City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session November 18, 2024 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, November 18, 2024 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Thaler, Price, Holland, Jennewein, Hellwege, Cheeseman, Murra, Mayor Cole Absent: Leber 2. Adoption of Agenda 395-23 Council Member Holland moved approval of the agenda. Council Member Thaler seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 3. Visitors to be Heard - None 4. Building Permits and Code Enforcement Software – Building Official Alex Goodburn Alex Goodburn, Building Official, reviewed the current process for all the Code Enforcement Department. Alex explained that work is being duplicated and needs to be streamlined for the consumer and the employees. Alex reviewed the different revenues that their department brings in. Alex recommended GovWell with an initial cost of $27,000 and an annual renewal of $18,000. Council Member Cheeseman asked if the software will be used to increase productivity for employees. Alex explained the current process and how it would streamline productivity. Discussion followed on what was included in the price and how other communities work with the software. Council Member Hellwege asked about the efficiency of applying online and paying online. Alex stated that everything can be paid for online or in the office. 5. Department Head Spotlight - Building Official Alex Goodburn Alex Goodburn, Building Official, explained who is in his department and what everyone does. Alex reviewed the functions of his department: code enforcement, building permits, animal control, and rental programs. Alex went over a few projects that his department is currently tackling. 6. Department Head Spotlight - Police Chief Crystal Brady Crystal Brady, Police Chief, reviewed her department’s staff and their duties. Crystal reported on the training that each officer goes through. Crystal stated 40 hours is required every two years, but the Vermillion PD goes through more than that in two years. Discussion followed. Council Member Cheeseman noted that he has been through a scenario with the department and the staff is very dignified and handles situations well. Council Member Price asked about training currently done if it is through the state or federal. Crystal noted that they try to do a little bit of both from state and the federal level. 7. Briefing on the November 18, 2024 City Council Regular Meeting Council reviewed items on the agenda with City Staff. No action was taken. 8. Adjourn 396-23 Council Member Murra moved to adjourn the Council special session at 1:04 p.m. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of November, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session November 18, 2024 Monday 6:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on November 18, 2024 at 6:00 p.m. by Mayor Cole. 1. Roll Call Present: Thaler, Leber, Price, Holland, Jennewein, Hellwege, Cheeseman, Murra, Mayor Cole 2. Pledge of Allegiance 3. Minutes A. Minutes of October 29, 2024 Special Joint Session, November 4, 2024 Special Session and November 4, 2024 Regular Session 397-23 Council Member Holland moved approval of the October 29, 2024 special joint session, November 4, 2024 special session and November 4, 2024 regular session minutes. Council Member Cheeseman seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 4. Adoption of Agenda 398-23 Council Member Price moved approval of the agenda. Council Member Jennewein seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 5. Visitors to be Heard A. National Transgender Day of Remembrance Proclamation – Human Relations Commission. Mike Phelan with the Human Relations Commission read a proclamation on Transgender Day of Remembrance: NATIONAL TRANSGENDER DAY OF REMEMBRANCE WHEREAS, the Vermillion Human Relations Commission recognizes the importance of promoting equality, acceptance, and understanding within our diverse community; and WHEREAS, on November 20th of each year, communities worldwide come together to commemorate the lives of transgender individuals who have been lost to violence and discrimination, and to raise awareness about the challenges that transgender individuals continue to face; and WHEREAS, this day is known as the "Transgender Day of Remembrance," during which we remember and honor those who have suffered and lost their lives due to transphobia, hatred, and intolerance; and WHEREAS, 2024 marks both the 25th anniversary of the Transgender Day of Remembrance and the year with the greatest number of state legislature bills across the country targeting transgender; and WHEREAS, the Human Rights Campaign and Remember Our Dead have collected stories of more than 437 transgender, intersex, and gender-non-conforming individuals who died by violence in the past year, and countless more have died by suicide; and WHEREAS, Trans women of color make up 78% of those killed by transphobic violence, highlighting the intersection of racism, misogyny, and transphobia that drives these acts; and WHEREAS, it is incumbent upon us as a community to remember those who have been taken from us prematurely and to commit to creating a more inclusive and accepting society for all individuals, regardless of their gender identity or expression; and WHEREAS, the Vermillion Human Relations Commission firmly believes in fostering a community that welcomes, values, and accepts all people NOW, THEREFORE, we, the Vermillion Human Relations Commission, do hereby proclaim November 20th, 2024 as Transgender Day of Remembrance. 