City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session June 5, 2023 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, June 5, 2023 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Murra, Price Absent: Ward, Mayor Cole 2. Adoption of Agenda 172-23 Council Member Price moved approval of the agenda. Council Member Jennewein seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 3. Visitors to be Heard - None 4. Potential changes to the layout of Building Regulations – Kalin Bird Kalin Bird, Building Official, reported on potential changes to the building regulations to make it more uniform and easier to access for citizens. Kalin noted that all the changes being made are clerical and none of the codes themselves will be changed. Kalin went over re-grouping the code, clarifying wording, and change yo building official to make it consistent with his title. Discussion followed on the changes. 5. Potential changes to City Code for Dockless Vehicles – Jack Baustian Jack Baustian, Assistant to the City Manager, brought forward ideas for potential dockless vehicle regulations within the city of Vermillion. Jack went over dockless vehicles and how businesses run them in other cities. Jack stated that one business has come forward looking to set up dockless vehicles in Vermillion. Council Member Hellwege stated that this is a good thing, but to look at issues other cities have had and to work on the code to fix those problems before they arise. Discussion followed. 6. Briefing on the June 5, 2023 City Council Regular Meeting 1 Council reviewed items on the agenda with city staff. No action was taken. 7. Adjourn 173-23 Council Member Jennewein moved to adjourn the Council special session at 12:39 p.m. Council Member Price seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. Dated at Vermillion, South Dakota this 5th day of June, 2023. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Rich Holland, Council President ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session June 5, 2023 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on June 5, 2023 at 7:00 p.m. by President Holland. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Letellier, Price, Murra, Ward Absent: Mayor Cole 2. Pledge of Allegiance 3. Minutes A. Minutes of May 15, 2023, Special Session; May 15, 2023, Regular Session; May 15, 2023 Joint meeting with Clay County 2 174-23 Council Member Price moved approval of the May 15, 2023, Special Session; May 15, 2023 regular session; and May 15, 2023 Joint meeting with Clay County minutes with the correction to Motion 159-23 to add HOLLARR LLC. Council Member Humphrey seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. 4. Adoption of Agenda 175-23 Council Member Price moved approval of the agenda. Council Member Hellwege seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. 5. Visitors to be Heard 6. Public Hearings A. Special permit to exceed permissible noise levels for Resilient Church at Ratingen Platz on Thursday, June 15, 2023 from 6:00 p.m. to 7:00 p.m. for a community worship night. Austin Flowers, Deputy Finance Officer, reported that Mason Buth, on behalf of Resilient Church, has applied for a special permit to exceed allowable noise levels for a community worship night at the Platz. Austin noted that the event will take place on Thursday, June 15, 2023 from 6:00 p.m. to 7:00 p.m. Austin stated that the notice, application, and map are in the packet. Austin noted that the $25 fee has been paid. 176-23 Council Member Ward moved approval of the Special permit to exceed permissible noise levels for Resilient Church at Ratingen Platz on Thursday, June 15, 2023 from 6:00 p.m. to 7:00 p.m. for a community worship night. Council Member Murra seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. B. Special permit to exceed permissible noise levels for Resilient Church at Prentis Park on Wednesday, July 19, 2023 from 6:00 p.m. to 7:00 p.m. for a community worship night. Austin Flowers, Deputy Finance Officer, reported that Mason Buth, on behalf of Resilient Church, has applied for a special permit to exceed allowable noise levels for a community worship night at Prentis Park. Austin noted that the event will take place on Wednesday, July 19, 2023 from 6:00 p.m. to 7:00 p.m. Austin stated that the notice, application, and map are in the packet. Austin noted that the $25 fee has been paid. 3 177-23 Council Member