City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session June 3, 2024 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, June 3, 2024 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Hellwege, Holland, Humphrey, Murra, Price, Ward, Mayor Cole Absent: Letellier, Jennewein (arrived 12:01p.m.) Council Member Jennewein arrived 12:01 p.m. 2. Adoption of Agenda 184-24 Council Member Humphrey moved approval of the agenda. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 3. Visitors to be Heard A. Katie Redden, Finance Officer, introduced the new Deputy Finance Officer, Nick Doty, to the council. Nicholas gave background on his education. 4. Review proposed Tax Increment Financing District #9 - City Manager John Prescott John Prescott, City Manager, presented proposals for TIF #9. John explained the proposed boundaries and how the cash flows would look with multiple different options. Discussion followed on different funding opportunities. 5. Draft of outside agency request for funding formula – Administrative Intern, Alex Ruth Alex Ruth, Administrative Intern, presented the council with the updated outside agency request form. Alex went over the changes made and asked for council’s thoughts. Discussion followed. 6. Briefing on the June 3, 2024 City Council Regular Meeting Council reviewed items on the agenda with City Staff. No action was taken. 7. Adjourn 185-24 Council Member Murra moved to adjourn the Council special session at 12:52 p.m. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 3rd day of June, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Unapproved Minutes City Council Regular Session June 3, 2024 Monday 7:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on June 3, 2024 at 7:00 p.m. by Mayor Cole. 1. Roll Call Present: Hellwege, Holland, Humphrey, Jennewein, Murra, Price, Ward, Mayor Cole Absent: Letellier 2. Pledge of Allegiance 3. Minutes A. Minutes of May 20, 2024, Special Session and May 20, 2024, Regular Session 186-24 Council Member Holland moved approval of the May 20, 2024, special session and May 20, 2024 regular session minutes. Council Member Murra seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 4. Adoption of Agenda 187-24 Council Member Humphrey moved approval of the agenda. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 5. Visitors to be Heard A. Nancy Schiro, 311 E Washington, Elk Point, SD, stated that she applied for the Code Enforcement Officer position, and she has a degree in civil engineering. She wants the council to be aware that she was not interviewed for this position and was told the position had already been filled. 6. Public Hearings A. Special permit to exceed permissible noise levels by no more than 50% for Resilient Church at the band shell area in Prentis Park on Tuesday, July 9, 2024 from 5:00 p.m. to 8:00 p.m. for a public Christian worship gathering and at the north shelter in Prentis Park on Saturday, August 3, 2024 from 10:00 a.m. to 3:00 p.m. for a community block party. Ben Helleloid, Finance Intern, reported on two applications received from Resilient Church for special permit to exceed permissible noise levels. Ben stated the applications were for the band shell area in Prentis Park on Tuesday, July 9, 2024 from 5:00 p.m. to 8:00 p.m. for a public Christian worship gathering and at the north shelter in Prentis Park on Saturday, August 3, 2024 from 10:00 a.m. to 3:00 p.m. for a community block party. Ben noted all fees were paid in the finance office. 188-24 Council Member Murra moved approval of the special permit to exceed permissible noise levels by no more than 50% for Resilient Church at the band shell area in Prentis Park on Tuesday, July 9, 2024 from 5:00 p.m. to 8:00 p.m. for a public Christian worship gathering and at the north shelter in Prentis Park on Saturday, August 3, 2024 from 10:00 a.m. to 3:00 p.m. for a community block party. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. B. Special Daily Malt Beverage and SD Farm Wine license for the United Way of Vermillion at the Vermillion High School on Saturday, June 15, 2024 for the Vermillion all-school reunion. Ben Helleloid, Finance Intern, reported on an application received by the United Way for a Special Daily Malt Beverage and SD Farm Wine license for the United Way of Vermillion at the Vermillion High School on Saturday, June 15, 2024 for the Vermillion all-school reunion. Ben stated that Staff recommends the City Council consider attaching the following conditions:  4-6 adult volunteers will supervise the event’s distribution and consumption of alcohol. The number will be determined by the crowd size.  