City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session September 6, 2022 Tuesday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Tuesday, September 6, 2022 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Holland, Humphrey, Jennewein, Murra, Price, Ward, Mayor Cole Absent: Letellier, Hellwege 2. Adoption of Agenda 283-22 Council Member Murra moved approval of the agenda. Council Member Holland seconded the motion. Motion carried 7 to 0. Mayor Cole declared the motion adopted. 3. Visitors to be Heard - None 4. Informational Session – USD Wellness Center pool contribution discussion – City Manager John Prescott John Prescott, City Manager, noted that he proposed a $300,000 sales tax rebate and $700,000 in second penny contributions split out until 2028. John noted that the Council’s discussion at the August 15, 2022 noon meeting was to lower the sales tax rebate to $200,000 with $800,000 in second penny contributions. John noted that if USD goes over the $200,000 in tax rebate the remaining amount would then be made up by a smaller second penny contribution to meet the $1 million request. Discussion followed on the sales tax rebate. 5. Educational Session – Vermillion Elementary School building permit cost discussion- Building Official Kalin Bird Kalin Bird, Building Official, discussed the Vermillion Elementary School building permit costs. Kalin reported on how other communities have handled schools and building permits. Discussion followed on City Costs associated with building permits. Damon Alvey, Vermillion School District Superintendent, noted that the bond was for $22 million and the current project is at $33.4 million. Alvey stated that the difference between the two numbers will be funded 1 by capital outlay reserves pushing other district projects off a few years. Council Member Jennewein offered the idea of a sales tax rebate to the School District and put a cap of $100,000. Discussion followed. 6. Briefing on the September 6, 2022 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 7. Adjourn 284-22 Council Member Ward moved to adjourn the Council special session at 12:51 p.m. Council Member Price seconded the motion. Motion carried 7 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 6th day of September, 2022. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session September 6, 2022 Tuesday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on September 6, 2022 at 7:00 p.m. by Mayor Cole. 1. Roll Call Present: Hellwege, Holland, Humphrey, Letellier, Murra, Price, Ward, Mayor Cole Absent: Jennewein 2. Pledge of Allegiance 2 3. Minutes A. Minutes of August 10, 2022, Special Session, August 11, 2022 Special session, August 15, 2022 Special Session, and August 15, 2022, Regular Session 285-22 Council Member Holland moved approval of the August 10, 2022, Special Session, August 11, 2022 Special session, August 15, 2022 Special Session, and August 15, 2022 regular session minutes. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 4. Adoption of Agenda 286-22 Council Member Holland moved approval of the agenda with the addition of an Executive Session. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 5. Visitors to be Heard A. Direct Support Professionals Recognition Week Proclamation. Mayor Jon Cole presented a proclamation for Direct Support Professional Recognition Week to SESDAC employees. 6. Public Hearings A. Transfer of the retail on-sale liquor license from JNJ Management to Rollie T. French at 24 Center Street Katie Redden, Finance Officer, reported on an application that was received for the transfer of the on-sale liquor license from JNJ Management LLC to Tom French located at 24 Center Street. Katie noted that the notice of hearing is included in the packet. Katie stated that the retail on-sale liquor license is for the licensing period that will expire on December 31, 2022. Katie stated that, at the May 16, 2022 meeting, the City Council approved a transfer from JNJ Management to Rollie French at 6 E Main Street and to make the license inactive for the time being. Katie noted that the Department of Revenue Special Tax Division notified the City that, due to having an active license at that location, even though the transferred license would be inactive, they could not allow the transfer therefore rejecting it. Tom French was notified and he requested to transfer the license to 24 Center Street and keep the license active. 3 Katie noted that the City Council has the ability to transfer a license on two criteria: suitable applicant and suitable location. As to the suitable applicant: Tom French is a current stakeholder of Charcoal Lounge which has a liquor license. In the May Police Chief’s report on the transfer, it states that the DCI background check had no criminal history found. Katie stated that with respect to the location criteria: an off-sale liquor license has been issued to this location in the past as this was previously the City Liquor Store. 287-22 Council Member Ward moved approval of the transfer of the retail on-sale liquor license from JNJ Management to Rollie T. French at 24 Center Street. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. B. Transfer of a retail (on-off sale) Malt Beverage with SD Farm Wine license and a retail (on-off sale) wine and cider license for Sodexo America LLC from portions of the Sanford Coyote Sports Center and Dakota Dome at 1101 N. Dakota Street to the entire building of 1101 N. Dakota Street Katie Redden, Finance Officer, reported that two applications were received for a transfer of retail on-off sale malt beverage license and on-off sale wine and cider license for Sodexo America, LLC from portions of the Sanford Coyote Sports Center and Dakota Dome located at 1101 North Dakota Street to the entire building of 1101 N. Dakota Street. Katie noted that the Police Chief’s report, notice of hearing, and letter from the USD President are included in the packet. Katie stated that the retail on-off sale malt beverage license is for the licensing period from issuance to expiration on June 30, 2023 and the retail on-off sale Wine and Cider license is for the licensing period from issuance to expiration on December 31, 2022. Katie noted that, at the June 6th meeting, the City Council approved licenses for Sodexo America, LLC for portions of the Sanford Coyote Sports Center. Since that time the SD Board of Regents adopted a policy to allow alcohol sales at concessions for events at State Universities. Katie noted that the University along with Sodexo America, LLC decided to allow this type of sales at all sporting events. Katie stated that the City Council has the ability to issue a license on two criteria: suitable applicant and suitable location. As to the suitable applicant: the Directors, Sarosh D. Mistry, Thomas R. Morse, and Joan Rector McGlockton, have submitted the information for the FBI background check and they all came back okay. Katie noted that, in the 4 memo, the Police Chief states that there is no information to preclude the issuance of the license. With respect to the location criteria: there have been alcohol licenses at this location in the past. 288-22 Council Member Ward moved approval of the transfer of a retail (on-off sale) Malt Beverage with SD Farm Wine license and a retail (on-off sale) wine and cider license for Sodexo America LLC from portions of the Sanford Coyote Sports Center and Dakota Dome at 1101 N. Dakota Street to the entire building of 1101 N. Dakota Street. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. C. First reading of Ordinance 1471 – Amending the City of Vermillion Code of Ordinances Title XV, Land Usage; Chapter 155, Zoning Regulations by amending the definitions of “Boarding House (or Lodging House, Rooming House)” and the definition of “Motel (or Hotel, Motor Lodge, Motor Court, Tourist Court)” in Section 155.008, Definitions, and amending the Applicable Standards in Section 155.036 (A), CB Central Business District, and amending the General Conditions of section 155.072 (A), Off-Street Parking Jose Dominguez, City Engineer, reported that the City received a request to amend certain parts of the zoning ordinance to ease the requirements set in place for lodging uses in the CB-Central Business District. This use is already allowed in the district, however, they are not allowed on the first floor. Jose noted that the sections being considered for amendment are 155.008 Definitions, 155.036 CB Central Business District, and 155.072 Off-Street Parking. Jose stated that the original request was to amend section 155.036 by allowing lodging uses on the first floor. The changes would maintain the building’s store front for commercial/business uses and make it more difficult for any lodging uses to be converted into a residential use. Jose stated that staff is proposing to modify the definitions of “Boarding House” and “Motel”. The changes would clarify what is considered a boarding house or a motel. Jose noted that another change proposed by Staff is to the Off-Street Parking. Jose stated that the amendments to this section would remove the confusion in Section 155.072 subsection (A) regarding the CB district by clearly stating that most of the uses in this district are exempt from the off-street parking requirements. Jose noted that the proposed amendments would codify Staff’s policy requiring off-street parking for 5 residential uses and lodging. This policy has been enforced since the adoption of the 2008 zoning ordinance. Jose stated that the City’s Planning and Zoning Commission considered this item at their August 22nd meeting. The Commission recommended that the Council adopt the ordinance. The only change proposed by the Commission to the ordinance was to better define what a “small refrigerator” is. Jose noted that the Council is asked to hold a public hearing and consider the proposed zoning amendments. Jose stated that staff recommends approval of the first reading. The proposal would ease the requirements set on lodgings in the CB district by allowing them on the first floor of building while still maintaining the side of the building seen from the street for commercial/business use. 289-22 Mayor Cole read the title to the above-mentioned Ordinance and Council Member Holland moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1471 entitled An Ordinance Amending the City of Vermillion Code of Ordinances Title XV, Land Usage; Chapter 155, Zoning Regulations by amending the definitions of “Boarding House (or Lodging House, Rooming House)” and the definition of “Motel (or Hotel, Motor Lodge, Motor Court, Tourist Court)” in Section 155.008, Definitions, and amending the Applicable Standards in Section 155.036 (A), CB Central Business District, and amending the General Conditions of section 155.072 (A), Off-Street Parking of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 6th day of September, 2022 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Council Member Letellier. After discussion the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. Mayor Cole declared the motion adopted. 7. Old Business 8. New Business A. Review use of malt beverage markup receipts collected, proposal to use funding during 2023 budget year, and public input on the continuation of the wholesale license fee. 6 John Prescott, City Manager, reported that, during 2015 with the development of the ordinance to implement a 5% markup on the wholesale cost of malt beverages, staff included an annual update to the community in the proposal. John stated that license holders were provided notice that this item was included on tonight’s agenda. John stated that the ordinance implementing the 5% markup on the wholesale cost of malt beverages became effective on July 1, 2015. John reported that for six months of 2015 the revenue was $64,188, 2016 the revenue was $116,455, 2017 the revenue was $123,293, 2018 the revenue was $129,066, 2019 the revenue was $136,195, 2020 the revenue was $148,981.28, 2021 the revenue was $161,959.26 and for the first seven months of 2022 the revenue was $91,049.76. John reported that all the proceeds from the collection in the revised 2022 budget and proposed 2023 budget were placed in the Prentis Park Debt Service fund to repay the general obligation bond that was issued for park improvements. John stated that the debt service for 2016 was $199,853, for 2017 was $197,067, for 2018 was $195,817, for 2019 was $194,755, for 2020 was $197,255 for 2021 was $199,655, for 2022 is $196,955, and for 2023 is $194,930. John stated that the City Council should receive public input on the continuation of the wholesale license fee. 290-22 Council Member Holland moved to close the public input on the malt beverage markup and continue the wholesale license fee at 5% with the proceeds being used to retire the general obligation bond issued for Prentis Park improvements. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. B. Accept South Dakota Department of Agriculture and Natural Resources (DANR) Grant funding for Tire Collection costs Katie Redden, Finance Officer, reported that, in July 2022, the South Dakota Department of Agriculture & Natural Resources (DANR) contacted the Vermillion Landfill about a grant to provide 80% of the funding for a tire disposal program for Clay and Yankton counties. Katie noted that the grant will allow area residents, but not commercial contractors, to be able to drop off tires at the Landfill at a reduced cost during the grant period. Katie noted that the landfill would then contract with a vendor to remove the tires. DANR would reimburse the Landfill for 80% of the tire disposal cost. Katie noted that the City of Vermillion would administer the tire program from October 10 to October 28, 2022. The City participated in tire grant programs with the State in 2010, 2016, and 2019. In 2010 and 2016 the State reimbursed 100% of the costs and in 2019 the State reimbursed 80% of the cost. 7 Katie stated that the tire grant proposal was discussed by the Joint Powers Board with the recommendation to request the grant and reduce the tire disposal costs to assist with the matching costs. The DANR was notified that the City of Vermillion on behalf of the Joint Powers would like to be considered to participate in the tire grant program. 291-22 After reading the same once, Council Member Murra moved adoption of the following: RESOLUTION ACCEPTING A TIRE RECYCLING GRANT BETWEEN THE CITY AND SOUTH DAKOTA DANR WHEREAS, the City of Vermillion wishes to provide an opportunity for the City of Vermillion, Clay County, and area residents to recycle tires at a reduced cost; and WHEREAS, contingent on the South Dakota Department of Agriculture and Natural Resources has offered grant funding in a sum up to $60,000 or 80% of the disposal costs for tire recycling efforts in Clay and Yankton Counties; and WHEREAS, the Vermillion landfill and Yankton transfer station would be the locations to accept recycle tires for Clay and Yankton counties; and WHEREAS, the tire disposal fees at the Vermillion Landfill and Yankton transfer station will be reduced for the tire disposal grant period of October 10, 2022 to October 28, 2022 to generate the grant matching funds, and WHEREAS, the DANR tire grant recycling program would provide an opportunity for residents of Clay, Yankton, and Union counties to recycle tires at a reduced cost during the disposal grant period; and WHEREAS, the DANR grant would reimburse the City of Vermillion Joint Powers landfill for 80% of the costs to have a vendor remove the tires recycled by the residents. NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the City of Vermillion approves the tire recycling subgrant agreement with the South Dakota Department of Natural Resources and authorize the City Manager to sign the agreement. Dated at Vermillion, South Dakota this 6th day of September 2022. 8  THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By: _________________________________ Jonathan D. Cole, Mayor ATTEST: By: ___________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. C. Resolution authorizing a temporary adjustment to Landfill tire rates John Prescott, City Manager, reported on temporary adjustments to the Landfill tire rates. John noted that the previous agenda item provides the City Council with the opportunity to consider a tire collection grant from the Department of Agriculture and Natural Resources. John noted that the last tire collection grant in 2019 included the requirement that there be a 20% match of local funds with the State funds for the cost of disposing of tires. John noted that to provide the 20% match required by the grant, the existing tire disposal price is reduced for a period of time. John noted that the attached resolution is to adjust the tire collection rates from October 10, 2022 through October 28, 2022. Per the terms of the grant, the reduced tire disposal fees only apply to citizens disposing of tires. John noted that tire retailers or individuals bringing in tires with rims are not eligible to dispose of tires at these prices. The prices will apply at the Vermillion Landfill. The Yankton City Commission will need to adopt a similar resolution to adjust prices at the Yankton Transfer Station. 292-22 After reading the same once, Council Member Price moved adoption of the following: RESOLUTION REVISING DISPOSAL RATES AT THE MUNICIPAL LANDFILL WHEREAS, the City of Vermillion has applied for a grant from the South Dakota Department of Agriculture and Natural Resources that will reimburse a sum of up to $60,000 or 80 percent of the cost for properly disposing of waste tires collected in Clay and Yankton Counties, and WHEREAS, to encourage the disposal of waste tires at the Vermillion Landfill from citizens but not tire retailers or tires with rims, the 9 Joint Powers recommended a reduction in the qualifying tire disposal prices for the period of October 10, 2022 through October 28, 2022. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof in the Council Chambers of said City at 7:00 p.m. on the 6th day of September 2022 do amend the tire disposal fee non tire retailers at the Landfill to be effective for the dates stated: before October 10 and Tires October 10 – October 28, 2022 after October 28, 2022 Car $1.00 per tire $3.00 per tire Truck (17” – 22.5”) $3.00 per tire $6.50 per tire Truck (>22.5”) $5.00 per tire $11.00 per tire Construction Equipment $8.00 per tire $16.50 per tire Bulk Tires $95.00 per ton $190.00 per ton Dated at Vermillion, South Dakota this 6th day of September, 2022. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA _______________________________ By: Jonathan D. Cole, Mayor Attest: ________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Humphrey. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. D. Request to close Main Street from S. Norbeck Street to High Street for the 2022 Tanager Homecoming parade on Friday, September 23, 2022 from 1:00 p.m. to 2:30 p.m. John Prescott, City Manager, reported that the Vermillion School District has requested to close Main Street from the Vermillion High School parking lot west to High Street for routing and/or staging of the Vermillion High School Homecoming parade on Friday, September 23, 2022 from 1:00 p.m. to 2:30 p.m. John stated that the parade will begin at the intersection of Anderson and East Main Street as the high school parking lot will provide space to stage the floats and vehicles associated with the parade. John noted that the parade will use a moving barricade system where the street will be closed as the parade passes but will not be closed for the entire 90 minutes requested. John noted 10 that a variety of City staff members will be used to monitor intersections and restrict traffic as the parade is passing. John reported that the Street, Police, Fire, and EMS Departments have been notified of the closing. 