Price moved approval of the Special permit to exceed permissible noise levels for Resilient Church at Prentis Park on Wednesday, July 19, 2023 from 6:00 p.m. to 7:00 p.m. for a community worship night. Council Member Hellwege seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. C. Special permit to exceed permissible noise levels for the USD Office of Multicultural Affairs at Ratingen Platz on Monday, June 19, 2023 from 3:00 p.m. to 5:00 p.m. for a community event celebrating Juneteenth. Austin Flowers, Deputy Finance Officer, reported that the USD office of Multicultural Affairs has applied for a special permit to exceed allowable noise levels for a community event celebrating Juneteenth on the Ratingen Platz. Austin noted that the event will take place on Monday, June 19, 2023 from 3:00 p.m. to 5:00 p.m. Austin stated that the notice, application, and map are in the packet. Austin noted that the $25 fee has been paid. 178-23 Council Member Humphrey moved approval of the Special permit to exceed permissible noise levels for USD Office of Multicultural Affairs at Ratingen Platz on Monday, June 19, 2023 from 3:00 p.m. to 5:00 p.m. for a community event celebrating Juneteenth. Council Member Hellwege seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. Council Member Ward noted that a citizen came in late and asked for consensus to open Visitors to be Heard again. Don Eickhoff owner of 113-121 E Main Street presented a letter to the Council addressing his concern on a slope in front of his property. Eickhoff noted that this could cause accidents and asked for a solution to this problem. Council Member Murra asked Jose what it would take to fix that slope. Jose Dominguez, City Engineer, stated that the road would have to be adjusted to the middle of the road or to the other side of the road in some areas. Council Member Ward stated that this was brought up during construction and the bollards were the solution at the time. 7. Old Business 8. New Business 4 A. Midco annual report Brian McFadden, Midco General Manager Field Operations, gave a recap of 2022 operations in customer service, reviewed the number of employees in the local response team and reviewed performance response times. Brian answered questions of the City Council. B. Request by the Clay County Fair Association to close High Street from the Vermillion Public Transit driveway north to W. Cherry Street on August 10, 11, 12, and 13, 2023. Jack Baustian, Assistant to the City Manager, reported that Melissa O’Connor, on behalf of the Clay County Fair Board, has requested the closure of High Street from Cherry Street to the Vermillion Public Transit driveway beginning at 7:00 a.m. on Thursday, August 10, 2023 through 12:00 p.m. (noon) on Sunday August 13, 2023. Jack noted that the completed street closure request application and diagram are attached. Jack stated that event coordinators will make trash cans available and have arranged for volunteers to clean up the area starting Saturday evening and finishing Sunday morning. Jack noted that they will reopen the road upon completion of clean-up, being no later than 12:00 p.m. (noon) on August 13th. Jack stated that, according to the application, the Vermillion Public Transit driveway will remain open for use and no other individuals/businesses should be affected by the street closure. Jack noted that the Street, Police, Fire, and EMS Departments have been notified of the street closure request and have no concern over the request. 179-23 Council Member Murra moved approval of the request to close High Street from the Vermillion Public Transit driveway north to W. Cherry Street for the Clay County Fair from 7:00 a.m. on Thursday, August 10, 2023 to noon on Sunday, August 13, 2023. Council Member Price seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. C. Agreement with MRES for the management of WAPA Renewable Energy Credits John Prescott, City Manager, reported on an agreement with MRES for the management of WAPA Renewable Energy Credits. John noted that, generally, most individuals consider hydropower to be a renewable energy source. The flow of the river through the dam system turns the turbines that generate electricity. John stated that the claim that hydropower is 5 renewable has not been officially recognized until recently by the Western Area Power Administration (WAPA). John stated that, as electricity flows through the grid with no