City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session April 7, 2025 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, April 7, 2025 at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Thaler, Leber, Price, Holland, Jennewein, Hellwege, Cheeseman, Murra, Mayor Cole 2. Adoption of Agenda Mayor Cole proposed to move item 6 Barstow Park before item 5 Roosevelt Street TIF. 89-25 Council Member Leber moved to approve the amended agenda. Council Member Murra seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. 3. Visitors to be Heard - None 4. Department Spotlight - The Bluffs Golf Course – Jim Goblirsch Jim Goblirsch, Parks and Recreation Director, presented the Golf Course Staff and went over duties that they hold. Jim went over the operations of the Golf Course and programs that happen at the Golf Course. Jim reviewed the challenges the course sees and discussed how to move through them. 5. Provide Direction on Moving Barstow Playground – Jim Goblirsch Jim Goblirsch explained that due to the change in use of Barstow Park they are looking to remove the playground. Jim stated that this playset would be a great addition to Jaycee Park. Council Member Hellwege noted that in discussion with some community members that are involved with the soccer association, the siblings of the soccer players use this area. Jim noted he spoke with the school superintendent and the president of the soccer association, and the school playground will be open and accessible. Council Member Jennewein asked what the life of the fish slide was. Jim stated ten years would be the life expectancy. 6. Roosevelt Street Apartment Complex Overview Nathan Stencil, Representative of the Stencil Group, stated they are looking to develop, in two phases, rental units. Nathan stated that in today’s economy the only way to make projects like this is to look for gap financing. John Prescott, City Manager, reported that this TIF is asking for $5.6M. These are eligible costs for this TIF and may change due to different prices. Discussion followed. 7. Briefing on the April 7, 2025 City Council Regular Meeting Council reviewed items on the agenda with City Staff. No action was taken. 8. Adjourn 90-25 Council Member Murra moved to adjourn the Council special session at 12:47 p.m. Council Member Holland seconded the motion. Motion carried 9 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 7th day of April, 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session April 7, 2025 Monday 6:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on April 7, 2025 at 6:00 p.m. by Mayor Cole. 1. Roll Call Present: Thaler, Leber, Price, Holland, Jennewein, Cheeseman, Murra, Mayor Cole Absent: Hellwege 2. Pledge of Allegiance 3. Minutes A. Minutes of March 17, 2025, Special Session and March 17,2025, Regular Session 91-25 Council Member Holland moved approval of the March 17, 2025 special session and March 17, 2025 regular session minutes. Council Member Murra seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 4. Adoption of Agenda 92-25 Council Member Jennewein moved approval of the agenda. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 5. Visitors to be Heard A. Child Abuse Prevention Month Aaron Armstrong, President of the Clay County Child Protection, read the following: Recognizing April 2025 as Child Abuse Prevention Month WHEREAS, in February of 2025 CASA (Court Appointed Special Advocates) assisted 24 children in our regional area who were victims of abuse or neglect; and WHEREAS, child abuse and neglect is a serious problem affecting every segment of our community, and finding solutions requires input and action from everyone; and WHEREAS, our children are our most valuable resources and will shape the future of the State of South Dakota and the United States; and WHEREAS, child abuse can have long-term psychological, emotional, and physical effects that have lasting consequences for victims of abuse; and WHEREAS, protective factors are conditions that reduce or eliminate risk and promote the social, emotional, and developmental well-being of children; and WHEREAS, effective child abuse prevention activities succeed because of the partnerships created between child welfare professionals, education, health, community and faith-based organizations, businesses, law enforcement agencies, and families; and WHEREAS, communities must make every effort to promote programs and activities that create strong and thriving children and families; and WHEREAS, we acknowledge that we must work together as a community to increase awareness about child abuse and contribute to promote the social and emotional well-being of children and families in a safe, stable, and nurturing environment; and WHEREAS, prevention remains the best defense for our children and families; and WHEREAS, the downtown Main Street tree accent lights will be blue for one week from April 7th, 2025, through April 11th, 2025, to promote awareness and the importance of child abuse prevention. NOW, THEREFORE, BE IT RESOLVED we, the members of the Clay County Child Protection Team, do hereby proclaim April 2025 as CHILD ABUSE PREVENTION MONTH in the City of Vermillion and urge all citizens to recognize this month by dedicating ourselves to the task of improving the quality of life for all children and families. Dated at Vermillion, South Dakota this 7th day of April 2025. On Behalf of the Clay County Child Protection Team by their President Aaron Armstrong. B. National Library Week Proclamation Mayor Cole read the following proclamation: WHEREAS, libraries spark creativity, fuel imagination, and inspire lifelong learning, offering a space where individuals of all ages can explore new ideas and be drawn to new possibilities; and WHEREAS, libraries serve as vibrant community hubs, connecting people with knowledge, technology, and resources while fostering civic engagement, critical thinking, and lifelong