6. Public Hearings A. Request to terminate street and parking easement for the west 20 feet of Lot W-1 and Lot T-1 of the NE 1/4 of Section 13, Township 92 North, Range 52 West of the 5th Prime Meridian, City of Vermillion, Clay County, South Dakota (off-street parking on Rose Street as it abuts the Newman Center). Jose Dominguez, City Engineer, reported that Father John Rutten, on behalf of the Newman Center, has requested that the existing street and parking easement located on the west 20 feet of Lot W-1 and Lot T-1 be terminated. Currently the easement is used by the public for public parking along Rose Street. If terminated, the area could be used by the Newman Center as they pleased; however, Staff’s understanding is that the parking off Rose Street would remain but that a fee would be collected for parking there. Jose noted that the current public parking would become private parking. Jose stated the Newman Center recently improved the parking area along Rose Street as part of a larger project to improve their property. After all of the improvements were made, the City was informed that the Newman Center would be charging for parking along Rose Street. At that point, Staff contacted the Newman Center and explained that the parking off Rose Street is public as per the August 1963 easement and that the Newman Center could not charge a fee. Jose noted the possible solutions were discussed, with the option of terminating the existing street and parking easement and dedicating a new utility and sidewalk easement. The termination of the existing easement would allow the Newman Center to control the parking area (e.g. they could charge a fee for parking) while the utility/sidewalk easement would allow for the existing utilities and a public sidewalk to remain in their location. Jose stated there is a statutory process that must be followed when vacating public rights-of-way, however, there is nothing similar for vacating/terminating easements. Jose noted in the past when an easement has been vacated utility companies are contacted to ensure that no utilities are in the easement being vacated. After it is known that no utilities are present in the easement, then the City Council is asked to consider the vacation of the easement. Jose stated that in this instance, all the utilities contacted have stated that they do have infrastructure within the easement proposed to be terminated. Staff is currently working with the Newman Center to acquire the utility/sidewalk easement that would occupy the same area as the existing parking and street easement. Council Member Holland asked if any repair is needed, is the Newman Center responsible for those repairs. Jose stated yes, the Newman Center is currently responsible for repairs. Council Member Leber asked that where they are parking now, is that currently the Newman Center’s property. Jose stated yes. Council Member Price asked if there is any other parking associated with the Newman Center. Jose noted that they do have a parking lot in the back of their building. Council Member Jennewein asked if they would be setting precedence with this motion. Jose stated that there are not many of these easements, therefore it wouldn’t happen often if at all. Council Member Hellwege asked if the University was contacted about this. Father John Rutten stated that they spoke with the law school since their students would be most affected. He also noted that the Newman Center already does snow removal for this area. Discussion followed on the use of the parking area. 399-23 Council Member Holland moved approval of the Request to terminate street and parking easement for the west 20 feet of Lot W-1 and Lot T-1 of the NE 1/4 of Section 13, Township 92 North, Range 52 West of the 5th Prime Meridian, City of Vermillion, Clay County, South Dakota. Council Member Leber seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 7. Old Business - None 8. New Business A. Request to close West Main Street from the west line of the Court Street intersection west to the alleyway halfway between Market Street and Austin Street, Market Street from West Main Street to the alleyway one half block south, and Prospect Street from West Main Street to alleyway one-half block north on Thursday, December 5, 2024, from 4:00 p.m. to 7:30 p.m. for the Vermillion Area Chamber and Development Company’s Standstill Parade of Lights. Jack Baustian, Assistant