City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session October 7, 2024 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, October 7, 2024 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Thaler, Price, Holland, Jennewein, Cheeseman, Murra Absent: Hellwege, Leber, Mayor Cole 2. Adoption of Agenda 342-23 Council Member Price moved approval of the agenda. Council Member Jennewein seconded the motion. Motion carried 6 to 0. President Holland declared the motion adopted. 3. Visitors to be Heard - None 4. Vermillion Area Chamber and Development Company Quarterly Review – Jim Peterson, VCDC President & CEO Jim Peterson, VCDC President & CEO, reported on the quarterly review for the third quarter of 2024. Jim presented Grow Vermillion and where the campaign is currently at. Jim also reported on current housing, commercial, and future growth. 5. Review of 2025 Outside Agency Awards – City Manager John Prescott John Prescott, City Manager, reviewed the 2024 and 2025 outside agency requests. John presented the council with what was in the budget that was approved on September 16th. Discussion followed. 6. Briefing on the October 7, 2024 City Council Regular Meeting Council reviewed items on the agenda with City Staff. No action was taken. 7. Adjourn 343-23 Council Member Murra moved to adjourn the Council special session at 12:50 p.m. Council Member Price seconded the motion. Motion carried 6 to 0. President Holland declared the motion adopted. Dated at Vermillion, South Dakota this 7th day of October, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Unapproved Minutes City Council Regular Session October 7, 2024 Monday 6:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on October 7, 2024 at 6:00 p.m. by President Holland. 1. Roll Call Present: Thaler, Leber, Price, Holland, Jennewein, Cheeseman, Murra Absent: Hellwege, Mayor Cole 2. Pledge of Allegiance 3. Minutes A. Minutes of September 16, 2024, Special Session and September 16, 2024, Regular Session 344-23 Council Member Jennewein moved approval of the September 16, 2024, special session and September 16, 2024 regular session minutes. Council Member Leber seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 4. Adoption of Agenda 345-23 Council Member Price moved approval of the agenda. Council Member Murra seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 5. Visitors to be Heard A. Dr. Damon Alvey, Superintendent, thanked the council for the SRO officer, support on the new elementary school, and continued support with the homecoming parade. B. Native American Day Proclamation – Vermillion Human Relations Commission. Mike Phelan, Human Relations Committee, read the following proclamation: Proclamation Celebrating Native American Day WHEREAS, the City of Vermillion recognizes and values the diversity of its residents and the contributions of all cultures that enrich our community; and WHEREAS, Native American Day celebrates the culture, heritage, history, and resilience of indigenous peoples all across the United States; and WHEREAS, thirty-four years ago South Dakota became the first state to officially recognize and celebrate Native American Day; NOW, THEREFORE, we, the Vermillion Human Relations Commission of the City of Vermillion, do hereby proclaim October 14, 2024 as Native American Day in the City of Vermillion. We encourage residents to participate in events and activities that help us better understand and appreciate the history, culture, and contributions of Native Americans, as well as the unique challenges they continue to face; and to work together to create a more just and equitable society for all. By celebrating our diversity and promoting cultural awareness and understanding, we can create a stronger and more vibrant community. C. Public Power Week Proclamation. Council Member Jennewein read the following proclamation: WHEREAS, we, the citizens of the City of Vermillion, South Dakota place a high value on local control over community services and, therefore, have chosen to operate a community-owned, locally controlled, not-for- profit electric utility and, as consumers and owners of our electric utility, have a direct say in utility operations and policies that are decided at open public meetings; and WHEREAS, the City of Vermillion Light & Power Department provides our homes, businesses, industry, social services, and government agencies with reliable, efficient, and cost-effective electricity, employing sound business practices designed to ensure the best possible service at not-for-profit rates; and WHEREAS, the City of Vermillion Light & Power Department is a valuable community asset that substantially contributes to the well-being of local citizens through energy efficiency, customer service, environmental protection, economic development, and safety awareness; and WHEREAS, the City of Vermillion Light & Power Department is a dependable and trustworthy institution whose local operation is transparent and continues to make our community a better place in which to live and work; and WHEREAS, the City of Vermillion Light & Power Department will continue to work to bring low-cost, safe, and reliable electricity to community homes and businesses just as it has since 1915, the year in which the utility was created to serve the citizens of the City of Vermillion. NOW, THEREFORE, BE IT RESOLVED that we, the governing body of the City of Vermillion, South Dakota, do hereby proclaim that the week of October 6 through October 12, 2024 be designated as PUBLIC POWER WEEK in order to honor the City of Vermillion Light & Power Department for its contributions to the community and to educate consumer-owners, policy makers, and employees on the benefits of public power. BE IT FURTHER RESOLVED, that our community joins hands with more than 2,000 other public power systems in the United States in this celebration of public power, which put our residents, businesses, and the community before profits. Dated at Vermillion, South Dakota this 7th day of October, 2024.  THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer C. Fire Prevention Week Proclamation. Council Member Murra read the following proclamation: WHEREAS, the City of Vermillion is committed to ensuring the safety and security of all those living in and visiting our city; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are the locations where people are at greatest risk from fire; and WHEREAS, smoke alarms reduce the risk of dying in a home fire by more than 54%; and WHEREAS, smoke alarms serve as the first line of defense in a home fire and need to be working properly to protect people; and WHEREAS, residents who have working smoke alarms can make a life-saving difference in a home fire, giving people the time to get out safely; and WHEREAS, the City of Vermillion residents should install smoke alarms in every bedroom, outside separate sleeping area (like a hallway), and on each level (including the basement) of the home; make sure smoke alarms meet the needs of all family members, including those with sensory or physical disabilities; test smoke alarms at least once a month by pushing the test button; and replace all smoke alarms when they are 10 years old; and WHEREAS, the City of Vermillion’s first responders are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, the City of Vermillion’s residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, the 2024 Fire Prevention WeekTM theme, “Smoke alarms: Make them work for you!TM, effectively serves to remind us to have working smoke alarms in the proper locations to reduce the risk from fire. NOW, THEREFORE, BE IT RESOLVED we, the governing body of the City of Vermillion, South Dakota, do hereby proclaim October 6–12, 2024 as FIRE PREVENTION WEEK and urge all citizens to make sure their smoke alarms are working during Fire Prevention Week 2024, follow key smoke alarm safety tips and guidelines, and support the many public safety activities and efforts of Vermillion’s fire and emergency services. Dated at Vermillion, South Dakota this 7th day of October, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer 6. Public Hearings A. Special Permit to exceed permissible noise levels by no more than 50% on or about Thursday, October 10, 2024 from 8:00 p.m. to 10:00 p.m. on West Kidder for a street dance and pep rally. Katie Redden, Finance Officer, reported that a Special Permit to exceed permissible noise levels by no more than 50% on or about Thursday, October 10, 2024 from 8:00 p.m. to 10:00 p.m. on West Kidder for a street dance and pep rally. Katie noted that the times have changed from midnight previously, to 10:00 p.m. to accommodate the community complaints received in previous years. Marcus Destin and Zeyna Arogon stated they were here to field any questions that may come up for this permit. Council Member Thaler asked about what complaint were received last year. Marcus Destin noted that last year the base was very loud and they have worked with the production company to alleviate this noise. 346-23 Council Member Price moved approval of the Special Permit to exceed permissible noise levels by no more than 50% on or about Thursday, October 10, 2024 from 8:00 p.m. to 10:00 p.m. on West Kidder for a street dance and pep rally. Council Member Jennewein seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. B. Retail (on-off sale) Malt Beverage and SD Farm Wine license, Retail (on-off sale) Wine and Cider license, and renewal of Retail (on-off sale) Wine and Cider license for EL Nopal, LLC at 406 Bower Street Suite #2. Katie Redden, Finance Officer, reported on three applications for alcohol licenses. Katie noted that the licenses are Retail (on-off sale) Malt Beverage and SD Farm Wine license to expire June 30, 2025, Retail (on- off sale) Wine and Cider license to expire December 31,2024 and renewal of Retail (on-off sale) Wine and Cider license to expire December 31, 2025 for EL Nopal, LLC at 406 Bower Street Suite #2. Katie stated the City Council has the ability to issue a license on two criteria: suitable applicant and suitable location. Katie noted as to a suitable applicant, a DCI check came back with no violations but the FBI background check has not come back. The issuance of this license can be contingent on the results of the FBI background check. The Police Chief report states that, after a check of the Vermillion Police Department records, there is no information that would preclude the issuance of the license to EL Nopal, LLC. Katie noted that with respect to the location criteria, this location is in the General Business district and a previous restaurant at this location had a malt beverage license. 