City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session July 3, 2023 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, July 3, 2023 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Hellwege, Humphrey, Jennewein, Letellier, Murra, Price, Ward, Mayor Cole Absent: Holland 2. Adoption of Agenda 214-23 Council Member Price moved approval of the agenda. Council Member Jennewein seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 3. Visitors to be Heard - None 4. Review of Downtown Streetscape sidewalk transition areas - Jose Dominguez Jose Dominguez, City Engineer, reported on the downtown streetscape sidewalk transitions. Jose noted what could have been done, what was done, and the timeline of when things happened. Jose stated that the current sidewalks, specifically in front of The Varsity, are ADA compliant and have the proper variation of color. Jose added that putting the bollards and signs up lessened the exposure the City has. Council Member Murra asked why during the design phase was correcting the road not looked at. Jose stated that during the design phase the BID Board #2 recommended to Council the plan and the slope currently there was always a part of the plan. Jose noted that to correct the slope, the entire road would have to be redesigned along with the storm sewer. Council Member Price asked if putting a step in would change the problem. Kalin Bird, Building Official, noted that if steps are put in they would have to meet building code with a three foot landing on the top and bottom, which there is not enough room in that location. Discussion followed. There were no additional requests from staff or actions taken. 5. Presentation of draft ordinances to modify City Code to allow dockless vehicles- Jack Baustian 1 Jack Baustian, Assistant to the City Manager, reported on three draft ordinances dealing with dockless vehicles. Jack stated that the first ordinance has definitions, the second pertains to a business, and third personnel dockless vehicles. Discussion followed. 6. Briefing on the July 3, 2023 City Council Regular Meeting Council reviewed items on the agenda with City staff. No action was taken. 7. Executive Session per SDCL 1-25-2(3) 215-22 Council Member Hellwege moved to go into Executive Session per SDCL 1- 25-2(3) at 12:47 p.m. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Mayor Cole declared the Council out of Executive Session at 12:57 p.m. 8. Adjourn 216-23 Council Member Price moved to adjourn the Council special session at 12:58 p.m. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 3rd day of July, 2023. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session July 3, 2023 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on July 3, 2023 at 7:00 p.m. by Mayor Cole. 2 1. Roll Call Present: Hellwege, Humphrey, Jennewein, Letellier, Price, Murra, Ward, Mayor Cole Absent: Holland 2. Pledge of Allegiance 3. Minutes A. Minutes of June 20, 2023, Special Session, June 20, 2023, JJZA Meeting with Clay County, and June 20, 2023, Regular Session 217-23 Council Member Murra moved approval of the June 20, 2023, Special Session, June 20, 2023, JJZA Meeting with Clay County, and June 20, 2023 regular session minutes. Council Member Jennewein seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 4. Adoption of Agenda 218-23 Council Member Price moved approval of the agenda removing Item m. Resolution authorizing an EDA grant application for Wastewater Treatment Plant improvements, adding a Fire work display rain date, adding “to set a public hearing of July 17th” to each of the respective consensus items, and pull Item 8.e from the agenda. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 5. Visitors to be Heard A. Prentis Park Centennial Celebration Proclamation Mayor Cole read the Prentis Park Centennial Celebration Proclamation stating: WHEREAS, Charles E. Prentis deeded ten acres of land to the City of Vermillion in 1923 and eight more acres in 1930 to “be developed and perpetually kept up by the City as a public park known as Prentis Park”; and WHEREAS, Charles E. Prentis paid for landscape architect Charles H. Ramsdell of Minneapolis to create plans for said Prentis Park including “driveways, walks, flower beds, shrubbery, a plan for an outdoor bandstand and theatre, a concrete swimming pool, children’s playgrounds, 3 tennis courts, picnic grounds, parking areas, and everything necessary to make the park an ideal outing place for the old and young”; and WHEREAS, the City of Vermillion