to the City Manager, reported on a street closure for the VCDC’s Standstill Parade of Lights. Jack noted the Vermillion Area Chamber and Development Company (VCDC) is hosting a Standstill Parade of Lights event on Thursday, December 5, 2024, from 4:00 p.m. to 7:30 p.m. Jack stated to enhance the safety of local pedestrian traffic and visitors during the event, the VCDC has requested West Main Street from the west line of the Court Street intersection west to the alleyway halfway between Market Street and Austin Street, Market Street from West Main Street to the alleyway one half block south, and Prospect Street from West Main Street to alleyway one-half block north on Thursday, December 5, 2024, from 4:00 p.m. to 7:30 p.m. Jack stated this event will be open to the public. The applicant states the VCDC will be responsible for their own clean-up, flyers will be given to surrounding businesses to notify them of the event, and the VCDC will be responsible for moving barricades. The applicant has notified and spoken with the USPS to ensure there would be no conflicts with out- going mail trucks. Jack reported Vermillion Fire/EMS, Police, and Street Departments have been notified of the event and currently have no concerns. 400-24 Council Member Murra moved approval of the request to close West Main Street from the west line of the Court Street intersection west to the alleyway halfway between Market Street and Austin Street, Market Street from West Main Street to the alleyway one half block south, and Prospect Street from West Main Street to alleyway one-half block north on Thursday, December 5, 2024, from 4:00 p.m. to 7:30 p.m. for the Standstill Parade of Lights. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. B. Request from USD to temporarily remove parking on the east side of North Dakota Street from the Sanford Coyotes Sports Center (SCSC) loading dock entrance to the DakotaDome loading dock entrance on January 5, 6, and 9, 2025, from 8:00 a.m. to 8:00 p.m. for setup and tear down of the 2025 Farm Show. Jack Baustian, Assistant to the City Manager, reported that the University of South Dakota Athletics Department has requested that no parking be allowed on the east side of North Dakota Street starting at the Sanford Coyote Sports Center loading dock entrance going north to the DakotaDome loading dock entrance for the Dakota Farm Show. Jack stated that this request allows members of the event to utilize the area as a loading/unloading location on Sunday, January 5, Monday, January 6, and Thursday, January 9, 2025 from 8:00 a.m. until 8:00 p.m. Jack noted that USD’s Athletic Department indicated this closure should only affect USD Athletics, the USD Foundation, Holiday Inn Express, and The Heights. All affected entities will be made aware of the parking removal. The Vermillion Police, Fire/EMS and Street Departments have no concerns at this time. USD staff will post the no-parking notifications as they have previously. Classes are not in session at USD during the time of this request. 401-24 Council Member Thaler moved approval of the request to temporarily remove parking on the east side of North Dakota Street from the Sanford Coyote Sports Center (SCSC) loading dock entrance to the DakotaDome loading dock entrance on January 5, 6, and 9, 2025 from 8:00 a.m. to 8:00 p.m. for the Dakota Farm Show. Council Member Jennewein seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. C. Collective Bargaining Agreement with AFSCME – General Employees. Jack Baustian, Assistant to the City Manager, stated that at the November 4th City Council meeting, the Labor and Finance Committee reported on negotiations and recommended approval of a contract with the AFSCME Union representing the general employees. Jack reported that the proposed agreement with AFSCME for the general employees is largely similar to the current agreement but does include several changes. Jack noted that some of the more notable financial changes that are part of both agreements include: • The proposed agreement would run from January 1, 2025 until December 31, 2027. • The proposal provides for a cost-of-living adjustment of 3% on January 1, 2025; 3% on January 1, 2026; and 3% on January 1, 2027. • An Administrative Holiday, determined by the City Manager, will be designated each year of the agreement. The day after Thanksgiving will likely be the designated holiday. • Adjustments to the compensatory time and the maximum amount of comp time an employee can accrue. • Updating or removing the wording of sections as both parties see fit, such as removing the option to purchase Government Savings Bonds through payroll deduction. Jack recommended approval of the proposed agreement. 