adjourn 233-21 Council Member Ward moved to adjourn the Council special session at 1:30 p.m. Council Member Willson seconded the motion. Motion carried 8 to 0. Dated at Vermillion, South Dakota this 19th day of July, 2021. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session July 19, 2021 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on July 19, 2021 at 7:00 p.m. by Mayor Collier-Wise. 2 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Price, Ward, Willson, Mayor Collier-Wise 2. Pledge of Allegiance 3. Minutes A. Minutes of July 6, 2021, Regular Session and July 6, 2021, Special Meeting. 234-21 Council Member Holland moved approval of the Minutes of July 6, 2021, Regular Session and July 6, 2021, Special Meeting. Council Member Willson seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. 4. Adoption of Agenda 235-21 Council Member Willson moved approval of the agenda. Council Member Hellwege seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. 5. Visitors to be Heard 6. Public Hearings A. First Reading of Ordinance 1438 Rezone Lot 3, AMS Industrial Park Addition, City of Vermillion, Clay County, South Dakota, from NRC-Natural Resource Conservation District to the HI-Heavy Industrial District Stone Conley, City Management Assistant, reported that the City received a petition to rezone Lot 3, AMS Industrial Park Addition from Mr. Nick Slattery on behalf of AMS Building Systems (AMS), on June 29th. Stone stated that AMS is requesting that the property be rezoned from NRC Natural Resource Conservation District to HI Heavy Industrial. Stone noted that the district property is located north of 317th Street (part of Heikes Tract 4, 17-92-52). Stone stated that this property was annexed into the City on June 7, 2021 and when a property is annexed it is automatically placed in the NRC Natural Resource Conservation District. 235-21 Mayor Collier-Wise read the title to the above mentioned Ordinance and Council Member Willson moved adoption of the following Resolution: 3 BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1438 entitled An Ordinance Adopting Rezone Lot 3, AMS Industrial Park Addition, City of Vermillion, Clay County, South Dakota, from NRC-Natural Resource Conservation District to the HI-Heavy Industrial District of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 19th day of July, 2021 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Council Member Ward. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 9 members voted in favor of and 0 members voted in opposition to the motion. Mayor Collier-Wise declared the motion adopted. 7. Old Business 8. New Business A. Review of covenants for Bliss Pointe phase 2 addition (Lot 6,7,8,9,10) John Prescott, City Manager, reported on the covenants for Bliss Pointe Phase 2. John stated that the Vermillion Area Chamber & Development Company (VCDC) has been working to develop Phase 2 of the Bliss Pointe addition. John noted that the City Council has established a TIF district (TIF #7), approved the TIF plan, approved Ordinance No. 1430, which provides for narrower lots in the center block, and approved the final plat of the lot. John stated that, when the TIF #7 grant agreement was approved, the document included the following language to discuss the importance of establishing a buffer for Lots 15-19, Block 3 and Lots 19- 21, Block 5 of Bliss Pointe Addition. John reported that the covenant had addressed this issue with the addition of two trees to be placed in the back yards for those stated lots. Nate Welch, VCDC CEO, stated that the trees were added to the covenant to keep costs down for more affordability. Discussion followed. 236-21 After amendment, Council Member Hellwege moved approval of the covenants for Bliss Pointe Phase 2 addition (Lot 6,7,8,9,10). Council Member Letellier seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland-Y, Humphrey-N, Jennewein-Y, Price- Y, Sorensen-Y, Ward-N, Willson–N, Mayor Collier-Wise-Y. Mayor Collier- Wise declared the motion adopted. B. The Dakota Days Committee has submitted a request to close East Main Street from the Vermillion High School parking lot to High Street, High 4 Street from Main to West National Street for routing and/or staging of the Dakota Days parade on Saturday, October 2, 2021. Stone Conley, City Management Assistant, reported that the Dakota Days Committee has submitted a request to close streets on October 2, 2021 from 4:00 a.m. until 12:30 p.m. for routing and/or staging of the Dakota Days parade. Stone stated that the parade will begin at 9:00 a.m. at the intersection of Anderson and East Main Street. Stone noted that the applicant knows the importance of cleaning up after the parade. Stone reported that the application indicates volunteers will pick up after the parade. 237-21 Council Member Price moved approval of the request to close East Main Street from the Vermillion High School parking lot to High Street, High Street from Main to West National Street for routing and/or staging of the Dakota Days parade on Saturday, October 2, 2021. Council Member Hellwege seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. C. Request to close Kidder Street from Market Street to Court Street for the Dakota Days Street Dance on Thursday, September 30, 2021 from 6:00 p.m. to Midnight (12:00 a.m.) Stone Conley, City Management Assistant, reported that the Dakota Days Committee has submitted a request to close Kidder Street from Market Street to Court Street on Thursday September 30, 2021 from 6:00 p.m. to Midnight (12:00 a.m.) for the D-Days street dance. Stone stated that the purpose of the proposed street closure is to provide pedestrians safe accessibility and navigation during the event. Stone noted that the street closure application and diagram have been provided. Stone reported that the committee may request electrical use needs with the possibility of reserving a generator for staging and the DJ. Stone noted that security will be provided by the Dakota Days Committee and a no parking posting will occur one hour before the event begins. Stone noted that the Police, Fire-EMS, Street Department and Vermillion Light & Power Department will also be notified of the event. 238-21 Council Member Hellwege moved approval of the request to close Kidder Street from Market Street to Court Street for the Dakota Days Street Dance on Thursday, September 30, 2021 from 6:00 p.m. to Midnight (12:00 a.m.). Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. D. Resolution authorizing the purchase of a Solid Waste Department Loader for the Landfill 5 Cohl Turnquist, Administrative Intern, reported on a Resolution Authorizing the Purchase of a Solid Waste Department Loader for the Landfill. Cohl stated that Sourcewell, formerly the National Joint Powers Alliance (NJPA), has a bid with the heavy equipment manufacturer Caterpillar Company for a 2021 914 Cat loader for $146,766.31. Cohl noted that Caterpillar Company’s distributor for South Dakota is Butler Machinery of Sioux Falls, SD. who has agreed to sell a Cat 914 loader to the City at the Sourcewell awarded bid amount. Cohl stated that Butler has offered $27,000 for the City’s existing 2012 914G Cat loader which brings Butler’s bid to $119,766.31. After reading the same once, Council Member Hellwege moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A SOLID WASTE DEPARTMENT LOADER WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by Sourcewell (formerly known as the National Joint Powers Alliance) for a 2021 914 Cat loader from Caterpillar in the amount of $146,766.31 offers an advantageous price to the City for said item; and WHEREAS, the proposal offered by Caterpillar also includes a trade-in value of $27,000 for the City’s 2012 Caterpillar 914G loader. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Manager or the City’s Finance Officer is hereby authorized to purchase a new 2021 Cat 914 loader from Butler Machinery of Sioux Falls, South Dakota for a net price of $119,766.31 after trade- in of the 2012 Caterpillar 914G loader. Dated at Vermillion, South Dakota this 19th day of July, 2021. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_____________________________ Kelsey Collier-Wise, Mayor ATTEST: By Katie E. Redden, Finance Officer 6 239-21 The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Collier-Wise declared that the Resolution was adopted. E. Change Order No. 2 for Highway 50 Drainage Improvements John Prescott, City Manager, reported on Change Order No. 2 for the Highway 50 drainage improvements. John noted that on March 1, 2021 the City Council awarded a $3,077,119.99 contract to Midland Contracting, Inc. of Huron to construct a storm sewer along the south ditch of South Dakota Highway 50 from Dakota Street to Over Drive. John stated that Change Order No. 1 (CO1) was approved by the City Council at the July 6, 2021 meeting for $6,064.34 which increased the contract with Midland Contracting, Inc. to $3,083,184.33. John reported that Change Order No. 2 (CO2) is mainly concerned with the construction of a temporary access for Over Drive, importing suitable backfill material for the installation of the 60-inch pipe, and for the construction of a manhole at the intersection of Princeton Street and SD Hwy. 50. John stated that the project is funded through a combination of DOT, CDGB Grant of $750,000, and stormwater funds of $900,000. Discussion followed. 240-21 Council Member Ward moved approval of the Change Order No. 2 for Highway 50 Drainage Improvements. Council Member Humphrey seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. F. Planning and Zoning Commission member appointment Kelsey Collier-Wise, Mayor, reported on the appointment of a member to the Planning and Zoning Commission. Kelsey noted that the Commission is comprised of nine citizens. Kelsey stated that the Board terms are typically for five (5) years and expire in June, however, the current opening is for the remainder of a five year (5) term that expires in June 2022. The opening was advertised on the City’s website, at City Council meetings, and through social media. Kelsey reported that the Council has chosen Greg Merrigan to fill the open position on the Planning and Zoning Commission. 241-21 Council Member Price moved approval of the appointment of Greg Merrigan to the Planning and Zoning Commission. Council Member Ward seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. 7 9. Bid Openings 10. City Manager's Report A. John Prescott reported that one term on the BID#1 Board, which is the Business Improvement District for the hotel/motel lodging fee, is available. John stated that, per the originating ordinance, this seat is for an individual who owns or manages a lodging facility. B) John reported that Thursdays on the Platz are underway. Reminder that the west City Hall parking lot and Center Street between Main Street and National Street will be closed on Thursdays from 4:00 p.m. to 8:00 p.m. for these events. John noted that on July 29, 2021 the Vermillion Light and Power will be sponsoring Thursday on the Platz with the chance to test drive electric vehicles. C) John reported that the City’s Historic Preservation Commission is hosting a presentation by Bob Yapp entitled “Preservation Doesn’t Cost – It Pays”. John noted that the event will be on Wednesday, July 28th at 7:00 p.m. at the Coyote Twin. D) John reported that the Contractor has finished most of the work on the arches at the NW and SE corners of Prentis Park. John stated that they worked with the Historical Preservation Commission on putting the repair project together and used as much of the existing brick as we could. E) John reported that a large tournament at Prentis Field will take place on July 24th and 25th. John noted that it is the State VFW Tournament that will host 8 teams. John stated that last weekend was the State 14U Tournament. PAYROLL ADDITIONS AND CHANGES Recreation: Tyler Trageser $21.75/hr; Library: Sophia Wermers $13.22/hr; Light: Austin Anderson $37.89/hr, Chad Christopherson $37.89/hr, Todd Halverson $38.98/hr, Monty Monkvold $45.11/hr, Matt Nelson $34.57/hr, Brandon Steeneck $35.35/hr, Travis Tarr $40.46/hr, Phil Wiebelhaus $37.27/hr 11. Invoices Payable 242-21 Council Member Jennewein moved approval of the following invoices: AARON SWAN & ASSOCIATES HANGAR TAXILANEIMPROVEMENTS 12,730.80 AMAZON BUSINESS SUPPLIES 329.68 8 ANNA KANTENBACHER BRIGHT ENERGY SOLUTIONS 6.00 ARAMARK UNIFORM SERVICES UNIFORM CLEANING 306.62 AT&T MOBILITY MOBILE HOT SPOTS 346.86 AWWA MEMBERSHIP DUES 221.00 BLACK CLOVER ENTERPRISES, MERCHANDISE 158.00 BOUND TREE MEDICAL, LLC SUPPLIES 209.35 BROADCASTER PRESS ADVERTISING 1,448.44 BRUNICKS SERVICE INC PROPANE 144.00 BUHLS CLEANERS MAT/MOP SERVICE 693.94 BUREAU OF ADMINISTRATION TELEPHONE 433.22 BURNS & MCDONNELL PROFESSIONAL SERVICES 12,669.83 BUTLER MACHINERY CO. PARTS 3,881.61 C & B OPERATIONS, LLC PART 317.73 CALLAWAY GOLF MERCHANDISE 631.67 CARROLL CONSTRUCTION SUPPLY SUPPLIES 208.40 CASK & CORK MERCHANDISE 498.00 CATCH & RELEASE PHOTOGRAPHY HEADSHOTS-POLICE DEPT 375.00 CDW GOVERNMENT, INC COMPUTER/MOUSE 1,800.14 CENGAGE LEARNING INC/GALE BOOKS 660.17 CENTURYLINK TELEPHONE 1,562.33 CHAD DAVISON FIELD MAINTENANCE 90.00 CHESTERMAN CO MERCHANDISE 905.10 CITY OF VERMILLION LANDFILL VOUCHERS 599.00 CLAY RURAL WATER SYSTEM WATER USAGE 232.00 CLAY-UNION ELECTRIC CORP ELECTRICITY 1,494.62 