Signage will be posted at the entry to the alcohol serving tent stating: a. Alcohol consumption is only allowed inside the fenced area. b. No one under 21 will be served or allowed to consume alcohol. c. No intoxicated person(s) will be served. d. No alcohol can leave the parking lot. e. No outside alcohol is allowed in the parking lot.  Staff will check all persons wishing to purchase alcohol and provide a wristband once their age has been verified.  Persons who are not banded or who are under 21 will not be allowed to purchase or consume alcohol. 189-24 Council Member Ward moved approval of the Special Daily Malt Beverage and SD Farm Wine license for the United Way of Vermillion at the Vermillion High School on Saturday, June 15, 2024 for the Vermillion all-school reunion. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. C. Resolution of Necessity for construction of concrete surfacing of North Carr Street from West Duke Street to Bower Street. Jose Dominguez, City Engineer, reported on a Resolution of Necessity for construction of concrete surfacing of North Carr Street from West Duke Street to Bower Street. Jose noted that North Carr Street currently is developed from West Cherry to West Duke Streets and from Bower Street to SD Hwy. 50. The portion being considered for development is the only section of North Carr Street not constructed. To provide a more complete transportation system the City Council asked Staff to put an assessment project together completing the undeveloped section of North Carr Street. Jose stated that both adjoining property owners have also previously signed Developer’s Agreements where they have given up the right to remonstrate against any assessments for the construction of North Carr Street as it fronts their property. Jose noted the project would consist of new curb and gutter, concrete paving, installing water main across the Bower Street intersection, and installing ADA ramps at the intersection with Bower Street. The sidewalks along North Carr Street would not be installed because no sidewalks exist adjacent to the location. The owners would be responsible for the construction of the sidewalks when the City Council calls for them in the future. Curt Nelson, 2800 Cherokee Court, said Polaris takes pride in supporting the community and being good stewards. He noted that Polaris votes no on this due to the financial impact it would have on Polaris. He asked on due diligence on this project such as a traffic study, who would be impacted due to this project, and if it would complicate the intersection on Cherry Street. He asked if there was a study done for public need. Jose stated that a traffic impact study was done for the construction of the school. They did look at the traffic on Carr and Cherry Streets. Jose noted they didn’t look at traffic to the north. By 2044 there would be a need for additional precautions at the corner. Discussion followed on the traffic impact studies done. 190-24 Council Member Humphrey moved to deny the Resolution of Necessity for construction of concrete surfacing of North Carr Street from West Duke Street to Bower Street. Council Member Holland seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-N, Holland- Y, Humphrey-Y, Jennewein-Y, Price-Y, Ward-N, Murra-N, Mayor Cole-N. Mayor Cole declared the motion failed. 191-24 Council Member Murra moved approval of the Resolution of Necessity for construction of concrete surfacing of North Carr Street from West Duke Street to Bower Street. Council Member Hellwege seconded the motion. A roll call vote of the Governing Body was as follows: Hellwege-Y, Holland- N, Humphrey-N, Jennewein-N, Price-N, Ward-Y, Murra-Y, Mayor Cole-Y. Mayor Cole declared the motion failed. 192-24 Council Member Holland moved to postpone the Resolution of Necessity for construction of concrete surfacing of North Carr Street from West Duke Street to Bower Street. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 7. Old Business A. Second reading of Ordinance 1515 amending Title III, Administration; Chapter 30, City Council; Section 30.15, Time and Place to amend language detailing location and time of City Council meetings. John Prescott, City Manager, reported on the second reading of Ordinance 1515 amending Title III, Administration; Chapter 30, City Council; Section 30.15, Time and Place to amend language detailing location and time of City Council meetings. John noted that at earlier council meetings the discussion of the starting time of City Council meetings was discussed. John noted that the code specifically stated the time the meetings must be held is 7:00 p.m. John stated that cleaning up this ordinance would allow the council to set the time via a resolution therefore giving future