City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session September 19, 2022 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, September 19, 2022 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Holland, Humphrey, Jennewein, Letellier, Murra (arrived 12:09 p.m.), Price, Ward Absent: Hellwege, Mayor Cole 2. Adoption of Agenda 313-22 Council Member Price moved approval of the agenda. Council Member Jennewein seconded the motion. Motion carried 6 to 0. President Holland declared the motion adopted. 3. Visitors to be Heard - None 4. 2021 Audited Annual Comprehensive Financial Audit -Chad Regnier, Williams & Company Chad Reginer, representing Williams & Company, P.C., provided Council Members with the Audited Comprehensive Annual Financial Report for 2021. Chad reviewed the contents of the Comprehensive Annual Financial Report. Chad answered questions of the City Council on the report. Discussion followed. Council Member Murra arrived 12:09 p.m. 5. Potential updates to the Vermillion Municipal Liquor Store- Gregg Peters Gregg Peters presented the idea of updating the inside of the Liquor Store checkout counter. Gregg noted that this will help with the functionality of the store along with addressing theft. Gregg mentioned that this will be a $15,000 investment. Gregg noted that the current manager agreement goes through the end of 2024 and The Peters would like to entertain the idea of doing another five-year lease with the option of another five year term. Discussion followed on the improvements and manager’s agreement. 1 6. Briefing on the September 19, 2022 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 7. Adjourn 314-22 Council Member Ward moved to adjourn the Council special session at 12:48 p.m. Council Member Price seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. Dated at Vermillion, South Dakota this 19th day of September, 2022. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Rich Holland, Council President ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session September 19, 2022 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on Monday, September 19, 2022 at 7:00 p.m. by President Holland. 1. Roll Call Present: Holland, Humphrey, Jennewein, Letellier, Murra, Price, Ward Absent: Hellwege, Mayor Cole 2. Pledge of Allegiance 3. Minutes A. Minutes of September 6, 2022, Special Session and September 6,2022, Regular Session 2 315-22 Council Member Jennewein moved approval of the September 6, 2022, Special Session and September 6, 2022 Regular Session minutes. Council Member Humphrey seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 4. Adoption of Agenda 316-22 Council Member Price moved approval of the agenda to add an Executive Session and move bid openings after Executive Session. Council Member Murra seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 5. Visitors to be Heard 6. Public Hearings A. Conduct a public hearing and adopt a Resolution for financial assistance from the South Dakota Board of Water and Natural Resources for the Joint Landfill Leachate Pond Katie Redden, Finance Officer, reported that the 2023 budget includes funding for Joint Powers Landfill improvements. Kaite noted that, to assist with funding these projects, the City is applying for grants and loans in addition to using Joint Powers reserve funds. Katie stated that the South Eastern Council of Governments (SECOG) is assisting the City with the water plan and grant/loan applications. Sophie Johnson, SECOG Representative, noted that the first step was to have the project placed on the Department of Agriculture and Natural Resources (DANR) State Water Plan, which will be considered by the DANR Board at their September 29, 2022 meeting. Sophie stated that the grant/loan application is due by September 30, 2022 for consideration at the last DANR Board meeting in 2022. Sophie noted that, in order for the bids to take place in the first quarter in 2023, the City has decided to apply for loan funding in the last quarter of 2022 and apply for the grant funding in the first quarter of 2023. Discussion followed on financial assistance. 317-22 After reading the same once, Council Member Price moved to close the public hearing and approve the following: RESOLUTION AUTHORIZING AN APPLICATION FOR FINANCIAL ASSISTANCE FOR THE EXECUTION AND SUBMITTAL OF THE APPLICATION AND DESIGNATING AN AUTHORIZED REPRESENTATIVE TO CERTIFY AND SIGN PAYMENT REQUESTS 3 WHEREAS, the City of Vermillion (the “City”) has determined it is necessary to proceed with improvements to its landfill, including but not limited to the Leachate Pond 2 Project (the “Project”); and WHEREAS, the City has determined that financial assistance will be necessary to undertake the Project, and an application for financial assistance to the South Dakota Board of Water and Natural Resources (the “Board”) will be prepared; and WHEREAS, it is necessary to designate an authorized representative to execute and submit the Application on behalf of the City and to certify and sign payment requests in the event financial assistance is awarded for the Project. NOW, THEREFORE, BE IT RESOLVED by the Governing Body of the City of Vermillion, South Dakota the following: 1. The City hereby approves the submission of an Application for financial assistance in an amount not to exceed $1,500,000 to the South Dakota Board of Water and Natural Resources for the Project. 2. The Mayor or City Manager is hereby authorized to execute the Application and submit it to the South Dakota Board of Water and Natural Resources, and to execute and deliver such other documents and perform all acts necessary to effectuate the Application for financial assistance. 3. The Mayor or City Manager is hereby designated as the authorized representative of the City to do all things on its behalf to certify and sign payment requests in the event financial assistance is awarded for the Project. Dated at Vermillion, South Dakota, this 19th day of September, 2022. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By___________________________ Richard Holland, President ATTEST: By ______________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Jennewein. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 7 members voted in favor of and 0 members 4 voted in opposition to the Resolution. President Holland declared that the Resolution was adopted. B. Special permit to exceed permissible sound levels by no more than 50% for the University of South Dakota Department of Art in Prentis Park on Friday, October 7, 2022 from 5:00 p.m. to 10:00 p.m. for a Western Cast Iron Art Alliance iron pour. Katie Redden, Finance Officer, reported that Christopher Meyer, on behalf of the USD Department of Art, has applied for a special permit to exceed allowable noise levels for the Western Cast Iron Art Alliance Iron Pour event on or about Friday, October 7, 2022, at Prentis Park from 5:00 p.m. to 10:00 p.m. Katie noted that the City Council will need to determine at the public hearing if the event is in a suitable location with appropriate facilities, during an allowable time, and if the applicant can demonstrate the public benefit of the event. Katie noted that lights, sound, porta-pottys, and security will be contracted by the USD Department of Art. 318-22 Council Member Price moved approval of the Special permit to exceed permissible sound levels by no more than 50% for the University of South Dakota Department of Art in Prentis Park on Friday, October 7, 2022 from 5:00 p.m. to 10:00 p.m. for a Western Cast Iron Art Alliance iron pour. Council Member Ward seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 7. Old Business A. Second reading of Ordinance 1471 – Amending the City of Vermillion Code of Ordinances Title XV, Land Usage; Chapter 155, Zoning Regulations by amending the definitions of “Boarding House (or Lodging House, Rooming House)” and the definition of “Motel (or Hotel, Motor Lodge, Motor Court, Tourist Court)” in Section 155.008, Definitions, and amending the Applicable Standards in Section 155.036 (A), CB Central Business District, and amending the General Conditions of section 155.072 (A), Off-Street Parking Jose Dominguez, City Engineer, reported that the City received a request to amend certain parts of the zoning ordinance to ease the requirements set in place for lodging uses in the CB-Central Business District. This use is already allowed in the district, however, they are not allowed on the first floor. Jose noted that the sections being considered for amendment are 155.008 Definitions, 155.036 CB Central Business District, and 155.072 Off-Street Parking. Jose stated that the original request was to amend Section 5 155.036 by allowing lodging uses on the first floor. The changes would maintain the building’s store front for commercial/business uses and make it more difficult for any lodging uses to be converted into a residential use. Jose stated that staff is proposing to modify the definitions of “Boarding House” and “Motel”. The changes would clarify what is considered a boarding house or a motel. Jose noted that another change proposed by Staff is to the Off-Street Parking. Jose stated that the amendments to this section would remove the confusion in Section 155.072 subsection (A) regarding the CB district by clearly stating that most of the uses in this district are exempt from the off-street parking requirements. Jose noted that the proposed amendments would codify Staff’s policy requiring off-street parking for residential uses and lodging. This policy has been enforced since the adoption of the 2008 zoning ordinance. Jose stated that the City’s Planning and Zoning Commission considered this item at their August 22nd meeting. The Commission recommended that the Council adopt the ordinance. The only change proposed by the Commission to the ordinance was to better define what a “small refrigerator” is. 319-22 Second reading of title to Ordinance No. 1471, entitled Amending the City of Vermillion Code of Ordinances Title XV, Land Usage; Chapter 155, Zoning Regulations by amending the definitions of “Boarding House (or Lodging House, Rooming House)” and the definition of “Motel (or Hotel, Motor Lodge, Motor Court, Tourist Court)” in Section 155.008, Definitions, and amending the Applicable Standards in Section 155.036 (A), CB Central Business District, and amending the General Conditions of section 155.072 (A), Off-Street Parking for the City of Vermillion, South Dakota President Holland read the title to the above named Ordinance, and Council Member Ward moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1471 entitled Amending the City of Vermillion Code of Ordinances Title XV, Land Usage; Chapter 155, Zoning Regulations by amending the definitions of “Boarding House (or Lodging House, Rooming House)” and the definition of “Motel (or Hotel, Motor Lodge, Motor Court, Tourist Court)” in Section 155.008, Definitions, and amending the Applicable Standards in Section 155.036 (A), CB Central Business District, and amending the General Conditions of section 155.072 (A), Off-Street Parking was first read and the Ordinance considered 6 substantially in its present form and content at a regularly called meeting of the Governing Body on the 6th day of September, 2022 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 19th day of September, 2022 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: Ordinance 1471 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE XV, LAND USAGE; CHAPTER 155, ZONING REGULATIONS; BY AMENDING THE DEFINITIONS OF “BOARDING HOUSE (OR LODGING HOUSE, ROOMING HOUSE)” AND THE DEFINITION OF “MOTEL (OR HOTEL, MOTOR LODGE, MOTOR COURT, TOURIST COURT)” IN SECTION 155.008, DEFINITIONS; AND AMENDING THE APPLICABLE STANDARDS IN SECTION 155.036 (A), CB CENTRAL BUSINESS DISTRICT; AND AMENDING THE GENERAL CONDITIONS OF SECTION 155.072 (A), OFF-STREET PARKING. BE IT ORDAINED, by the Governing Body of the City of Vermillion, South Dakota and it is hereby ordained by authority of the same that Chapter 155 be amended as set forth below: § 155.008 Definitions. BOARDINGHOUSE (OR LODGING HOUSE, ROOMING HOUSE). A building, other than a hotel or apartment hotel, where for compensation and by prearrangement for definite periods, lodging, meals, or lodging and meals are