402-24 Council Member Murra moved approval of the Collective Bargaining Agreement with AFSCME for City of Vermillion General Employee positions. Council Member Price seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. D. Collective bargaining agreement with AFSCME – Telecommunications. Jack Baustian, Assistant to the City Manager, stated that at the November 4th City Council meeting, the Labor and Finance Committee reported on negotiations and recommended approval of a contract with the AFSCME for the Vermillion/Clay Area Emergency Services Communications Center employees. Jack reported that the proposed agreement with AFSCME for the Emergency Services Communications Center employees is largely similar to the current agreement but does include several changes. Jack noted that some of the more notable financial changes that are part of both agreements include:  • The proposed agreements would run from January 1, 2025 until December 31, 2027. • The proposals provide for a cost-of-living adjustment of 3% on January 1, 2025; 3% on January 1, 2026; and 3% on January 1, 2027. • Language Change - Titles were updated for employees represented by the union. • There were a few items that all parties agreed to revisit in 2025 pending the result of IM-28 on the November 2024 ballot. Jack recommended approval of the proposed agreement. 403-24 Council Member Hellwege moved approval of the Collective Bargaining Agreement with AFSCME for City of Vermillion Emergency Communications positions. Council Member Cheeseman seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. E. Collective bargaining agreement with FOP #19 for Police Officers and Detectives. Jack Baustian, Assistant to the City Manager, stated that at the November 4th City Council meeting, the Labor and Finance Committee reported on negotiations and recommended approval of a contract with the Fraternal Order of Police Lodge #19. Jack reported that the proposed agreement with FOP is largely similar to the current agreement but does include several changes. Jack reported that some of the more notable financial changes include: • The proposed agreement would run from January 1, 2025 until December 31, 2027. • The proposal includes a step adjustment in 2025 with no cost-of- living adjustment. This step adjustment includes the removal of the bottom two steps of the police officer wage scale and the detective wage scale. Employees would remain at their current step. The proposal provides for a cost-of-living adjustment of 3% on January 1, 2026; and 3% on January 1, 2027. • An Administrative Holiday to be determined each year by the City Manager is added to the agreement. • Employees receive $150 each year for boot reimbursement (currently $200 every two years) and $100 per year for watch reimbursement (currently $50 per year) • Detectives receive an increase of rate of compensation of $35 per day for “On-Call” time (currently $30 per day). • Wording changes for education reimbursement to be paid at the conclusion of each semester and probationary provisions now include the term “sworn officer.” Jack recommended approval of the proposed agreement. 404-24 Council Member Leber moved approval of the Collective Bargaining Agreement with Fraternal Order of Police #19 for City of Vermillion Police Officer and Detective positions. Council Member Hellwege seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. F. Business Improvement District #1 appointments. Mayor Cole recommended the appointment of Corey Jenkins and Rod Oberle to the Business Improvement District #1 for the term expiring in 2027. 405-24 Council Member Holland moved approval of Corey Jenkins and Rod Oberle to the Business Improvement District #1 for the term expiring in 2027. Council Member Hellwege seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. G. Resolution to adjust the fees for rezoning and conditional use permit requests. Jose Dominguez, City Engineer, reported on a resolution to adjust the fees for rezoning and conditional use permit requests. Jose stated that Chapter 155 provides that the City Council may, by resolution, designate fees for conditional use permits (CUP) and rezoning requests. Jose noted that in 2021, the City Council discussed proposed changes to CUP and variance fees. Staff provided a comparison of fees for CUPs and variances compared with other first-class South Dakota communities. The comparison showed that Vermillion’s current fee rates for CUPs and variances were the second lowest, with neither having a fee change since 2011. Jose stated that after reviewing the information about various fees from compared first-class cities in South Dakota, Staff prepared a resolution adjusting the fees as follows: Conditional Use Permits $175 and Rezone request $175 406-24 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION TO ADJUST FEES FOR CONDITIONAL USE PERMITS AND REZONE REQUEST WHEREAS, Title XV, Land Usage; Chapter 155, Zoning Regulations; Section 155.095 (C) and Section 155.099 (B), of the 2008 Revised Ordinances of the City of Vermillion permit the City Council to designate the application fee for conditional use permits and the application fee for a rezone request, in combination with any other matters pertaining to Chapter 155; and WHEREAS, conditional use permit and rezone request fees have not changed since 2021. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof in the Council Chambers of said City on the 18th day of November 2024, that the application fees for conditional use permits and for rezone requests fees be designated as follows to cover all administrative costs: §155.095 (C) Fees An application fee of one hundred and seventy-five dollars ($175.00) shall accompany each application for a conditional use permit. §155.099 (B) Fees An application fee of one hundred and seventy-five dollars ($175.00) shall accompany each rezone request. Dated at Vermillion, South Dakota this 18th day of November, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Cheeseman. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. H. Memorandum of Understanding regarding the transfer of Lots 1 and 2, Block 1; Lot 7, Block 2; Block 3, Lots 1-5 and 22-26, Block 4; and Block 5 of Jack Powell Addition, Clay County, South Dakota to the Vermillion Area Chamber and Development Company. John Prescott, City Manager, reported on a Memorandum of Understanding to transfer lots at the Jack Powell Addition to the VCDC. John noted that following discussion of the options available to make city-owned property available for development at the November 4, 2024 noon meeting, the City Council recommended preparing the documentation to transfer the property to the Vermillion Area Chamber and Development Company. The Memorandum of Understanding (MOU) will provide for the transfer of the land within the Jack Powell Addition. John stated there would be no compensation paid to the City upon the transfer of the land. The City would receive the full purchase price minus any sale transaction costs once the land sells. The City maintains the right to have the land revert back if the conditions of the MOU are not met. John noted as the land would no longer be publicly held, the VCDC would be responsible for the property taxes. Discussion followed on the transfer of Block 3. 407-24 Council Member Murra moved approval of the Memorandum of Understanding regarding the transfer of Lots 1 and 2, Block 1; Lot 7, Block 2; Block 3, Lots 1-5 and 22-26, Block 4; and Block 5 of Jack Powell Addition, Clay County, South Dakota to the Vermillion Area Chamber and Development Company. Council Member Holland seconded the motion. Motion carried 8 to 1. Mayor Cole declared the motion adopted. I. Proposal to sell Lots 8 and 9, Block 17 Original Town (Jaycee Park site at the corner of West Broadway Street and 12th Street). John Prescott, City Manager, reported that Lots 8 and 9, Block 17, Original Town has served as the site of the City’s Jaycee Park for many decades. The property is located at the corner of West Broadway Street and 12th Street. John noted the playground equipment is dated and in need of significant updates. During a review of needed park improvements over the last couple of months, the idea of selling the property and investing in an upgraded Cotton Park playground was discussed. Cotton Park is a much larger recreational area and has a renovated picnic shelter, restroom facilities, parking lot, and additional improvements planned for the park. If Jaycee Park is no longer used for recreational purposes, the City no longer requires this land for municipal infrastructure or utility purposes. John noted the process for selling municipal-owned land is governed by SDCL 6-13. To proceed with the sale of Lots 8 and 9, Block 17, Original Town, the following steps must be taken: the City Council must formally declare Lots 8 and 9 as surplus property and have the site appraised by the Surplus Property Committee. Any improvements on the lot need not be appraised. Once appraised the City can proceed with the sale process. John stated the City can either advertise for sealed bids or sell the property through public auction or a licensed real estate broker. If the City proceeds with sealed bids, it may reject any and all bids, but if it accepts a bid, it must be that of the highest bidder. If no bids are received, the property may be reappraised or sold at private sale for not less than 90% of the appraised value. John Lee, 417 W. Broadway, stated this place has been a part of our community and they would like to see it improved. John state the bus stop is currently at this location. Bill Brown lives near Jaycee Park and stated that he grew up playing at that park. Bill stated he sits at his house and watches the kids play in that park every night. Bill stated that he would volunteer to mow this park himself. Bill stated he would hate to see it go. Larry Bloomgarden stated he lived in the area 58 years. Larry noted that he is opposed to selling the lots. Larry stated it was donated to the City to be used for a park exclusively. Larry noted a lot of people still use it. Jerry Gale, 725 W. Chestnut stated she has lived down there her entire life. Jerry stated her children play down there and it is a safe place for children to