way of knowing its origin, renewable energy certificates (RECs) are used to validate renewable energy claims. RECs have become the currency of the renewable energy market. RECs are bought and sold by individuals, businesses, or electrical providers to be able to facilitate the claim that renewable energy was used. RECs are the tool used to account, track, and assign ownership to renewable generation and use. John noted that each REC is uniquely numbered and tracked from generation to retirement. Once a REC is sold or retired, it can no longer be sold or used by another entity. John noted that hydropower facilities managed by WAPA are now considered qualifying renewable energy sources that generate RECs. Vermillion Light and Power has a set allocation of power from WAPA. For each megawatt hour of electricity produced, one REC is generated. As the City is allocated a portion of WAPA’s generation, WAPA is transferring the RECs generated from the City allocation to the City. John noted that MRES is willing to provide members a service to collect and process RECs. At this point in time, the use of the RECs is not determined. The RECs will be banked until the use is determined. WAPA does not allow RECs generated on their system to be sold. 180-23 After reading the same once, Council Member Ward moved adoption of the following: RESOLUTION AUTHORIZING MRES TO MANAGE VERMILLION LIGHT AND POWER DEPARTMENT RENENWABLE ENERGY CREDITS WHEREAS, hydropower generated by the Western Area Power Administration (WAPA) is considered renewable energy that is recognized by the issuing of Renewable Energy Credits (RECs); and WHEREAS, RECs need to be tracked through the Midwest Renewable Energy Tracking System (M-RETS); and WHEREAS, Missouri River Energy Services (MRES) has personnel and a program in place to provide this service; and WHEREAS, Vermillion Light and Power wishes to enter into an agreement with MRES to manage the City’s RECs. 6 NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City will enter into an agreement with MRES to manage RECs. Dated at Vermillion, South Dakota this 5th day of June, 2023. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By______________________________ Rich Holland, Council President ATTEST: By_________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. President Holland declared that the Resolution was adopted. D. First reading of Ordinance 1486 to amend the 2023 budget John Prescott, City Manager, reported on the first reading of Ordinance No. 1486 to amend the 2023 budget. John outlined projects that were discussed at previous noon meetings that the council elected to add to the budget along with items that had been in a previous year’s budget, but with timing moved into 2023. Discussion followed. 181-23 President Holland read the title to the above mentioned Ordinance and Council Member Murra moved adoption of the following Resolution: BE IT RESOLVED that the minutes of this meeting shall show that the title to proposed Ordinance No. 1486 entitled An Ordinance Amending amend the 2023 budget of the City of Vermillion, South Dakota has been read and the Ordinance has been considered to advance to the second reading at this meeting being a regularly called meeting of the Governing Body of the City on this 5th day of June, 2023 at the Council Chambers in City Hall in the manner prescribed by SDCL 9-19-7 as amended. The motion was seconded by Council Member Humphrey. After discussion the question of adoption of the Resolution was put to a vote of the Governing Body and 8 members voted in favor of and 0 members voted in opposition to the motion. President Holland declared the motion adopted. E. Engineering agreement for construction of Tom Street lift station sanitary sewer basin facility plan 7 Shane Griese, Utilities Manager, reported that, in 2014, the City began the process of replacing the Tom Street Lift Station. In 2020, a Facility Plan was completed as required to pursue financing options through the State of South Dakota. In November of 2020, the project was placed on the State Water Plan. Earlier this year financing was awarded for the project. Shane noted that the design of the lift station was finalized earlier this year. The final design was delayed slightly after the City requested the lift station be lowered to allow the sanitary sewer needs for recently purchased Munger property to be served by the Tom Street Lift