COAST TO COAST SOLUTIONS SUPPLIES 812.02 COFFEE KING, INC MERCHANDISE 63.75 CORE & MAIN LP SUPPLIES 6,470.10 CORNBELT UMPIRE ASSOCIATION UMPIRE FEES 1,725.00 CRYSTAL BRADY GYM MEMB REIMBURSEMENT 173.06 CURT HAAKINSON SAFETY BOOTS REIMBURSEMENT 100.00 DAKOTA BEVERAGE MERCHANDISE 13,368.32 DAKOTA FLUID POWER INC REPAIRS 613.35 DAKOTA PC WAREHOUSE MONITOR 119.99 DEADPERFECT MERCHANDISE 514.71 DEPT. ENVIRONMENT NATL RES PERMIT FEES 4,527.00 DUBOIS CHEMICALS SODA ASH 7,320.50 ECHO ELECTRIC SUPPLY SUPPLIES 2,504.55 EMERSON MANUFACTURING SUPPLIES 565.00 ENERGY SOLUTIONS INTERNATIONAL TESTING 112.00 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 2,465.59 FARNER BOCKEN COMPANY MERCHANDISE 5,146.07 FAST AUTO GLASS CHIP REPAIRS 50.00 9 FASTENAL COMPANY SUPPLIES 338.98 FRED BALLEWEG SAFETY BOOTS REIMBURSEMENT 100.00 GEOTEK ENGINEERING TESTING 1,838.00 GLOBAL DIST. MERCHANDISE 231.00 GRAHAM TIRE CO. TIRE 70.00 GRAYMONT (WI) LLC CHEMICALS 4,164.05 GREGG PETERS MANAGERS PROFIT 39,148.09 H & H, LLC MERCHANDISE 190.66 HAUGER LAWN SERVICE MOWING/TREATMENTS 86.00 HAWKINS INC CHEMICALS 1,677.10 HELMS & ASSOCIATES AIRPORT HANGAR TAXILANE 11,590.31 HY VEE FOOD STORE SUPPLIES 979.53 HY-VIZ INC SUPPLIES 364.90 INGRAM BOOKS 2,713.21 JERRY'S SERVICE, INC FUEL 6,965.11 JOHN A CONKLING DIST. MERCHANDISE 5,221.55 JOHNSEN HEATING & COOLING REPAIRS 537.50 JOHNSON BROTHERS OF SD MERCHANDISE 15,886.48 JONES FOOD CENTER SUPPLIES 21.65 LEISURE LAWNS, LLC SPRINKLER REPAIRS/TREATMENT 744.66 LESSMAN ELEC. SUPPLY CO SUPPLIES 357.75 LONGS PROPANE INC PROPANE 30.00 LOREN FISCHER DISPOSAL HAUL CARDBOARD 1,250.00 MEAD LUMBER SUPPLIES 84.05 MEDICAL WASTE TRANSPORT, INC HAUL MEDICAL WASTE 235.14 MICRO MARKETING LLC BOOKS 41.99 MIDAMERICAN GAS USAGE 3,956.46 MIDCONTINENT COMMUNICATION INTERNET/CABLE SERVICE 1,395.06 MIDWEST ALARM CO ALARM MONITORING 88.50 MIDWEST MINI MELTS MERCHANDISE 1,344.00 MIDWEST READY MIX & EQUIPMENT LANDSCAPE ROCK/CONCRETE 1,821.65 MIDWEST TURF & IRRIGATION PARTS 76.84 MINN MUNICIPAL UTILITY ASSOC 3RD QTR SAFETY MGMT PROGRAM 6,775.00 NATIONWIDE INSURANCE NOTARY RENEWAL 50.00 NEBRASKA JOURNAL-LEADER ADVERTISING 114.85 NETSYS+ PROFESSIONAL SERVICES 484.50 O'REILLY AUTO PARTS PARTS 317.74 PEPSI COLA OF SIOUXLAND MERCHANDISE 519.10 PHIL WIEBELHAUS SAFETY BOOTS REIMBURSEMENT 100.00 PING/KARSTEN MFG CORP MERCHANDISE 723.33 PLAIN TALK PUBLISHERS SUBSCRIPTION 26.00 POWERPHONE, INC ONLINE TRAINING 258.00 PRAIRIE BERRY WINERY MERCHANDISE 456.00 10 PRESSING MATTERS SIGNS 84.00 PRESTO-X-COMPANY INSPECTION/TREATMENT 56.00 PROCHEM DYNAMICS SUPPLIES 54.84 QUILL INK CARTRIDGE/LABELS 79.78 RACOM CORPORATION MAINTENANCE 432.70 RAY O'HERRON CO. INC SUPPLIES 274.71 REPUBLIC NATIONAL DISTRIBUTING MERCHANDISE 8,550.01 RESCO SUPPLIES 173.32 ROB PICKENS SAFETY BOOTS REIMBURSEMENT 100.00 RUNNING SUPPLY, LLC SUPPLIES 632.57 SANITATION PRODUCTS INC PART 26.61 SD DENR LANDFILL OPERATIONS FEE 3,988.93 SD PUBLIC ASSURANCE ALLIANCE EQUIPMENT COVERAGE 530.25 SECOG COMMUNITY DEV BLOCK GRANT 13,333.00 SEH, INC PROFESSIONAL SERVICES 2,205.95 SOUTHERN GLAZER'S OF SD MERCHANDISE 10,990.02 STAN HOUSTON EQPT CO SUPPLIES 333.95 STERN OIL CO. FUEL 13,661.43 STURDEVANTS AUTO PARTS PARTS 316.67 SYNCB/AMAZON BOOK/DVDS/SUPPLIES 560.85 TESTAMERICA LABORATORIES, INCE TESTING 1,423.50 THE GROWLER STATION, INC LICENSING FEE/MAINTENANCE 749.97 TITLEIST-ACUSHNET COMPANY MERCHANDISE 777.22 TOUR EDGE GOLF MFG, INC MERCHANDISE 316.50 TRUSCO MFG COMPANY PARTS 92.38 TURNER PLUMBING PARTS 7.97 UNITED LABORATORIES CHEMICALS 497.20 UNITED PARCEL SERVICE SHIPPING 40.37 US POSTMASTER POSTAGE FOR UTILITY BILLS 975.00 USPS-POC POSTAGE FOR METER 700.00 VERMEER HIGH PLAINS RADIODETECTION 7,848.00 VERMILLION ACE HARDWARE SUPPLIES 940.94 VERMILLION AREA COMMUNITY FNDN ROUND UP PROGRAM 229.84 VERMILLION CHAMBER OF COMMERCE QUARTERLY FUNDING 66,250.00 VERMILLION FASTPITCH SOFTBALL CONCESSION MERCHANDISE 50.00 VERMILLION ROTARY CLUB DUES/MEALS 80.25 VESSCO, INC TRANSMITTER 3,690.00 WASTE MANAGEMENT OF WI-MN WASTE HAULING 1,432.01 WILLIAMS & CO. 2020 AUDIT 3,500.00 YAMAHA MOTOR FINANCE CORP GOLF CARS/GPS LEASE 6,622.61 ZEE MEDICAL SERVICE SUPPLIES 83.10 ZIEGLER INC PARTS 78.05 ZIMCO SUPPLY CO CHEMICALS 15,388.50 11 CLAY CO ABSTRACT & TITLE COMP. BUILDING 84,282.49 GRAND TOTAL $455,420.75 Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. 12. Consensus Agenda 13. Adjourn 243-21 Council Member Ward moved to adjourn the Council Meeting at 7:58 p.m. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Collier-Wise declared the motion adopted. Dated at Vermillion, South Dakota this 19th day of July, 2021. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________. 12  PROCLAMATION RECOGNIZING VERMILLION WATER UTILITY STAFF FOR 20 YEARS OF DRINKING WATER EXCELLENCE WHEREAS, the City of Vermillion water utility staff serve the citizens of Vermillion 24 hours a day and 365 days per year; and WHEREAS, Vermillion water utility staff deliver safe and reliable service to over 3,400 households in the Vermillion community; and WHEREAS, the pumping of over 450 million gallons of water annually is overseen by the Vermillion water utility staff; and WHEREAS, the City of Vermillion water utility staff devote countless hours and limitless effort to ensure the highest water quality and service to the citizens of Vermillion; and WHEREAS, the Vermillion public water system and operation specialists meet all of the Department of Agriculture and Natural Resources (DANR) compliance monitoring and reporting requirements, drinking water standards, and certification requirements; and WHEREAS, the Vermillion water utility staff have been recognized by the Department of Agriculture and Natural Resources for 20 consecutive years of meeting the requirements of the Safe Drinking Water Act and the state of South Dakota’s regulations; and WHEREAS, the Administrator of the Drinking Water Program of the Department of Agriculture and Natural Resources has awarded the Secretary’s Award for Drinking Water Excellence to the Vermillion Water Treatment and Wastewater departments. NOW, THEREFORE, BE IT RESOLVED that we, the governing body of the City of Vermillion, South Dakota, do hereby recognize: VERMILLION WATER UTILITY STAFF FOR 20 YEARS OF DRINKING WATER EXCELLENCE Dated at Vermillion, South Dakota this 2nd day of August, 2021. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By ___________________________________ Kelsey Collier-Wise, Mayor ATTEST: By ________________________________ Katie E. Redden, Finance Officer 605.677.7050 605.677.5461 (fax) www.vermillion.us 25 Center Street Vermillion, SD n n n n n 57069  7. Old Business; item a Council Agenda Memo From: Stone Conley, City Management Assistant Meeting: August 2, 2021 Subject: Ordinance 1438 to Rezone Lot 3, AMS Industrial Park Addition, City of Vermillion, Clay County, South Dakota, from the NRC Natural Resource Conservation District to the HI Heavy Industrial District Presenter: Stone Conley Background: The City received a petition from Mr. Nick Slattery to rezone this area on behalf of AMS Building Systems (AMS), on June 29th. AMS is requesting that the property be rezoned from NRC Natural Resource Conservation District to HI Heavy Industrial District. The property is located N. of 317th Street (part of Heikes Tract 4, 17-92-52). This property was annexed into the City on June 7, 2021. When a property is annexed, it is automatically placed in the NRC Natural Resource Conservation District. This is the strictest zoning district within the City. Section 155.101 (B) (2) states that “properties within one year after annexation, shall be exempt from the provisions of this section.” Due to this, the owner is not required to collect signatures from the neighboring properties or pay the rezone fee for the rezone to advance to the Planning Commission. However, the public hearing for the rezone is still advertised as required by State statute, and the meeting is still posted on the property. Discussion: Currently, the only Heavy Industrial District is located in the Northeast portion of the city. This is one of the smallest zoned areas in terms of land mass within our community. This area has already reached a high level of development. By rezoning the area, it would become a part of the already established Heavy Industrial zone, while also adding more land for development. The owner has already stated intentions and interests of developing the land that is being rezoned, should it be approved. By rezoning this area, it will allow the City to increase the size of its Heavy Industrial zone alongside the total businesses developed within this area. The Planning and Zoning Commission recommended approval of this rezone at their July 12, 2021 meeting. The City Council approved the first reading of Ordinance 1438 at the July 19, 2021 meeting. The 2035 Comprehensive Plan is primarily geared towards planning for future development of the community. The Petition for Rezone before the Council does have a  7. Old Business; item a strong connection to different goals set out in the 2035 Comprehensive Plan. In particular, it has as goals to: provide diverse employment opportunities, retain existing businesses and allow for expansion opportunities, establish an infrastructure system that facilitates future development, and direct new growth into designated future growth areas. Conclusion/Recommendations: Administration recommends approval of Ordinance 1438 to rezone Lot 3, AMS Industrial Park Addition, City of Vermillion, Clay County, South Dakota, from NRC Natural Resource Conservation District to the HI Heavy Industrial District. A roll call vote is required with the second reading of an Ordinance. 23524-00 PLAT OF LOTS 1, 2 AND 3 OF AMS INDUSTRIAL PARK ADDITION 200 FT AN ADDITION TO THE CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA 100 0 N87°45'41"E 80.00' N87°44'05"E GEODETIC BEARING N87°45'41"E N87°45'41"E N87°44'05"E 489.06' 203.59' 275.95' 886.50' LEGEND MONUMENT SET THIS SURVEY (5/8" REBAR WITH STAMPED PLASTIC CAP) MONUMENT FOUND 8' UE UTILITY EASEMENT ' . S175 03 .3 5' EXC 03.35 (8' FROM PROPERTY UNLESS W12 .49' W12 T 4 SPECIFIED OTHERWISE) E633 E'S TRAC HEIK PLAT AREA 80' R.O.W. 75' 2 ' EXC. S1 625.6 ACT 4 7' W1 JEFFERSON ST R 1117.88' E422.2 HEIKE'S T 1117.13' LOT 2 LOT 3 N02°31'38"W N02°25'57"W 2.4 AC.± 12.3 AC.± 1294.38' 24.0 AC.± 2' N02°28'37"W LOT 1 N02°31'38"W 7 ' W 1862.6 4 E23 'S TRAC T 1291.10' 14.5 AC.± 1292.03' HEIKE N02°25'57"W VICINITY MAP 175' .35 ' EXC. S .35 3 3 W120 .49' W120 T 4 E633 E'S TRAC HEIK 202.83' 274.87' 155.81' 422.33' S87°52'09"W S87°48'47"W S87°48'47"W S87°48'47"W 175.04' N02°28'19"W LOT 1 S175' E633.49' W1203.35' BLOCK 1 175.16' HEIKE'S TRACT 4 S02°31'38"E CHADIMA ADDITION 490.19' SECTION LINE 308.24' S87°52'09"W S87°50'10"W S87°52'09"W 80.00' 33' 317TH STREET R.O.W. PREPARED BY: BANNER ASSOCIATES, INC. VERMILLION, SOUTH DAKOTA TEL. (TOLL FREE): 1-855-323-6342 SHEET 1 OF 2 JUNE 2021  23524-00 SURVEYOR'S CERTIFICATE I, Nathan W. Nielson, a Professional Land Surveyor in the State of South Dakota, do hereby certify that I did, on or before June 16, 2021, at the request of the owner(s) listed hereon, survey a portion of that parcels of land described as the WEST 1203.35', EXCEPT THE SOUTH 175' OF THE EAST 633.49' OF THE WEST 1203.35 OF HEIKE'S TRACT 4; THE EAST 422.27' OF THE WEST 1625.62', EXCEPT THE SOUTH 175' OF HEIKE'S TRACT 4; AND THE EAST 237' OF THE WEST 1862.62' OF HEIKE'S TRACT 4; ALL IN SECTION 7-T92N-R51W OF THE 5TH P.M., CLAY COUNTY, SOUTH DAKOTA, and platted the same as shown on the above plat. The same shall hereafter be known and described as LOTS 1, 2 AND 3 OF AMS INDUSTRIAL PARK ADDITION, AN ADDITION TO THE CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA. I have surveyed the tract of land shown, and to the best of my knowledge and belief, said plat is an accurate representation of said survey. IN WITNESS WHEREOF, I have set my hand and seal the ________ DAY OF ___________________________ , 20 ______ . Nathan W. Nielson Banner Associates, Inc. Professional Land Surveyor 14 W. Main St. Suite A Registration No. 9924 Vermillion, South Dakota 57069 Telephone 1-855-323-6342 CERTIFICATE OF OWNER We, AMS BUILDING SYSTEMS, LLC., do hereby certify that we are the owners of a portion of the land included in the above plat and that the plat has been made at my request and in accordance with my instructions for the purposes indicated herein. We, AMS BUILDING SYSTEMS, LLC., certify that said plat was made at our request and direction for the purpose of locating, marking, and platting the same, and that said property is free of all encumbrances. We also certify that development of this land shall conform to all existing applicable zoning, subdivision, and erosion and sediment control regulations. It is further provided that any streets, roads, alleys, and/or other easements shown on this plat are hereby, or have been previously, dedicated for the purpose indicated thereon. We, AMS BUILDING SYSTEMS, LLC., certify that this plat will not place any existing lot or building in violation of any applicable ordinance, code, regulation, law including but not limited to zoning, building, subdivision, and flood prevention. IN WITNESS WHEREOF, I have set my hand the ________ DAY OF ___________________________ , 20 ______ . RANDY SIBSON, PRESIDENT STATE OF _________________ AMS BUILDING SYSTEMS, LLC. COUNTY OF _______________ { SS On the _____ day of _____________________________________, 20____, before the undersigned officer, personally appeared RANDY SIBSON, PRESIDENT OF AMS BUILDING SYSTEMS, LLC., known to me or satisfactorily proven to be the person(s) whose name are subscribed to the within instrument and acknowledged that he/she executed the same for the purposes therein contained. IN WITNESS WHEREOF I have hereunto set my hand and official seal this _________ day of __________________________________, 20 _______. Notary Public My Commission Expires VERMILLION CITY COUNCIL RESOLUTION WHEREAS, it appears that the owner(s) thereof has/have caused a plat to be made of the following described real property: Plat of LOTS 1, 2 AND 3 OF AMS INDUSTRIAL PARK ADDITION, AN ADDITION TO THE CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA. BE IT RESOLVED, that the attached and foregoing plat has been submitted to and a report and recommendation hereon, made by the Vermillion Planning Commission to the Vermillion City Council and has recommended approval. BE IT FURTHER RESOLVED, that the attached and foregoing plat has been submitted to the Governing Body of the City of Vermillion, which has examined the same; that it appears the system of streets and alleys set forth therein conforms to the system of streets and alleys of Vermillion; that all taxes and special assessments, if any, upon the tract or subdivision have been fully paid; that such plat and survey thereof have been executed according to law; the same is hereby accordingly approved. Dated this ______ day of ____________________________________ , 20 ____ . Mayor, City of Vermillion, South Dakota I, the undersigned Finance Officer of the City of Vermillion, do hereby certify that the within and foregoing is a true copy of the resolution passed by the City Council of the City of Vermillion, South Dakota, on this ________ day of ______________________, 20___. Finance Officer, City of Vermillion CERTIFICATE OF COUNTY TREASURER The undersigned, County Treasurer of Clay County, South Dakota, hereby certifies that all taxes that are liens upon the land included in the above plat, as shown by the records of this office, have been fully paid. Dated this _____ day of _____________________________ 20 ____. Treasurer, Clay County, South Dakota CERTIFICATE OF DIRECTOR OF EQUALIZATION The undersigned, Director or Equalization of Clay County, South Dakota, hereby certifies that I have received a copy of the foregoing plat. Dated this _____ day of ___________________________________ 20 ____. Director of Equalization, Clay County, South Dakota CERTIFICATE OF REGISTER OF DEEDS Filed for record this ________ day of ___________________________ , 20 ______ , _________ o'clock ____ M, and recorded in Book ________ of Plats, on page ________. Register of Deeds, Clay County, SD SHEET 2 OF 2  ORDINANCE 1438 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE XV LAND USAGE; CHAPTER 155, ZONING REGULATIONS; SECTION 155.026 ENTITLED ADOPTION OF OFFICIAL ZONING MAP, REZONING LOT 3, AMS INDUSTRIAL PARK ADDITION, CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA FROM THE NRC NATURAL RESOURCE CONSERVATION DISTRICT TO THE HI HEAVY INDUSTRIAL DISTRICT. BE IT ORDAINED, by the Governing Body of the City of Vermillion, South Dakota that the Code of Ordinances Section 155.026, Adoption of Official Zoning Map, be amended as follows: That Lot 3, AMS Industrial Park Addition, City of Vermillion, Clay County, South Dakota be hereby excluded from the NRC Natural Resource Conservation District and included in the HI Heavy Industrial District. Dated at Vermillion, South Dakota this 2nd day of August, 2021. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Kelsey Collier-Wise, Mayor ATTEST: BY__________________________________ Katie E. Redden, Finance Officer First Reading: July 19, 2021 Second Reading: August 2, 2021 Published: August 13, 2021 Effective: September 3, 2021  8. New Business; item a Council Agenda Memo From: Katie E. Redden, Finance Officer Meeting: August 2, 2021 Subject: Permit for consumption but not sale of alcoholic beverages for Vermillion Area Farmers Market “Local Fare @ the Fair Sampling Event” on Friday, August 13, 2021 from 3:00 p.m. to 6:00 p.m. at the Fairgrounds in Clover Hall. Presenter: Katie E. Redden Background: Grace Freeman, on behalf of the Vermillion Area Farmers Market, has requested a permit to consume alcoholic beverages on public property for sampling of local wine and beer at the “Local Fare @ the Fair Sampling Event”. The Local Fare at the Fair event will be on Friday, August 13 from 4:30 p.m. to 6:00 p.m. in Clover Hall. A copy of the request on the event is attached. State statute 35-1-5.5 provides that provides that the Governing Body of a municipality may permit the consumption, but not sale, of any alcoholic beverage on property owned by the public. The statute is as follows: 35-1-5.5. Permit for consumption of alcoholic beverage on property owned by public or nonprofit corporation. The board of county commissioners or the governing body of a municipality may permit the consumption, but not the sale, of any alcoholic beverage on property owned by the public or by a nonprofit corporation within its jurisdiction. The permit period may not exceed twenty-four hours and the hours of authorized consumption may not exceed those permitted for on-sale licensees. However, a municipality or county may permit the sale of alcoholic beverages on publicly owned property or property owned by a nonprofit corporation if it is during a special event for which a temporary license has been issued pursuant to § 35-4-124. Discussion: The City Council may permit the consumption, but not the sale, of alcoholic beverages on property owned by the public. This is city property that is leased to Clay County for the fairgrounds. Financial Consideration: None Conclusion/Recommendations: Administration recommends approval of the special permit to allow the consumption but not sale of alcoholic beverages for the Local Fare @ the Fair sampling event sponsored by the Vermillion Area Farmers Market on Friday, August 13, 2021 from 4:30 p.m. to 6:00 p.m. on the Fairgrounds in Clover Hall.  8. New Business; item b Council Agenda Memo From: Cohl Turnquist, Intern Meeting: August 2, 2021 Subject: Request to close Rose Street from Coyote Village to the Dakota Dome, and removal of parking on Dakota Street from Alumni Street to the Hwy 50 bypass for the USD Home Football Games on September 11, October 2, October 9, October 23, and November 13 from 6:00 a.m. to 6:00 p.m. Presenter: Cohl Turnquist Background: USD has submitted a request to remove parking on Dakota Street from Alumni