347-23 Council Member Cheeseman moved approval of the Retail (on-off sale) Malt Beverage and SD Farm Wine license, Retail (on-off sale) Wine and Cider license, and renewal of Retail (on-off sale) Wine and Cider license for EL Nopal, LLC at 406 Bower Street Suite #2 all contingent on both FBI and DCI background checks coming back clear. Council Member Price seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 7. Old Business - None 8. New Business A. Request to close West Kidder Street from Market Street to Court Street on Thursday, October 10, 2024, from 7:00 p.m. to 11:00 p.m. for the Dakota Days Street Dance. Jack Baustian, Assistant to the City Manager, reported that the Dakota Days Committee submitted a street closure request for West Kidder Street from Market Street to Court Street on Thursday, October 10, 2024, from 7:00 p.m. to 11:00 p.m. for the Dakota Days Street Dance. Previously this event was held on Ratingen Platz, and this will be the first year it plans to be held in the new location between Old Lumber Company and Vermillion Dental Health. Jack noted the Dakota Days Committee will be meeting with local businesses to ensure that they are okay with all set-up processes needed for the street dance. The importance of cleaning up after the dance has been communicated to the applicant. Jack stated the Police, Fire/EMS, and Street departments have been notified of the street closure request. Currently these departments see no issues with the closure. 348-24 Council Member Murra moved approval of the Request to close West Kidder Street from Market Street to Court Street on Thursday, October 10, 2024, from 7:00 p.m. to 11:00 p.m. for the Dakota Days Street Dance. Council Member Jennewein seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. B. Permit for the consumption but not the sale of alcoholic beverages for the Vermillion Area Farmers Market during the Fall Harvest Party at the Market event on Thursday, October 24, 2024 from 3:00 p.m. to 7:00 p.m. at 515 High Street. Nick Doty, Deputy Finance Officer, reported on a Permit for the consumption but not the sale of alcoholic beverages for the Vermillion Area Farmers Market during the Fall Harvest Party at the Market event on Thursday, October 24, 2024 from 3:00 p.m. to 7:00 p.m. at 515 High Street. Nick noted that this is for consumption but not sale of alcohol on public property owned by the City. 349-24 Council Member Leber moved approval of the Permit for the consumption but not the sale of alcoholic beverages for the Vermillion Area Farmers Market during the Fall Harvest Party at the Market event on Thursday, October 24, 2024 from 3:00 p.m. to 7:00 p.m. at 515 High Street. Council Member Cheeseman seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. C. Permit for consumption but not the sale of alcoholic beverages for the Legends of Delzell alumni event on Friday, October 11, 2024 from 4:00 p.m. to 5:45 p.m. in Delzell Education Center, Room 110 on the University of South Dakota campus. Nick Doty, Deputy Finance Officer, reported on a Permit for the consumption but not the sale of alcoholic beverages for the Legends of Delzell alumni event on Friday, October 11, 2024 from 4:00 p.m. to 5:45 p.m. in Delzell Education Center, Room 110 on the University of South Dakota campus. Katie noted the President of the University has given permission. 350-24 Council Member Price moved approval of the Permit for consumption but not the sale of alcoholic beverages for the Legends of Delzell alumni event on Friday, October 11, 2024 from 4:00 p.m. to 5:45 p.m. in Delzell Education Center, Room 110 on the University of South Dakota campus. Council Member Jennewein seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. D. Engineering Agreement Task 4, Emergency Forcemain Replacement. Shane Griese, Utility Manager, reported on Task #4 for the Emergency Foremain Replacement. Shane stated that Banner Associates was the design engineer for the existing Water and Wastewater treatment facilities. That history has made Banner a key partner in many aspects of each of these departments throughout the years. On July 3, 2023, the City Council approved a base agreement with Banner Associates. This agreement stands as the base agreement for all Task order agreements that follow it. Shane noted that Banner has prepared Task 4 Vermillion Emergency Forcemain Replacement - 2024 for City Council review. They have broken Task 4 into three different items with a total cost of $212,500.00. The agreement has been included in the packet for your review. Item 1, Emergency Response Assistance - $25,000; Item 2, Permanent Replacement Design Services - $98,500.00; Item 3, Permanent Replacement Construction Services - $89,000. 351-24 Council Member Price moved approval of Engineering Agreement Task 4, for the Emergency Forcemain Replacement. Council Member Thaler seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. E. Agreement with Deep Foundations Group to remove temporary sanitary sewer forecemain bridge. Shane Griese, Utility Manager, reported on an agreement with Deep Foundations Group to remove temporary sanitary sewer forcemain. Shane noted On July 5, 2024, staff entered into an agreement with Deep Foundation Group (DFG) to install a temporary suspension pipe bridge to return sewage flows to the treatment facility on a temporary basis while a permanent solution was put in place. The bridge installation began that day and on July 12, 2024, flows were returned to the facility. 