Station. At the May 1st City Council meeting, the project was awarded with a completion date scheduled for June of 2024. Shane stated that, while the designed elevation of the lift station has been lowered to serve the Munger Property, a portion of the existing sewer mains and all the new mains to serve the property will need to be installed. This includes the sewer line that will be installed on Tom Street north to the Munger property. This phase would include the line to the Law Enforcement Center property. To have these sewer improvements considered for financing through the State of South Dakota, a facility plan for the project needs to be performed. Shane noted that this facility plan allows for the project to be placed on the State Water Plan which is required to pursue funding applications through the State. The deadline for the State Water Plan is October 1, 2023, to be considered for funding in 2024. Shane stated that Banner Associates has prepared a letter of contract to perform the facility plan in accordance with the South Dakota Department of Agriculture and Natural Resources (SD DANR). The letter of contract has been included in the packet. Shane reported that the contract is in the amount of $22,900. These costs were not included in the 2023 budget, so a revision will be necessary. 182-23 Council Member Price moved approval of the Engineering agreement for construction of Tom Street lift station sanitary sewer basin facility plan. Council Member Ward seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. F. Agreement with Burns & McDonnell for Construction Administration Services for the Landfill Leachate Pond #2 Construction 8 Jose Dominguez, City Engineer, reported on an agreement with Burns & McDonnell for construction administration services for the Landfill Leachate Pond #2 construction. Jose noted that the original agreement with Burns & McDonnell covered the design of the project and creation of the bidding documents. Jose noted that the cost was $96,500. Jose noted that this contract is for the construction administration of the project which includes submittal review, conducting a pre- construction meeting, scheduling and attending progress meetings, and providing a resident project representative to observe and document construction progress. Jose noted that the professional services contract for this portion of the project is not to exceed $150,000. Council Member Ward abstained from voting due to his son having an internship with Burns & McDonnell. 183-23 Council Member Price moved approval of the agreement with Burns & McDonnell for Construction Administration Services for the Landfill Leachate Pond #2 construction. Council Member Hellwege seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. G. Assignment of airport hangar from the Estate of Robert E. Grossman to Mr. Mark Dahlhoff and Mrs. Marie K. Dahlhoff Jose Dominguez, City Engineer, reported on a hangar lease transfer from the Estate of Robert E. Grossman to Mr. Mark Dahlhoff and Mrs. Marie K. Dahlhoff. Jose noted that the City of Vermillion entered into a hangar lease agreement with the Estate of Robert E. Grossman (Grossman) on January 7, 2019. The agreement, signed in 2019, was for an initial 10- year period ending on December 7, 2028. At that point, the owner would have an option to renew the lease for another 10-year period. Jose noted that, on May 26, 2023, the City received an “Assignment of Owner’s Interest in Lease” from Mr. Jonathan Grossman, a representative of the Estate of Robert E. Grossman, transferring the hangar lease to Mr. Mark Dahlhoff and Mrs. Marie K. Dahlhoff. Jose stated that the current lease agreement with Grossman allows for the transfer of the lease agreement. However, prior written approval from the City Council is required for the lease to transfer. If written approval is given for the transfer, the new owner is bound by the original terms of the lease including lease rates and duration. 