Street north to South Dakota Highway 50, and to close Rose Street from Coyote Village to the Sanford Coyote Sports Center for all five 2021 USD home football games. Discussion: Initially, the City received two separate street closure requests for both Rose Street and Dakota Street. However, the requesting party clarified that the closure of the entirety of Dakota Street from Alumni Street to the Highway 50 Bypass would not be necessary, as indicated in the street closure request document. Rather, the event would only require for the parking on Dakota Street to be removed. The street closing request and parking removal will provide pedestrians safe accessibility to and from the games in the Dome, as well as the tailgating areas in and around the Dome parking lot before and after the games. The street closure application and diagram are attached. USD also wants to ensure there are no cars parked along the north end of Dakota Street to provide for a safer crossing area for pedestrians before, during, and after the football games. The only exception to the no parking along this portion of Dakota Street would be the buses for the visiting teams. The visiting teams would park their buses on the east side of Dakota Street across from the Wagner Alumni Center for the football games. The closings are requested for the five 2021 home USD football games on September 11, October 2, October 9, October 23, and November 13, 2021. The time of the closures will be from 6:00 a.m. to 6:00 p.m. on each of the aforementioned dates. Rose Street has been closed for USD events for the last several years. This will be the sixth year that parking would be removed on Dakota Street for the football games. The City has not received any complaints or concerns about how this closure has been handled during past years. USD  8. New Business; item b will provide set up and removal of the barricades as they have done in past years for these events. They will also handle signage indicating the areas that are closed. Financial Consideration: None. Conclusion/Recommendations: Administration recommends that the City Council approve the closure of Rose Street as well as the removal of street parking on both the east and west sides of Dakota Street north of Alumni Street to Highway 50 from 6:00 a.m. to 6:00 p.m. on the five stated dates for the 2021 USD home football games. 8. The City Council reserves the right to accept, modify, or deny all Street Closure Requests. The City reserves the right to modify the street closing after City Council approval if needed due to unforeseen circumstances. 9. The Applicant is required to sign a “Release, Hold Harmless and Indemnification Agreement.” 10. Failure to abide by these instructions or requirements may affect your future closure requests. 11. A deposit may be required for future street closure requests if you fail to return traffic barricades in the condition they were issued to you or if public property is damaged due to your event. I have read and I agree. understand these instructions Electronic Signature Cameron D Wilson (Section Break) APPLICATION Organization USD Athletics Requesting Name of Event & Brief 5 home football games in 2021 Description of Event Expected Participants 5000 Name of Primary Cameron Wilson Contact Person Primary Contact Phone Number + 24 Hour Access Phone Number Name of Secondary Corey Jenkins Contact Person Secondary Contact Phone Number + 24 Hour Access Phone Number Date(s) of Closure 9/11/21, 10/2/21, 10/9/21, 10/23/21, 11/13/21 Requested Street Closures Times 6am-6pm Street(s) Requested to Dakota Street from Alumni Street to Highway 50 Bypass be Closed Optional File Upload Field not completed. Please detail how you I have reached out to the Holiday Inn to confirm they are okay have notified or plan to with this plan again for this Fall, and received the okay from them notify those affected by as this would remove street parking. The USD Foundation has been made aware as well. We will work with University Police your Street Closure Department to setup and teardown barricades along Dakota Request: Street for all 5 games. Please detail your USD will be responsible for all clean up. plans for cleaning up after your event: (Section Break) Release, Hold Harmless and Indemnification Agreement City of Vermillion, South Dakota I, Name of Event University of South Dakota Athletics Organizer Dated This 7/20/2021 2:00 PM First Name Cameron Last Name Wilson Electronic Signature I agree. Agreement Electronic Signature Cameron D Wilson (Section Break) If turned in less than 7 days before the next Council meeting it will be placed on the following Council meeting agenda. Once submitted, Staff will verify that everything has been filled out correctly. Afterwards, you will be contacted to inform you of when your Street Closure Request will come before the City Council. It is highly recommended that you attend this meeting. Please enter your email Email not displaying correctly? View it in your browser. 8. The City Council reserves the right to accept, modify, or deny all Street Closure Requests. The City reserves the right to modify the street closing after City Council approval if needed due to unforeseen circumstances. 9. The Applicant is required to sign a “Release, Hold Harmless and Indemnification Agreement.” 10. Failure to abide by these instructions or requirements may affect your future closure requests. 11. A deposit may be required for future street closure requests if you fail to return traffic barricades in the condition they were issued to you or if public property is damaged due to your event. I have read and I agree. understand these instructions Electronic Signature Cameron D Wilson (Section Break) APPLICATION Organization USD Athletics Requesting Name of Event & Brief 5 home football games in 2021 Description of Event Expected Participants 5000 Name of Primary Cameron Wilson Contact Person Primary Contact Phone Number + 24 Hour Access Phone Number Name of Secondary Corey Jenkins Contact Person Secondary Contact Phone Number + 24 Hour Access Phone Number Date(s) of Closure 9/11/21, 10/2/21, 10/9/21, 10/23/21, 11/13/21 Requested Street Closures Times 6am-6pm Street(s) Requested to Rose Street from Coyote Village to the Sanford Coyote Sports be Closed Center Optional File Upload Field not completed. Please detail how you Students living in Coyote Village will be notified through Student have notified or plan to Services. Staff working in the Dome and Sanford Coyote Sports notify those affected by Center will be notified via email the week of each game as a reminder. We will work with University Police Department to your Street Closure coordinate barricade setup and teardown each game. Request: Please detail your USD will be responsible for all clean up. plans for cleaning up after your event: (Section Break) Release, Hold Harmless and Indemnification Agreement City of Vermillion, South Dakota I, Name of Event University of South Dakota Athletics Organizer Dated This 7/20/2021 10:30 AM First Name Cameron Last Name Wilson Electronic Signature I agree. Agreement Electronic Signature Cameron D Wilson (Section Break) If turned in less than 7 days before the next Council meeting it will be placed on the following Council meeting agenda. Once submitted, Staff will verify that everything has been filled out correctly. Afterwards, you will be contacted to inform you of when your Street Closure Request will come before the City Council. It is highly recommended that you attend this meeting. Please enter your email Email not displaying correctly? View it in your browser.  