provided for 10 or less persons. See BED AND BREAKFAST ESTABLISHMENT. MOTEL (or HOTEL, MOTOR LODGE, MOTOR COURT, TOURIST COURT). An establishment consisting of a group of living or sleeping accommodations with each sleeping unit having a bathroom and closet space, located on a single zoning lot, and designed for use by transient automobile tourists. The establishment shall furnish customary services such as maid service and laundering of linen, and the use and upkeep of furniture. Less than 50% of the living and sleeping accommodations are occupied or designed for occupancy by persons other than transient automobile tourists. Parking spaces are located in the lot, and are designed, used or intended wholly or in part for the accommodation of guests. Establishment shall have the capacity to accommodate more than 10 occupants. § 155.036 CB CENTRAL BUSINESS DISTRICT. (A) Permitted Uses. 7 Permitted Use Applicable Standards Boarding house Subject to the residence being constructed above the first floor or in the rear half of the building’s first floor. The front of the building (front is the side that the building is addressed from) is only for commercial use. If in the first floor, no full kitchens are allowed, only a sink, microwave, and small refrigerator with a total capacity no larger than 10-cubic feet. §§ 155.070, 155.072, 155.077 § 155.072 OFF-STREET PARKING. (A) General Conditions. (1) No parking spaces are permitted in the required front yard in any district, except as follows: (a) Single-family detached dwellings, single-family attached dwellings and multiple-family dwellings (maximum of 2 dwelling units) are permitted to provide off-street parking on driveways constructed according to city standards. (b) Multiple-family dwellings (more than 2 dwelling units) located in the R-3 zoning district may provide no more than 25% of the required area for parking in the required front yard. (c) Commercial uses located in the NRC, GB, NC, GI and HI districts may provide required parking in the required front yard. (2) Parking spaces may be permitted in any required rear yard. (3) All parking spaces shall be connected to a public street or alley. (4) Except in conjunction with a legal nonconforming business, it is unlawful for any person to park, store, leave, or permit the parking, storing or leaving of any commercial vehicle with a gross vehicle weight rating (GVWR) of over 13,000 pounds in a NRC, R-1, R-2, R-3 or R-4 Zoning District, unless the vehicle is parked in connection with the performance of a service. The transferring of refuse from a smaller satellite vehicle to a large packer garbage truck is prohibited. 8  (5) All parking, loading, and maneuvering and drive areas thereto shall be hard surfaced with asphalt or concrete. (6) The parking requirements in this section are only applicable for residential uses, motels and boarding houses in the CB Central Business District. All other uses in the CB Central Business District are exempt from the parking requirements in this section. (7) Off-street parking shall be located on the same zoning lot as the principal use served. Parking required in the CB Central Business District only needs to be within the same zoning district. Dated at Vermillion, South Dakota this 19th day of September, 2022. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY______________________________ Katie E. Redden, Finance Officer Adoption of the Ordinance was seconded by Council Member Price. Thereafter, the question of the adoption of the Ordinance put to a roll call vote of the Governing Body was as follows: Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Murra-Y, Price-Y, Ward-Y. Motion carried 7 to 0. President Holland declared that the Ordinance has been adopted and directed publication thereof as required by law. B. Second reading of Ordinance 1469 – 2022 budget revision ordinance John Prescott, City Manager, stated that the 2022 budget was adopted in September 2021 and since that time some things have changed that have been incorporated into the revised appropriations ordinance. John reviewed some of the major changes contained in the revised budget. John stated that there would most likely need to be another revised ordinance before the yearend to address unanticipated items. John recommended adoption of the 2022 revised appropriations ordinance. Discussion followed. 320-22 Second reading of title to Ordinance No. 1469, entitled 2022 Appropriations Ordinance for the City of Vermillion, South Dakota President Holland read the title to the above named Ordinance, and Council Member Ward moved adoption of the following: 9 BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1469 entitled 2022 Revised Appropriations Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 6th day of September, 2022 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 19th day of September, 2022 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE NO. 1469 2022 REVISED APPROPRIATION ORDINANCE AN ORDINANCE ADOPTING the 2022 Revised Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED BY THE GOVERNING BODY of the City of Vermillion that the following sums are appropriated to meet the obligations of the municipality. 2022 Revised Budget GENERAL FUND REVENUES: General Property Taxes 2,685,500 Sales Tax 2,140,000 Penalties & Interest 4,500 Licenses & Permits 248,310 Cable TV Franchise 85,000 State & Federal Intergovernmental 1,480,733 County Intergovernmental 135,000 Charges for Goods & Services 816,700 Fines & Forfeits 41,000 Miscellaneous Revenues 279,873 TOTAL GENERAL FUND REVENUES 7,916,616 EXPENDITURES: Policy & Administration: General Government 625,214 Finance Office 197,235 Engineering 375,086 Planning & Zoning 650 Code Compliance 248,848 Community Promotion 67,227 Total Policy & Administration 1,514,260 Public Safety & Security: Police Administration & Invest. 