council more freedom to set a different time. 193-24 Second reading of title to Ordinance No. 1515, entitled An Ordinance amending Title III, Administration; Chapter 30, City Council; Section 30.15, Time and Place to amend language detailing location and time of City Council meetings for the City of Vermillion, South Dakota. Mayor Cole read the title to the above-named Ordinance, and Council Member Price moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1515 entitled An Ordinance amending Title III, Administration; Chapter 30, City Council; Section 30.15, Time and Place to amend language detailing location and time of City Council meetings was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 20th day of May, 2024 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 3rd day of June, 2024 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1515 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE III, ADMINISTRATION; CHAPTER 30, CITY COUNCIL; SECTION 30.15, TIME AND PLACE TO AMEND LANGUAGE DETAILING LOCATION AND TIME OF CITY COUNCIL MEETINGS. BE IT ORDAINED, by the Governing Body of the City of Vermillion, South Dakota that the City of Vermillion Code of Ordinances Title III, Section 30.15, Time and Place, be amended as follows: § 30.15 TIME AND PLACE. The regular meeting of the Council, unless otherwise called, shall be at a time set by Resolution, in City Hall, in the City Council Chamber unless otherwise noted, in the city, on the first and third Mondays of each month. When the regular meeting falls on a legal holiday, then the regular meeting shall be held on the following day. Dated at Vermillion, South Dakota this 3rd day of June, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Adoption of the Ordinance was seconded by Council Member Hellwege. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Hellwege-Y, Holland-Y, Humphrey-Y, Jennewein-Y, Price-Y, Ward-Y, Murra- Y, Mayor Cole-Y. Motion carried 8 to 0. Mayor Cole declared that the Ordinance has been adopted and directed publication thereof as required by law. B. Resolution creating Tax Increment Financing District #9 for Lots 1 and 2 in Block 1, Lots 1 through 7 in Block 2, Block 3, Lots 1 through 15 in Block 4, Block 5 and Outlot 1, Jack Powell Addition, City of Vermillion, Clay County, South Dakota. John Prescott, City Manager, stated that the City Council has had several discussions on what to include in the TIF district. It is a complex project; he recommends postponing this resolution till the next council meeting to have more council discussion. 194-24 Council Member Price moved to postpone the Resolution creating Tax Increment Financing District #9 until the June 17, 2024 council meeting. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 8. New Business A. Midco cable franchise annual report. Andrew Curley, Senior Director of Government Relations reported that in 2023, 2000 truck rolls occurred which includes installs, troubleshoots, and request orders. Andrew stated that Midco performed at 95% for installs, first-time right and for Ontime arrival is also 95%. Customer satisfaction is 9.6 out of 10 for 2023. Andrew also reviewed the construction that happened within the city. B. Consider the transfer of Mobile Date Terminals to Blackhawk, South Dakota Fire Protection District. Matt Callahan, Fire Chief, reported with the purchase of 6 new mobile data terminals (MDTs) and docking stations for ambulances and staff cars, the Fire/EMS Department has 6 old model MDTs to surplus from inventory. Matt stated that South Dakota Codified Law allows the transfer of said equipment to another agency within the State of South Dakota. The Blackhawk Fire Protection District has inquired about the devices that are available. Matt stated the Fire/EMS Department would like to transfer ownership of 6 old MDTs and docking stations to the Blackhawk Fire Protection District in Blackhawk, SD. 195-24 Council Member Holland moved approval of the transfer of Mobile Date Terminals to Blackhawk, South Dakota Fire Protection District. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. C. Request to remove parking on Dakota Street from Alumni Street north to SD Highway 50 from 6:00 a.m. to 10:00 p.m. for the USD Home Football Game on August 29, 2024 and 6:00 a.m. to 5:00 p.m. for the games on September 21, September 28, October 12, November 9, November 23, November 30, December 7, December 14, and December 21, 2024. Alex Ruth, Administrative Intern, reported that USD has submitted a request to remove the parking along Dakota Street except for the visiting team buses on August 29 from 6:00 a.m. to 10:00 p.m., and September 21, September 28, October 12, November 9, November 23, November 30, December 7, December 14, and December 21 from 6:00 a.m. to 5:00 p.m. Alex stated this request is the same as previous years and fire, street, and police do not see any issues with this request. 