purchased two additional acres of land in 1936 increasing the size of Prentis Park to 20 acres; and WHEREAS, the City of Vermillion has successively elected council members, appointed caretakers, and staffed Parks and Recreation Directors since Prentis Park’s founding to supervise and maintain the park; and WHEREAS, the City of Vermillion has supported the development of recreational facilities, gathering structures, landscaping and other amenities in Prentis Park for organized and spontaneous events, in a place where all persons may engage with nature; and WHEREAS, the United States House of Representatives has designated July as Parks and Recreation month; and WHEREAS, Prentis Park is listed in the National Register of Historic Places; NOW, THEREFORE, BE IT RESOLVED we, the governing body of the City of Vermillion, South Dakota, do hereby proclaim July, 2023 as THE CELEBRATION OF THE CENTENNIAL OF PRENTIS PARK and encourage the public to participate through both scheduled and spontaneous activities culminating in community events on July 15th and 22nd. Dated at Vermillion, South Dakota this 3rd day of July, 2023. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By _________________________________ Jonathan D. Cole, Mayor ATTEST: By ________________________________ Katie E. Redden, Finance Officer Susan Keith-Grey committee member of the Prentis Park Centennial Committee thanked the staff for their help with the Centennial. Susan went over events that will be happening throughout the month and invited everyone to attend. 6. Public Hearings 4 A. Special permit to exceed permissible noise levels for Resilient Church at the north shelter in Prentis Park on Saturday, August 5, 2023 from 11:00 a.m. to 2:00 p.m. for a community block party. Katie Redden, Finance Officer, reported that Mason Buth, on behalf of Resilient Church, has applied for a special permit to exceed allowable noise levels for a community block party at Prentis Park. Katie noted that the event will take place on Saturday, August 5, 2023 from 11:00 a.m. to 2:00 p.m. Katie stated that the notice, application, and map are in the packet. Katie noted that the $25 fee has been paid. 219-23 Council Member Murra moved approval of the special permit to exceed permissible noise levels for Resilient Church at the north shelter in Prentis Park on Saturday, August 5, 2023 from 11:00 a.m. to 2:00 p.m. for a community block party. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 7. Old Business 8. New Business A. Consider adoption of a Land Acknowledgement Statement John Prescott, City Manager, reported that the Policies and Procedures Committee met on June 5, 2023 after the evening City Council meeting to discuss several items. One item the Committee discussed was a land acknowledgement statement prepared by the Human Relations Commission. The Policies and Procedures Committee presented their report and recommendation at the June 20, 2023 City Council meeting. The proposed land acknowledgement statement reads: Our future as a community depends on recognizing our past. The City of Vermillion exists on the ancestral lands of the Oceti Sakowin and Omaha indigenous people. We honor and appreciate those who have the longest relationship with this place. 220-23 Council Member Ward moved approval of the proposed land acknowledgement statement. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. B. Consider adoption of a new City of Vermillion Mission Statement John Prescott, City Manager, reported that the Policies and Procedures Committee met on June 5, 2023 after the evening City Council meeting to 5 discuss several items. One item the Committee discussed was an updated mission statement. The Policies and Procedures Committee presented their report and recommendation at the June 20, 2023 City Council meeting. John noted that the existing mission statement reads: Working within a revenue base, which is acceptable to the Community, the City of Vermillion is dedicated to a service structure that promotes the health, safety, and well-being of the Public. The City of Vermillion is entrusted with the responsible management and delivery of community- owned goods and services, accountability, impartiality, and the quality of communication between themselves and the Vermillion community. John stated that the proposed mission statement reads: The City of Vermillion’s mission is to continually improve the quality of life for its citizens through effective communication and strategic deployment of resources. By empowering our workforce and enhancing our facilities and organization, the City of Vermillion aims to attract, grow, and retain its population, and to be widely recognized as the kind of place people want to work, learn, play, and live. 221-23 Council Member Jennewein moved approval of the proposed mission statement. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. C. Request to close Rose Street from Coyote Village North to the Sanford Coyote Sports Center for the Fall USD Football Home Games on September 9, September 16, October 7, October 14, October 28, and November 11, 2023 from 6:00 a.m. to 6:00 p.m. Jack Baustian, Assistant to the City Manager, reported that USD has submitted a request to close Rose Street from Coyote Village to the Dakota Dome for pedestrian safety on USD football game days. 222-23 Council Member Ward moved approval of the request to close Rose Street from Coyote Village North to the Sanford Coyote Sports Center for the Fall USD Football Home Games on September 9, September 16, October 7, October 14, October 28, and November 11, 2023 from 6:00 a.m. to 6:00 p.m. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. D. Request to remove parking on Dakota Street from Alumni Street north to Highway 50 for the Fall USD Football Home Games on September 9, 6 September 16, October 7, October 14, October 28, and November 11, 2023 from 6:00 a.m. to 6:00 p.m. Jack Baustian, Assistant to the City Manager, reported that USD has submitted a request to remove the parking along Dakota Street except for the visiting team buses for all six 2022 USD home football games. 223-23 Council Member Jennewein moved approval of the request to remove parking on Dakota Street from Alumni Street north to Highway 50 for the Fall USD Football Home Games on September 9, September 16, October 7, October 14, October 28, and November 11, 2023 from 6:00 a.m. to 6:00 p.m. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. E. Request to close Cottage Street as it abuts Kalin’s Heating & Cooling from the Cherry Street Access Road north to the alleyway for an Open House on July 25, 2023 from 3:00 p.m. to 7:00 p.m. Item was removed from the agenda to receive more information. F. Request to block off parking on the north side of E. Main Street between Walker Street and Plum Street for the Prentis Park Centennial Celebrations on July 15 and July 22, 2023 from 12:00 p.m. to 9:00 p.m. Jack Baustian, Assistant to the City Manager, reported that a request to remove the parking along Main Street between Walker Street and Plum Street for Prentis Park Centennial Celebrations was received. 224-23 Council Member Ward moved approval of the request to block off parking on the north side of E. Main Street between Walker Street and Plum Street for the Prentis Park Centennial Celebrations on July 15 and July 22, 2023 from 12:00 p.m. to 9:00 p.m. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. G. Agreement for project 3-46-0056-019-2023 with the South Dakota Department of Transportation for the design of the AWOS III-P at the airport Jose Dominguez, City Engineer, reported on an agreement for project 3- 46-0056-019-2023 with the South Dakota Department of Transportation for the design of the AWOS III-P at the airport. Jose stated that for the past few years the City has been working to replace the existing AWOS (e.g. Automated Weather Observing System) at the airport. This system allows the flying public to check the current weather conditions at the airport prior to attempting a landing. Jose noted that on April 3rd the 7 City Council entered into a similar agreement, for the same project, with the Federal government. Jose stated that the agreement being considered is for the portion of the project being paid for by the State of South Dakota. The City has entered into similar agreements with the State for every project that occurs at the airport that requires Federal or State funding. This agreement delineates the term of the agreement, how payments will be made, how the agreement can be terminated, assurances that the City must comply with, etc. Jose noted that this grant will be for the design of the AWOS site. Staff expects a future grant to be signed by the City to cover the construction and the construction administration. 