293-22 Council Member Hellwege moved approval of the Request to close Main Street from Vermillion High School at S. Norbeck Street to High Street on Friday, September 23, 2022 from 1:00 p.m. to 2:30 p.m. for the Vermillion High School homecoming parade. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. E. Resolution Restricting Parking on West Dartmouth Street Along the North Side of the Street from Princeton Street West for school bus loading and unloading Jose Dominguez, City Engineer, reported that on August 24th the City received a request from the Vermillion School District asking for on- street parking to be restricted on a portion of West Dartmouth Street. Jose noted that the request would allow buses to pick-up/drop-off easier since cars would not be parked on the street. The request would not allow parking on the north side of West Dartmouth Street on school days between Princeton Street and 375 feet west between 7:45 a.m. to 8:30 a.m. and between 2:45 p.m. to 3:30 p.m. Jose noted that by ordinance the Council is responsible for designating and removing on-street parking. In this instance, the Council is being asked by the District to restrict the parking on the north side of West Dartmouth from Princeton to 375 feet west Monday through Friday between 7:45 a.m. to 8:30 a.m. and between 2:45 p.m. and 3:30 p.m. Jose recommended that the parking in front of the future school be preemptively restricted to accommodate the drop-off/pick-up in the year 2024. The area to be restricted would also be on the north side of West Dartmouth Street starting 375 feet west of Princeton and ending 1,000 feet west of Princeton. Staff recommends that, once the new school is completed and ready for occupancy, the parking restrictions closest to Princeton be removed and the restrictions directly in front of the new school be placed. The restrictions would be for similar days and times. Jose stated that Administration recommends the adoption of the resolution restricting the parking on West Dartmouth Street along the north side of the street between Princeton Street to a point 375 feet west. The parking would not be allowed Monday through Friday between 7:45 a.m. to 8:30 a.m. and between 2:45 p.m. to 3:30 p.m. Jose noted that, additionally, Staff recommends that once the new school is completed and ready for occupancy, the restrictions placed on West Dartmouth Street 375 feet west of 11 Princeton Street be removed at which point new similar restrictions would be placed on the north side of West Dartmouth Street starting 375 feet west of Princeton Street and ending 1,000 feet west of Princeton Street. Discussion followed on changing the times from 7:30 a.m. to 8:30 a.m. and 2:30 p.m. to 3:30 p.m. 294-22 After reading the same once, Council Member Ward moved adoption of the following: RESOLUTION RESTRICTING STREET PARKING ON WEST DARTMOUTH STREET ON THE NORTH SIDE FROM PRINCETON STREET WEST WHEREAS, pursuant to City of Vermillion Code of Ordinances, section 70.071, the City Council may establish, and cause to be designated and marked, streets, and parts thereof, where vehicles may be parked for limited periods of time only or similarly may establish no-parking areas; and WHEREAS, the City is responsible for safety, security, and general welfare of drivers along City streets and of pedestrians crossing streets; and WHEREAS, Vermillion School District is requesting that vehicles be restricted from parking along the north side of West Dartmouth Street from Princeton Street to a point 375 feet west on Mondays through Fridays between 7:30 a.m. to 8:30 a.m., and between 2:30 p.m. and 3:30 p.m. to improve the safety of students during the bus drop-off and pick-up times due to construction of the new elementary school west of the middle school; and WHEREAS, once the new elementary school being constructed by the Vermillion School District is completed, and ready for occupancy, the parking restriction on West Dartmouth Street 375 feet west of Princeton Street be removed and replaced with similar restrictions as far as days and times on the north side of West Dartmouth Street starting 375 feet west of Princeton Street and ending 1,000 feet west of Princeton Street. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota that parking will be restricted on the north side of West Dartmouth Street from Princeton Street to 375-feet west on Mondays through Fridays between 7:30 a.m. to 8:30 a.m., and between 2:30 p.m. and 3:30 p.m., and that once the new elementary school being constructed by the Vermillion School District is completed, and ready for occupancy, the parking restriction on West Dartmouth Street 375 feet 12 west of Princeton Street be removed and replaced with similar restrictions as far as days and times on the north side of West Dartmouth Street starting 375 feet west of Princeton Street and ending 1,000 feet west of Princeton Street. Dated at Vermillion, South Dakota this 6th day of September, 2022. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By:___________________________ Jonathan D. Cole, Mayor ATTEST: By:_______________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. F. Historic Preservation Commission appointments Mayor Cole reported that Cyndy Chaney, Ed Gerrish, and Dietrik Vanderhill have submitted an Expression of Interest form for the three openings on the Historic Preservation Commission. Discussion followed with the recommendation of appointment to the term expiring in August 2025. 295-22 Council Member Hellwege moved approval of the appointment of Cyndy Chaney, Ed Gerrish, and Dietrik Vanderhill to the Historic Preservation Commission to fill a term expiring August 2025. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. G. Permit for consumption but not the sale of alcoholic beverages for the Legends of Delzell sponsored by the USD Education Alumni on Friday October 21, 2022 from 4:00 p.m. to 5:30 p.m.in the Delzell Education Building Room 121 on the University of South Dakota campus. Katie Redden, Finance Officer, reported that Bre Schwandt, on behalf of the USD Education Alumni, has requested a permit to consume alcoholic beverages on public property at the Legends of Delzell event. Katie noted that the Legends of Delzell will be at the Delzell Education building Room 121 on Friday, October 21st from 4:00 p.m. to 5:30 p.m. Katie noted that the City Council may permit the consumption, but not the sale, of 13 alcoholic beverages on property owned by the public in which this is University of South Dakota property. 