196-2024 Council Member Ward moved approval of the request to remove parking on Dakota Street from Alumni Street north to SD Highway 50 for the Fall USD Football Home Games on August 29 from 6:00 a.m. to 10:00 p.m., and September 21, September 28, October 12, November 9, November 23, November 30, December 7, December 14, and December 21 from 6:00 a.m. to 5:00 p.m. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. D. Request to close Rose Street from the front edge of parking lots south of Coyote Village North to the Sanford Coyote Sports Center for the USD Home Football Games on August 29, 2024 from 6:00 a.m. to 10:00 p.m. and from 6:00 a.m. to 5:00 p.m. for the games on September 21, September 28, October 12, November 9, November 23, November 30, December 7, December 14, and December 21, 2024. Alex Ruth, Administrative Intern, reported that USD has submitted a request to close Rose Street from the front edge parking lots south of Coyote Village north to the SCSC for pedestrian safety on USD football game days. Alex noted that this is an extended request from previous years. Alex stated this request is the same as previous years and fire, street, and police do not see any issues with this request. 197-24 Council Member Ward moved to postpone the request to close Rose Street from the front edge of parking lots south of Coyote Village North to the Sanford Coyote Sports Center for the USD Home Football Games on August 29, 2024 from 6:00 a.m. to 10:00 p.m. and from 6:00 a.m. to 5:00 p.m. for the games on September 21, September 28, October 12, November 9, November 23, November 30, December 7, December 14, and December 21, 2024. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. E. Request to close High Street from the north side of the Vermillion Public Transit driveway north to West Cherry Street from 7:00 a.m. on Thursday, August 8, 2024 until 12:00 p.m. (Noon) on Sunday, August 11, 2024 for the Clay County Fair. Alex Ruth, Administrative Intern, reported that Melissa O’Connor, on behalf of the Clay County Fair Board, has requested the closure of High Street from Cherry Street to the Vermillion Public Transit driveway beginning at 7:00 a.m. on Thursday, August 8, 2024 through 12:00 p.m. (noon) on Sunday August 11, 2024. Alex noted that the completed street closure request application and diagram are attached. Alex stated that event coordinators will make trash cans available and have arranged for volunteers to clean up the area starting Saturday evening and finishing Sunday morning. Alex noted that they will reopen the road upon completion of clean-up no later than 12:00 p.m. (noon) on August 11th. Alex noted that the Street, Police, Fire, and EMS Departments have been notified of the street closure request and have no concern over the request. 198-24 Council Member Holland moved approval of the request to close High Street from the Vermillion Public Transit driveway north to West Cherry Street for the Clay County Fair from 7:00 a.m. on Thursday, August 8, 2024 to noon on Sunday, August 11, 2024. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. F. Policies and Procedures Committee recommendation on a revised City Council Policies and Procedures document. John Prescott, City Manager, reported the City Council’s Rules and Procedures are intended to provide guidance for both the City Council and members of the public on the conduct of City Council meetings. Since the creation of the Rules and Procedures document, it has periodically been updated to ensure the information is current. John noted the proposed version introduces a more reader-friendly layout. Clear headings, consistent fonts, and improved spacing to enhance accessibility. For instance, the “Ordinance” heading previously used was updated to “City Code” to ensure proper reference to codes listed below the heading. 199-24 Council Member Ward moved to accept the recommendation from the Policies and Procedures Committee on the revised City Council Policies and Procedures document. Council Member Murra seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. G. Consider adoption of the 2024-2028 Capital Improvement Plan. John Prescott, City Manager, reported that, at the May 6th, 2024 noon City Council meeting, staff presented a Capital Improvement Plan (CIP) for City Council discussion and review. John reported that since then Staff has reviewed the plan and corrected minor errors and typos. John reported that the Capital Improvement Plan does not allocate funding for any project. John stated that one of the goals of the Capital Improvement Plan is to present ideas to the City Council and community about projects that may be undertaken in the next five years. John reviewed some of the larger projects in the 2024-2028 CIP currently proposed for discussion during the 2025 budget session. Discussion followed with John recommending adoption of the 2024-2028 Capital Improvement Plan. Discussion followed. 