647,815 10 Police Patrol 1,541,213 Fire & Rescue 424,857 Emergency Management 2,200 Ambulance 610,114 Total Public Safety & Security 3,226,199 Maintenance & Transportation: Municipal Garage 89,836 Municipal Service Center 29,600 Street Department 817,798 Snow Removal 88,374 Sweeping & Mowing 101,648 Carpentry 21,454 City Hall Maintenance 91,752 Old Landfill Maintenance 24,000 Airport 124,361 Total Maintenance & Transportation 1,388,823 Human Development & Leisure Services: Library 730,548 Parks & Forestry 434,659 Swimming Pool 285,288 Recreation 241,491 Mosquito Control 22,412 National Guard Armory Center 56,201 Total Human Development & Leisure 1,770,599 TOTAL GENERAL FUND EXPENDITURES 7,899,881 GENERAL FUND NEEDS 16,735 Transfer to 911 Fund - Communications (350,300) Transfer to Prentis Park Debt Service (155,000) Reserved for STIP Projects (411,241) Transfer to Water (198,328) Transfer to Wastewater (525,132) Transfer to BID #1 (8,674) Transfer to Technology Replacement (150,000) Transfer from Electric Fund 850,000 Transfer from Water Fund 2,306 Transfer from Sewer Fund 1,402 Transfer from Liquor Fund 339,077 Transfer from Library Fine & Gift 5,000 Transfer from Utilities Engineering Fees 136,387 Transfer from BID #1 1,400 Appropriation to Reserve 446,368 GENERAL FUND BALANCE 0 SPECIAL REVENUE FUNDS SECOND CENT SALES TAX FUND 11 Revenues 2,195,270 Expenditures - Second Cent Sales Tax 1,087,645 Transfer to Bike Path Capital Projects (228,528) Transfer to Airport Capital Projects (3,400) Transfer to City Hall Debt Service Fund (336,000) Transfer to Prentis Park GO Debt Service (42,625) Transfer to Streetscape (450,000) Advance to TIF 7 (26,334) Appropriation from Reserve (20,738) SECOND CENT SALES TAX FUND BALANCE 0 PARKS IMPROVEMENT FUND Revenues-Recreation Fees 8,000 Expenditures - Parks Improvements 4,500 Appropriation to Reserve 3,500 PARKS IMPROVEMENT FUND BALANCE 0 BBB SALES TAX FUND Revenues 335,900 Expenditures 399,300 Appropriation from Reserve 63,400 BBB SALES TAX FUND BALANCE 0 911 FUND -COMMUNICATIONS Revenues 367,894 Expenditures 718,194 Transfer from General Fund 350,300 911FUND FUND BALANCE 0 BUSINESS IMPROVEMENT DISTRICT #1 Revenues 70,000 Expenditures 68,600 Transfer to General Fund 1,400 Transfer from General Fund 8,674 Appropriation to Reserve 8,674 Business Improvement District #1 Fund Balance 0 STORMWATER MAINTENANCE FUND Revenues - Stormwater Fees 295,843 Expenditures: 471,395 Appropriation from Reserve 175,552 STORMWATER FEE FUND BALANCE 0 12 LIBRARY FINE AND GIFT FUND Revenues- Library Fine & Gifts 18,299 Expenditures - Library 13,299 Transfer to General Fund 5,000 LIBRARY FINE AND GIFT FUND BALANCE 0 SPECIAL REVENUE - TIF District No. 5 Revenues 94,290 Expenditures 94,290 SPECIAL REVENUE - TIF 5 FUND BALANCE 0 DEBT SERVICE FUNDS DEBT SERVICE--SPECIAL ASSESSMENT FUND Revenues 63,125 Expenditures 7,447 Transfer to Capital Projects (450,000) Transfer to Sales Tax (45,000) Transfer In Sales Tax 450,000 Appropriation to Reserve (10,678) DS SPECIAL ASSESSMENT FUND BALANCE 0 DEBT SERVICE-- TIF District No. 6 Revenues 361,972 Expenditures 361,972 Appropriation from Reserve 0 DEBT SERVICE - TIF 6 FUND BALANCE 0 DEBT SERVICE - CITY HALL Revenues 5,400 Expenditures 341,900 Transfer from Second Cent Sales Tax Fund 336,500 DEBT SERVICE - CITY HALL FUND BALANCE 0 DEBT SERVICE - PRENTIS PARK GO BOND Revenues 100 Expenditures 197,725 Transfer from Second Penny Sales Tax Fund 42,625 Transfer from General Fund Malt Beverage 155,000 Appropriation to Reserve DEBT SERVICE - PRENTIS PARK BOND FUND BALANCE 0 13 DEBT SERVICE-- TIF District No. 7 Revenues 26,334 Expenditures 52,668 Transfer from Second Penny Sales Tax Fund 26,334 DEBT SERVICE - TIF 7 FUND BALANCE 0 CAPITAL PROJECTS FUNDS CAPITAL PROJECTS FUND BIKE PATH Revenues 82,590 Expenditures 308,700 Transfer from Sales Tax 228,528 Appropriation to Reserve (2,418) CP AIRPORT FUND BALANCE 0 CAPITAL PROJECTS FUND - AIRPORT Revenues 64,600 Expenditures 68,000 Transfer from Second Cent Sales Tax Fund 3,400 CP AIRPORT FUND BALANCE 0 CAPITAL PROJECT FUND - DOWNTOWN STREETSCAPE Revenues 0 Transfer to Special Assessments 450,000 Transfer in 450,000 CP DOWNTOWN STREETSCAPE FUND BALANCE 0 CAPITAL PROJECT FUND - TIF 7 BLISS POINT II Revenues 60 Expenditures 44,200 Transfer in Bond Proceeds Appropriation from Reserve 44,140 CP TIF 7 BLISS POINT II FUND BALANCE 0 INTERNAL SERVICE FUNDS (Information Only) Copier - Fax- Equipment Technology Postage Custodial Replacement Replacement Fund Fund Fund Fund Fund Revenues 14  Internal Dept Charges - 14,575 88,812 568,549 - Interest on Investments 25 - - 2,000 - Other Revenues - - - 78,000 - Total Revenues 25 14,575 88,812 648,549 - Expenditures Personnel - - 43,096 - 18,722 Operating Expenses 25 14,100 45,661 817,000 - Capital - 5,500 - - - Total Expenditures 25 19,600 88,757 817,000 18,722 Transfer In - - - - 150,000 (To) From Reserve - 5,025 (55) 168,451 (131,278) Fund Balance 0 0 0 0 0 UTILITY AND ENTERPRISE FUNDS (Information Only) Curbside Joint Golf Electric Water Wastewater Powers Liquor Course Recycling Fund Fund Fund Fund Fund Fund Fund Revenues Sales 5,893,700 1,700,000 2,009,438 1,113,680 1,790,000 896,450 139,700 Surcharge 894,625 306,000 362,000 - - - Other Revenue 985,700 50,500 10,500 895,000 77,237 300 Interest 13,500 4,500 3,400 5,000 400 2,000 200 Grants - - - - - - - Total Revenues 7,787,525 2,061,000 2,385,338 2,013,680 1,790,400 975,687 140,200 Expenditures Personnel 1,031,266 722,273 500,965 654,330 - 454,347 109,466 Operating Expenses 3,646,418 754,584 943,958 1,030,750 1,499,665 564,730 14,613 Capital 471,788 442,439 518,242 600,600 12,000 16,000 - Debt Service - 186,475 336,945 240,382 - - 2,112 Debt Service Surcharge 680,518 235,669 291,013 - - - - 15 Total Expenditures 5,829,990 2,341,440 2,591,123 2,526,062 1,511,665 1,035,077 126,191 Transfers Out (931,833) (29,583) (28,679) - (339,077) - Transfers In - 198,328 525,132 - - - Bond Proceeds - - - - - - (To) From Reserve (1,025,702) 111,695 (290,668) 512,382 60,342 59,390 (14,009) Fund Balance 0 0 0 0 0 0 0 Dated at Vermillion, South Dakota this 19th day of September, 2022 THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA by __________________________ Rich Holland, Council President ATTEST: BY __________________________________ Katie E Redden, Finance Officer Adoption of the Ordinance was seconded by Council Member Humphrey. Thereafter, the question of the adoption of the Ordinance put to a roll call vote of the Governing Body was as follows: Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Murra-Y, Price-Y, Ward-Y Motion carried 7 to 0. President Holland declared that the Ordinance has been adopted and directed publication thereof as required by law. C. Second reading of Ordinance 1470 – 2023 Appropriations Ordinance John Prescott, City Manager, stated that the final step in the 2023 budget process is second reading of the appropriations ordinance. John stated that the budget ordinance was developed following the City Council budget hearings in August and first reading was approved on September 6th. John reviewed some of the major items included in the 2023 budget ordinance. John recommended approval of second reading of the budget ordinance for 2023. Discussion followed. 