296-22 Council Member Hellwege moved approval of the Permit for consumption but not the sale of alcoholic beverages for the Legends of Delzell sponsored by the USD Education Alumni on Friday October 21, 2022 from 4:00 p.m. to 5:30 p.m. in the Delzell Education Building Room 121 on the University of South Dakota campus. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. H. First reading of Ordinance 1469 – 2022 budget revision ordinance John Prescott, City Manager, reported that the City Council adopted the 2022 budget in September 2021 and, during the 2023 budget process, the 2022 budget amounts were revised based upon information that is currently available. John reviewed some of the changes to the 2022 budget amounts, noting that there will most likely be a supplemental budget needed later this year for items that will change between now and the end of the year. 297-22 Mayor Cole read the title to the above mentioned Ordinance and Council Member Murra moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1469 entitled An Ordinance Adopting the 2022 Revised Budget Ordinance of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 6th day of September, 2022 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19- 7 as amended. The motion was seconded by Council Member Ward. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. Mayor Cole declared the motion adopted. I. First reading of Ordinance 1470 – 2023 Appropriations Ordinance. John Prescott, City Manager, reported that the proposed budget was presented to the City Council on August 1st and the Council held hearings to review the budget on August 10th and 11th. John thanked the City Council for the time spent meeting with all the departments to refine the budget. John reviewed some of the major items that are included in the 2023 budget ordinance. Discussion followed on the budget ordinance. 298-22 14 Mayor Cole read the title to the above mentioned Ordinance and Council Member Price moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1470 entitled An Ordinance Adopting the 2023 Budget Ordinance of the City of Vermillion, South Dakota has been read and the Ordinance has been considered for the first time in its present form and content at this meeting being a regularly called meeting of the Governing Body of the City on this 6th day of September, 2022 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Council Member Holland. After discussion, the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. Mayor Cole declared the motion adopted. J. Resolution authorizing the purchase of two interceptors for the Police Department Jose Dominguez, City Engineer, reported on agenda items J-M on purchasing city vehicles. Jose noted that during the 2022 budget sessions the Council reviewed the 2023 equipment replacement schedule. Jose stated that as part of the equipment replacement schedule the following vehicles were budgeted for purchase: • Two Ford All-wheel drive pursuit vehicles for the Police Department • One Ford F250 4x4 short box pickup truck for the Fire/EMS Department • One Ford F350 4x4 long box pickup truck for the Recycling Department • And, two Ford F250 4x4 short box pickups for the Solid Waste/Recycling Department. Jose noted that the last two vehicles are not part of the equipment replacement fund. Jose stated that the City tries to purchase directly from a local dealer, from an already awarded contract, from the State list, or from a purchasing agency. This saves staff time since specifications do not have to be written, there is no advertisement required and bids do not have to be evaluated. Jose noted that, as with past years, Staff contacted Vermillion Ford for prices on vehicles. Due to supply chain issues Vermillion Ford was only able to get us prices for the Police Department vehicles. The other vehicles would not be available for ordering or pricing until after October 1st. Staff also contacted the dealer that was awarded the State contract, Lamb Motors, from Onida, SD. Lamb Motors stated that the City 15 should not wait until October 1st to order as Ford has stopped accepting orders for vehicles shortly after the order period is opened, and in some cases before the ordering period starts. Jose stated that the Equipment Replacement fund included the following budget for the vehicles: • $73,886 for the two Ford All-wheel drive pursuit vehicles for the Police Department. The proposed cost would be $80,284. • $44,926 for one Ford F250 4x4 short box pickup truck for the Fire/EMS Department. The proposed cost would be $47,944. And, • $29,931 for one Ford F350 4x4 long box pickup truck for the Recycling Department. The proposed cost would be $46,283. Jose noted that based on these numbers the Equipment Replacement Fund would be short approximately $25,768. Unless savings are achieved with other purchases, the Fund will have to be adjusted during the 2023 budget review sessions. Jose stated that the other two vehicles not in the Equipment Replacement Fund will be paid through the Joint Powers Fund. The two Ford F250 4x4 short box pickups will cost $88,344. The Fund had $86,000 budgeted for these purchases. Similarly, this fund will have to be adjusted during the 2023 budget review sessions. Administration recommends approving each of the individual resolutions for the purchase of vehicles mentioned in this memo for agenda items “J” through “M”. 299-22 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF TWO POLICE FORD ALL-WHEEL DRIVE PURSUIT RATED VEHICLES WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and WHEREAS, the City of Vermillion approached the local dealer to see if they could match the price found in the state contract for the two Ford All-Wheel Drive Pursuit Rated Police vehicles; and 16 WHEREAS, due to supply chain issues, timing of placing the order for the vehicles, and after comparing the prices given by the local dealer with those from the state contract it was found that the state’s contract prices were still lower; and WHEREAS, Lamb Motors of Onida, South Dakota, is the holder of the State contract for the above listed vehicles and is willing to allow the City to purchase the vehicles for the State contract price with delivery to Vermillion. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase two 2022/2023 Ford All-Wheel Drive Pursuit Rated Vehicles for $80,284.00 from Lamb Motors of Onida, South Dakota. Dated at Vermillion, South Dakota this 6th day of September, 2022. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_______________________________ Jonathan D. Cole, Mayor ATTEST: By_________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Hellwege. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. K. Resolution authorizing the purchase of two 4x4 ¾-ton long box trucks for Solid Waste and Recycling Department 300-22 After reading the same once, Council Member Hellwege moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF TWO ¾-TON 4x4 LONG BOX PICKUP TRUCKS WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and 17 WHEREAS, the City of Vermillion approached the local dealer to see if they could match the price found in the state contract for the two Ford F250 4x4 Long Box Pickup Trucks; and WHEREAS, due to supply chain issues, timing of placing the order for the vehicles, and after comparing the prices given by the local dealer with those from the state contract it was found that the state’s contract prices were still lower; and WHEREAS, Lamb Motors of Onida, South Dakota, is the holder of the State contract for the above listed vehicles and is willing to allow the City to purchase the vehicles for the State contract price with delivery to Vermillion. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase two 2023 Ford F250 4x4 Long Box Pickup Trucks for $88,344.00 from Lamb Motors of Onida, South Dakota. Dated at Vermillion, South Dakota this 6th day of September, 2022. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_______________________________ Jonathan D. Cole, Mayor ATTEST: By_________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. L. Resolution authorizing the purchase of a 4x4 1-ton long box truck for the Recycling Department 301-22 After reading the same once, Council Member Hellwege moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A 1-TON 4x4 LONG BOX PICKUP TRUCK 18 WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and WHEREAS, the City of Vermillion approached the local dealer to see if they could match the price found in the state contract for a Ford F350 4x4 Long Box Pickup Truck; and WHEREAS, due to supply chain issues, timing of placing the order for the vehicles, and after comparing the prices given by the local dealer with those from the state contract it was found that the state’s contract prices were still lower; and WHEREAS, Lamb Motors of Onida, South Dakota, is the holder of the State contract for the above listed vehicles and is willing to allow the City to purchase the vehicle for the State contract price with delivery to Vermillion. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a 2023 Ford F350 4x4 Long Box Pickup Truck for $46,283.00 from Lamb Motors of Onida, South Dakota. Dated at Vermillion, South Dakota this 6th day of September, 2022. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_______________________________ Jonathan D. Cole, Mayor ATTEST: By_________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. M. Resolution authorizing the purchase of a 4x4 ¾-ton short box truck for the Fire/EMS Department 302-22 After reading the same once, Council Member Hellwege moved adoption of the following: 19  RESOLUTION AUTHORIZING THE PURCHASE OF A ¾-TON 4x4 SHORT BOX PICKUP TRUCK WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and WHEREAS, the City of Vermillion approached the local dealer to see if they could match the price found in the state contract for a Ford F250 4x4 Short Box Pickup Truck; and WHEREAS, due to supply chain issues, timing of placing the order for the vehicles, and after comparing the prices given by the local dealer with those from the state contract it was found that the state’s contract prices were still lower; and WHEREAS, Lamb Motors of Onida, South Dakota, is the holder of the State contract for the above listed vehicles and is willing to allow the City to purchase the vehicle for the State contract price with delivery to Vermillion. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a 2023 Ford F250 4x4 Short Box Pickup Truck for $47,944.00 from Lamb Motors of Onida, South Dakota. Dated at Vermillion, South Dakota this 6th day of September, 2022. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_______________________________ Jonathan D. Cole, Mayor ATTEST: By_________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. N. Declaring several Vehicles and Equipment surplus 20 Jose Dominguez, City Engineer reported that, in addition to discussing the purchase of equipment during the 2022 budget sessions, Staff also discussed the sales of equipment as part of the equipment replacement schedule. Jose noted that prior to being sold the equipment has to be declared surplus. Staff asks that the following equipment be surplused: a 2018 Police Department Ford Mid-size pursuit rated vehicle, a 2016 Elgin Pelican Street Sweeper, a 2010 John Deere Z445 mower, and a 2004 Ford Taurus. Jose noted that after the vehicles are surplused Staff will contact the online auction site Purple Wave to sell the equipment. Jose stated that this site was used for the first time in 2021 due to issues selling large pieces of equipment in the local market. Purple Wave was recommended to Staff by other governmental entities. Selling vehicles through auction does not require that the equipment be appraised. However, it does require that the equipment be sold to the highest bidder. The winning bid may be less than the City expected and thus negatively impact the Funds. 303-22 Council Member Murra moved approval of Declaring a 2018 Police Department Ford Mid-size pursuit rated vehicle, a 2016 Elgin Pelican Street Sweeper, a 2010 John Deere Z445 mower, and a 2004 Ford Taurus surplus. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. O. Grant Application Checklist for Harold Davidson Field Airport AWOS Project Jose Dominguez, City Engineer reported that the latest CIP plan for the airport shows that the existing AWOS will be replaced in 2023. Jose noted that, due to time constraints, the grant pre-application checklist is not being required by the FAA, rather the FAA is just requiring the grant application checklist to be approved by the Council. Jose noted that this grant will be for the environmental portion of the design. A future grant will be required to cover the remaining portion of the design work. Jose stated that, at this point, there are no financial considerations to discuss. The City has budgeted sufficient funds to cover the City’s 5% share of the grant. Once the agreement is signed, the City will be obligated to pay for the 5% share of the grant when the project is completed. 