200-24 Council Member Humphrey moved approval of the 2024-2028 Capital Improvement Plan. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. H. Declaration of abandoned vehicles as Surplus Property to be sold through Purple Wave or utilized for Fire Department training. Katie Redden, Finance Officer, reported that when a vehicle is placed in the impound lot, a notice is sent to the owner of the vehicle, and they have 60 days to claim their vehicle. Katie noted that if it is not claimed the ownership is reverted to the City. Katie noted that nine of these vehicles will be given to the fire department for training and later scrapped and the proceeds are to be put in the general fund. Katie stated that this year instead of having an auction, the vehicles will be placed on Purple Wave to see if this is more cost beneficial than having an auction. 201-24 Council Member Holland moved approval of the list of abandoned vehicles to be declared surplus. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. I. Commercial Collections License - Herm’s Sanitation. Katie Redden, Finance Officer, reported on a commercial collections license from Herm’s Sanitation. Katie noted that although they will not be operating within the city, they would like to receive the hauler’s rate at the landfill. Discussion followed on hauler’s rates. 202-24 Council Member Holland moved approval of the commercial collections license for Herm’s Sanitation. Council Member Jennewein seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. J. Resolution amending the Resolution establishing the boundaries for Tax Increment Financing District #8. John Prescott, City Manager, reported on a resolution for TIF #8 boundaries. John stated all tax increment financing districts in the state are required to file the establishing boundary resolution and other related documents with the Department of Revenue. John noted during the review of the documents, an error was discovered in one section of the Resolution establishing the boundaries for TIF 8. In one portion of the Resolution, the use of Block 2 and Block 3 were flipped. The proposed Resolution corrects the language so that Block 2 and Block 3 are consistently used throughout the Resolution. Both Blocks 2 and 3 are part of College Park Addition. John noted that an additional change was to clarify the definition of Block 3. All of Block 3 is part of the TIF district. In place of using just Block 3, the language was clarified to say Lots 1-18, Block 3. 203-24 After reading the same once, Council Member Ward moved adoption of the following: RESOLUTION AMENDING THE RESOLUTION CREATING CITY OF VERMILLION TAX INCREMENT FINANCING DISTRICT NUMBER EIGHT WHEREAS, on March 11, 2024, the Vermillion Planning and Zoning Commission, in accordance with the requirements of SDCL 11-9-3, held a Public Hearing on the creation of a Tax Increment Financing District for an area described as: Starting at a point 25 feet north of the northeast corner of Lot 13, Block 2, College Park Addition; then, 50 feet east; then, 704 feet south to the northwest corner of Lot 1, Coverdales Addition; then, 50 feet west to the northeast corner of Lot 20, Bruyers Addition; then, 333 feet west to the northeast corner of Lot 1, Block 82, East Vermillion Addition; then, 164.5 feet north to the northeast corner of Lot 1, Cusicks Addition; then, 7 feet west to the southeast corner of Lot 3, Morries Addition; then, 494.75 feet north to the northeast corner of Lot 1, Block 5, Addition to Hansons; then, 58.75 feet north; then, 80 feet east to the northwest corner of Lot 5, Block 2, College Park Addition; then, 90 feet south to the southwest corner of Lot 6, Block 2, College Park Addition; then, 260 feet east to the southeast corner of Lot 13, Block 2, College Park Addition; then, 70 feet north to the point of Beginning. A more general description of the boundaries of the Tax Increment Financing District consists of Lots 7-12, Block 2 College Park Addition, Lots 1-18, Block 3 College Park Addition, and the vacated right-of-way between Block 2 and Block 3, College Park Addition. In addition to this area, TIF 8 also includes the full right-of-way of S. University Street and Linden Avenue as they abut the Jolley School site