352-24 Council Member Leber moved approval of an agreement with Deep Foundations Group to remove temporary sanitary sewer forcemain. Council Member Murra seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. F. Resolution of Support for Dakota Mainstem Regional Water System. Shane Griese, Utility Manager, reported on a Resolution of Support for Dakota Mainstem Regional Water System. Shane stated Dakota Mainstem Regional Water System (DMRWS) is a proposed initiative looking to provide high quality water supply to southeastern South Dakota and the surrounding region. In the spring of 2023, City Staff on behalf of the City of Vermillion became members of the steering committee and later a board member of the DMRWS. Shane stated the primary goal of this resolution is to document strong support for the DMRWS project from various stakeholders. This documentation will be critical as DMRWS moves forward through local, state and federal entities for various reasons. Shane noted while the City of Vermillion currently has abundant water resources at its disposal, the future is never certain. DMRWS current plan would not be operational until the 2050s. It is staff’s belief that keeping this as a potential water source is currently the appropriate step. 353-24 After reading the same once, Council Member Jennewein moved adoption of the following: Resolution of Support for the Dakota Mainstem Regional Water System WHEREAS, access to a reliable and safe water supply is essential for the health, economic stability, and overall well-being of communities within our region; and WHEREAS, the Dakota Mainstem Regional Water System (“DMRWS”) is a proposed initiative aimed at ensuring a sustainable and high-quality water supply for residential, agricultural, commercial, and industrial needs across the region; and WHEREAS, DMRWS will enhance water infrastructure, improve water delivery efficiency, and provide a long-term solution to water scarcity and quality challenges faced by our communities; and WHEREAS, the implementation of the DMRWS will support economic development, attract new businesses, and provide opportunities for growth and prosperity within our region; and WHEREAS, the DMRWS aligns with federal, state, and local goals for environmental stewardship, public health, and infrastructure resilience; and WHEREAS, collaboration between local governments, tribal nations, and other stakeholders is crucial for the successful planning, funding, and implementation of the DMRWS; and WHEREAS, the support and active participation of the City of Vermillion will contribute to the advancement of this vital project. NOW, THEREFORE, BE IT RESOLVED by the governing body of the City of Vermillion that: 1. Support: The City of Vermillion hereby expresses its full support for the Dakota Mainstem Regional Water System and recognizes its importance for the future of our region. 2. Collaboration: The City of Vermillion commits to working collaboratively with other local governments, tribal nations, state and federal agencies, and stakeholders to advocate for the necessary funding, resources, and policies to advance the DMRWS. 3. Advocacy: The City of Vermillion encourages all relevant parties to prioritize the Dakota Mainstem Regional Water System in legislative and budgetary decisions, recognizing the critical role it plays in ensuring a sustainable water future for our communities. 4. Public Awareness: The City of Vermillion will support and/or engage in efforts to raise public awareness about the benefits and significance of the DMRWS, fostering community support and understanding. Dated at Vermilion, South Dakota this 7th day of October, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 7 members voted in favor of and 0 members voted in opposition to the Resolution. President Holland declared that the Resolution was adopted. G. TIF #10 Developer Agreement. John Prescott, City Manager, reported on the TIF #10 Developer Agreement. John noted that TIF #10 is the Lamplighter property. John stated this document is providing a transfer of the funds to the developer for a maximum of 20 years or until a total of $3,172,842 has been paid. John noted that the City would receive $20,000 compensation with this agreement. 354-24 Council Member Cheeseman moved approval of the TIF #10 Developer Agreement. Council Member Jennewein seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. H. Resolution adjusting the storm drainage fee. Katie Redden, Finance Officer, reported that during the budget process it was proposed to raise the storm drainage fee to provide additional revenues for storm drainage projects. Katie noted that the fee is charged to all properties in the City and is included on the property tax statements. Katie stated that the proposed increase will generate $9,000 of additional revenue for the storm water fund for 2025. Katie reviewed the budgeted expenditures for 2024 and 2025 for the storm drainage fee. Katie noted that for a residential lot of 10,000 square feet, the fee would go from $36.75 to $37.88 per year. Discussion followed. 355-24 After reading the same once, Council Member Murra moved adoption of the following: RESOLUTION TO CHANGE STORM DRAINAGE FEE WHEREAS, Section 53-135 of the 2008 Revised Ordinances of the City of Vermillion allows the City Council to change the city wide property drainage fee; and WHEREAS, during the annual budget process it was determined additional revenue would be needed for future storm drainage projects. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof of said City at 6:00 p.m. on the 7th day of October, 2024 that the fee be changed as follows: The unit financial charge shall be $0.000505. Dated at Vermillion, South Dakota this 7th day of October, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 7 members voted in favor of and 0 members voted in opposition to the Resolution. President Holland declared that the Resolution was adopted. I. Resolution amending the Resolution adopting the Tax Increment Financing District #10 Project Plan. Jack Baustian, Assistant to the City Manager, reported on a Resolution amending the Resolution adopting the Tax Increment Financing District #10 Project Plan. Jack noted that on September 3, 2024, the City Council, after reviewing a recommendation from the Planning and Zoning Commission, adopted a Resolution establishing the boundaries for Tax Increment Financing District 10 (TIF 10). A Project Plan for TIF 10 was adopted by the City Council on September 16, 2024. Jack noted a resolution adopting the TIF boundaries, a Resolution adopting the Project Plan, and other related documents are submitted to the South Dakota Department of Revenue as part of creating a TIF district. The Department of Revenue has suggested that the Resolution adopting the Project Plan needs to contain the TIF district boundaries. Jack stated the proposed Resolution does not change the boundaries of TIF 10 or the Project Plan. The Resolution is simply adding a description of the TIF 10 boundaries to Resolution adopting the Project Plan. 356-24 After reading the same once, Council Member Murra moved adoption of the following: RESOLUTION AMENDING THE RESOLUTION ADOPTING THE PROJECT PLAN FOR TAX INCREMENT FINANCING DISTRICT NUMBER TEN WHEREAS, the City Council and Planning & Zoning Commission of the City of Vermillion, South Dakota (the “City”) in assisting with affordable housing development efforts has here to fore created Tax Increment Financing District Number Ten; and WHEREAS, Tax Increment Financing District Number Ten was created on September 3, 2024, following a recommendation of the City of Vermillion Planning and Zoning Commission after the completion of a public hearing on August 26, 2024, held in accordance with the requirements of SDCL 11-9-3; and WHEREAS, the City of Vermillion’s Planning & Zoning Commission has considered and approved the Project Plan for Tax Increment Financing District Number Ten; and WHEREAS, the Project Plan for Tax Increment Financing District Number Ten was found to be feasible and in conformity with the City’s Master Plan; and WHEREAS, the Resolution adopting the Project Plan should have included a description of the boundaries of Tax Increment Financing District Ten. NOW, THEREFORE BE IT RESOLVED, by the governing body of the City of Vermillion, that the Resolution adopted on September 16, 2024, adopting the Project Plan for Tax Increment Financing District Number Ten in the City of Vermillion is amended to include that such District boundary shall be designated as: The east thirty-three feet (33') of an unnamed vacated street running north and south and being adjacent to all of Spruce Street and adjacent to Lots seven (7), eight (8), nine (9) and ten (10), Block one (1) Park's Addition; all of vacated Spruce Street lying between Lot seven (7), Block one (1) and Lot twelve (12), Block two (2) of Park's Addition; the west ten feet (10') of the vacated alley adjacent to Lots seven (7), eight (8), nine (9), ten (10), eleven (11) and twelve (12), Block two (2), Park's Addition; and all of Lots seven (7), eight (8), nine (9) and ten (10), Block one (1) Park's Addition; and all of Lots seven (7), eight (8), nine (9),ten (10), eleven (11) and twelve (12), Block two (2), Park's Addition except the west fifty-seven feet (57') thereof and except Lot H-1 thereof; City of Vermillion, Clay County, South Dakota; and Lots five (5), six (6), seven (7), eight (8), nine (9) and ten (10), Block four (4), Park's Addition to the City of Vermillion, Clay County, South Dakota; and the north half (n 1/2) of vacated Spruce Street adjacent to said Lot six (6) and to the east half (e 1/2) of said Lot seven (7); the west half (w 1/2) of vacated Elm Street on the east end of said Lots five (5) and six (6); the vacated alley between said Lots five (5), six (6), seven (7) and eight (8); and the west half (w 1/2) of vacated alley adjacent to the east end of said Lots nine (9) and ten (10); and Lots one (1), two (2), three (3), and four (4) together with the west half (w ½) of vacated Elm Street adjacent thereto and the east half (e 1/2) of vacated alley adjacent thereto and Lots eleven (11) and twelve (12) together with the west half (w 1/2) of vacated alley adjacent thereto, all in Block four (4), Park's Addition to the City of Vermillion, Clay County, South Dakota. In all other respects, the Resolution adopted September 16, 2024 shall remain in full force and effect. Dated at Vermillion, South Dakota this 7th day of October 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 7 members voted in favor of and 0 members voted in opposition to the Resolution. President Holland declared that the Resolution was adopted. J. Resolution adopting a Project Plan for Tax Increment Financing District #8. Jack Baustian, Assistant to the City Manager, reported that on April 1, 2024 the City Council, after reviewing a recommendation from the Planning and Zoning Commission, adopted a Resolution establishing the boundaries for Tax Increment Financing District 8 (TIF 8). Jack stated a Project Plan for TIF 8 was adopted by the City Council on May 6, 2024. TIF 8 was established to assist in the cost of redeveloping the Jolley School site into housing lots and a park. Jack noted prior to TIF 8 being created, the last TIF district was created in 2013. City Staff did not realize that a Project Plan needed to be adopted via Resolution. During the review of the document submitted with another TIF district, the requirement to have the City Council adopt a Resolution approving the Project Plan was identified. Jack stated the TIF 8 boundaries and Project Plan have not changed since the City Council adopted the respective items nor will the proposed Resolution change these items. 