21 Jose stated that Administration recommends authorizing the Mayor to sign the Grant Application Checklist and to sign any other future documents related to Grant No. 3-46-0056-018-2022. 304-22 Council Member Price moved approval of authorizing the Mayor to sign the Grant Application Checklist and to sign any other future documents related to Grant No. 3-46-0056-018-2022. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. P. Final Plat of Lot 2, Hovden’s Addition, SW ¼ of the SW ¼ of Section 16, T92N, R51W of the 5th P.M., Clay County, South Dakota. Jose Dominguez, City Engineer, stated that on August 2022 Brandt Land Surveying submitted a final plat on behalf of the owners. The area to be platted is roughly 2.61-acres in size. The area is approximately ¼-mile from the east city limits along East Main Street. The land being platted is within the Joint Jurisdictional Zoning Area (JJZA). As such, final plats are first considered by the County’s Planning and Zoning Commission. They make a recommendation to the City Council. The City Council may then approve or deny the plat. The proposed plat meets all of the ordinance requirements and was considered by the County’s Planning and Zoning Commission at their August 29th meeting. At that meeting, they recommended that the City Council approve the final plat. Administration recommends approval of the final plat of Lot 2, Hovden’s Addition, SW ¼ of the SW ¼ of Section 16, T92N, R51W of the 5th P.M., Clay County, South Dakota. 305-22 After reading the same once, Council Member Ward moved approval of the following plat: WHEREAS IT APPEARS that the owners thereof have caused a plat to be made of the following described real property: Lot 2, Hovden’s Addition, SW ¼ of the SW ¼ of Section 16, T92N, R51W of the 5th P.M., Clay County, South Dakota for approval. BE IT RESOLVED that the attached and foregoing plat has been submitted to and a report and recommendations thereon made by the Clay County Planning Commission to the City Council of Vermillion which has approved the same. 22 BE IT ALSO RESOLVED that access shall be granted to the lot in accordance with the City of Vermillion street access and driveway approach policy, which requires an application permit. BE IT FURTHER RESOLVED that the attached and foregoing plat has been submitted to the Governing Body of the City of Vermillion which has examined the same, and it appears that the systems of streets and alleys set forth therein conforms to the system of streets and alleys of the existing plat of such city, and that all taxes and special assessments, if any, upon the tract or subdivision have been fully paid and that such plat and survey thereof have been executed according to law, and the same is hereby accordingly approved. The motion was seconded by Council Member Murra. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. 9. Bid Openings A. Fuel Quotes Katie Redden, Finance Officer, read the monthly fuel quotes and recommended the low quote of Brunick Service for Items 1,2,3 and 4. Item 1 - 4,350 gal unleaded 10% ethanol: Brunick Service $3.05, Stern Oil $3.4077, Jerry’s Service $3.47; Item 2 – 1,000 gal unleaded regular: Brunick Service $3.35, Stern Oil $3.3813, Jerry’s Service $3.77; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Brunick Service $4.07, Stern Oil $4.0908, Jerry’s Service $4.28; Item 4 - 1,000 gal No. 2 diesel fuel- clear: Brunick Service $4.33, Stern Oil $4.3658, Jerry’s Service $4.56. 306-22 Council Member Murra moved approval of the low quotes of Brunick Service for Items 1,2,3 and 4. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Collier-Wise declared the motion adopted. 10. City Manager's Report A. John reported that a one-year term due on the Housing Authority Board remains open due to a resignation. This seat is reserved for a program participant. Please contact City Hall if you are interested in filling this position. B. John reported that two terms on the Tree Board are expiring. One opening is for a full two-year term. The second opening is for the final 23 year of a two year term. Expression of Interest forms are due by Thursday, September 15th at 5:00 p.m. Anticipating that the City Council will make appointments at the September 19th meeting. C. John stated that the Police Department’s open house is on Tuesday, September 20th from 5:00 p.m. to 7:00 p.m. with tours, kid scavenger hunt, hot dogs, soft drinks, and smores. D. John noted that the Landfill and Recycling Center are open the 2nd and 4th Saturdays of the month. The Landfill will be open 8:00 a.m. to noon and the Recycling Center from 9:00 a.m. to noon this coming Saturday, September 10th. E. John stated that there will be a portion of Main Street and other downtown streets closed starting on Friday, September 9th through Sunday, September 11th for the Ribs, Rods, and Rock N Roll event. F. John reported on two raffle notifications: Vermillion Rotary Club is selling $25 tickets. The winning ticket for each week is based on the score of the Monday Night Football game. The intersection of the last digit of the home team’s score and the visiting team’s score identifies which booklet wins the $50 prize for the week. The proceeds from the raffle are to the help Rotary sponsor the Bike Helmet Program for the schools. Vermillion High School After Prom is selling $20 raffle tickets from August 25 to October 25, 2022. Proceeds from the raffle will be used to assist with the cost of the After Prom event. Prizes of $150, $200, or $300 will be drawn at 14 different Fall High School athletic events. An individual does not need to be present to win. Once a ticket is a winner, it will be removed from further opportunities to win. PAYROLL ADDITIONS AND CHANGES Finance: Samuel Rabern $12.00/hr; Police: Robin Hower $30.00/hr, Chet Moser $29.08/hr; Clubhouse: Hannah Molitor $10.00/hr; Water: Aaron Hammer $20.84/hr; Landfill: Kase King $18.54/hr; Recycling: Jeremiah Kashas $20.10/hr 11. Invoices Payable 307-22 Council Member Price moved approval of the following invoices: AMAZON BUSINESS SUPPLIES 1,798.19 AMERICAN LEGAL PUBLISHING INTERNET RENEWAL 375.00 24 AMS BUILDING SYSTEM LLC WATER HEATER REBATES 450.00 ARAMARK UNIFORM SERVICES UNIFORM CLEANING 389.54 BEST WESTERN RAMKOTA INN LODGING 320.97 BIERSCHBACH EQPT & SUPPLY SUPPLIES 438.40 BILL BROWN MOWING 1,320.00 BLACKSTONE PUBLISHING BOOKS 211.76 BLUEPEAK E911 CIRCUIT 1,365.50 BOUNCE AROUND INFLATABLES FIRE DOG BOUNCE HOUSE RENTAL 85.49 BOUND TREE MEDICAL, LLC SUPPLIES 5,162.89 BUTLER COUNTY LANDFILL, INC HAUL TIRES 6,439.35 BUTLER MACHINERY CO. REPAIRS 