225-23 Council Member Hellwege moved approval of authorizing the Mayor to sign the agreement with the DOT, and to sign any other future documents related to grant no. 3-46-0056-019-2023 with the DOT. Council Member Murra seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. H. Letter of Contract – Northeast Sewer Basin Facility Plan Shane Griese, Utilities Manager, reported on a letter of contract for the northeast sewer basin facility plan. Shane noted that the City of Vermillion has a sanitary sewer system that is made up of seven sanitary sewer basins. There are five lift station basins that fall within Main Lift #1 sewer basin which leaves Main Lift #2 to cover the remaining portion of the city. The existing sewer system has been built out to its serviceable limits in the northeast portion of the city. Shane noted that to accommodate sanitary sewer needs for future developments inside and outside of existing city limits in the northeast portion of Vermillion, new sewer infrastructure will need to be installed. The first step in this process is to determine a sanitary sewer basin boundary. Shane noted that Banner Associates has put together the attached letter contract for the Northeast Sewer Basin Facility Plan at staff’s request. Shane stated that this facility plan will determine the future sanitary sewer basin boundary as well as lift station and force main infrastructure requirements. They will establish projected flows and look at the impact on the existing downstream sewer system. Shane noted that the plan will include three alternative conceptual layouts for consideration. This plan will be prepared in accordance with South Dakota Department of Agricultural and Natural Resources (SD DANR) which will 8 allow the City to pursue funding for the construction of the projects proposed by the plan in the future. Shane noted that the plan also includes a Level III Cultural Resources Survey which is required for projects on undeveloped land. The cultural study will be performed by Augustana University at a cost of $6,000.00 and has been included in Banner’s proposal of $49,975.00. 226-23 Council Member Ward moved approval of the Letter of Contract for the Northeast Sewer Basin Facility Plan. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. I. Engineering Agreement for Wastewater Treatment Facility Improvement Project Phase 1 (Task Order Agreement 1) Shane Griese, Utility Manager, reported on an Engineering Agreement for Wastewater Treatment Facility Improvement Project Phase 1. Shane noted that the existing Wastewater Treatment Facility was put into service in 1984. Large-scale improvements were made in 2004 and again in 2008. Shane noted that in 2022 a Facility Plan was performed on the Wastewater Treatment Facility. That plan looked at the existing equipment and infrastructure and evaluated the facilities’ ability to meet existing and future permit requirements. The plan established two different alternatives for improvements, with alternative A being selected as the best option for Vermillion. The plan allowed for the project to be placed on the State Water Plan and paved the way for the City to request funding through the State of South Dakota. Shane stated that the Facility Plan was presented to the public at the December 19, 2022 Council meeting, and funding application was submitted in the beginning of 2023. In March of 2023 the City was awarded $21,960,000 in loan funding for the project. After the award of funding, staff requested Banner to develop an agreement for the engineering of Phase 1 of the Wastewater Treatment Facility Improvement Project. That agreement is lengthy and therefore has not been included in the packet but is available upon request. Shane noted that the agreement has been broken into two portions. The main agreement which has been updated after Banner adopted the 2020 EJCDC edition, and the Task order 1. The main agreement will be the base agreement for all contracts with Banner moving forward with each new project having a separate Task Order that is specific to each project. Shane stated that Banner Associates has provided a Task order Agreement for Wastewater Treatment Facility Improvements. This agreement includes 9 six basic services with a total cost of $3,103,000. Shane noted the breakdown was as follows: Preliminary Design Phase $566,000.00; Final Design Phase $1,040,500.00; Bidding/Proposal Phase $44,500.00; Construction Phase $636,000.00; Post-Construction Phase $87,000.00; Resident Project Representative Services $729,000.00 227-23 Council Member Hellwege moved approval of the Engineering Agreement for Wastewater Treatment Facility Improvement Project Phase 1 (Task Order Agreement 1). Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. J. Resolution Authorizing the Purchase of Two Pursuit Rated Vehicles for the Police Department Jose Dominguez, City Engineer, reported that during the 2023 budget sessions in August, the City Council will review the 2024 equipment replacement schedule. As part of the 2024 equipment replacement schedule, the City will propose replacing several vehicles. The following are the vehicles to be replaced in 2024: Police Department Vehicle #3 - 2021 Ford All-Wheel Drive Pursuit Vehicle; Police Department Vehicle #7 - 2021 Ford All-Wheel Drive Pursuit Vehicle; Fire/EMS Department Vehicle #814 – NEW VEHICLE; Wastewater Department Vehicle #520 - 2010 Ford F250, 2x4, Chassis Pickup Truck; Wastewater Department Vehicle #560 – 2012 Ford F250, 4x4, Long Box Pickup Truck. Jose noted that over the last couple of years there have been challenges getting vehicles and the lead time for orders has grown as manufacturers have struggled to keep up with the orders. In some instances, our local dealer has placed an order, only to have it cancelled months later by the manufacturer. Jose noted that changes in ordering the vehicles has led to the City placing orders farther out than in previous years. City staff has verified with the dealer that if the resolutions are adopted, the vehicles will not be available until 2024. When purchasing equipment, the City has several options based on State statutes: 1) City can procure bids based on the requirements set forth in 5-18A; or 2) City can purchase from an already awarded contract that was awarded within 12-months as long as the awarded bidding process in 5-18A was followed (5-18A-22(3)); or 3) City can purchase from a purchasing agency (5-18A-37); or 4) City can purchase from a local vendor as long as the purchased item is at, or below, the price on the State contract list (5-18C-8) Jose noted that the City avoids procuring bids due to the fact that this requires considerable staff time and additional resources to develop the specifications, advertise the bid documents, and evaluate the bids. 10 Rather, the City tries to purchase directly from a local vendor, from an already awarded contract, from the State list, or from a purchasing agency. Jose noted that, as with other years, Staff contacted Vermillion Ford for prices on vehicles. In this instance, Vermillion Ford will be able to match the State prices for identical vehicles. Although unlikely, supply chain issues are still affecting production and delivery. This would affect orders from Vermillion Ford or vehicles ordered through the State bid. 228-23 After reading the same once, Council Member Murra moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF TWO POLICE FORD ALL-WHEEL DRIVE PURSUIT RATED VEHICLES WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and WHEREAS, the City of Vermillion approached the local dealer, Vermillion Ford, to see if they could match the price found in the state contract for the two Ford All-Wheel Drive Pursuit Rated Police vehicles; and WHEREAS, after the prices from the local dealer were compared with the state contract price it was found that the local dealer’s price was comparable to the state’s contract price. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase two 2024 Ford All-Wheel Drive Pursuit Rated vehicles for $95,018.00 from Vermillion Ford of Vermillion, South Dakota. Dated at Vermillion, South Dakota this 3rd day of July, 2023. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By_________________________ Jonathan D. Cole, Mayor ATTEST: By_________________________________ Katie E. Redden, Finance Officer 11 The motion was seconded by Council Member Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. K. Resolution Authorizing the Purchase of Two 4x4 ¾-ton Long Box Pickup Trucks for the Wastewater Department 229-23 After reading the same once, Council Member Humphrey moved adoption of the following: AUTHORIZING THE PURCHASE OF A WASTEWATER ¾-TON 4x4 LONG BOX PICKUP TRUCK, AND A WASTEWATER ¾-TON 4x4 CHASSIS TRUCK WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and WHEREAS, the City of Vermillion approached the local dealer, Vermillion Ford, to see if they could match the price found in the state contract for a Ford F250 4x4 long box pickup truck and for a Ford F250 4x4 chassis; and WHEREAS, after the prices from the local dealer were compared with the state contract price it was found that the local dealer’s price was comparable to the state’s contract price. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a 2024 Ford F250 4x4 long box pickup truck for $48,485 and a 2024 Ford F250 4x4 chassis for $48,485 from Vermillion Ford of Vermillion, South Dakota. Dated at Vermillion, South Dakota this 3rd day of July, 2023. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By________________________ Jonathan D. Cole, Mayor ATTEST: By_________________________________ Katie E. Redden, Finance Officer 12 The motion was seconded by Council Member Murra. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. L. Resolution Authorizing the Purchase of a 4x4 ¾ - ton Short Box Pickup Truck for the Fire and EMS Department 230-23 After reading the same once, Council Member Hellwege moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A FIRE AND EMS ¾-TON 4x4 SHORT BOX PICKUP TRUCK WHEREAS, SDCL 5-18C-8 authorizes a governmental entity to purchase any piece of equipment, without advertising for bids, from a willing vendor, any supplies contained in the state contract list at a price at or below that shown in the state contract; and WHEREAS, the City of Vermillion approached the local dealer, Vermillion Ford, to see if they could match the price found in the state contract for a Ford F250 4x4 short box pickup truck; and WHEREAS, after the prices from the local dealer were compared with the state contract price it was found that the local dealer’s price was comparable to the state’s contract price. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a 2024 Ford F250 4x4 short box pickup truck for $53,469 from Vermillion Ford of Vermillion, South Dakota. Dated at Vermillion, South Dakota this 3rd day of July, 2023. FOR THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA By___________________________ Jonathan D. Cole, Mayor ATTEST: By_________________________________ Katie E. Redden, Finance Officer 13 The motion was seconded by Council Member Ward. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. M. Rain dates for Fire Works display permit Matt Callahan, Fire Chief, reported that The Vermillion Chamber and Development Company (VCDC) and Fireworks Unlimited requested and the City Council on June 20, 2023 approved a fireworks display to be held on July 4, 2023. The display is planned to begin at approximately 10:00 p.m. and would be discharged from the south end of the Polaris property on the southernmost roadway within their property line. Tom and Jim Taylor with Fireworks Unlimited will be conducting the show. Matt noted that when the Fireworks permit was approved, the option of a rain date(s) was not included. It appears that there is a chance of rain on Tuesday, July 4th and that a rain(s) date might be needed. Matt recommended approving a rain date of July 5, 2023 for the Fire Works Permit. 231-23 Council Member Jennewein moved approval of July 5th for a rain date for the VCDC Fireworks Permit. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 9. Bid Openings A. Miscellaneous concrete Jose Dominguez, City Engineer, reported on the 2023 miscellaneous concrete bid openings. Jose stated that the bid was sent out to four contractors and nine plan houses. Jose noted that two bids were received and opened on June 21, 2023. Jose stated that Walker Construction of Vermillion’s bid was $58,716.24 and M & M Construction of Vermillion’s bid was $59,428. 232-23 Council Member Ward moved approval of the bid from Walker Construction for $58,716.24. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. B. Fuel quotes 14 Katie Redden, Finance Officer, read the monthly fuel quotes and recommended the low quote of Stern Oil on Items 1 and 2 and Jerry’s Service on Item 3 and 4. Item 1 - 4,350 gal unleaded 10% ethanol: Brunick Service $3.35, Jerry’s Service $3.60, Stern Oil $3.1245 Item 2 – 1,000 gal unleaded regular: Brunick Service $3.70, Jerry’s Service $3.85, Stern Oil $3.4818; Item 3 – 3,000 gal No. 2 Diesel fuel dyed: Brunick Service $3.12, Jerry’s Service $2.91, Stern Oil $2.9637; Item 4 - 1,000 gal No. 2 diesel fuel-clear: Brunick Service $3.45, Jerry’s Service $3.21, Stern Oil $3.2361. 233-23 Council Member Price moved approval of the low bid of Stern Oil on Items 1 and 2 and Jerry’s Service on Item 3 and 4. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 10. City Manager's Report A. John reported that with the July 4th holiday on Tuesday, the Tuesday curbside recycling route will not have a collection this week. The next curbside recycling collection for Tuesday customers will be on Tuesday, July 11, 2023. B. John reported on upcoming meetings: Human Relations Commission meeting – Powell Conference room on Thursday, July 6, 2023 at 5:30 p.m. City’s Historic Preservation Commission meeting – Powell Conference room on Wednesday, July 12, 2023 at 9:00 a.m. C. John noted that the Pro Am is this week at the Bluffs Golf Course. There is a ladies Pro Am on Wednesday, Thursday night is the community meal from 6:00 p.m. – 8:00 p.m., Men’s Pro Am Friday thru Sunday. D. John stated that the sculpture entitled Red at the corner of Elm and Main Street will be removed in the coming week. The artist wants to make some repairs to the sculpture. The plan is for the sculpture to return after the artist completes their work. The pieces are scheduled to remain until April / May of 2024. PAYROLL ADDITIONS AND CHANGES Library Board: Bryce Mayrose $15.00/mtg; Street: Skylar Hopkins $15.00/hr; Ambulance: Bodhi Brady $4.00/on call hr-$6.00/hol on call 1 hr-$2.50/on call 2 hr- $3.75/hol on call 2 hr; Clubhouse: Blake Paulson 15 $13.00/hr; Light: Austin Anderson $42.53/hr, Chad Christopherson $42.53/hr, Todd Halverson $43.71/hr, Monty Munkvold $50.52/hr, Josh Manning $34.67/hr, Brandon Steeneck $41.86/hr, Travis Tarr $45.30/hr, Philip Wielbelhaus $41.86/hr; Water: Russell Frazier $20.93/hr 11. Invoices Payable 234-23 Council Member Hellwege moved approval of the following invoices: A & M SERVICES, INC UNIFORM CLEANING 97.72 ALLIED OIL & SUPPLY, INC SUPPLIES 910.00 AMAZON BUSINESS SUPPLIES/BOOKS 1,209.53 ASHLEY LEMONS REFUND REC PROGRAM FEE 17.00 ASHLEY SURBER MEALS REIMBURSEMENT 40.00 AUTO VALUE PARTS 432.67 AWWA MEMBERSHIP DUES 233.00 BIERSCHBACH EQPT & SUPPLY RENTAL-CORE DRILL ASSY 194.00 BLACKSTONE PUBLISHING BOOKS 285.05 BLUEPEAK TELEPHONE/INTERNET/911 CIRCUIT 5,060.05 BORDER STATES ELEC SUPPLY SUPPLIES 4,159.83 BOUND TREE MEDICAL, LLC SUPPLIES 1,972.42 BRIDGESTONE GOLF INC MERCHANDISE 950.82 BUTLER MACHINERY CO. REPAIRS 684.07 CAE HEALTHCARE, INC WARRANTY 2,754.00 CALLAWAY GOLF MERCHANDISE 1,572.60 CAPITAL ONE SUPPLIES 2,212.68 CASK & CORK MERCHANDISE 381.30 CITY OF VERMILLION POSTAGE/COPIES 1,195.70 CITY OF VERMILLION UTILITY BILLS 43,475.40 CLAY COUNTY SHERIFFS OFFICE CUSTODIAL CONTRACT 2,500.00 CLAY-UNION ELECTRIC CORP ELECTRIC BUYOUT 3,777.33 COAST TO COAST SOLUTIONS SUPPLIES 322.21 COLONIAL LIFE INSURANCE 2,927.82 CORE & MAIN LP PARTS 9,043.21 CORE-MARK MIDCONTINENT, INC MERCHANDISE 6,404.72 COUNTRY SUNSHINE GREENHOUSE FLOWERS 68.00 D-P TOOLS SUPPLIES 64.03 DAKOTA BEVERAGE MERCHANDISE 10,351.30 DAKOTA PC WAREHOUSE REPAIRS 299.92 DAKOTA TRAFFIC SERVICES LLC YELLOW PAINT 6,038.65 DAVID HULKONEN REPAIRS 90.53 DEADPERFECT MERCHANDISE 548.85 DELTA DENTAL PLAN INSURANCE 6,692.96 DEMCO SMITH SYSTEM 6,541.36 16 DENNIS MARTENS MAINTENANCE 833.34 DGR ENGINEERING PROFESSIONAL SERVICES 5,001.00 DIAMOND VOGEL PAINTS WHITE TRAFFIC PAINT 1,170.00 DUBOIS CHEMICALS SODA ASH 13,090.00 ECHO ELECTRIC SUPPLY SUPPLIES 6,046.31 EMERGENCY APPARATUS MAINT REPAIRS 5,242.52 ENERGY LABORATORIES TESTING 1,667.00 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 1,390.92 ETHAN GULLIKSON EXAM REIMBURSEMENT 60.00 EUROFINS ENVIRONMENT TESTING TESTING 3,403.50 FAST AUTO GLASS WINDSHIELD 330.03 FEDEX. SHIPPING 20.05 GALLS INCORPORATED POLO SHIRT 76.82 GLOBAL DIST. MERCHANDISE 100.00 GRAHAM TIRE CO. TIRES 584.00 GRAYBAR ELECTRIC SUPPLIES 4,297.81 GREGG PETERS FREIGHT 1,425.00 GREGG PETERS RENT 937.50 HARTINGTON TREE LLC TREES 3,400.00 HAWKINS INC CHEMICALS 3,812.97 HEIMAN FIRE EQUIPMENT FIREFIGHTER EQUIPMENT 6,685.02 IMS ALLIANCE NAME TAGS 38.25 IN CONTROL, INC PLC UPGRADE/CONTROL SYSTEM 17,667.00 INGRAM BOOKS 1,562.27 JACKS UNIFORM & EQPT UNIFORM 217.05 JACOB HOFFMAN MILEAGE REIMBURSEMENT 120.06 JAY ELLEDGE EXAM REIMBURSEMENT 60.00 JILL GIRARD REFUND AMBULANCE OVERPMT 150.00 JIM GOBLIRSCH START-UP CASH-BASEBALL 1,000.00 JOHN A CONKLING DIST. MERCHANDISE 4,711.35 JOHNSEN HEATING & COOLING REPAIRS 510.21 JOHNSON BROTHERS OF SD MERCHANDISE 14,641.81 JONES FOOD CENTER SUPPLIES 295.21 JUSTICE TOBIN MILEAGE REIMBURSEMENT 120.06 K & M TIRE TIRES 210.00 KALINS INDOOR COMFORT REPAIRS 99.00 KIMBALL MIDWEST SUPPLIES 32.00 KNIFE RIVER MIDWEST, LLC ASPHALT 622.43 KNOEPFLER CHEVROLET REPAIRS 901.66 LEISURE LAWNS, LLC APPLICATIONS 144.75 LONGS PROPANE INC PROPANE 30.00 LOUIES CLEANING & DISASTER CARPET CLEANING 146.25 LYMAN-RICHEY SAND & GRAVEL SAND 2,141.91 17 MART AUTO BODY & MARINE LLC TOWING 150.00 MATHESON TRI-GAS, INC CYLINDER RENTAL/SUPPLIES 543.21 MCLEODS PRINTING TRAFFIC TICKETS 132.93 MEDICAL WASTE TRANSPORT, INC HAUL MEDICAL WASTE 267.35 