9 184-23 Council Member Price moved approval of the Assignment of airport hangar from the Estate of Robert E. Grossman to Mr. Mark Dahlhoff and Mrs. Marie K. Dahlhoff. Council Member Ward seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. H. Resolution authorizing the purchase of a mid-size sedan Jose Dominguez, City Engineer, reported that, at budget sessions in 2022, the City Council reviewed the 2023 equipment replacement schedule. As part of the 2023 equipment replacement schedule, the following vehicle was budgeted to be replaced: Administration Vehicle #110 a 2016 Ford All- wheel Drive Pursuit Vehicle. Jose noted that the vehicle being replaced is an old Police car. The City typically has two or three travel vehicles available for all Departments to use for different purposes. The proposal is to replace the oldest travel vehicle, which has recently been an old Police car due to challenges in purchasing vehicles. Jose noted that, when purchasing equipment, the City has several options based on State statutes: 1) City can procure bids based on the requirements set forth in 5-18A; or 2) City can purchase from an already awarded contract that was awarded within 12-months as long as the awarded bidding process in 5-18A was followed (5-18A-22(3)); or 3) City can purchase from a purchasing agency (5-18A-37); or 4) City can purchase from a local vendor as long as the purchased item is at, or below, the price on the State contract list (5-18C-8); or 5) City can purchase any equipment that costs less than $50,000 without going to bid (5-18A- 22(19)). Jose stated that, typically, the City avoids procuring bids due to the fact that this requires considerable staff time and additional resources to develop the specifications, advertise the bid documents, and evaluate the bids. The City tries to purchase directly from a local vendor, from an already awarded contract, from the State list, or from a purchasing agency. Jose noted that, as with other years, Staff contacted the local dealer selling the vehicle listed on the State’s contract. In this case, the City contacted Jerry’s Chevrolet GMC (Jerry’s) from Vermillion for a price on the vehicle. However, due to supply chain issues that have plagued the auto industry since COVID-19, Jerry’s has not been able to order a sedan from Chevrolet for a few years. Staff also contacted the dealer with the State’s contract for a sedan, Beck Motors, from Pierre, SD. Beck Motors stated that the City should not wait to place the order since the manufacturer could stop accepting orders at any time. The State bid for a 2023/2024 Chevrolet Malibu is $22,530. Jose noted that, based on the totals, the City will be short approximately $3,690. Unless 10 savings are achieved with the purchase of other vehicles and sales, the Equipment Replacement Fund will have to be adjusted during the budget review sessions in 2023. 185-23 After reading the same once, Council Member Jennewein moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A MID-SIZE SEDAN WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and WHEREAS, the City of Vermillion approached the local dealer to see if they could match the price found in the state contract for the a Chevrolet Malibu; and WHEREAS, due to supply chain issues the local dealer is not able at this time to place an order for a mid-size sedan; and WHEREAS, it was found that the dealer with the state’s contract is able to place an order for a mid-size sedan; and WHEREAS, Beck Motors of Pierre, South Dakota, is the holder of the State contract for the above listed vehicle and is willing to allow the City to purchase the vehicle for the State contract price with the City having to pick up the vehicle in Pierre. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a 2023/2024 Chevrolet Malibu Vehicle for $22,530.00 from Beck Motors of Pierre, South Dakota. Dated at Vermillion, South Dakota this 5th day of June, 2023. 11  FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_____________________________ Rich Holland, Council President ATTEST: By_________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Humphrey. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. President Holland declared the resolution was adopted. 