470.64 C & B OPERATIONS, LLC SUPPLIES 101.27 CALLAWAY GOLF MERCHANDISE 230.07 CAPITAL ONE SUPPLIES 1,613.88 CASK & CORK MERCHANDISE 871.50 CCP INDUSTRIES INC. SUPPLIES 174.30 CHAMBERLAIN OIL CO SUPPLIES 138.90 CITY OF VERMILLION COPIES/POSTAGE 986.48 CITY OF VERMILLION UTILITY BILLS 48,537.01 CLARENE'S SEWING HEMMING 30.00 CLEVELAND GOLF MERCHANDISE 70.89 CMOORE PIT SERVICE PORTA-POT RENTALS 900.00 COAST TO COAST SOLUTIONS COLORING TOTES 433.64 COFFEE KING, INC MERCHANDISE 148.00 COLONIAL LIFE INSURANCE 3,301.60 CONVERGINT TECHNOLOGIES LLC ALARM MONITORING 360.00 CORE & MAIN LP SUPPLIES 764.50 CORE-MARK MIDCONTINENT, INC MERCHANDISE 5,435.19 D-P TOOLS SUPPLIES 33.63 DAKOTA BEVERAGE MERCHANDISE 15,650.48 DELTA DENTAL PLAN INSURANCE 6,254.96 DENNIS MARTENS MAINTENANCE 833.34 DGR ENGINEERING PROFESSIONAL SERVICES 6,649.10 DOOLEY ENTERPRISES, INC SUPPLIES 833.04 DUBOIS CHEMICALS SODA ASH 7,419.50 ECHO ELECTRIC SUPPLY SUPPLIES 839.09 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 2,726.75 EXECUTIVE DISTRIBUTORS INTL. POLICE DEPT EQUIPMENT 6,179.80 FAST AUTO GLASS REPAIRS 827.32 FASTENAL COMPANY SUPPLIES 317.06 FEDEX. SHIPPING 15.68 FIRE CATT, LLC TESTING 2,176.50 GEAR FOR SPORTS MERCHANDISE 1,631.16 25 GLOBAL DIST. MERCHANDISE 503.50 GLOBAL INDUSTRIAL ADJUSTABLE STANDING DESK 613.94 GRAYMONT (WI) LLC CHEMICALS 4,743.51 GREGG PETERS FREIGHT 2,076.46 GREGG PETERS RENT 937.50 GUARANTEE ROOFING & SIDING REPAIRS 480.00 HARTINGTON TREE LLC PROFESSIONAL SERVICES 550.00 HAWKINS INC CHEMICALS 1,811.45 HEIMAN FIRE EQUIPMENT PARTS 1,806.24 HIGH POINT NETWORKS PROFESSIONAL SERVICES 47.50 HIRECLICK-KELOLAND EMPLOYMENT ADVERTISING 545.00 HY VEE FOOD STORE SUPPLIES 369.80 IMS ALLIANCE NAME TAGS 14.00 IN CONTROL, INC REPAIRS 6,659.07 INGRAM BOOKS 1,951.65 J.J KELLER & ASSOCIATES, INC MANUALS 1,554.11 JACKS UNIFORM & EQPT POLICE OFFICERS UNIFORM 2,955.25 JAY'S PLUMBING REPAIRS 105.44 JENNIFER THOMPSON REFUND REC PROGRAM FEES 45.00 JOHN A CONKLING DIST. MERCHANDISE 6,920.25 JOHNSEN HEATING & COOLING REPAIRS 1,773.47 JOHNSON BROTHERS OF SD MERCHANDISE 20,014.66 JOHNSON CONTROLS SERVICE AGREEMENT 1,922.45 JOHNSON FEED, INC REPAIRS 1,401.01 JOHNSTONE SUPPLY FILTERS 575.88 JONES FOOD CENTER SUPPLIES 416.62 KIMBALL MIDWEST SUPPLIES 109.89 KNIFE RIVER MIDWEST, LLC ASPHALT 2,518.45 LAWSON PRODUCTS INC SUPPLIES 16.59 LOFFLER COPIER CONTRACT/COPIES 1,616.14 MAIN STREET CENTER 3RD QTR CONTRIBUTION 4,000.00 MATHESON TRI-GAS, INC MEDICAL OXYGEN 635.59 MCLEODS PRINTING JOURNAL RECORD BOOK 577.50 MEDICAL WASTE TRANSPORT, INC HAUL MEDICAL WASTE 157.95 MENARDS SUPPLIES 25.98 MERRICK INDUSTRIES PARTS 6,748.00 MH EQUIPMENT COMPANY REPAIRS 214.94 MICRO MARKETING LLC BOOKS 144.17 MIDCONTINENT COMMUNICATION INTERNET SERVICE 17.42 MIDWEST READY MIX & EQUIPMENT CONCRETE 1,183.00 MIDWEST TURF & IRRIGATION PARTS 1,589.22 MISSOURI RIVER ENERGY SERVICE SCANNING/ANALYSIS 2,380.40 MOTOROLA INC PORTABLE RADIOS 19,023.75 26 MR. GOLF CAR, INC REPAIRS 180.00 NATIONAL MUSIC MUSEUM FUNDING 7,500.00 NCL OF WISCONSIN, INC CHEMICALS 389.20 NETSYS+ PROFESSIONAL SERVICES/REPAIRS 1,234.75 NEWMAN SIGNS, INC SUPPLIES 168.66 NORTH CENTRAL AMBULANCE SALES REPAIRS 305.61 O'REILLY AUTO PARTS PARTS 121.40 PCC, INC COMMISSION 1,950.29 PEPSI COLA OF SIOUXLAND MERCHANDISE 1,488.16 PHELPS UNIFORM PANTS 183.34 PILGER SAND & GRAVEL, INC BUNKER SAND 1,288.69 PING/KARSTEN MFG CORP MERCHANDISE 326.15 PITZER DIGITAL, LLC SUBSCRIPTION 56.00 PIZZA RANCH PIZZA-POOL PARTIES 472.84 POSITIVE PROMOTIONS WATER BOTTLES 1,021.34 POWERDMS, INC SUBSCRIPTION 1,581.25 PRESSING MATTERS SCORE SHEETS 97.00 PRESTO-X-COMPANY INSPECTION/TREATMENT 63.28 RACOM CORPORATION MAINTENANCE 473.98 REDI TOWING TOWING 325.00 REGENTS OF THE UNIVERSITY OF MN BARCODE LABELS 114.00 REPUBLIC NATIONAL DISTRIBUTING MERCHANDISE 13,706.59 RIVERSIDE TECHNOLOGIES, INC MONITOR 370.00 RON MAHER BOOTS REIMBURSEMENT 244.93 RS PLUMBING SERVICES REPAIRS 452.36 RUNNING SUPPLY, LLC PARTS/SUPPLIES 2,640.65 SANITATION PRODUCTS INC PARTS 553.16 SD PUBLIC HEALTH LABORATORY TESTING 105.00 SD RETIREMENT SYSTEM CONTRIBUTIONS 60,528.24 SD SOLID WASTE MANAGEMENT REGISTRATION 500.00 SD STATE TREASURER UNCLAIMED PROPERTY 790.39 SERVICE MASTER OF SE SOUTH DAKOTA CUSTODIAL 3,827.04 SIGN SOLUTIONS SUPPLIES 2,371.45 SIOUX EQUIPMENT FUEL LEVEL GAUGE 248.69 SOOLAND BOBCAT FILTERS 78.64 SOUTHERN GLAZER'S OF SD MERCHANDISE 8,501.76 STEVE'S HEATING & A/C INC REPAIRS 143.64 STURDEVANTS AUTO PARTS PARTS 1,174.25 SYNCB/AMAZON BOOKS/DVDS/SUPPLIES 1,190.41 TASTE OF HOME BOOKS BOOK 35.98 THE SOAP GUYS CAR WASH 9.00 THE UPS STORE #6751 SHIPPING 81.60 THEIN WELL REPAIRS 179.42 27 TITLEIST-ACUSHNET COMPANY MERCHANDISE 1,761.02 TONY ROERIG REFUND REC PROGRAM FEE 45.00 TOPKOTE INC CHIP SEALING 160,803.80 TRUE BRANDS MERCHANDISE 380.79 TURNER PLUMBING REPAIRS 125.00 TWO WAY SOLUTIONS PAGERS 4,777.99 TYLER TECHNOLOGIES PROFESSIONAL SERVICES 260.00 UNITED LABORATORIES CHEMICALS 2,021.74 UNITED WAY CONTRIBUTIONS 599.60 UNUM LIFE INSURANCE COMPANY INSURANCE 1,105.59 US KIDS GOLF MERCHANDISE 949.78 US POSTMASTER POSTAGE FOR UTILITY BILLS 1,250.00 USA BLUEBOOK SUPPLIES 364.96 USD MARKETING & U RELATION MERCHANDISE 238.44 VERIZON WIRELESS CELL PHONES/IPAD ACCESS 4,958.84 VERMILLION ACE HARDWARE PARTS/SUPPLIES 948.51 VERMILLION CHAMBER OF COMMERCE THURSDAYS ON THE PLATZ 50.00 VERMILLION FORD REPAIRS 692.73 VERMILLION GARBAGE SERVICE WASTE HAULING 1,576.44 VISA/FIRST BANK & TRUST TRAVEL/TRAINING/SUPPLIES 13,765.32 WALKER CONSTRUCTION INC CONCRETE PAD 1,310.70 WALT'S HOMESTYLE FOODS, INC MERCHANDISE 144.00 WINKLER ROOFING, INC ROOF REPLACEMENT 56,026.90 YANKTON MOTORSPORTS LLC PARTS 123.72 ZIMCO SUPPLY CO CHEMICALS 1,657.00 Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 12. Consensus Agenda A. Set a public hearing for September 19, 2022 for funding from the South Dakota Board of Water and Natural Resources for financial assistance for the Joint Landfill Leachate Pond. 308-22 Council Member Price moved approval of the consensus agenda. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 13. Executive Session per 1-25-2(1) Council Member Holland moved to go into Executive Session at 8:06 p.m. per SDCL per 1-25-2(1). Council Member Humphrey seconded the motion. 28 Motion carried 8 to 0. Mayor Cole declared the Council in Executive Session. Mayor Cole declared the Council out of Executive Session at 8:42 p.m. 14. Adjourn 309-22 Council Member Murra moved to adjourn the Council Meeting at 8:42 p.m. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 6th day of September, 2022. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________. 29