8. Public Hearing; item c Council Agenda Memo From: John Prescott, City Manager Meeting: August 2, 2021 Subject: Presentation of the Proposed 2022 Budget Presenter: John Prescott Background: Each year, the City staff prepares a proposed budget for the next fiscal year. The proposed budget documents for 2022 will be presented at the City Council meeting on Monday evening. This will provide the City Council time to review the document prior to the budget meetings. The actual discussion and presentation of the respective departmental budgets will take place on Monday, August 9 and Tuesday, August 10, 2021 in the Jack Powell Conference Room at City Hall starting at 5:30 pm each night. Discussion: The potential uncertainty of future impacts of COVID-19 and how the economy reacts over time continues to create uncertainty in preparing this budget proposal for 2022 in comparison to other years. The budget utilizes conservative fiscal principals in projecting an increase in sales tax receipts for 2022 to develop a plan of action for the budget year. The first penny of sales tax, along with the General Fund, is utilized primarily for operating costs while the second penny funds capital expenses pursuant to the locally adopted ordinance. Several key projects will make a long-term difference for the community. Funding for Prentis Park ballfield improvements, continued park improvements such as the Lions Campground project and park amenitites, street repairs, and hike/bike path replacement are a few key projects for the upcoming budget year. The budget was prepared with the assistance of all Departments Heads and many staff members from across the organization. Katie Redden, Stone Conley, Marty Washington, and Cohl Turnquist were very instrumental in the development of the proposed 2022 budget. Financial Consideration: The budget that the City Council ultimately adopts will determine the revenue streams and expenditures for 2022. Conclusion/Recommendations: The City Council is asked to review the budget document, make any needed changes during the budget hearings, and ultimately adopt a budget for 2022 in September 2021. No action is needed at this time.  8. New Business; item d Council Agenda Memo From: Stone Conley, City Management Assistant Meeting: August 2, 2021 Subject: Appointment to Business Improvement District (BID) #1 Board Presenter: Mayor Kelsey Collier-Wise Background: By State Statute, the Mayor with the approval of the governing body is charged with appointing members of a BID Board. 9-55-5. Appointment of business improvement board--Designation of boundaries of district--Duties of board--Proposal of more than one district as part of same development plan. The mayor shall, with the approval of the governing body, appoint a business improvement board consisting of property owners, residents, business operators or users of space within the business area to be improved. The governing body shall, by resolution, designate the boundaries of the business area prior to the time of the appointment of the board. The board shall make recommendations to the governing body for the establishment of a plan or plans for improvements in the business area. If the improvements to be included in one business area offer benefits that cannot be equitably assessed together under this chapter, more than one business improvement district as part of the same development plan for that business area may be proposed. The board may make recommendations to the municipality as to the use of any revenue collected pursuant to § 9-55-2. The City Council on September 16, 2013 adopted a resolution establishing that the Board of Directors for Business Improvement District #1 would be comprised of five people. The terms of office are for three years. Terms expire in November of a given year. BID Board #1 works with the $2.00 per night hotel /motel occupancy fee to promote tourism. Discussion: The current members of BID Board #1 and term expiration year are Dan Kenton (2023), Amy Christensen (2021), David Herbster (2021), and Greg Huckabee (2023). The by-laws require that one seat be designated for a hotel/motel owner or manager. Bill Marketon filled this role but recently resigned from the board. Judy Benson is owner of the Studio 13 Motel and has submitted an Expression of Interest form to take Marketon’s place. Katie Redden serves as the City’s ex-officio member and Nate Welch serves as the VCDC’s ex-officio member. Financial Consideration: Per the by-laws, the members of the BID Board #1 are not compensated for their service. Conclusion/Recommendations: Administration recommends appointing Judy Benson to fill a term expiring in 2022 on the Business Improvement District #1 Board. From: noreply@civicplus.com To: Vermillion; John Prescott; James Purdy Subject: Online Form Submittal: Citizen Board/Commission Expression of Interest Form Date: Wednesday, July 21, 2021 4:24:06 PM Citizen Board/Commission Expression of Interest Form Select the Business Improvement District No. 1 Board/Commission on which your are interested in serving. Name Judy Benson Number of years you 3.5 have lived in/around Vermillion Address Phone Number Email Address Occupation motel owner Employer Circle 13 LLC Business Address 1313 W Cherry St Prior elected or none appointed offices held (if any) Present and past none in Vermillion community volunteer activities Why are you interested motel owner collecting the BID in serving on this Board/Commission? Do you have any motel owner collecting the BID unique skills or experience which would be beneficial to the City to know in selecting someone to serve? Are there any particular unknown projects, programs or goals you would like to see achieved while serving on the Board/Commission? Electronic Signature I agree. Agreement Electronic Signature Judy W Benson Date: 7/21/2021 Email not displaying correctly? View it in your browser.  