357-24 After reading the same once, Council Member Price moved adoption of the following: RESOLUTION ADOPTING PROJECT PLAN FOR TAX INCREMENT FINANCING DISTRICT NUMBER EIGHT WHEREAS, the City Council and Planning & Zoning Commission of the City of Vermillion, South Dakota (the “City”) in pursuing community and housing development efforts has here to fore created Tax Increment Financing District Number Eight; and WHEREAS, this Tax Increment Financing District was created on April 1, 2024, to assist with infrastructure funding for the redevelopment of the Jolley School site to create housing lots and a park in the City of Vermillion; and WHEREAS, the boundaries of Tax Increment Financing District Number Eight are: Lots 7-12, Block 2 College Park Addition, Lots 1-18, Block 3 College Park Addition, and the vacated right-of-way between Block 2 and Block 3, College Park Addition. In addition to this area, TIF 8 district also includes the full right-of-way of S. University Street and Linden Avenue as they abut the Jolley School site plus approximately 90 feet to the north, and the full right-of-way of Maple Street between S. University Street and Linden Avenue; and WHEREAS, the City of Vermillion’s Planning & Zoning Commission has considered and approved the Project Plan for Tax Increment Financing District Number Eight; and WHEREAS, the Project Plan for Tax Increment Financing District Number Eight is hereby found to be feasible and in conformity with the City’s Master Plan; and WHEREAS, the Vermillion City Council unanimously approved the Project Plan on May 6, 2024, but did not adopt a Resolution stating as such. NOW, THEREFORE BE IT RESOLVED, by the governing body of the City of Vermillion, that the Project Plan for Tax Increment Financing District Number Eight is hereby approved. Dated at Vermillion, South Dakota this 7th day of October 2024.  THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Cheeseman. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 7 members voted in favor of and 0 members voted in opposition to the Resolution. President Holland declared that the Resolution was adopted. K. Resolution adopting a Project Plan for Tax Increment Financing District #9. Jack Baustian, Assistant to the City Manager, reported that on June 17, 2024, the City Council, after reviewing a recommendation from the Planning and Zoning Commission, adopted a Resolution establishing the boundaries for Tax Increment Financing District 9 (TIF 9). Jack noted a Project Plan for TIF 9 was adopted by the City Council on July 1, 2024. TIF 9 was established to assist in the cost of developing the infrastructure for the Jack Powell Addition. Jack noted during the review of the documents submitted with another TIF district, the requirement to have the City Council adopt a Resolution approving the Project Plan was identified. Jack stated the TIF 9 boundaries and Project Plan have not changed since the City Council adopted the respective items nor will the proposed Resolution change these items. 358-24 After reading the same once, Council Member Price moved adoption of the following: RESOLUTION ADOPTING PROJECT PLAN FOR TAX INCREMENT FINANCING DISTRICT NUMBER NINE WHEREAS, the City Council and Planning & Zoning Commission of the City of Vermillion, South Dakota (the “City”) in pursuing community and housing development efforts has here to fore created Tax Increment Financing District Number Nine; and WHEREAS, this Tax Increment Financing District was created on June 17, 2024, to assist with infrastructure funding for the development of the Jack Powell Addition in the City of Vermillion; and WHEREAS, the boundaries of Tax Increment Financing District Number Nine are: Tract 1, Lots 1 and 2, Block 1, Lots 1 through 7 in Block 2, Lots 1 through 15 in Block 4, Block 5, Outlot 1, and the remainder of Tract 2, Jack Powell Addition, City of Vermillion, Clay County, South Dakota and the entirety of the James Street right-of-way within the Jack Powell Addition and Baylor Street right-of-way between Stanford Street and James Street; and WHEREAS, the City of Vermillion’s Planning & Zoning Commission has considered and approved the Project Plan for Tax Increment Financing District Number Nine; and WHEREAS, the Project Plan for Tax Increment Financing District Number Nine is hereby found to be feasible and in conformity with the City’s Master Plan; and WHEREAS, the City Council unanimously approved the adoption of the Project Plan on July 1, 2024 but did not adopt a Resolution stating as such. NOW, THEREFORE BE IT RESOLVED, by the governing body of the City of Vermillion that the Project Plan for Tax Increment Financing District Number Nine is hereby approved. Dated at Vermillion, South Dakota this 7th day of October 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer The motion was seconded by Council Member Jennewein. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 7 members voted in favor of and 0 members voted in opposition to the Resolution. President Holland declared that the Resolution was adopted. 