321-22 Second reading of title to Ordinance No. 1470, entitled 2023 Appropriations Ordinance for the City of Vermillion, South Dakota President Holland read the title to the above named Ordinance, and Council Member Price moved adoption of the following: 16 BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1470 entitled 2023 Appropriations Ordinance was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 6th day of September, 2022 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 19th day of September, 2022 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE NO. 1470 2023 APPROPRIATION ORDINANCE AN ORDINANCE ADOPTING the 2023 Appropriations Ordinance for the City of Vermillion, South Dakota. BE IT ORDAINED BY THE GOVERNING BODY of the City of Vermillion that the following sums are appropriated to meet the obligations of the municipality. 2023 Budget GENERAL FUND REVENUES: General Property Taxes 2,833,500 Sales Tax 2,182,800 Penalties & Interest 4,500 Licenses & Permits 218,770 Cable TV Franchise 90,000 State Intergovernmental 1,976,290 County Intergovernmental 135,000 Charges for Goods & Services 824,200 Fines & Forfeits 41,000 Miscellaneous Revenues 289,400 TOTAL GENERAL FUND REVENUES 8,595,460 EXPENDITURES: Policy & Administration: General Government 695,291 Finance Office 196,899 Engineering 394,796 Planning & Zoning 650 Code Compliance 279,949 Community Promotion 58,000 Total Policy & Administration 1,625,585 Public Safety & Security: Police Administration & Invest. 664,853 17 Police Patrol 1,575,996 Fire & Rescue 462,831 Emergency Management 2,200 Ambulance 668,984 Total Public Safety & Security 3,374,864 Maintenance & Transportation: Municipal Garage 166,623 Municipal Service Center 31,600 Street Department 864,699 Snow Removal 89,485 Sweeping & Mowing 146,996 Carpentry 22,785 City Hall Maintenance 102,970 Old Landfill Maintenance 24,000 Old Library 25,000 Airport 91,567 Total Maintenance & Transportation 1,565,725 Human Development & Leisure Services: Library 661,799 Parks & Forestry 448,450 Swimming Pool 316,918 Recreation 272,036 Mosquito Control 22,113 National Guard Armory Center 56,767 Total Human Development & Leisure 1,778,083 TOTAL GENERAL FUND EXPENDITURES 8,344,257 GENERAL FUND NEEDS 251,203 Transfer to 911 Fund - Communications (465,312) Transfer to Prentis Park Debt Service (160,000) Reserved for STIP Projects (390,000) Transfer to Capital Projects STIP (30,000) Transfer to Water Fund (550,000) Transfer to Wastewater Fund (643,790) Transfer from Electric Fund 875,000 Transfer from Water Fund 2,306 Transfer from Sewer Fund 1,402 Transfer from Liquor Fund 288,750 Transfer from Library Fine & Gift 5,000 Transfer from Utilities Engineering Fees 136,387 Transfer from BID #1 1,440 Transfer from Sales Tax Fund 105,000 Appropriation from Reserve 572,614 GENERAL FUND BALANCE 0 SPECIAL REVENUE FUNDS 18 SECOND CENT SALES TAX FUND Revenues 2,402,352 Expenditures - Second Cent Sales Tax 1,842,500 Transfer to Airport Capital Projects (32,500) Transfer to City Hall Debt Service Fund (335,300) Transfer to Prentis Park GO Debt Service (35,600) Transfer to General Fund (105,000) Advance to TIF 7 (26,334) Transfer in General Fund 30,000 Transfer in Capital Projects 45,000 Appropriation to Reserve (100,118) SECOND CENT SALES TAX FUND BALANCE 0 PARKS IMPROVEMENT FUND Revenues-Recreation Fees 1,500 Expenditures - Parks Improvements 1,500 Appropriation from Reserve PARKS IMPROVEMENT FUND BALANCE 0 BBB SALES TAX FUND Revenues 345,900 Expenditures 403,550 Appropriation from Reserve 57,650 BBB SALES TAX FUND BALANCE 0 911 FUND -COMMUNICATIONS Revenues 515,313 Expenditures 980,625 Transfer from General Fund 465,312 911FUND FUND BALANCE 0 BUSINESS IMPROVEMENT DISTRICT #1 Revenues 72,000 Expenditures 70,560 Transfer to General Fund 1,440 Business Improvement District #1 Fund Balance 0 STORMWATER MAINTENANCE FUND Revenues - Stormwater Fees 305,370 Expenditures: 305,370 Appropriation from Reserve 0 STORMWATER FEE FUND BALANCE 0 19 LIBRARY FINE AND GIFT FUND Revenues- Library Fine & Gifts 18,050 Expenditures - Library 13,050 Transfer to General Fund 5,000 LIBRARY FINE AND GIFT FUND BALANCE 0 SPECIAL REVENUE - TIF District No. 5 Revenues 97,119 Expenditures 97,119 SPECIAL REVENUE - TIF 5 FUND BALANCE 0 DEBT SERVICE FUNDS DEBT SERVICE--SPECIAL ASSESSMENT FUND Revenues 65,036 Expenditures 7,214 Transfer to Sales Tax Fund (45,000) Appropriation to Reserve (12,822) DS SPECIAL ASSESSMENT FUND BALANCE 0 DEBT SERVICE-- TIF District No. 6 Revenues 407,846 Expenditures 407,846 DEBT SERVICE - TIF 6 FUND BALANCE 0 DEBT SERVICE-- TIF District No. 7 Revenues 26,334 Expenditures 52,668 Advance from Sales Tax 26,334 DEBT SERVICE - TIF 7 FUND BALANCE 0 DEBT SERVICE - CITY HALL Revenues 5,000 Expenditures 340,300 Transfer from Second Cent Sales Tax Fund 335,300 DEBT SERVICE - CITY HALL FUND BALANCE 0 DEBT SERVICE - PRENTIS PARK GO BOND Revenues 100 Expenditures 195,700 20 Transfer from Second Penny Sales Tax Fund 35,600 Transfer from General Fund Malt Beverage 160,000 Appropriation to Reserve 0 DEBT SERVICE - PRENTIS PARK BOND FUND BALANCE 0 CAPITAL PROJECTS FUNDS CAPITAL PROJECTS FUND - AIRPORT Revenues 467,500 Expenditures 500,000 Transfer from Second Cent Sales Tax Fund 32,500 CP AIRPORT FUND BALANCE 0 INTERNAL SERVICE FUNDS (Information Only) Copier - Fax- Equipment Technology