MICRO MARKETING LLC BOOK 25.99 MIDWEST ALARM CO ALARM MONITORING/UPGRADE 10,171.14 MIDWEST TURF & IRRIGATION PARTS 1,873.28 MIDWEST WHEEL COMPANIES PARTS 566.08 MIZUNO USA, INC MERCHANDISE 193.19 MR. GOLF CAR, INC REPAIRS 253.50 MURPHS APPLIANCE & TV IN FRIDGE/REPAIRS 1,293.95 MUTH ELECTRIC WWTF UV UPGRADE 320,000.00 NCL OF WISCONSIN, INC SUPPLIES 164.10 NETSYS+ SERVER/PROF SERVICES 8,201.00 NICHOLAS STARK MILEAGE REIMBURSEMENT 120.06 NORTHSIDE GLASS REPAIRS 188.52 O'REILLY AUTO PARTS PARTS 36.73 OSCAR'S LAWN CARE JUNK/DEBRIS REMOVAL 71.01 PCC, INC COMMISSION 4,651.11 PEPSI COLA OF SIOUXLAND MERCHANDISE 2,136.82 PHELPS SUPPLIES 64.35 PLAIN TALK PUBLISHERS SUBSCRIPTION 26.00 PRESSING MATTERS SUPPLIES 448.00 PRESTO-X-COMPANY INSPECTION/TREATMENT 147.58 QUILL MOUSEPAD/SHARPIES 46.83 RACOM CORPORATION MAINTENANCE 473.98 REDI TOWING TOWING 540.00 REGENTS OF THE UNIVERSITY BARCODE LABELS 114.00 REPUBLIC NATIONAL DIST MERCHANDISE 11,442.36 RIBS, RODS & ROCK N' ROLL CONTRIBUTION 5,000.00 RUNNING SUPPLY, LLC SUPPLIES 1,138.88 SANFORD HEALTH OCCUPATIONAL PRE-PLACEMENT EXAM 837.00 SANFORD VERMILLION SPORTS ONLINE REGISTRATION 9,532.13 SCHAEFFER MFG. CO SUPPLIES 1,345.60 SD MUNICIPAL LEAGUE REGISTRATION 50.00 SD PUBLIC HEALTH LABORATORY TESTING 164.00 SD RETIREMENT SYSTEM CONTRIBUTIONS 65,684.14 SERVICE MASTER OF SE SOUTH DAKOTA CUSTODIAL 3,878.10 SIOUX CITY TRUCK & TRAILER PARTS 198.80 SIOUX FALLS FORD REPAIRS 1,407.89 SOOLAND BOBCAT PARTS 510.64 SOUTH DAKOTA OPEN PRO-AM BRONZE SPONSORSHIP 500.00 18 SOUTHERN GLAZER'S OF SD MERCHANDISE 3,775.78 STEWART OIL-TIRE CO REPAIRS 99.90 STOREY KENWORTHY/MATT PARROTT UTILITY BILLS 6,104.03 STRYKER SALES CORPORATION CHARGER STATION 1,599.00 TASTE OF HOME BOOKS BOOK 30.98 THE NEW SIOUX CITY IRON CO BANDSAW BLADES 13.81 TITLEIST-ACUSHNET COMPANY MERCHANDISE 12,711.96 UNITED HEALTHCARE REFUND AMBULANCE OVERPMT 681.36 UNITED WAY CONTRIBUTIONS 461.38 UNUM LIFE INSURANCE COMPANY INSURANCE 1,146.92 US KIDS GOLF MERCHANDISE 416.77 US POSTMASTER POSTAGE FOR UTILITY BILLS 1,300.00 VALIANT VINEYARDS MERCHANDISE 626.80 VAN DIEST SUPPLY CO CHEMICALS 614.30 VERIZON WIRELESS CELL PHONES/IPAD ACCESS 3,116.39 VERMILLION ACE HARDWARE SUPPLIES/PARTS 872.74 VERMILLION CHAMBER OF COMMERCE VERMILLION BUCKS 435.00 VERMILLION FORD DOOR MOULDING 108.76 VERMILLION GARBAGE SERVICE WASTE HAULING 1,524.24 VISA/FIRST BANK & TRUST TRAVEL/TRAINING/SUPPLIES 10,993.89 VISTA OUTDOOR SALES, LLC MERCHANDISE 715.31 WALKER CONSTRUCTION INC PROFESSIONAL SERVICES 642.60 WESCO DISTRIBUTION, INC SUPPLIES/PARTS 2,519.50 WILLIAM PIKE REFUND AMBULANCE OVERPMT 252.92 YANKTON FIRE & SAFETY INSPECTION/EXTINGUISHERS 332.00 ZIEGLER INC REPAIRS 784.63 ZIMCO SUPPLY CO CHEMICALS/GRASS SEED MIX 31,919.00 Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 12. Consensus Agenda A. Set a Public Hearing date of July 17th for a Special permit to exceed permissible noise levels for the Dakota Days Organization at the Ratingen Platz on Thursday, October 5, 2023 from 7:00 p.m. to 12:00 a.m. for a Dakota Days street dance. B. Set a Public Hearing date of July 17th for a Permit for consumption but not the sale of alcoholic beverages for the Legends of Delzell alumni event on Friday, October 6, 2023 from 4:00 p.m. to 5:30 p.m. in Delzell Education Center, Rooms 110 and 118, on the University of South Dakota campus. 19 C. Set a Public Hearing date of July 17th for a Special permit to exceed permissible noise levels for Ribs, Rods, and Rock ’n Roll, Inc. on or about September 8 & 9, 2023 from 5:00 p.m. to midnight on W. Main St. between High St. and Prospect St. D. Set a Public Hearing date of July 17th for a Special daily malt beverage and wine license for Ribs, Rods, and Rock ’n Roll, Inc. on or about September 8 & 9, 2023 on W. Main Street between Washington and Church Street, Ratingen Platz, Market Street from W. Main to Bloomingdale Street, Austin Street from W. Main to Kidder, Kidder Street from Austin to the alley between Court and Market Streets, public parking lot at Market and Kidder, private parking lot at Market and Kidder, Prospect from W. Main Street to half block north, and to include any other streets closed for the events. 235-23 Council Member Murra moved approval of the consensus agenda. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 13. Adjourn 236-23 Council Member Murra moved to adjourn the Council Meeting at 7:45 p.m. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 3rd day of July, 2023. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________. 20