9. Bid Openings A. Market Street lots. Jack Baustian, Assistant to the City Manager, reported on the bid opening for Lots 8 & 9 Original Town at the northeast corner of Market Street. Jack stated that Mart Brothers bid was $42,300 and Steve Bell’s bid was $43,000. Jack stated the objective of selling this property is to grow the tax base within the City limits. Terms of this bid require the Buyer to pull a building permit on the property before June 1, 2025 and begin construction by September 1, 2025. Jack noted if these terms are not met, the City reserves the right to re-purchase the property at 75% of the purchase price. This re-purchase right will also be included in the Warranty Deed to Buyer. The property is currently zoned Central Business which includes a permitted use for multi-family dwellings above or below the first floor. This property also abuts an R-1 zoning district on the east and south sides. 359-23 Council Member Jennewein moved approval of Steve Bell’s BID of $43,000 for Lots 8 & 9 Original Town. Council Member Cheeseman seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. B. Fuel quotes. Katie Redden, Finance Officer, read the monthly fuel quotes and recommended the low quote of Stern Oil on Items 1, 2, 3 and 4. Item 1 - 4,350 gal. unleaded 10% ethanol: FS New Century $2.644 Item 2 – 1,000 gal. unleaded regular: FS New Century $2.94 Item 3 – 3,000 gal. No. 2 diesel fuel - dyed: FS New Century $2.71 Item 4 - 1,000 gal. No. 2 diesel fuel - clear: FS New Century $2.99 360-24 Council Member Price moved approval of the low bid of FS New Century on Items 1, 2, 3 and 4. Council Member Cheesman seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 10. City Manager's Report A. John reported that two FEMA Meeting have occurred to finalize funding for the destruction that the summer floods caused. B. John reported on three upcoming City Board or Commission meetings.   The Library Board meets on Wednesday, October 16 at 6:00 p.m. in the Kozak room at the Library.  The Planning & Zoning Commission is meeting on October 15 at 5:30 p.m. to consider a Final Plat in the Jack Powell Addition.  The City’s Historic Preservation Commission next meets on Wednesday, October 16 at 9:00 a.m. in the Powell Conference room. C. John reported that two three-year terms on the Business Improvement District #1 Board are available. Interested individuals are asked to complete an Expression of Interest form by 5:00 p.m. on October 24. Anticipate that the City Council will make appointments at the November 4 meeting. D. John noted that on Thursday, October 10 from 11:00 a.m. to 1:00 p.m. Vermillion Light & Power is hosting their annual open house for Public Power Week. The event is free, and the public is invited to stop by for lunch and information on their electric utility. E. John stated City offices are closed on Monday, October 14, 2024 for Native American Day. F. John reminded the public of the Dakota Days parade on Saturday, October 12 on Main Street from Norbeck Street to High Street. G. John noted that political signs are not to be placed in the public right-of-way. Signs should be behind the sidewalk. H. John reported on two raffle notifications:  St. Agnes church will be selling raffle tickets at $1 each or 20 tickets for $15 from October 1, 2024 until November 3, 2024. The grand prize is $500. There are approximately 10-25 other smaller prizes such as money, gift cards, or craft items. Proceeds from the raffle will be used for St. Agnes church upgrades and maintenance.  The Fraternal Order of Eagles will be selling raffle tickets at $5 each. There are five prizes including a $75 Tanager Shop gift certificate, Tanager flag, four season passes, and a yard sign. Proceeds from the raffle will be 100% donated back to the Vermillion High School Booster Club. PAYROLL ADDITIONS AND CHANGES Administration: John Prescott $82.20/hr; Finance: Sherry Howe $35.95/hr, Katie Redden $46.43/hr; Recreation: Bridget Farmer $14.00/hr, Sara Stanton $11.50/hr; Landfill: Quinton Morris $14.50/hr; Clubhouse: Annika Granaas $11.50/hr; Volunteer Firefighter: Matthew Glawe 11. Invoices Payable Council Member Murra abstained from voting on Blaine’s Body Shop. 361-23 Council Member Price moved approval of the following invoice: BLAINE'S BODY SHOP REPAIRS 10,541.24 Council Member Jennewein seconded the motion. Motion carried 6 to 0, 1 abstaining. President Holland declared the motion adopted. 362-23 Council Member Price moved approval of the following invoices: 4IMPRINT TUMBLERS-OPEN HOUSE 3,321.90 A & M SERVICES, INC UNIFORM CLEANING 226.50 AMAZON BUSINESS SUPPLIES/BOOKS 481.91 A-OX WELDING SUPPLY CO CHEMICALS 2,999.10 APEX EQUIPMENT, LLC REPAIRS 1,901.79 AT&T MOBILITY MOBILE AIRCARDS 86.32 AUTO VALUE PARTS 332.69 AUTUMN CUSTOM SEEDING REFUND HYDRANT DEPOSIT LESS WATER USAGE 730.81 BANNER ASSOCIATES, INC FEMA-WWTF FORCEMAIN 478,514.94 BETH BALOON REFUND PARKING TICKET OVERPAYMENT 15.00 BIERSCHBACH EQPT & SUPPLY SUPPLIES 112.41 BILL BROWN MOWING 270.00 BLACKBURN MANUFACTURING SUPPLIES 291.16 BLUEPEAK TELEPHONE/INTERNET 5,098.61 BORDER STATES INDUSTRIES INC WORK CLOTHING 3,670.81 BOUND TREE MEDICAL, LLC SUPPLIES 1,009.13 BOYS & GIRLS CLUB OF THE N. PLAINS PLEDGE 3,000.00 BRIAN HAMILTON MEALS REIMBURSMENT 74.00 BRIAN MOORE SAFETY BOOTS REIMBURSEMENT 148.90 BROADCASTER PRESS ADVERTISING 256.50 BURNS & MCDONNELL PROFESSIONAL SERVICES-LEACHATE POND 2 386.93 BUTCH'S PROPANE INC PROPANE 268.05 BUTLER MACHINERY CO. PARTS 199.24 CAPITAL ONE SUPPLIES 829.97 CASK & CORK MERCHANDISE 1,647.96 CENTURYLINK TELEPHONE 70.70 CENTURYLINK TELEPHONE 150.69 CERTIFIED LABORATORIES SUPPLIES 488.41 CHAMBERLAIN OIL CO OIL 2,149.69 CINTAS SUPPLIES 500.80 CITY OF SIOUX FALLS TESTING 29.00 CITY OF VERMILLION POSTAGE/COPIES 1,525.29 CITY OF VERMILLION CITY UTILITY BILLS 44,906.85 CLAY COUNTY SHERIFFS OFFICE CUSTODIAL 3,250.00 CMOORE PIT SERVICE PORTA-POT RENTAL 750.00 COLONIAL LIFE INSURANCE 2,761.14 CORE & MAIN LP SUPPLIES 21,117.40 CORE-MARK MIDCONTINENT, INC MERCHANDISE 1,819.38 CORNHUSKER INTERNATIONAL TRUCKS, INC REPAIRS 2,621.95 CUMMINS SALES & SERVICE PREVENTATIVE MAINTENANCE 1,332.51 CYCLONE SERVICES LLC REFUND HYDRANT DEPOSIT LESS WATER USAGE 635.41 D & G CONSTRUCTION JACK POWELL DEVELOPMENT 267,843.46 DAKOTA BEVERAGE MERCHANDISE 15,751.28 DAKOTA PC WAREHOUSE ETHERNET SWITCH 24.99 DAKOTA SUPPLY GROUP SUPPLIES 15,899.50 DANKO EMERGENCY EQUIPMENT CO REPAIRS 465.00 DELTA DENTAL PLAN INSURANCE 6,892.66 DEMCO SUPPLIES 546.76 DENNIS MARTENS MAINTENANCE 833.34 DETCO SUPPLIES 783.45 DIVISION OF MOTOR VEHICLE TITLE AND PLATE 15.00 DMG INC. PART 592.54 DUBOIS CHEMICALS SODA ASH 24,112.00 ECHO ELECTRIC SUPPLY SUPPLIES 2,649.08 ELECTRIC PUMP, INC REPAIRS 1,055.55 EPG COMPANIES, INC THERMOSTAT 68.57 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES 1,364.30 FAR FROM NORMAL SUPPLIES 34.00 FASTENAL COMPANY SAFETY GLASSES 47.88 FEDEX. SHIPPING 19.38 FILTERTEC FILTERS 349.55 FIRE CATT, LLC FIRE HOSE TESTING 4,065.00 FIRE MANUFACTURING INNOVATIONS TILT OUT EXTINGUISHER MOUNT 1,345.58 FIREBLAST GLOBAL INC MAINTENANCE CONTRACT 16,658.79 FIRST BANK & TRUST-VISA TRAVEL/TRAINING/SUPPLIES 10,642.44 FLOOR TEC PROFESSIONAL SERVICE 16,665.74 GALLS INCORPORATED WORK SHIRTS 468.78 GEAR WASH BUNKER CLOTHING REPAIRS 315.54 GLOBAL DIST. MERCHANDISE 363.00 GRAYMONT (WI) LLC CHEMICALS 12,412.46 GREGG PETERS FREIGHT 1,431.67 GREGG PETERS RENT 937.50 GRIFFIN MASONRY BAND SHELL STONE REPAIRS 7,127.99 HAWKINS INC CHEMICALS 8,520.61 HEIMAN FIRE EQUIPMENT FIRE FIGHTER EQUIPMENT 15,278.86 HULSTEIN EXCAVATING SANITARY SEWER SERVICE 10,680.00 HY VEE FOOD STORE SUPPLIES 65.07 HYDRO TECH SERVICE WATER MAIN TAP 918.00 INGRAM BOOKS 1,798.87 JACKS UNIFORM & EQPT WORK PANTS 232.45 JAY'S PLUMBING REPAIRS 645.62 JOHN A CONKLING DIST. MERCHANDISE 4,638.65 JOHN C. PRESCOTT TRAVEL REIMBURSEMENTS 61.50 JOHNSON BROTHERS OF SD MERCHANDISE 22,835.34 JONES FOOD CENTER SUPPLIES 1,287.74 JOSE DOMINGUEZ MEALS REIMBURSEMENT 160.00 JOSH ANGLIN REPAIRS 1,130.00 K & M TIRE TIRES 604.00 KALINS INDOOR COMFORT REPAIRS 1,858.02 KNIFE RIVER MIDWEST, LLC ASPHALT 757.76 KNIFE RIVER-SOUTH DAKOTA ROCK CHIPS 15,928.56 LAYNES WORLD NAME PLATE/WALL HOLDER 26.10 LEISURE LAWNS, LLC FERTILIZER/WEED CONTROL 73.50 LOCATORS AND SUPPLIES, INC SUPPLIES 283.73 LOFFLER COPIER CONTRACT 69.98 MACQUEEN EMERGENCY PARTS 184.65 MARK WINEGAR REFUND AMBULANCE OVERPAYMENT 10.00 MATHESON TRI-GAS, INC CYLINDER RENTAL 723.56 MEDICAL WASTE TRANSPORT, INC HAUL MEDICAL WASTE 292.50 MICHAEL FREDERICK BOOKS 75.00 MICHELLE DENNIS USD DISTRICT NOMINATION PROJECT 2,000.00 MIDWEST READY MIX & EQUIPMENT RED ROCK 2,374.32 MIDWEST TURF & IRRIGATION MOWER/PARTS 77,512.90 MINN MUNICIPAL UTILITY ASSOCIATION TUITION-POWER DELIVERY PROGRAM 702.00 MISSOURI RIVER ENERGY SERVICES SCHOOL KITS 255.23 NEBRASKA JOURNAL-LEADER ADVERTISING 35.95 NETSYS+ SUBSCRIPTION/SUPPORT 2,604.50 NO BULL LANDSCAPING & SNOW REMOVAL CONCRETE CURBING 880.00 O'REILLY AUTO PARTS PARTS 154.65 OVERHEAD DOOR OF SIOUX CITY REPAIRS 337.50 PCC, INC COMMISSION 6,621.38 PEPSI COLA OF SIOUXLAND MERCHANDISE 296.35 PLAYAWAY PRODUCTS LAUNCHPAD 339.98 POMPS TIRE SERVICE, INC. TIRES 440.00 POSITIVE PROMOTIONS OPEN HOUSE SUPPLIES 2,577.11 PRESSING MATTERS ENVELOPES 135.00 PRESTO-X-COMPANY INSPECTION/TREATMENT 76.57 QUILL SUPPLIES 566.76 REDI TOWING TOWING 505.00 REPUBLIC NATIONAL DISTRIBUTING CO. MERCHANDISE 6,695.96 RS PLUMBING SERVICES BACKFLOW PREVENTER 237.16 RUNNING SUPPLY, LLC SUPPLIES 1,048.51 RUSSELL FRAZIER SAFETY BOOTS REIMBURSEMENT 88.61 SANFORD HEALTH OCCUPATIONAL MEDICINE TESTING 229.00 SANFORD HEALTH PLAN REFUND AIRMED AMBULANCE OVERPAYMENTS 1,800.00 SCHAEFFER MFG. CO SUPPLIES 1,980.00 SD PUBLIC ASSURANCE ALLIANCE PROPERTY/AUTO COVERAGE 3,013.35 SD PUBLIC HEALTH LABORATORY TESTING 662.00 SD RETIREMENT SYSTEM CONTRIBUTIONS 69,304.72 SD STATE POETRY SOCIETY MEMBERSHIP 40.00 SERVICE MASTER OF SE SOUTH DAKOTA CUSTODIAL 3,867.50 SOOLAND BOBCAT PARTS 956.49 SOUTHERN GLAZER'S OF SD MERCHANDISE 6,364.57 STAPLES BUSINESS CREDIT SUPPLIES 1,050.18 STOCKTON TOWING INC TOWING 150.00 STRYKER SALES CORPORATION MAINTENANCE AGREEMENT 10,454.40 STUART C. IRBY CO. SUPPLIES 201.60 SUPERIOR HOOD STEAMERS, INC HOOD AND VENT CLEANING 990.00 TASTE OF HOME BOOKS BOOK 39.98 TRI-STATE SNAP SPORTS TILE COURT 41,213.60 TWO WAY SOLUTIONS BATTERIES 160.99 ULINE SUPPLIES 894.96 UNITED WAY CONTRIBUTIONS 408.00 UNUM LIFE INSURANCE COMPANY INSURANCE 1,042.53 US POSTMASTER POSTAGE FOR UTILITY BILLS 1,450.00 USD MARKETING & U RELATIONS MERCHANDISE 137.68 VERIZON WIRELESS CELL PHONES/IPAD ACCESS 2,994.22 VERMEER HIGH PLAINS REPAIRS 711.97 VERMILLION ACE HARDWARE SUPPLIES 2,315.82 VERMILLION CHAMBER OF COMMERCE FUNDING 146,800.04 VERMILLION CULTURAL ASSOCIATION TICKET SALES 432.00 VERMILLION GARBAGE SERVICE MONTHLY HAULING 1,576.44 WALKER CONSTRUCTION INC DRIVEWAY/SIDEWALK REPAIRS 8,521.18 WALSH POLYGRAPH LLC BACKGROUND INVESTIGATIONS 1,740.00 WESCO DISTRIBUTION, INC SUPPLIES 1,738.96 WILLIAMS & CO. 2023 AUDIT 12,340.00 ZIEGLER INC PARTS 1,204.84 Council Member Jennewein seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. 12. Consensus Agenda 13. Adjourn 363-23 Council Member Murra moved to adjourn the Council Meeting at 7:01 p.m. Council Member Cheeseman seconded the motion. Motion carried 7 to 0. President Holland declared the motion adopted. Dated at Vermillion, South Dakota this 7th day of October, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Richard Holland, President ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________.