Unemployment Postage Custodial Replacement Replacement Fund Fund Fund Fund Fund Revenues Internal Dept Charges - 14,575 89,340 628,823 86,999 Interest on Investments 25 - - 2,000 - Other Revenues - - - - - Total Revenues 25 14,575 89,340 630,823 86,999 Expenditures Personnel - - 44,235 - 78,460 Operating Expenses 25 13,900 45,311 - - Capital - - - 763,961 8,500 Total Expenditures 25 13,900 89,546 763,961 86,960 Transfer in - - 68,000 (To) From Reserve - (675) 206 65,138 (39) Fund Balance 0 0 0 0 0 UTILITY AND ENTERPRISE FUNDS (Information Only) Curbside Golf Electric Water Wastewater Joint Powers Liquor Course Recycling Fund Fund Fund Fund Fund Fund Fund Revenues Sales 5,914,500 1,734,000 2,029,000 1,056,900 1,823,400 910,700 139,700 21 Surcharge 897,779 320,000 365,504 - - - - Other Revenue 1,036,000 50,100 10,300 895,000 - 74,737 300 Interest 13,500 4,500 2,900 5,000 400 2,000 200 Grants - - 502,500 - - - - Total Revenues 7,861,779 2,108,600 2,910,204 1,956,900 1,823,800 987,437 140,200 Expenditures Personnel 1,094,239 773,782 559,103 688,822 - 489,492 115,343 Operating Expenses 3,934,680 943,884 866,912 1,046,350 1,525,050 570,885 18,549 Capital 485,320 695,280 954,200 1,975,000 10,000 4,000 - Debt Service - 186,475 284,962 615,915 - - 1,057 Debt Service Surcharge 676,425 235,670 291,014 - - - - Total Expenditures 6,190,664 2,835,091 2,956,191 4,326,087 1,535,050 1,064,377 134,949 Transfers Out (956,833) (97,583) (28,679) - - - Transfers In - 550,000 643,790 - - - - Bond Proceeds - - - 1,500,000 - - - (To) From Reserve (714,282) 274,074 (569,124) 869,187 - 76,940 (5,251) Fund Balance 0 0 0 0 288,750 0 0 The City Manager is directed to certify the following dollar amount of tax levies in ordinance to the Clay County Auditor: General Fund $2,833,500 General Obligation Bond 0 and to levy taxes for Tax Incremental Financing Districts No. 5, No. 6, and No. 7 Dated at Vermillion, South Dakota this 19th day of September, 2022 THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA by __________________________ Rich Holland, Council President ATTEST: BY __________________________________ Katie E Redden, Finance Officer 22 Adoption of the Ordinance was seconded by Council Member Ward. Thereafter, the question of the adoption of the Ordinance put to a roll call vote of the Governing Body was as follows: Holland-Y, Humphrey-Y, Jennewein-Y, Letellier-Y, Murra-Y, Price-Y, Ward-Y Motion carried 7 to 0. President Holland declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business A. Request to close the Prentis Parking Lot on Prentis Avenue on Thursday, October 6, 2022 at 10:00 a.m. until Sunday, October 9, 2022 at 7:00 p.m. for the Biennial Western Cast Iron Art Conference Performance Pour and Iron Carnival Stone Conley, Assistant to the City Manager, reported that Christopher Meyer of the Western Cast Iron Art Alliance (WCIAA) and USD Department of Art has submitted a street closure request to temporarily close the Prentis Park Parking Lot on Thursday, October 6, 2022 at 10:00 a.m. and keep it closed until Sunday, October 9, 2022 at 7:00 p.m. for the Biennial Western Cast Iron Art Conference Performance Pour and Iron Carnival. Stone noted that the closure is being requested to provide members of the event with safe access throughout the event. Stone stated that the WCIAA has planned to also host an Iron Carnival south of the pour location on the grass which will include iron-themed art, performances, food, games, souvenirs, booths, fire-dancers, and performance sculptures on display prior to the introduction of molten iron. Stone noted that the Carnival will be open for public observation but closed for private participants only due to the nature of the iron-based games. Stone stated that the Performance Pour is scheduled for the evening of Friday, October 7th after sunset in the Prentis Park Parking Lot. The Performance Pour will include pouring iron into/onto reactive molds or objects designed to produce flames, sparks, movement and sounds in a controlled manner much like a firework display but not traveling nearly as far through the air. Stone noted that this event will be open to the public. Stone stated that the Street, Fire EMS, Parks & Recreation, Light & Power, and Police Departments were notified of this closure and expressed concerns. Stone stated that on September 14, 2022 these groups met with Mr. Meyer to assist with the planning of this event and had their concerns met. At this time, all Departments have no issues with the event. 23 322-22 Council Member Price moved approval of the Request to close the Prentis Parking Lot on Prentis Avenue on Thursday, October 6, 2022 at 10:00 a.m. until Sunday, October 9, 2022 at 7:00 p.m. for the Biennial Western Cast Iron Art Conference Performance Pour and Iron Carnival. Council Member Jennewein seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. B. Permit for consumption but not the sale of alcoholic beverages for the Trick or Treat at the Farmers Market sponsored by the Vermillion Area Farmers Market on Thursday, October 27, 2022 from 3:30 p.m. to 6:30 p.m. at 515 High Street Katie Redden, Finance Officer, reported that Grace Freeman, on behalf of the Vermillion Area Farmers Market, has requested a permit to consume alcoholic beverages on public property for sampling of local wine and beer at the Trick or Treat at the Farmers Market event. Katie noted that the event will be on Thursday, October 27th from 3:30 p.m. to 6:30 p.m. at 515 High Street. Katie noted that the City Council may permit the consumption, but not the sale, of alcoholic beverages on property owned by the public in which this is city property that is leased to Clay County for the fairgrounds. 