9. Bid Openings A. Chip seals Jose Dominguez, City Engineer, reported that chip sealing is a cost- effective way to extend the life of asphalt streets between more expensive overlays. Jose stated that the process consists of the application of rapid curing polymerized asphalt oil which is covered by quartzite chips. Jose stated that the chip seal oil protects the existing asphalt overlay surface by sealing small cracks and voids while the quartzite chip layer also reduces the sun’s UV effects on the surface. Jose reviewed a map of the streets to be chip sealed this year. Jose reported that bids were opened May 17, 2023 for the 2023 Chip Seal Project with two bids received. Jose recommended the low bid from Topkote of Yankton in the amount of $171,501.25. Discussion followed. Bids: Topkote - $171,501.25; The Road Guy - $187,842.50 186-23 Council Member Jennewein moved approval of the low bid from Topkote of Yankton in the amount of $171,501.25. Council Member Hellwege seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. B. Fuel quotes Katie Redden, Finance Officer, read the monthly fuel quotes and recommended the low quote of Brunick’s Service on Items 1, 2 and 4 and Stern Oil on Item 3. Item 1 - 4,350 gal unleaded 10% ethanol: Brunick Service $3.21, Stern Oil $3.6250 Item 2 – 1,000 gal unleaded regular: Brunick Service $3.65, 12 Stern Oil $3.8550; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Brunick Service $3.10, Stern Oil $3.0550; Item 4 - 1,000 gal No. 2 diesel fuel- clear: Brunick Service $3.40, Stern Oil $3.5999. 187-23 Council Member Price moved approval of the low bid of Brunick’s Service for Items 1,2, and 4 and Stern Oil on Items 3. Council Member Ward seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. 10. City Manager's Report A. John reported that there is one opening on the Vermillion Housing Authority Board. Expression of Interest forms are due June 15th at noon. It is anticipated that the appointment for the 5-year term will be made at the June 20th meeting. To be eligible for this seat, the individual does need to be a program participant. B. John stated that there is one opening on the Planning and Zoning Commission. Expression of Interest forms are due June 22nd at noon. It is anticipated that the appointment for the balance of the 5-year term will be made at the July 3rd meeting. C. John reported on upcoming meetings: • Historic Preservation Commission – Wednesday, June 14th in the Powell conference room. • Library Board – Friday, June 16th at noon D. John noted that the City offices are closed on Monday, June 19th for Juneteenth. The next City Council meeting is on Tuesday, June 20th. E. John stated that the Annual comprehensive financial report for the fiscal year ended December 31, 2021 qualified for the GFOA’s Certificate of Achievement for Excellence in Financial reporting. This is the highest form of recognition in government accounting and financial reporting. F. Safewise selected Vermillion as the 3rd safest community in SD. G. John reported on two raffle notifications: • The Boys and Girls Club will be selling a maximum of 500 raffle tickets at $50 each from June 26 to August 2, 2023. The prize is a 10 x 12 built-to-suit shed with a roll-up door and windows valued at $6,500. Profits from the raffle go to the unrestricted operating fund. The winner will be drawn at the August 2, 2023 Thursdays on the Platz event. • Dakota Hospital Foundation will be selling tickets at $1 each, $12 tickets for $10, or an arms length for $20. It is a 50/50 drawing. 13  Proceeds from the raffle will be used by Dakota Hospital Foundation for community health and wellness projects. Drawing is at their golf tournament on July 17, 2023. PAYROLL ADDITIONS AND CHANGES Admin: MD Eyasin UL Islam Pavel $12.00/HR; Police Admin: Josh Livermore $15.00/hr; Police: Reece Peters $24.82/hr, Norma Probst $24.82/hr; Street: Collin Schrawyer $15.50/hr, Thomas Worden $15.25/hr, Cailob Leader Charge-Week $15.00/hr, Rich Walker $15.75/hr; Ambulance: Bodhi Brady $15.00/hr-$15.00/hr training-$22.50 hol hr, Isahia Swan $17.00/hr- $17.00/hr training-$25.50/hol hr, Ashley Strong-McGill $4.00/on call 1 hr-$6.00/hol on call 1 hr-$2.50/on call 2 hr-$3.75/hol on call 2 hr; Recreation: Katelyn Proefrock $11.00/hr, Tessa Peterson $11.00/hr, Kamil Schorn $11.00/hr, Bailey Baylor $11.00/hr, Dylan Springer $13.00/hr, Corbin Heckens $30.00/game, Tomalyn Peckham $13.50/hr; Parks: James Klages $13.00/hr, Keely Huska $13.00/hr; Pool: James Brouwer $13.00/hr, Emmett Knutson $11.00/hr, Sara Stanton $13.00/hr, Lucas Wapniarski $11.00/hr, Kira Barringer $13.00/hr, Tian Jacobs $13.00/hr, Emma Bohnsack $14.00/hr, Josh Bern $12.00/hr, Tyler Mann $12.00/hr, Michael Naber $12.00/hr, Brooklyn Sides $17.00/hr; Library: Abigail Chinn $17.17/hr, Mia Gochal $11.76/hr; Communication: Jena Jones $21.47/hr; Clubhouse: Rachel Brady $11.00/hr; Golf Maintenance: Jessica Rogers $13.00/hr; Water: Michael Watterson $22.01/hr; Landfill: Dan Milroy $21.82/hr; Curbside: Michael Varns $18.44/hr; Recycling: Evan Rasmussen $13.00/hr; Volunteer