play. Jerry stated she doesn’t understand why the City would sell a park. Michael Chamberlain stated he grew up at the park. Michael stated that all the kids in the neighborhood still go to this park, and he doesn’t know where they would end up if the park went away. Council Member Cheeseman asked why the City was looking at selling this piece of land. John Prescott stated that at the beginning of the year the Council had a discussion on this. John noted that the insurance company doesn’t agree with the equipment down there and it would cost $150,000 for new equipment. Council Member Leber stated that since there is a community down there that the park should stay. Council Member Hellwege noted that this park has been a topic for a while and the City has done a poor job of keeping up on the equipment here. Hellwege noted that the Council decided to move forward and put funds in a different location. Discussion followed on the condition of the park and what is needed to be done. No motion was made. J. Change orders #1 & #2 – Wastewater Treatment Plant force main horizontal directional drilling project. Shane Griese, Utilities Manager, reported on change order #1 and #2 for the WWTF force main horizontal drill project. Shane noted the original contract price was for $844,831.15 with an intermediate substantial completion date of October 4, 2024 and a substantial completion date of November 1, 2024. Due to work progressing very well and favorable weather conditions, Staff allowed RP constructors an extension on the intermediate substantial completion date. This action allowed RP constructors to complete the work early and have the project substantially complete on October 11, 2024. Shane noted that in addition to the change in intermediate completion date, there is also a change in price. The project came in under budget by $12,607.30, making the new total $832,223.85. 408-24 Council Member Murra moved approval of the change orders #1 & #2 – Wastewater Treatment Plant force main horizontal directional drilling project. Council Member Cheeseman seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. K. Resolution authorizing the purchase of a Light and Power Department trailer mounted vacuum excavator. Jose Dominguez, City Engineer, reported that at budget sessions in 2024, the City Council reviewed the proposed 2025 Equipment Replacement Fund. Staff presented the option to replace Light and Power Department’s trailer-mounted vacuum excavator with a new one. Jose noted currently the City has a 2014 Vermeer V500 LEHD trailer-mounted vacuum excavator. Jose noted the City has several options when purchasing equipment or vehicles. These are: 1. Procure bids based on the requirements set forth in 5-18A; or 2. Purchase from an already awarded contract that was awarded within 12 months if the awarded bidding process in 5-18A was followed (5- 18A-22(3)); or 3. Purchase from a purchasing agency (5-18A-37); or 4. Purchase from the State contract list as long as the purchased item is at, or below, the price on the State contract list (5-18C-8); or Jose stated that typically, the City avoids procuring bids due to the fact that this requires considerable Staff time and additional resources to develop the specifications, advertise the bid documents, and evaluate the bids. Rather, the City tries to purchase directly from a local vendor, from an already awarded contract, from the State list, or from a purchasing agency. Jose stated that Staff proposes utilizing the Minnesota State bid awarded to Trenchers Plus for the purchase of a new Ringomatic JET VAC VX550 HI CFM Vacuum Excavator with a 4” Hydraulic Boom and Wireless Remote. The cost of this new equipment is $113,900. Additionally, they have offered to take the City’s current vacuum excavator for a trade-in value of $32,000. The net trade-in value would bring the cost of the equipment down to $81,900. The local dealer for Ringomatic, Midwest Underground Supply, from Harrisburg, SD, will honor the Minnesota State bid. Delivery would occur in 2025. 409-24 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A LIGHT AND POWER DEPARTMENT TRAILER MOUNTED VACUUM EXCAVATOR WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to participate in cooperative purchasing agreements and conduct purchasing transactions under a joint agreement in this or any other state; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by the State of Minnesota to Trenchers Plus for a new Ringomatic JET VAC VX550 HI CFM Vacuum Excavator with 4” Hydraulic Boom and Wireless Remote for a price of $113,900.00 offers an advantageous price to the City for the said item; and WHEREAS, the City has contacted Midwest Underground Supply, of Harrisburg, SD, and they have agreed to allow the City to purchase one compact tractor with the amenities for the awarded price and terms as they have contracted with the State of Minnesota; and WHEREAS, the bid from Midwest Underground Supply, Harrisburg, SD, also includes a trade-in value for the City’s 2014 Vermeer V500 LEHD of $32,000. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, that the City Finance Officer is hereby authorized to purchase a new Ringomatic JET VAC VX550 HI CFM Vacuum Excavator with 4” Hydraulic Boom and Wireless Remote from Midwest Underground Supply, Harrisburg, SD, for a net price of $81,900.00 after trade-in. Dated at Vermillion, South Dakota this 18th day of November, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Cheeseman. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 9 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. 9. Bid Openings A. Water and Wastewater Treatment chemicals. Shane Greise, Utility Manager, reported on the Water and Wastewater chemicals. Shane stated annually the City requests bids for lime and soda ash, which are used for water treatment at both the water and wastewater treatment facilities. The lime and much of the soda ash is used at the Water Treatment Plant with the remaining soda ash utilized by the Wastewater Treatment Plant. Shane noted the City opened bids for the chemicals on November 13, 2024 at 2:00 p.m. Shane stated the Bid documents were sent to ten prospective bidders and seven sealed bids were received. There were four bids received for quicklime and three for soda ash. Graymont LLC submitted the low bid for proposal #1 and Univar Solutions submitted the low bid for proposal #2, soda ash. Shane noted Graymont included a fuel surcharge that will change depending on the Department of Energy’s average fuel costs at the time of shipment. This additional charge was included in the bid evaluation. The worst- case scenario for fuel surcharges still held Graymont as the low bidder. Shane stated administration recommends awarding the low bid for proposal #1 (Quick Lime) to Graymont LLC, at $258.20/ton for a total of $129,100.00 plus fuel surcharges, and proposal #2 (Soda Ash) to Univar Solutions, at 494.55.00/ton for a total of $296,730.00. 410-24 Council Member Price moved approval of the low bid for proposal #1 (Quick Lime) to Graymont LLC, at $258.20/ton for a total of $129,100.00 plus fuel surcharges, and proposal #2 (Soda Ash) to Univar Solutions, at 494.55.00/ton for a total of $296,730.00. Council Member Leber seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 10. City Manager's Report A. John reported the Library Board meets at 6:00 p.m. on Wednesday, November 20 in the Library’s Kozak room for their regular monthly meeting. The Board is also meeting at 5:30 p.m. on Wednesday to tour the Carnegie Library building. B. John noted the draft of the proposed historic district of the southern portion of the USD campus is available for review at City Hall. Public comments will be accepted through November 22, 2024. The State will be considering this application on December 13, 2024. C. John stated the following plats have been administratively approved and are being noted for inclusion in the City Council minutes: • Lots 6C and 6D, Block 6 Erickson Addition (created a 1-acre lot south of the National Music Museum Preservation Center) • Lot 4A, Block 45 Synder’s Addition (two lots at 108 Elm Street were combined into one lot) • Lots 11A, 11B and 11C, Block 6 Bliss Pointe Addition (three lots were created at the SW corner of Rockwell Trail and Stanford Street) • Lot 1, Block 2 Madison Park Addition (created a 3-acre lot north of 411 N. Norbeck) D. John stated City offices will be closed next Thursday, November 28, 2024 for Thanksgiving Day. There is no Thursday curbside recycling pick up the week of November 25. Thursday curbside recycling collection will resume on Thursday, December 5. PAYROLL ADDITIONS AND CHANGES Administration: Jack Baustian, $30.00/hr; Recreation: Emily Reiser, $30.00/game, Kaitlin Tracy $30.00/game, Josephine Askew $30.00/game, Elizabeth Fisher $30.00/game. 11. Invoices Payable 411-23 Council Member Price moved approval of the following invoices: A & B BUSINESS, INC COPIER CONTRACT 209.46 A & M SERVICES, INC UNIFORM CLEANING 183.48 ADVANTAGE ARCHIVES, LLC DIGITAL CAPTURE 603.00 AMAZON BUSINESS SUPPLIES/BOOKS/DVDS 1,135.35 AMERICA'S TEST KITCHEN BOOK 35.90 AMERIFLEX BASE/ADMIN FEES 171.85 AT&T MOBILITY MOBILE AIR CARDS 39.92 AUTO VALUE PARTS 725.90 BANNER ASSOCIATES, INC PROFESSIONAL SERVICES 129,196.57 BILL BROWN REMOVE JUNK/DEBRIS 645.00 BLACKSTONE PUBLISHING BOOKS 241.22 BROADCASTER PRESS ADVERTISING 1,847.36 BUHLS CLEANERS MAT/MOP SERVICE 808.05 BUTLER MACHINERY CO. REPAIRS 196,981.33 CASK & CORK MERCHANDISE 943.50 CHRISTENSEN RADIATOR & REPAIR PARTS 375.64 CINTAS SUPPLIES 250.03 CITY OF SIOUX FALLS TESTING 72.50 CITY OF VERMILLION LANDFILL VOUCHERS 361.00 CLAY RURAL WATER SYSTEM WATER USAGE 436.90 CLAY UNION ELECTRIC CORP ELECTRICITY 1,976.73 CMOORE PIT SERVICE PORTA-POT RENTAL 750.00 COAST TO COAST SOLUTIONS SUPPLIES 431.60 CORE & MAIN LP SUPPLIES 5,033.17 CRARY HUFF LAW FIRM PROFESSIONAL SERVICES 4,106.50 DAKOTA BEVERAGE MERCHANDISE 12,261.18 DAKOTA RIGGERS & TOOL SUPPLY INSPECTION 300.00 DIVISION