323-22 Council Member Price moved approval of the Permit for consumption but not the sale of alcoholic beverages for the Trick or Treat at the Farmers Market sponsored by the Vermillion Area Farmers Market on Thursday, October 27, 2022 from 3:30 p.m. to 6:30 p.m. at 515 High Street. Council Member Ward seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. C. 2021 Audited Comprehensive Annual Financial Report Katie Redden, Finance Officer, reported that the 2021 Audited Comprehensive Financial Report was provided with the Council packet and if a hard copy is needed to let her know. Katie stated that Chad Regnier of Williams & Company, P.C. presented information at the noon meeting on the report. Katie stated that the Department of Legislative Audit has reviewed the audit and their letter of acceptance was included in the packet. Katie noted that the City Council will need to accept the report. Katie noted that the report is available on the City web site. Discussion followed. 324-22 Council Member Ward moved approval of the acceptance of the 2021 Audited Comprehensive Annual Financial Report. Council Member Price seconded the 24 motion. Motion carried 7 to 0. President Holland declared the motion adopted. D. Tree Board Appointments Council President Holland reported that there are two openings on the Tree Board: one for a 1 year term and one for a two-year term expiring September 2024. Council President Holland recommended the appointment of Aaron Baedke for the two year term and Kelly Herbster for a one year term. 325-22 Council Member Price moved approval of the appointment of Aaron Baedke for the two year term expiring September 2024 and Kelly Herbster for a one year term expiring September 2023. Council Member Ward seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 9. City Manager's Report A. John Reported that, at their Sept 9th meeting, the State Historical Society Board advanced the nominations to the National Register of Historic Places for the Basil H. and Frances Jacobson House at 1101 James Street and the Jolley Historic District. The next step is to send the nominations to Washington DC for review and consideration. B. John noted that the Landfill and Recycling Center are open the 2nd and 4th Saturdays of the month. The Landfill will be open 8:00 a.m. to noon and the Recycling Center from 9:00 a.m. to noon this coming Saturday, September 24th. C. John stated that Plats of Lots 14A, 15A, 16A & 17A in Block 5, Bliss Pointe Addition were completed administratively. (Townhome lots on south side of Zit-kala-Sa) D. John noted that the Planning & Zoning Commission will meet next Monday, September 26th at 5:30 p.m. One item on their agenda is a Conditional Use Permit for a kennel business at 1322 E. Cherry Street. There will also be a request for variance related to parking for this address at the October 3rd City Council meeting. E. John reported that the next Joint Powers meeting with Yankton is Thursday, September 29th at 5:30 p.m. at the Yankton City Hall. F. John stated that the Police Department and Emergency Communications are hosting an open house tomorrow night, Tuesday, September 20th from 25 5:00 p.m. to 7:00 p.m. at 15 Washington Street with tours, kid scavenger hunt, hot dogs, soft drinks, and smores. G. John wants to remind citizens that campaign signs are not to be located in the public right-of-way. The right-of-way is generally described as the area between the street and the sidewalk. PAYROLL ADDITIONS AND CHANGES Engineering: Luke Schmitz $19.83/hr; Police Admin: Crystal Brady $46.63/hr; Police: Randy Crum $30.00/hr, Jonathan Warner $25.00/hr; Ambulance: Lillian McNaughton $2.00/on call hr-$3.00/holiday on call hr, Savannah Stengel $14.00/hr; Recreation: Emma Bohnsack $11.00/hr- $30.00/game, Bridget Farmer $11.00/hr, Emily Reiser $11.00/hr- $30.00/game; Library: Kaia Brose $14.04/hr, Zachary Hawkins $15.88/hr; Communications: Ashley Surber $19.47/hr; Golf Maintenance: Rodney Sivils $11.00/hr, Gabe Montgomery $11.25/hr; Curbside: Kara Mulheron $17.92/hr; Volunteer Firefighter: Peyton Mofle, Nathan Martinson 10. Invoices Payable 326-22 Council Member Price moved approval of the following invoices: 4IMPRINT RAIN GAUGES-OPEN HOUSE 1,089.08 A & A REFRIGERATION REPAIRS 1,292.33 A&M SERVICES, INC UNIFORM CLEANING 52.20 AARON HAMMER REIMBURSEMENT-OPERATOR EXAM 60.00 AMAZON BUSINESS SUPPLIES 1,057.57 AMS BUILDING SYSTEM LLC WATER HEATER REBATE 150.00 A-OX WELDING SUPPLY CO CHEMICALS 1,265.00 APPEARA SHOP TOWELS 45.00 ARAMARK UNIFORM SERVICES UNIFORM CLEANING 391.81 AT&T MOBILITY MOBILE HOT SPOTS 387.05 ATCO INTERNATIONAL SUPPLIES 348.45 BANNER ASSOCIATES, INC PROFESSIONAL SERVICES 37,423.35 BIG STATE INDUSTRIAL SUPPLY GLOVES 359.28 BILL BROWN MOWING 480.00 BLACKSTONE PUBLISHING BOOKS 184.39 BLUE360 MEDIA BOOK 93.93 BLUEPEAK INTERNET 575.58 BRANDI BANKS REFUND REC PROGRAM FEES 15.00 BREIT & BOOMSMA PC GARNISHMENT 84.95 BROADCASTER PRESS ADVERTISING 1,278.90 BRUNICKS SERVICE INC PROPANE 28.00 26 BUHLS CLEANERS MAT/MOP SERVICE 675.78 BUILDING MAINTENANCE COMPANY JUNK/DEBRIS REMOVAL 223.54 BUREAU OF ADMINISTRATION TELEPHONE 361.14 BURNS & MCDONNELL PROFESSIONAL SERVICES 4,363.39 BUTLER MACHINERY CO. REPAIRS 3,993.70 C & B OPERATIONS, LLC PARTS 274.63 CALLAWAY GOLF MERCHANDISE 744.20 CASK & CORK MERCHANDISE 843.30 CENTURYLINK TELEPHONE 1,568.21 CITY OF VERMILLION LANDFILL VOUCHERS 197.00 CLAY RURAL WATER SYSTEM WATER USAGE 197.10 CLAY-UNION ELECTRIC CORP ELECTRICITY 1,570.70 CMC DESIGN, LLC MERCHANDISE 467.31 CMOORE PIT SERVICE PORTA-POT RENTAL 750.00 COFFEE KING, INC SUPPLIES 66.75 CORE & MAIN LP PARTS/SUPPLIES 4,774.98 CORE-MARK MIDCONTINENT, INC MERCHANDISE 2,349.95 CRARY HUFF LAW FIRM PROFESSIONAL SERVICES 7,552.50 CUMMINS CENTRAL POWER, LLC MAINTENANCE 1,332.51 DAKOTA BEVERAGE MERCHANDISE 16,695.98 DAKOTA FLUID POWER INC REPAIRS 989.22 DAKOTA PC WAREHOUSE INK CARTRIDGES 125.90 DAKOTA ROCK FARMS HAUL LEACHATE 20,762.50 DEADPERFECT MERCHANDISE 749.30 DIAMOND VOGEL PAINTS WHITE TRAFFIC PAINT 1,371.75 ECHO ELECTRIC SUPPLY SUPPLIES 1,508.37 ELBO COMPUTING RESOURCES REPAIRS 439.31 ERIC McPHERSON SAFETY BOOTS REIMBURSEMENT 197.40 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 1,804.25 FARMER BROTHERS CO. COFFEE PACKETS 193.36 FASTENAL COMPANY SUPPLIES 84.12 FIRST DAKOTA TITLE OF SIOUX FALLS MUNGER TRACT 3 EARNEST MONEY 115,368.00 FRAME ALIGNERS, INC REPAIRS 1,161.45 FRIEBERG, NELSON & ASK, LLC PROFESSIONAL SERVICES 1,485.00 GEAR FOR SPORTS MERCHANDISE 939.20 GLOBAL DIST. MERCHANDISE 214.50 GRAHAM TIRE CO. TIRES 1,977.24 GRAYMONT (WI) LLC CHEMICALS 9,609.25 GREGG PETERS MANAGERS FEE 6,000.00 