Firefighter: Taylor Welch 11. Invoices Payable 188-23 Council Member Price moved approval of the following invoices: A & B BUSINESS, INC COPIER CONTRACT 196.54 A & M SERVICES, INC UNIFORM CLEANING 105.20 ALEX AIR APPARATUS INC FIRE FIGHTER EQUIPMENT 17,425.00 AMAZON BUSINESS SUPPLIES 3,232.77 AMERICAN TIME WALL CLOCK 466.98 ANTIGUA GROUP, INC MERCHANDISE 1,759.52 AQUATIC INFORMATICS INC SUPPORT ANNUAL FEE 1,224.00 ARROW MANUFACTURING PARTS 433.60 AUTO VALUE PARTS 545.30 AVI SYSTEMS INTEGRATION/EQUIPMENT 2,671.86 AXON ENTERPRISE INC SUPPLIES 1,901.10 BANNER ASSOCIATES, INC PROFESSIONAL SERVICES 6,747.20 BILL BROWN MOWING 420.00 BLACKSTONE PUBLISHING BOOKS 293.67 14 BLUEPEAK E911 CIRCUIT/TELEPHONE/INTERNET 5,193.42 BORDER STATES ELEC SUPPLY PART 40.20 BOUND TREE MEDICAL, LLC SUPPLIES 2,505.64 BRITTNEY GOGGIN REFUND REC PROGRAM FEE 52.00 BUTLER MACHINERY CO. REPAIRS 3,541.75 C & H GOLF BALL MERCHANDISE 3,500.00 CALLAWAY GOLF MERCHANDISE 4,161.82 CAPITAL ONE SUPPLIES 1,768.59 CASK & CORK MERCHANDISE 988.80 CENTRALSQUARE TECHNOLOGIES SUBSCRIPTION 972.51 CHARLES PORT REFUND DISC GOLF FEES 40.00 CITY OF VERMILLION COPIES/POSTAGE 913.96 CITY OF VERMILLION UTILITY BILLS 35,827.88 COACHING SYSTEMS, LLC SUPPLIES 600.00 COLLABORATIVE SUMMER LIB PROGRAM BROWSING BAGS 50.45 COLONIAL LIFE INSURANCE 2,927.82 CONNOR SINGHISEN UMPIRE CLINIC INSTRUCTOR 100.00 CONVERGINT TECHNOLOGIES LLC PROFESSIONAL SERVICES 767.81 CORE-MARK MIDCONTINENT, INC MERCHANDISE 14,176.11 CORTRUST BANK TIF #6 & #7 PAYMENTS 55,394.63 CRARY HUFF LAW FIRM PROFESSIONAL SERVICES 4,613.00 CROUCH RECREATION METAL TABLE WITH SEATS 2,720.00 DAKOTA BEVERAGE MERCHANDISE 15,085.99 DAKOTA HOSPITAL FOUNDATION TIF #6 & #7 PAYMENTS 55,394.63 DAKOTA PC WAREHOUSE COMPUTER/INK CARTRIDGES 539.92 DAKOTA SUPPLY GROUP SUPPLIES 353.87 DANKO EMERGENCY EQUIPMENT REPAIRS 1,537.13 DAVID SCHMAGEL REFUND DISC GOLF FEES 20.00 DELTA DENTAL PLAN INSURANCE 6,647.30 DEMCO SUPPLIES 494.69 DENNIS MARTENS MAINTENANCE 833.34 DGR ENGINEERING PROFESSIONAL SERVICES 1,344.00 DIAMOND MOWERS PARTS 251.76 DIAMOND VOGEL PAINTS PAINT 337.90 DITCH WITCH UNDERCON PARTS 13.13 DMG INC. PARTS 1,693.62 DYLAN KUEHL REFUND DISC GOLF FEES 20.00 ENGRAVER'S EDGE NAMETAG 25.30 ENVIRONMENTAL RESOURCE ASSOC CHEMICALS 1,146.90 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 3,224.30 FIRST BANK & TRUST TIF #6 & #7 PAYMENTS 55,394.63 FIRST DAKOTA NATIONAL BANK TIF #6 & #7 PAYMENTS 55,394.63 FRONTIER PRECISION, INC SUPPLIES 732.80 15 GABI TAGGART REFUND REC PROGRAM FEE 32.00 GLOBAL DIST. MERCHANDISE 470.00 GOLF GENIUS SOFTWARE SUBSCRIPTION 3,500.00 GRAHAM TIRE REPAIRS 407.40 GRAHAM TIRE CO. TIRES 411.32 GRAYMONT (WI) LLC CHEMICALS 5,924.38 GREENTREE PSYCHOLOGICAL SE PROFESSIONAL SERVICES 200.00 GREGG PETERS FREIGHT 1,965.00 GREGG PETERS RENT 937.50 HAWKINS INC CHEMICALS 2,524.65 HEIMAN FIRE EQUIPMENT SUPPLIES 5,226.67 HENRY SCHEIN, INC ICE PACK STRAPS 92.79 HOUSTON ENGINEERING INC PROFESSIONAL SERVICES 10,152.18 HY VEE FOOD STORE SUPPLIES 222.62 IN CONTROL, INC PROFESSIONAL SERVICES 1,050.00 INGRAM BOOKS 1,664.60 INTERSTATE ALL BATTERY CENTER BATTERIES 1,389.00 JACKS UNIFORM & EQPT UNIFORM 2,129.37 JESSICA PAOPAO FITNESS INSTRUCTOR 300.00 JIM BALLEWEG MEALS REIMBURSEMENT 80.00 JOHN A CONKLING DIST. MERCHANDISE 6,075.55 JOHNSEN HEATING & COOLING REPAIRS 2,300.16 JOHNSON BROTHERS OF SD MERCHANDISE 26,602.34 JOHNSON CONTROLS SERVICE AGREEMENT 1,922.45 JONES FOOD CENTER SUPPLIES 1,262.85 JUSTIN ROETMAN MEALS REIMBURSEMENT 80.00 K & M TIRE TIRE 124.00 KAIROI, INC WEBSITE CONTRACT 1,000.00 KALINS INDOOR COMFORT REPAIRS 210.00 KATIE REDDEN TRAVEL REIMBURSEMENTS 396.90 KIMBALL MIDWEST SUPPLIES 212.44 KNIFE RIVER MIDWEST, LLC ASPHALT 1,025.13 LARSON DATA COMMUNICATIONS COMMUNICATIONS TOWER 9,717.01 LAYNES WORLD PHOTO/LOCKER PLATE 36.00 LOCATORS AND SUPPLIES, INC SUPPLIES 67.65 LONGS PROPANE INC PROPANE 30.00 LOU'S GLOVES GLOVES 351.00 MART AUTO BODY & MARINE LLC REFUND SPECIAL ASSESRM.OVER PMT 209.66 MATHESON TRI-GAS, INC MEDICAL OXYGEN 981.04 MCLEODS PRINTING CITATIONS 79.17 MEDICAL WASTE TRANSPORT, INC HAUL MEDICAL WASTE 134.55 MICHELLE DENNIS CARNEGIE LIBRARY PRESERVATION 2,000.00 MIDWEST ALARM CO ALARM MONITORING 104.85 16 MIDWEST MINI MELTS MERCHANDISE 2,304.00 MIDWEST READY MIX & EQUIPMENT LANDSCAPE ROCK 83.30 MIDWEST TURF & IRRIGATION MOWER 21,606.71 MISSOURI RIVER ENERGY SERVICE ANNUAL MTG REGISTRATION 150.00 MISSOURI RIVER ENERGY SERVICE INSPECTION 1,144.15 