plus approximately 90 feet to the north, and the full right-of-way of Maple Street between S. University Street and Linden Avenue; and WHEREAS, on March 11, 2024 the Vermillion Planning and Zoning Commission did adopt for recommendation a motion designating a Tax Increment Financing District defined by the following boundary: Starting at a point 25 feet north of the northeast corner of Lot 13, Block 2, College Park Addition; then, 50 feet east; then, 704 feet south to the northwest corner of Lot 1, Coverdales Addition; then, 50 feet west to the northeast corner of Lot 20, Bruyers Addition; then, 333 feet west to the northeast corner of Lot 1, Block 82, East Vermillion Addition; then, 164.5 feet north to the northeast corner of Lot 1, Cusicks Addition; then, 7 feet west to the southeast corner of Lot 3, Morries Addition; then, 494.75 feet north to the northeast corner of Lot 1, Block 5, Addition to Hansons; then, 58.75 feet north; then, 80 feet east to the northwest corner of Lot 5, Block 2, College Park Addition; then, 90 feet south to the southwest corner of Lot 6, Block 2, College Park Addition; then, 260 feet east to the southeast corner of Lot 13, Block 2, College Park Addition; then, 70 feet north to the point of Beginning; and WHEREAS, the City Council finds that: (1) Not less than twenty-five percent (25%), by area, of the real property within the district is a blighted area as defined by in SDCL 11-9-9 through 11-9-11 or not less than fifty percent, by area, of the real property within the district will stimulate and develop the general economic welfare and prosperity of the state through the promotion and advancement of industrial, commercial, manufacturing, agricultural, or natural resources; and (2) The improvement of the area is likely to significantly enhance the value on all of the other real property in the district; and WHEREAS, there is a demonstrated need for developed housing sites within the community to support business and economic development; and WHEREAS, development of a park will provide an opportunity for the community to utilize a portion of the TIF District for public, recreational space; and WHEREAS, the City Council finds that the aggregate assessed value of the taxable property in this district plus all other existing districts does not exceed 10% of the total assessed value of the taxable property within the City of Vermillion, Clay County, South Dakota. WHEREAS, an error was discovered in the boundary description for Tax Increment Financing District Number 8 approved by Resolution on April 1, 2024. NOW, THEREFORE BE IT RESOLVED, by governing body of the City of Vermillion, that the Resolution adopted on April 1, 2024 creating Tax Increment Financing District Number Eight in the City of Vermillion is amended to read that such District boundary shall be designated as: Lots 7-12, Block 2 College Park Addition, Lots 1-18, Block 3 College Park Addition, and the vacated right-of-way between Block 2 and Block 3, College Park Addition. In addition to this area, TIF 8 district also includes the full right-of-way of S. University Street and Linden Avenue as they abut the Jolley School site plus approximately 90 feet to the north, and the full right-of-way of Maple Street between S. University Street and Linden Avenue. In all other respects, the Resolution adopted April 1, 2024 shall remain in full force and effect. Dated at Vermillion, South Dakota this 3rd day of June, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Jennewein. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. 9. Bid Openings A. Watermain Replacement project. Jose Dominguez, City Engineer, reported on a bid for the Watermain Replacement project. Jose stated that three bids were received with appropriate bid security. The low bid was received from Hulstein Excavating, Inc. with a base bid of $1,286,601.25 and a bid alternate price of $1,075,486.75, totaling $2,362,088.00. This price was well over the probable cost estimate of $1,589,730.90 (Base Bid-$917,529.78, Alternate Bid-$672,201.11). Jose stated that in staff discussions, it was noted that there are limited loan funds available and Task 2, the Water Treatment Plant renovations, which will be the bulk of the project cost has yet to be bid. As the total cost of Task 3 is over the projected budget, Staff thought it was best to postpone the alternate bid at this time. Jose noted that Banner Associates reviewed the bids and prepared the attached recommendation letter. Banner Associates concurs with the Staff’s comments and has recommended that the City Council accept the base bid received from Hulstein Excavating, Inc. in the amount of $1,286,601.25 and reject the bid alternate in the amount of $1,075,486.75. 