OF MOTOR VEHICLE PLATES/FEE 18.20 D-P TOOLS SUPPLIES 154.99 DUANE MEHLHAF WATER HEATER REBATE 150.00 DUBOIS CHEMICALS SODA ASH 12,056.00 EBSCO BOOKS 5,721.82 ECHO ELECTRIC SUPPLY SUPPLIES 840.10 ELECTRIC PUMP, INC DUPLEX CONTROL PANEL 30,020.00 EMERSON MANUFACTURING AIR JACKS 2,725.00 ENERGY LABORATORIES TESTING 5,414.00 FASTENAL COMPANY SUPPLIES 12.90 FEDEX. SHIPPING 35.00 GALLS INCORPORATED UNIFORM 1,552.43 GEOTEK ENGINEERING TESTING-JACK POWELL DEVELOPMENT 1,694.00 GLOBAL DIST. MERCHANDISE 255.00 GLOBAL INDUSTRIAL STORAGE BOXS 46.64 GRAYMONT (WI) LLC CHEMICALS 6,321.53 GREENTREE PSYCHOLOGICAL SERVICES, INC EVALUATION 200.00 GREGG PETERS MANAGERS FEE/ADVERTISING 7,000.00 GREY HOUSE PUBLISHING BOOKS 179.50 HACH CO TESTING 11,669.08 HAWKINS INC CHEMICALS 3,804.95 HEARTLAND HUMANE SOCIETY TNR SERVICES 480.00 HELMS & ASSOCIATES PRO. SERV-AIRPORT AWOS III 4,926.97 HOLIDAY OUTDOOR DECOR ORNAMENTS 710.00 INGRAM BOOKS 1,071.71 ISTATE TRUCK CENTER PARTS 332.30 JACKS UNIFORM & EQPT VESTS/CARRIER 1,853.30 JAY'S PLUMBING REPAIRS 974.00 JOHN A CONKLING DIST. MERCHANDISE 4,036.25 JOHNSEN HEATING & COOLING REPAIRS 642.04 JOHNSON BROTHERS OF SD MERCHANDISE 32,378.04 JOHNSON CONTROLS SERVICE AGREEMENT 2,119.56 JONES FOOD CENTER SUPPLIES 415.10 JOSH ANGLIN REPAIRS 2,498.75 K & M TIRE TIRES 1,084.08 KAIROI, INC WEBSITE HOSTING/MAINTENANCE 350.00 KELLEY PAINTING PROFESSIONAL SERVICES 221.20 LESSMAN ELEC. SUPPLY CO SUPPLIES 4,079.00 LOCATORS AND SUPPLIES, INC SUPPLIES 757.70 LOFFLER COPIER CONTRACT 682.57 LOREN FISCHER DISPOSAL HAUL CARDBOARD 1,040.00 MEDICAL WASTE TRANSPORT, INC HAUL MEDICAL WASTE 315.90 MENARDS BRUSH-ON BED LINER KIT 94.98 MEREDITH BOOKS BOOK 35.91 MICHELLE DENNIS JOLLEY SCHOOL HISTORY 800.00 MIDCONTINENT COMMUNICATIONS CABLE/INTERNET/TELEPHONE 330.13 MIDWEST ALARM CO ALARM MONITORING 238.86 MIDWEST PETROLEUM EQUIPMENT GAUGE 43.47 MIDWEST WHEEL COMPANIES PARTS 18.86 MOBOTREX MOBILITY & TRAFFIC EXPERTS LED 408.00 NALCO COMPANY LLC CHEMICALS 422.59 NEBRASKA JOURNAL-LEADER ADVERTISING 35.95 NETSYS+ HUNTRESS DETECTION/RESPONSE 8,949.25 NEW CENTURY FS FUEL 17,633.58 NICHOLAS STARK MEALS REIMBURSEMENT 34.00 NURSERY WHOLESALERS INC TREES 5,034.85 O'REILLY AUTO PARTS PARTS 28.98 ORINDA STEENECK PATCHES 110.00 OVERDRIVE INC EBOOKS/AUDIOBOOKS 2,243.92 PENWORTHY COMPANY BOOKS 841.94 PLAIN TALK PUBLISHERS SUBSCRIPTION 52.00 RADIANT HEAT, INC FILTERS 665.76 REDI TOWING TOWING 150.00 REGENTS OF THE UNIVERSITY OF MINNESOTA SUPPLIES 366.00 REPUBLIC NATIONAL DISTRIBUTING CO. MERCHANDISE 9,912.73 RP CONSTRUCTORS FEMA-WWTF FORCEMAIN 31,611.19 RUNNING SUPPLY, LLC SUPPLIES 875.49 RYUN FISCHBACH SAFETY BOOTS REIMBURSEMENT 69.47 SANITATION PRODUCTS INC PARTS 911.07 SD DENR LANDFILL OPERATIONS FEE 4,233.86 SD HUMANITIES COUNCIL PROFESSIONAL SERVICES 50.00 SD MUNICIPAL LEAGUE CONFERENCE REGISTRATION 100.00 SD PUBLIC ASSURANCE ALLIANCE LIABILITY/DAMAGE COVERAGE 211,845.68 SDWWA- MEMBERSHIP DUES 30.00 SIOUXLAND HUMANE SOCIETY FEES 111.00 SOUTHERN GLAZER'S OF SD MERCHANDISE 12,036.38 STANDARD & POOR'S GLOBAL RATINGS PUBLIC POWER ANNUAL SURVEILLANCE 2,600.00 STATE FLAG ACCOUNT FLAGS 134.15 STEFFEN TRUCK EQUIPMENT AMBER LED/STROBE LIGHT 210.28 STERN OIL CO. OIL 2,696.87 STOCKTON TOWING INC TOWING 150.00 TASTE OF HOME BOOKS BOOK 39.98 TAYLOR MADE MERCHANDISE 255.00 THE ROB WEST MARKETING COMPANY ANNUAL HOSTING 1,100.00 THE WALKING BILLBOARD FLEECE JACKETS 273.25 TITAN MACHINERY HOSE 159.63 TITAN MACHINERY HYD OIL 122.40 TITAN MACHINERY-RAPID CITY MOLY GREASE TUBE 158.98 TITAN MACHINERY-SIOUX FALLS INSPECT/RECHARGE 3,363.59 TRACTOR SUPPLY CREDIT PLAN SQUARE JACK DROP LEG 21.99 TRAVIS TAGGART SAFETY BOOTS REIMBURSEMENT 156.21 TROWBRIDGE HOMES LLC REFUND ELECTRIC SERVICE FEES 21.24 TRUE BRANDS MERCHANDISE 508.38 TURNER PLUMBING REPAIRS 196.85 ULINE SUPPLIES 888.61 UNITED PARCEL SERVICE SHIPPING 51.42 US BANK ADMINSTRATION FEES 3,930.00 US BANK ST. PAUL DEBT SERVICE PAYMENT 496,692.50 USA BLUEBOOK SUPPLIES 904.43 USPS-POC POSTAGE FOR METER 700.00 UTILITY ASSOCIATES INC ALTERATIONS 33.00 UTILITY EQUIPMENT CO. WATER METERS 1,697.40 VALIANT VINEYARDS MERCHANDISE 816.15 VERMILLION ACE HARDWARE PARTS/REPAIRS 1,477.21 VERMILLION AUTO WORKS REPAIRS 1,073.78 VERMILLION CHAMBER OF COMMERCE BUSINESS IMPROVEMENT DISTRICT 21,452.28 VERMILLION HOUSING AUTHORITY AUDIT CONTRIBUTION 5,391.00 WAGNER LIMITED PARTNERSHIP LAND PURCHASE DEPOSIT 1,000.00 WALSH POLYGRAPH LLC BACKGROUND INVESTIGATIONS 1,080.00 WESCO DISTRIBUTION, INC PADS 4,480.00 XIX BREWING COMPANY REFUND SPECIAL ASSESSMENT 440.29 YANKTON MOTORSPORTS LLC PARTS 1,473.50 ZIEGLER INC PARTS 657.54 Council Member Jennewein seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 12. Consensus Agenda - None 13. Adjourn 412-23 Council Member Murra moved to adjourn the Council Meeting at 7:37 p.m. Council Member Leber seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of November, 2024. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E. Redden, Finance Officer Published once at the approximate cost of ___________.