MITCHELL STANLEY MILEAGE REIMBURSEMENT 120.06 MIZUNO USA, INC MERCHANDISE 831.10 MOTION PICTURE LICENSING CO LICENSE RENEWAL 244.17 NCL OF WISCONSIN, INC CHEMICALS 575.49 NEBRASKA JOURNAL-LEADER ADVERTISING 34.95 NETSYS+ PROFESSIONAL SERVICES 4,807.50 NURSERY WHOLESALERS INC FLOWERS 248.16 O'REILLY AUTO PARTS PARTS 300.57 OSCAR'S LAWN CARE JUNK/DEBRIS REMOVAL 142.54 PAUL M HASSE REVOCABLE TRUST REFUND SPECIAL ASSESS OVERPMT 209.66 PCC, INC COMMISSION 2,472.50 PEPSI COLA OF SIOUXLAND MERCHANDISE 3,632.58 PHELPS WORK SHIRTS 678.40 PING/KARSTEN MFG CORP MERCHANDISE 746.88 PIZZA RANCH BUFFETS 87.00 POMPS TIRE SERVICE, INC. TIRES 566.11 PRESSING MATTERS PRENTIS PARK-HISTORIC PRES. 468.00 PRESTO-X-COMPANY INSPECTION/TREATMENT 147.58 RACHEL OELMANN REFUND SANFORD POWER FEES 125.00 RACOM CORPORATION MAINTENANCE 473.98 RAMKOTA HOTEL LODGING 207.68 REDI TOWING TOWING 595.00 RENAE HOFFMAN REFUND REC PROGRAM FEE 24.00 REPUBLIC NATIONAL DISTRIBU MERCHANDISE 10,151.47 RIVERSIDE TECHNOLOGIES, INC LAPTOPS 2,758.00 ROAD KING, INC PARTS 239.36 ROSEWOOD GREENHOUSE FLOWERS 375.62 RS PLUMBING SERVICES REPAIRS 142.79 RUNNING SUPPLY, LLC SUPPLIES 3,007.18 RYAN EICHELBERG REFUND DISC GOLF FEES 20.00 SANFORD HEALTH OCCUPATIONAL TESTING 678.00 SANFORD USD MEDICAL CENTER SUPPLIES 461.58 SANITATION PRODUCTS INC PARTS 2,145.98 SARAH AMES REFUND REC PROGRAM FEE 27.00 SARAH DEMING WATER SAFETY INSTRUCTOR 600.00 SCOTT POTTORFF REFUND DUPLICATE PMT 15.00 SD DEPT OF TRANSPORTATION CLASS/EXAM 75.00 SD ELECTRICAL COMMISSION WIRING PERMIT 200.00 17 SD GOVERNMENTAL HUMAN RESOURCE MEMBERSHIP DUES 25.00 SD PUBLIC ASSURANCE ALLIANCE PROPERTY COVERAGE 112,324.01 SD PUBLIC HEALTH LABORATORY TESTING 225.00 SD REDBOOK FUND BOOKS 580.00 SD RETIREMENT SYSTEM CONTRIBUTIONS 64,496.32 SERVICE MASTER OF SE SOUTH DAK CUSTODIAL 3,753.00 SOUTHERN GLAZER'S OF SD MERCHANDISE 8,312.56 SPECIAL T'S AND MORE EMBROIDERY CAPS 375.00 STACY KAUER REFUND REC PROGAM FEE 32.00 STUART C. IRBY CO. SUPPLIES 1,036.20 TASTE OF HOME BOOKS BOOK 35.98 THE HOME DEPOT PRO TOILET TISSUE 224.82 THE LUMBERYARD LLC SUPPLIES 99.30 THE UPS STORE #6751 SHIPPING 26.22 THE VERDIN COMPANY PARTS 968.33 THE WALKING BILLBOARD EMBROIDERY T-SHIRTS 285.00 THREAD & INK JERSEYS/SHIRTS 834.90 TITAN MACHINERY-SIOUX FALLS EXCAVATOR 52,484.85 TITLEIST-ACUSHNET COMPANY MERCHANDISE 5,529.25 TRI STATE WINDSHIELD REPAIR ROCK CHIP REPAIRS 80.00 TWO WAY SOLUTIONS BATTERIES 1,512.00 TYLER TECHNOLOGIES PROFESSIONAL SERVICES 325.00 ULINE LINERS/WASTE BAGS 650.82 UNITED INDUSTRIES INC PRESSURE GAUGE 104.62 UNITED WAY CONTRIBUTIONS 461.38 UNUM LIFE INSURANCE COMPANY INSURANCE 1,160.60 US POSTMASTER POSTAGE FOR UTILITY BILLS 1,300.00 USD FOUNDATION OFFICE TIF #6 & #7 PAYMENTS 55,394.63 VALSTONE CORPORATION INC ANNUAL SUPPORT 4,725.00 VANDER HAAGS INC. FUEL TANK 1,649.63 VERIZON WIRELESS CELL PHONES/IPADS 3,921.05 VERMILLION ACE HARDWARE SUPPLIES 5,339.41 VERMILLION CHAMBER OF COMMERCE TIF #5 PAYMENT/4TH SPONSOR 54,638.53 VERMILLION GARBAGE SERVICE WASTE HAULING 1,576.44 VISA/FIRST BANK & TRUST CHARGES 9,565.63 VISTA OUTDOOR SALES, LLC MERCHANDISE 308.39 WALKER CONSTRUCTION INC COTTON/PRENTIS PARK SHELTERS 30,031.85 WENDY JOHNSON INSTRUCTOR FEE 460.00 WESCO DISTRIBUTION, INC SUPPLIES 202.80 YANKTON COUNTY OBSERVER SUBSCRIPTION 35.00 YANKTON FIRE & SAFETY EXTINGUISHER RECHARGE 84.00 YANKTON MOTORSPORTS LLC REAR BRAKE DRUM 329.88 ZEROFRICTION LLC MERCHANDISE 530.62 18 Council Member Ward seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. 12. Consensus Agenda A. Special daily malt beverage and wine license for the Clay County Agricultural Fair Association on August 10, 11, and 12, 2023 at the Clay County Fairgrounds. B. Special permit to exceed permissible noise levels for Pulse of Life Church at 1330 E. Main Street in the west lawn on Friday, June 23, 2023 from 7:00 p.m. to 8:00 p.m. for a community worship event. 189-23 Council Member Price moved approval of the consensus agenda. Council Member Murra seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. 13. Adjourn 190-23 Council Member Murra moved to adjourn the Council Meeting at 7:58 p.m. Council Member Ward seconded the motion. Motion carried 8 to 0. President Holland declared the motion adopted. Dated at Vermillion, South Dakota this 5th day of June, 2023. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Rich Holland, Council President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________. 19