204-24 Council Member Murra moved approval of the base bid from Hulstein Excavating, Inc in the amount of $1,286,601.25 and reject the bid alternate in the amount of $1,075,486.75. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. B. Fuel quotes. Katie Redden, Finance Officer, read the monthly fuel quotes and recommended the low quote of FS New Century on Item 1, 2, 3, and 4. Item 1 - 4,350 gal. unleaded 10% ethanol: Brunick Service $3.00, FS New Century $2.73, Stern Oil $3.0417; Item 2 – 1,000 gal. unleaded gasoline regular: Brunick Service $3.25, FS New Century $3.046, Stern Oil $3.2547; Item 3 – 3,000 gal. No. 2 diesel fuel-dyed: Brunick Service $2.87, FS New Century $2.626, Stern Oil $2.7356; Item 4 - 1,000 gal. No. 2 diesel fuel-clear: Brunick Service $3.15, FS New Century $2.906, Stern Oil $2.9886 205-24 Council Member Price moved approval of the low quotes of FS New Century on Items 1, 2, 3 and 4. Council Member Humphrey seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 10. City Manager's Report A. John reported that there is one term expiring on the Vermillion Housing Authority. The term is for 5 years. Expression of Interest forms are due on Thursday, June 20 at 5:00 p.m. Anticipate that an appointment will be made at the July 1 meeting. B. John noted the Planning & Zoning Commission next meets on Monday, June 10, 2024 at 5:30 p.m. C. John stated the City Council will have a special meeting at noon this Wednesday, June 5, 2024 in the Powell Conference room to canvass election results. D. John reported on upcoming meetings before the next City Council meeting:  Human Relations Commission – Mamura conference room on Thursday, June 6, 2024 at 5:30 p.m.   Historic Preservation Commission meeting – Powell conference room on Wednesday, June 12 at 9:00 a.m. PAYROLL ADDITIONS AND CHANGES Police: Rebecca Getchell $20.00/hr; Street: Ethan Hladky $15.00/hr, Dan Schoenborn $15.00/hr; Ambulance: Logan Peterson $20.51/hr, Ben Tegethoff $18.30/hr, $18.30/hr training, $27.45/holiday hr; Pool: Emily Rieser $12.00/hr, Emma Willert $12.00/hr; Recreation: James Klages $30.00/game; Parks: James Klages $15.50/hr; Library: Prairie Hanson $17.57/hr; Communications: Jenna Jones $23.11/hr; Water: Eric McPherson $39.50/hr; Wastewater: Jay Elledge $23.90/hr, Justin Roetman $22.64/hr; Engineering Intern: Nicholas Palmer. 11. Invoices Payable 206-24 Council Member Price moved approval of the following invoices: A & M SERVICES, INC UNIFORM CLEANING 103.60 A.A.A. COLLECTIONS, INC GARNISHMENT 814.68 ALTEC INDUSTRIES, INC INSPECTION 3,289.53 AMAZON BUSINESS SUPPLIES/BOOKS/DVDS 606.05 AUTO VALUE PARTS 108.88 BLUEPEAK TELEPHONE/INTERNET/911 CIRCUIT 5,088.55 BOMAR SOFT PLAYGROUNDS, INC BASEBALL BAT FLOAT 10,325.00 BONNIE DAVIS REFUND AMBULANCE OVERPAYMENT 290.00 BORDER STATES INDUSTRIES INC PARTS 195.71 BOUND TREE MEDICAL, LLC SUPPLIES 2,448.87 BRUNICKS SERVICE INC FUEL 42.00 CALLAWAY GOLF MERCHANDISE 1,931.29 CAPITAL ONE SUPPLIES 1,275.25 CASK & CORK MERCHANDISE 393.00 CENTURYLINK TELEPHONE 4.55 CINTAS SUPPLIES 187.80 CITY OF VERMILLION POSTAGE/COPIES 1,074.91 CITY OF VERMILLION CITY UTILITY BILLS 37,359.93 COLONIAL LIFE INSURANCE 2,905.95 CORE & MAIN LP SUPPLIES 458.58 CORE-MARK MIDCONTINENT, INC MERCHANDISE 10,824.85 CORTRUST BANK TIF #6 & TIF #7 PAYMENTS 78,936.16 D & G CONSTRUCTION JACK POWELL DEVELOPMENT 105,617.24 DAKOTA BEVERAGE MERCHANDISE 10,109.75 DAKOTA HOSPITAL FOUNDATION TIF #6 & TIF #7 PAYMENTS 78,936.16 DAKOTA PC WAREHOUSE COMPUTER/WINDOWS 2,079.92 DELTA DENTAL PLAN INSURANCE 6,972.26 DENNIS MARTENS MAINTENANCE 833.34 DGR ENGINEERING PROFESSIONAL SERVICES 527.50 D-P TOOLS CALIPER/SPRAY CAN 166.15 DUBOIS CHEMICALS SODA ASH 12,056.00 DYLAN DEETZ TUITION REIMBURSEMENT 1,284.00 ECHO ELECTRIC SUPPLY SUPPLIES 2,933.94 ELECTRIC PUMP, INC SERVICE AGREEMENT 2,100.00 ENVIRONMENTAL RESOURCE ASSOCIATES SUPPLIES 1,134.09 ERIC McPHERSON SAFETY BOOTS REIMBURSEMENT 206.90 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 1,368.05 FIRST BANK & TRUST TIF #6 & TIF #7 PAYMENTS 78,936.16 FIRST BANK & TRUST-VISA TRAVEL/TRAINING/SUPPLIES 11,520.18 FIRST DAKOTA NATIONAL BANK TIF #6 & TIF #7 PAYMENTS 78,936.16 GALLAGHER BASSETT REFUND AMBULANCE OVERPAYMENT 432.00 GALLS INCORPORATED WORK CLOTHING 130.09 GLOBAL DIST. MERCHANDISE 508.50 GOLF GENIUS SOFTWARE SUBSCRIPTION 3,929.40 GOVERNMENT FINANCE OFFICERS ASSOC. 