CITY OF VERMILLION INVOICES PAYABLE-AUG 2, 2021 1 A-1 PORTABLE TOILETS PORTABLE TOILET RENTAL 450.00 2 A-OX WELDING SUPPLY CO CHEMICALS 1,004.25 3 ALADTEC, INC SUBSCRIPTION 2,547.00 4 AMAZON BUSINESS SUPPLIES 208.81 5 APPEARA SHOP TOWELS 45.00 6 ARAMARK UNIFORM SERVICES UNIFORM CLEANING 151.25 7 ARGUS LEADER MEDIA #1085 SUBSCRIPTION 35.00 8 BIERSCHBACH EQPT & SUPPLY SUPPLIES 61.89 9 BLACKSTONE PUBLISHING BOOKS 561.56 10 BORDER STATES ELEC SUPPLY SUPPLIES 412.20 11 BOUND TREE MEDICAL, LLC SUPPLIES 1,159.26 12 BOYER TRUCKS REPAIRS 1,872.58 13 BROADCASTER ADVERTISING 693.00 14 BROCK WHITE CO ROADSAVER SEALANT 16,726.44 15 BRUNICKS SERVICE INC PROPANE 54.00 16 BSN SPORTS INC BASEBALLS 584.22 17 BUTLER MACHINERY CO. REPAIRS 833.65 18 C & B OPERATIONS, LLC PARTS 274.23 19 CAPITAL ONE SUPPLIES 1,673.96 20 CARDIS FENCE & IRON CO REPAIRS 1,081.20 21 CARROLL CONSTRUCTION SUPPLY SUPPLIES 116.90 22 CENTRALSQUARE TECHNOLOGIES MAINTENANCE FEE 12,983.00 23 CENTURY BUSINESS PRODUCTS COPIER CONTRACT/COPIES 207.41 24 CHESTERMAN CO MERCHANDISE 253.48 25 CITY OF VERMILLION POSTAGE/COPIES 1,408.02 26 CITY OF VERMILLION UTILITY BILLS 48,316.59 27 CLAY CO. CONSERVATION DISTRICT TREE 66.00 28 CLIA LABORATORY PROGRAM CERTIFICATE FEE 180.00 29 COLONIAL LIFE ACC INS. INSURANCE 3,256.06 30 CORE & MAIN LP SUPPLIES 1,328.00 31 CORNHUSKER INTERNATIONAL TRUCK PART 37.32 32 COYOTE CHEMICAL COMPANY SUPPLIES 359.00 33 D-P TOOLS SUPPLIES 58.07 34 DAKOTA BEVERAGE MERCHANDISE 6,357.30 35 DAKOTA PC WAREHOUSE REPAIRS/USB CABLE 79.98 36 DELTA DENTAL PLAN DENTAL INSURANCE 6,073.76 37 DENNIS MARTENS MAINTENANCE 833.34 38 DOLAN CONSULTING GROUP, LLC REGISTRATION 285.00 39 DUBOIS CHEMICALS SODA ASH 7,320.50 40 DYNAMIC BRANDS MERCHANDISE 917.31 41 ECHO ELECTRIC SUPPLY SUPPLIES 1,372.89 42 EMERGENCY APPARATUS MAINTENANCE REPAIRS 2,796.72 43 ERIC McPHERSON SAFETY BOOTS REIMBURSEMENT 100.00 44 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 1,217.40 45 FARNER BOCKEN COMPANY MERCHANDISE 1,286.30 46 FASTENAL COMPANY SUPPLIES 598.79 47 FLAGSHOOTER, INC FLAGS 2,023.34 48 FOREMAN MEDIA COUNCIL MTGS 100.00 49 GARYS TREE SERVICE, INC STUMP GRINDING 124.00 50 GLOBAL DIST. MERCHANDISE 260.00 51 GRAYBAR ELECTRIC SUPPLIES 1,395.00  52 GRAYMONT (WI) LLC CHEMICALS 4,113.80 53 GREGG PETERS RENT 937.50 54 GREY HOUSE PUBLISHING BOOKS 315.00 55 GRIFFIN MASONRY PRENTIS PARK ARCH 11,391.70 56 HACH CO REPAIRS 1,455.00 57 HAUFF MID-AMERICA SPORTS SUPPLIES 55.60 58 HAWKINS INC CHEMICALS 3,195.06 59 HERREN-SCHEMPP BUILDING MATERIALS 20.90 60 HUB INTERNATIONAL FIRE DEPT PORTABLE EQUIPMENT 780.00 61 HY VEE FOOD STORE SUPPLIES 206.16 62 INDUSTRIAL CHEM LABS DEGREASER 454.98 63 INGRAM BOOKS 923.45 64 JACKS UNIFORM & EQPT UNIFORM 163.25 65 JOHN A CONKLING DIST. MERCHANDISE 2,851.75 66 JOHNSEN HEATING & COOLING REPAIRS 403.47 67 JOHNSON CONTROLS REPAIRS 501.23 68 JONES FOOD CENTER SUPPLIES 1,159.42 69 KACY TUBBS TRAVEL REIMBURSEMENTS 689.15 70 KALINS INDOOR COMFORT REPAIRS 156.25 71 KNOEPFLER CHEVROLET REPAIRS 1,042.22 72 LAWSON PRODUCTS INC SUPPLIES 152.61 73 LOCATORS AND SUPPLIES, INC SUPPLIES 316.25 74 LOFFLER COPIER CONTRACT/COPIES 143.66 75 MALLOY ELECTRIC PARTS 438.31 76 MASIMO PARTS 909.00 77 MATHESON TRI-GAS, INC CYLINDER RENTAL 553.50 78 MCCULLOCH LAW OFFICE PROFESSIONAL SERVICES 2,972.50 79 MEAD LUMBER MATERIALS 254.84 80 MIDLAND CONTRACTING, INC STORM SEWER INSTALLATION 649,867.82 81 MIDWEST ALARM CO ALARM MONITORING 361.39 82 MIDWEST MINI MELTS MERCHANDISE 504.00 83 MIDWEST TURF & IRRIGATION PART 66.68 84 MISSOURI VALLEY MAINTENANCE REPAIRS 961.15 85 MIZUNO USA, INC MERCHANDISE 198.30 86 MOORE WELDING & MFG REPAIRS 82.50 87 MURPHS APPLIANCE & TV INC REPAIRS 175.06 88 NETSYS+ PROFESSIONAL SERVICES 1,379.50 89 O'REILLY AUTO PARTS PARTS 723.65 90 PCC, INC COMMISSION 4,830.81 91 PEPSI COLA OF SIOUXLAND MERCHANDISE 1,511.10 92 PERMA-BOUND BOOKS 145.51 93 PGA OF AMERICA ANNUAL DUES 396.00 94 PILGER SAND & GRAVEL, INC BUNKER SAND 1,197.85 95 PING/KARSTEN MFG CORP MERCHANDISE 298.52 96 PRESSING MATTERS SUPPLIES 45.00 97 PRESTO-X-COMPANY INSPECTION/TREATMENT 65.00 98 PRINT SOURCE CAMPGROUND SLIPS 84.00 99 QUADIENT LEASING USA, INC POSTAGE METER LEASE 234.24 100 RACOM CORPORATION MAINTENANCE 432.70 101 RAY O'HERRON CO. INC SUPPLIES 274.71 102 RECHNAGEL CONSTRUCTION, INC GRAVEL 1,781.51 103 REDI TOWING TOWING 375.00 104 REEL SHARP REPAIRS 345.00 105 REPUBLIC NATIONAL DISTRIBUTING MERCHANDISE 2,323.02 106 RESCO ALUM POLES 9,120.00 107 RIBS, RODS & ROCK N' ROLL CONTRIBUTION 5,000.00 108 ROUNDS CONSTRUCTION LANDFILL CELL 6 283,936.50 109 RUNNING SUPPLY, LLC SUPPLIES 671.46 110 SANFORD HEALTH OCCUPATIONAL TESTING 137.00 111 SANFORD HEALTH PLAN PARTICIPATION FEES 57.00 112 SANFORD USD MEDICAL CENTER SUPPLIES 169.59 113 SANITATION PRODUCTS INC SUPPLIES 110.16 114 SCHOLASTIC INC. BOOKS 455.70 115 SCHWARTZLE CONSTRUCTION LLC DOWNTOWN STREETSCAPE 254,235.83 116 SD DEPT OF HEALTH TESTING 989.00 117 SD DEPT OF PUBLIC SAFETY TELETYPE SERVICE 3,090.00 118 SD RETIREMENT SYSTEM CONTRIBUTIONS 58,613.14 119 SERVICE MASTER OF SE SOUTH DAKOTA CUSTODIAL 3,703.59 120 SNAP-ON INDUSTRIAL SUPPLIES 94.16 121 SOOLAND BOBCAT SUPPLIES 400.00 122 SOUTH DAKOTA 811 LOCATES 428.40 123 SOUTHERN GLAZER'S OF SD MERCHANDISE 2,458.16 124 STAN HOUSTON EQPT CO PART 43.55 125 STEVE'S HEATING & A/C INC REPAIRS 6,492.83 126 STOCKWELL ENGINEERS, INC PROFESSIONAL SERVICES 50,572.37 127 STURDEVANTS AUTO PARTS PARTS 870.03 128 SYNCB/AMAZON SUPPLIES/BOOKS/DVDS 693.91 129 TEMPLE DISPLAY LTD CHRISTMAS TREE/ORNAMENTS 22,989.43 130 THE GROWLER STATION, INC MERCHANDISE 1,998.35 131 THE UPS STORE #6751 SHIPPING 57.25 132 THREAD & INK UNIFORMS 200.00 133 TITLEIST-ACUSHNET COMPANY MERCHANDISE 863.25 134 UNITED WAY CONTRIBUTIONS 635.50 135 UNUM LIFE INSURANCE COMPANY INSURANCE 1,508.34 136 VALARIE HOWER LICENSE RENEWAL REIMBURSEMENT 25.00 137 VAN DIEST SUPPLY CO CHEMICALS 570.50 138 VAST BROADBAND E911 CIRCUIT 1,415.45 139 VERIZON WIRELESS CELL PHONE/GATEWAY MODEM 2,327.71 140 VERMILLION ACE HARDWARE SUPPLIES 556.34 141 VERMILLION CHAMBER OF COMMERCE BLISS POINTE-PHASE 2/BID 205,155.53 142 VERMILLION EMS ASSOCIATION CPR CERTIFICATION 289.00 143 VISA/FIRST BANK & TRUST CHARGES 6,753.00 144 WALT'S HOMESTYLE FOODS, INC MERCHANDISE 144.00 145 WESCO DISTRIBUTION, INC PEDESTALS 2,179.20 146 YANKTON FIRE & SAFETY EXTINGUISHER RECHARGE 80.00 147 ZEE MEDICAL SERVICE SUPPLIES 77.35 148 ZIMCO SUPPLY CO MARKING PAINT 913.60 149 ECHELON REAL PROPERTY BRIGHT ENERGY 288.00 150 THERESA DYVIG BRIGHT ENERGY 200.00 151 RANDY MOLLET BRIGHT ENERGY 300.00 152 PAUL EBSEN PRODUCTION FOR YAPP 400.00 GRAND TOTAL $1,769,626.74