GREY HOUSE PUBLISHING BOOKS 148.50 HACH CO CHEMICALS 106.82 HALE OUTDOOR PRODUCTS, LLC DIRECTIONAL TARGET TURNER 10,871.59 HAUGER LAWN SERVICE MOWING/SPRAY WEEDS 156.00 27 HAWKINS INC CHEMICALS 1,648.22 HY VEE FOOD STORE SUPPLIES 231.12 IDENTIFIX SUBSCRIPTION 1,428.00 INGRAM BOOKS 2,049.28 JACKS UNIFORM & EQPT UNIFORM 3,184.38 JERRY'S CHEVROLET BUICK GM PARTS 95.80 JO NESMITH REFUND REC PROGRAM FEES 25.00 JOHN A CONKLING DIST. MERCHANDISE 7,797.65 JOHNSON BROTHERS OF SD MERCHANDISE 15,081.15 JOHNSON FEED, INC REPAIRS 425.64 JONES FOOD CENTER SUPPLIES 301.15 K & M TIRE PART 106.00 KAIROI, INC MAINTENANCE/HOSTING 250.00 KIMBALL MIDWEST SUPPLIES 37.60 KNIFE RIVER MIDWEST, LLC ASPHALT 835.16 LAYNES WORLD PLAQUE 136.52 LEISURE LAWNS, LLC FERTILIZE/WEED CONTROL 70.00 LOREN FISCHER DISPOSAL HAUL CARDBOARD 1,310.00 M & M CONSTRUCTION LLC CONCRETE WORK 34,506.89 MATHESON TRI-GAS, INC CYLINDER RENTAL 100.30 MATTER LAW OFFICE, PROF LLC PROFESSIONAL SERVICES 572.00 MEAD LUMBER CABINET/COUNTERTOP 1,437.13 MICROFILM IMAGING SYSTEMS SERVICE AGREEMENT 371.00 MIDAMERICAN GAS USAGE 1,662.64 MIDCONTINENT COMMUNICATION INTERNET 744.55 MIDWEST ALARM CO FIRE ALARM INSPECTION 962.10 MIDWEST TURF & IRRIGATION PARTS 11,610.88 NCL OF WISCONSIN, INC SUPPLIES 630.05 NETSYS+ PROFESSIONAL SERVICES 1,857.00 NURSERY WHOLESALERS INC TREES 2,750.45 OFFICE OF WEIGHTS & MEASURES INSPECTION 103.00 O'REILLY AUTO PARTS PARTS 286.86 PEPSI COLA OF SIOUXLAND MERCHANDISE 891.30 PING/KARSTEN MFG CORP MERCHANDISE 174.48 QUADIENT LEASING USA, INC POSTAGE METER LEASE 207.90 QUILL ENVELOPES/LABELS 82.66 REDI TOWING TOWING 300.00 REPUBLIC NATIONAL DISTRIBUTING MERCHANDISE 17,100.20 RESCO ALUM LIGHT POLES 5,821.20 RIVERSIDE HYDRAULICS & LAB PARTS 96.71 RUNNING SUPPLY, LLC SUPPLIES/PARTS 867.40 RUSTY JENSEN REIMBURSEMENT 1,305.13 SALINA VORTEX CORPORATION PARTS 1,995.77 28 SANFORD HEALTH OCCUPATIONAL TESTING 458.00 SANITATION PRODUCTS INC PARTS 458.62 SD ASSOC. OF RURAL WTR SYS ANNUAL DUES 1,240.00 SD DENR LANDFILL OPERATIONS FEE 4,350.96 SD DEPT OF PUBLIC SAFETY TELETYPE SERVICE 3,090.00 SD GOLF ASSOCIATION HANDICAP 411.00 SD STATE HISTORICAL SOCIETY BOOKS 69.79 SECURITY SHREDDING SERVICE SHREDDING 35.00 SIOUXLAND HUMANE SOCIETY FEES 111.00 SITEONE LANDSCAPE SUPPLY PARTS 366.14 SOOLAND BOBCAT PARTS 67.67 SOUTHERN GLAZER'S OF SD MERCHANDISE 8,673.38 STAPLES BUSINESS CREDIT SUPPLIES 1,351.19 STATE INDUSTRIAL PRODUCTS CHEMICALS 384.06 STERN OIL CO. FUEL 33,606.60 STUART C. IRBY CO. SUPPLIES 112.80 STURDEVANTS AUTO PARTS PARTS 951.43 SYNCB/AMAZON BOOKS/DVDS/SUPPLIES 599.46 TASTE OF HOME BOOKS BOOK 35.98 THE LUMBERYARD LLC MATERIALS 47.34 THEIN WELL REPAIRS 8,970.85 TITAN MACHINE-PRODUCTIVITY REPAIRS 4,061.20 TITAN MACHINERY OIL 744.00 TITLEIST-ACUSHNET COMPANY MERCHANDISE 1,482.16 TOTAL FLOORING CARPET 9,212.78 TWIN CITY HARDWARE PARTS 455.55 TYLER TECHNOLOGIES PROFESSIONAL SERVICES 1,217.50 US POSTMASTER POSTAGE DUE 50.00 USPS-POC POSTAGE FOR METER 700.00 VALIANT VINEYARDS MERCHANDISE 134.70 VERMEER HIGH PLAINS REPAIRS 2,323.94 VERMILLION ACE HARDWARE SUPPLIES 1,469.97 VERMILLION YOUTH FOOTBALL ONLINE REGISTRATION 3,000.06 WADE MOUNT SAFETY BOOTS REIMBURSEMENT 106.45 WALT'S HOMESTYLE FOODS, INC MERCHANDISE 141.10 WENSHAO WEI REFUND REC PROGRAM FEES 30.00 WESCO DISTRIBUTION, INC SUPPLIES 7,110.80 WILLIAMS & CO. 2021 AUDIT 6,800.00 WINKLER ROOFING, INC REPAIRS 445.24 YAMAHA MOTOR FINANCE CORP GOLF CARS/GPS LEASE 6,622.61 ZEE MEDICAL SERVICE SUPPLIES 65.75 ZIEGLER INC PART 958.54 ZIMCO SUPPLY CO SUPPLIES 13,775.58 29 Council Member Murra seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 11. Consensus Agenda - None 12. Executive Session per 1-25-2(1) 327-22 Council Member Murra moved to go into Executive Session at 7:33 p.m. per SDCL per 1-25-2(1). Council Member Ward seconded the motion. Motion carried 7 to 0. President Holland declared the Council out of Executive Session at 8:01 p.m. 13. Bid Openings A. Electric Transformers Shane Griese, Utilities Manager, reported that two bids with appropriate bid security were received for the transformers. Shane noted that transformer bids are evaluated for operating losses over the transformer life cycle as part of determining the low bidder. The total base price is the initial cost to acquire the transformers, while the total evaluation price represents the total life cost of the transformers including operating losses. Shane noted that, in using this evaluation process, Dakota Supply Group (DSG) was the low bid with a base purchase price of $234,741.94 and an evaluated price of $322,420.54. Shane noted that DSG’s bid was for transformers manufactured by WEB. This manufacturer was not on the acceptable manufacturers list on the City Specifications when it was sent out. Shane stated that this manufacturer has since been approved. Shane stated that these transformers have an estimated delivery of 84- 86 weeks, which would put delivery in 2024. Transformers are not paid for until they have been delivered. The 2024 budget will need to include funds for this purchase. Shane noted that, prior to the bid opening, DSG had informed City staff that their bid would include a price escalation clause. This clause is due to the extended lead times and the unknown cost of essential materials which includes, aluminum, copper, mild steel, silicon steel and other miscellaneous materials, accessories, and freight costs. Shane noted that this clause was not included in the sealed bid. Shane noted that it was explained that the clause had been inadvertently excluded and was emailed at that time. 30 328-22 Council Member Price moved approval of the bid from Dakota Supply Group with the escalation clause. Council Member Humphrey seconded the motion. Motion carried 6 to 1. President Holland declared the motion adopted 14. Adjourn 329-22 Council Member Ward moved to adjourn the Council Meeting at 8:03 p.m. Council Member Price seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. Dated at Vermillion, South Dakota this 19th day of September, 2022. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Rich Holland, Council President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________. 31