2023 ANNUAL REPORT 460.00 GRAYMONT (WI) LLC CHEMICALS 6,297.41 GREGG PETERS FREIGHT 2,088.75 GREGG PETERS RENT 937.50 HAWKINS INC CHEMICALS 3,995.40 HEIMAN FIRE EQUIPMENT INSTALLATION REFLECTIVE STRIPS 2,570.55 HELMS & ASSOCIATES PROFESSIONAL SERVICES 22,617.21 HOUSE OF BRANDS MARSHALL PACK 320.00 HY VEE FOOD STORE SUPPLIES 239.56 IBKUL CORP MERCHANDISE 121.24 INGRAM BOOKS 2,220.02 INTERSTATE COMMERCIAL LAUNDRY, LLC REPAIRS 341.00 JACKS UNIFORM & EQPT UNIFORM 51.70 JAY ELLEDGE MEALS REIMBURSMENT 163.50 JIM BALLEWEG MEALS REIMBURSMENT 66.00 JIM GOBLIRSCH REIMBURSEMENTS 167.85 JOHN A CONKLING DIST. MERCHANDISE 3,022.50 JOHN PITTMAN REIMBURSEMENT 4.69 JOHNSON BROTHERS OF SD MERCHANDISE 18,971.66 JONES FOOD CENTER SUPPLIES 86.07 JOSH ANGLIN REPAIRS 594.00 JUSTIN ROETMAN SAFETY BOOTS REIMBURSMENT 124.08 KALINS INDOOR COMFORT REPAIRS 1,508.15 KENDRA BREWER MILEAGE REIMBURSEMENT 64.26 LEISURE LAWNS, LLC LAWN TREATMENT 73.50 LOCATORS AND SUPPLIES, INC WORK T-SHIRTS 216.25 LOFFLER COPIER CONTRACT 581.42 M & T FIRE AND SAFETY INC PARATECH AIR LIFTING BAGS/CONTROL 47,572.53 MATHESON TRI-GAS, INC CYLINDER RENTAL 558.00 McLAURY ENGINEERING CLARK STREET IMPROVEMENT 7,562.50 MENARDS MATERIALS 59.99 MID-AMERICAN RESEARCH CHEMICAL AQUATIC WEED PICKER 480.51 MIDWEST TURF & IRRIGATION HOSE GUIDE 136.22 MIDWEST WHEEL COMPANIES PARTS 376.93 MISSOURI RIVER ENERGY SERVICES REGISTRATION FEE 3,000.00 MOBOTREX MOBILITY & TRAFFIC EXPERTS SUPPLIES 1,421.00 MOTOROLA INC BATTERIES 2,207.52 NCL OF WISCONSIN, INC SUPPLIES 1,626.62 NETSYS+ SUBSCRIPTION RENEWAL 87.00 O'REILLY AUTO PARTS SENSOR 158.67 PA TURNPIKE TOLL BY PLATE TOLL 25.20 PEPSI COLA OF SIOUXLAND MERCHANDISE 4,681.14 PGA OF AMERICA DUES 694.00 PLAYAWAY PRODUCTS SUPPLIES 646.93 PRESSING MATTERS SUPPLIES 223.00 PRESTO-X-COMPANY INSPECTION/TREATMENT 76.57 QUILL SUPPLIES 264.38 RAMKOTA HOTEL LODGING 343.05 REDI TOWING TOWING 615.00 REPUBLIC NATIONAL DISTRIBUTING CO. MERCHANDISE 2,233.76 RIBS, RODS & ROCK N' ROLL CONTRIBUTION 5,000.00 ROSEWOOD GREENHOUSE FLOWERS 405.19 RUNNING SUPPLY, LLC SUPPLIES 2,402.97 SANFORD HEALTH MEDICAL SUPPLIES 168.57 SANFORD HEALTH OCCUPATIONAL MEDICINE TESTING 75.00 SD PUBLIC HEALTH LABORATORY TESTING 75.00 SD RETIREMENT SYSTEM CONTRIBUTIONS 67,582.44 SERVICE MASTER OF SE SOUTH DAKOTA CUSTODIAL 3,742.74 SHASTA FORD REFUND RECREATION PROGRAM FEES 57.00 SOUTHERN GLAZER'S OF SD MERCHANDISE 4,382.04 SPECIAL T'S AND MORE EMBROIDERY 424.00 STAN HOUSTON EQPT CO CONVERSION KIT 52.00 SUSAN KEITH-GRAY CLG CONFERENCE REIMBURSEMENTS 305.39 TASTE OF HOME BOOKS BOOK 38.98 THE LUMBERYARD LLC PLEXIGLASS 93.78 THE UPS STORE #6751 YARD SIGNS 132.81 TITAN MACHINERY COUPLING 53.00 TITLEIST-ACUSHNET COMPANY MERCHANDISE 2,168.10 TRI-STATE GARAGE DOOR, INC PARTS 1,229.50 TRITECH SOFTWARE SYSTEMS SUBSCRIPTION 574.64 TURNER PLUMBING REPAIRS 270.00 ULINE SUPPLIES 252.55 UNITED WAY CONTRIBUTIONS 450.00 UNUM LIFE INSURANCE COMPANY INSURANCE 1,022.45 US BANK ST. PAUL DEBT SERVICE PAYMENT 12,740.00 US POSTMASTER POSTAGE FOR UTILITY BILLS 1,450.00 USD FOUNDATION OFFICE TIF #6 & TIF #7 PAYMENTS 78,936.16 USD MARKETING & U RELATIONS MERCHANDISE 84.66 VAN DIEST SUPPLY CO TURF KING 798.00 VANTAGE APPAREL MERCHANDISE 321.65 VEOLIA ENVIRONMENTAL SERVICES HHHW-YANKTON & VERMILLION 61,275.57 VERIZON WIRELESS CELL PHONES/IPAD ACCESS 2,586.53 VERMILLION ACE HARDWARE SUPPLIES 1,920.81 VERMILLION CHAMBER OF COMMERCE & DEV TIF #5 PAYMENT 51,188.21 VERMILLION CPR HEARTSAVER CRP AED 300.00 VERMILLION GARBAGE SERVICE MONTHLY HAULING 1,524.24 VERMILLION ROTARY CLUB DUES/MEALS 193.25 WALKER CONSTRUCTION INC CONCRETE WORK 3,261.50 WESCO DISTRIBUTION, INC SUPPLIES 7,869.00 WHITE CAP MELTER APPLICATOR RENTAL 6,256.14 ZIEGLER INC PARTS 419.61 Council Member Jennewein seconded the motion. Motion carried to 0. Mayor Cole declared the motion adopted. 12. Consensus Agenda A. Set a public hearing on June 17, 2024 for a Special permit to exceed permissible noise levels by no more than 50% for the Vermillion Area Chamber & Development Company on Thursday, July 11, 2024 from 4:00 p.m. to 8:00 p.m. for Thursdays on the Platz downtown concert series as well as every Thursday up until Thursday, August 22, 2024. B. Set a public hearing on June 17, 2024 for a Special permit to exceed permissible noise levels by no more than 50% for the Union of African American Students at the North Park Shelter in Prentis Park on Wednesday, June 19, 2024 from 3:00 p.m. to 5:00 p.m. for a Juneteenth celebration. C. Set a public hearing on June 17, 2024 for a Special daily malt beverage and wine license for the Clay County Fair Board on August 8 through August 10, 2024 at the Clay County Fair. 207-24 Council Member Price moved approval of the consensus agenda. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 13. Adjourn 208-24 Council Member Murra moved to adjourn the Council Meeting at 8:27 p.m. Council Member Ward seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 3rd day of June, 2024.  THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________.