learning; and WHEREAS, libraries provide free and equitable access to books, digital tools, and innovative programming, ensuring that all individuals—regardless of background—have the support they need to learn, connect, and thrive; and WHEREAS, libraries partner with schools, businesses, and organizations, connecting the dots to maximize resources, increase efficiency, and expand access to essential services, strengthening the entire community; and WHEREAS, libraries empower job seekers, entrepreneurs, and lifelong learners by providing access to resources, training, and opportunities that support career growth and economic success; and WHEREAS, libraries nurture young minds through storytimes, STEAM programs, and literacy initiatives, fostering curiosity and a love of learning that lasts a lifetime; and WHEREAS, libraries protect the right to read, think, and explore without censorship, standing as champions of intellectual freedom and free expression; and WHEREAS, dedicated librarians and library workers provide welcoming spaces that inspire discovery, collaboration, and creativity for all; WHEREAS, libraries, librarians, and library workers across the country are joining together to celebrate National Library Week under the theme “Drawn to the Library.” NOW, THEREFORE, BE IT RESOLVED that we, the governing body of the City of Vermillion, South Dakota, do hereby proclaim April 6–12, 2025 as NATIONAL LIBRARY WEEK in the City of Vermillion. During this week, we encourage all residents to visit the Edith B. Siegrist Vermillion Public Library, explore its resources, and celebrate all the ways that the library draws us together as a community. Dated at Vermillion, South Dakota this 7th day of April, 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer 6. Public Hearings A. Special Daily Malt Beverage and Wine License for the Vermillion Athletic Booster Club Hall of Fame Banquet in the Vermillion High School Gymnasium, 1001 E. Main Street, on or about Saturday, April 26, 2025. Nick Doty, Deputy Finance Officer, reported that a special daily malt beverage license application was received from the Vermillion Booster Club. Nick stated this application is for the Hall of Fame Banquet on April 26, 2025 in the Vermillion High School gymnasium. Nick noted the Police Chief spoke with Andy Merideth, the President of the Vermillion Booster Club, and discussed the safety measures that will need to be in place to help mitigate any problems. 93-25 Council Member Leber moved approval of the special daily malt beverage and wine license for the Vermillion Athletic Booster Club Hall of Fame Banquet in the Vermillion High School Gymnasium, 1001 E. Main Street, on or about Saturday, April 26, 2025. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 7. Old Business A. Hangar lease agreement with Mr. Tim Schram. Jose Dominguez, City Engineer, reported that in January 2025, Mr. Tim Schram and Mr. Gerald Flannery visited with him regarding transferring the lease agreement Mr. Flannery had with the City for the land where his hangar sits. Mr. Schram purchased the hangar from Mr. Flannery and wants to take responsibility for the lease of the land. Jose noted this typically requires that the City transfer the lease agreement, however, prior to doing this Staff must verify that the lease agreement is valid. Jose noted that while searching for the lease agreement it was discovered that neither the City nor Mr. Flannery have a copy of the lease agreement. Mr. Flannery’s lease was one of the first leases entered, and to the best of our knowledge, has never been renewed. Because a copy of the lease does not exist, and because ownership of the hangar changed, Mr. Schram would like to enter into a new lease agreement with the City. Jose noted the lease agreement with Mr. Schram is typical for new lease agreements at the airport. Among other items, the agreement discusses the following:  The length of the lease (a 10-year lease, with two additional 10- year options)  The lease amount (10 cents per square foot for the unused land and 5 cents per square foot for the land covered by the hangar)  Places a cap on future lease increases (no more than 10 cents per square foot)  Lease payments (once per year) The agreement was reviewed by the City Attorney and Mr. Schram. Jose stated this item was considered at the March 17th meeting. After discussion, the Council postponed the item to allow Staff time to research how the City’s rates compared to other communities. Amending the rates for the land lease will be discussed later in the agenda. Jose stated that Vermillion is classified as a medium general aviation airport. Jose noted out of the 14 airports called, 13 provided the information requested. The average rate was $0.11 per square foot, with the maximum rate being $0.15 per square foot and the lowest rate being $0.04 per square foot. Jose noted one of the airports rate schemes required that the lease be a minimum of $200 per year or $0.12 per square foot, whichever was greater. Vermillion was the only community that had two separate rates. Jose stated that large general aviation airports were also contacted. There are seven in the state, and we received responses from four. The average rate was $0.15 per square foot, with the maximum rate being $0.20 per square foot and the lowest rate being $0.10 per square foot. Jose noted a couple of the airports that responded had two rate schemes: one for private hangars and another for commercial uses. We used the private hangar rate since this is similar to our uses and was also the lower rate. Discussion followed. 94-25 Council Member Jennewein moved approval of the hangar lease agreement with Mr. Tim Schram. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 8. New Business A. Furniture zone lease for Lot A from Café Brulé at 24 W. Main Street. Katie Redden, Finance Officer, reported that Monica Iverson with Café Brule applied for a furniture zone lease for Lot A, which is directly in front of their location at 24 W. Main Street. Katie noted their plan is to set up six tables in this area with proper rubbish containers and stanchions. The maximum number of people that will be in the area at once is 24. Katie stated the sidewalk permit expires on November 1, 2025. Per City Code, Vermillion City Council can authorize these leases. Katie reported the applicant has submitted a crowd management plan and it was reviewed by the Police Department. Katie noted the Police Chief reported no incidents with the previous use of Lot A last year. 95-25 Council Member Price moved approval of the furniture zone lease for Lot A from Café Brulé at 24 W. Main Street. Council Member Cheeseman seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. B. Furniture zone lease for Lot C from Doc’s at 9 W. Main Street. Katie Redden, Finance Officer, reported that Garner Hansen with Doc’s applied for a furniture zone lease for Lot C, which is directly adjacent of their location at 9 W. Main Street. Katie noted their plan is to set up four tables in this area with proper rubbish containers and stanchions. The maximum number of people that will be in the area at once is 24. Katie stated the sidewalk permit expires on November 1, 2025. Katie stated that Garner had requested to lease Lot D, but due to the distance from his business, City ordinance does not allow him to rent this location. Katie noted in completing the application for a Sidewalk Furniture Use Zone Lease, the applicant has addressed many of the special conditions of other uses of City property involving alcohol. An insurance certificate naming the City as an additional insured, a cleanup plan, etc. are part of the sidewalk use permit process. The Sidewalk Furniture Use Zone application documents received to date were included for background. Garner Hansen owner of Doc’s would like Lot C but wants Lot D as well, but is asking if the Council would allow Lot D. He stated this isn’t really a crosswalk area there, it just goes out into the street. Council Member Cheeseman asked if this could be used by other businesses. Katie noted that the Main Street Pub would be able to apply. Council Member Price asked Jose how the 50-foot distance was picked. Jose stated that it was based on what Sioux Falls used. Jim Peterson, VCDC director, stated that the Main Street Pub is not serving food at this time. Council Member Price stated that the ordinance could look at non-food and beverage uses of the area. 96-25 Council Member Price moved approval of the furniture zone lease for Lot C from Doc’s at 9 W. Main Street. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. C. Permit for the Consumption, but Not the Sale, of Alcoholic Beverages for the Vermillion Area Farmer’s Market “Local Fare at the Fair” Event on Thursday, August 7, 2025 from 4:00 p.m. to 6:00 p.m. at the Clay County Fairgrounds in Clover Hall. Nick Doty, Deputy Finance Officer, reported that an application was received from Grace Freeman, on behalf of the Vermillion Area Farmer’s Market, to consume alcoholic beverages on public property for sampling of local wine and beer at the “Local Fare at the Fair” Event. The event will be on Thursday, August 7, 2025 from 4:00 p.m. to 6:00 p.m. at the Clay County Fairgrounds in Clover Hall. Nick noted the City Council may permit the consumption, but not the sale, of alcoholic beverages on property owned by the public. This is City property that is leased to Clay County for the fairgrounds. 97-25 Council Member Jennewein moved approval of the Permit for the Consumption, but Not the Sale, of Alcoholic Beverages for the Vermillion Area Farmer’s Market “Local Fare at the Fair” Event on Thursday, August 7, 2025 from 4:00 p.m. to 6:00 p.m. at the Clay County Fairgrounds in Clover Hall. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. D. Resolution to adjust wastewater rates. Katie Redden, Finance Officer, reported on a resolution to adjust wastewater rates. Katie noted the annual wastewater rate for customers is computed as a percentage of the average monthly consumption based on the January, February, and March water billing for each utility account. Katie stated the new wastewater fee is computed in late March of each year and, if approved by City Council, applied for the next year. Since the water usage of each account varies from year to year, wastewater fees are determined on an annual basis. Katie stated the wastewater rates were last adjusted in April 2024 to 142% of the January, February, and March water billing. As wastewater rates are based on water billing, it should be noted that water rates were increased 6% in January 2024. In the first quarter of 2025, water sales volume increased 0.13% over the same period in 2024. To generate the budgeted wastewater revenues, the wastewater billing rate will need to be increased to 170%. The average wastewater increase is 19.72% with all factors taken into consideration. The increase is part of the financing effort to develop the revenue needed for the upcoming Wastewater Treatment Plant renovation project. Additional increases will be needed to have a rate structure in place to service the upcoming debt for the renovation work. Katie noted that actual water sales revenues are known for the first quarter of 2025, adjusting the wastewater rate to 170% is projected to generate $3,047,508 which is above the current expense budget for 2025 of $2,290,142. The 2025 capital budget is $5,656,000 which includes the engineering cost and some construction costs for the upcoming Wastewater Treatment Plant renovations which will be reimbursed by grant/loan. Katie noted the project will be going to bid in the second quarter of 2025. The additional revenue generated by the rate increase will help cover the costs of the capital budget and create a surcharge account to help satisfy future bond obligations. Katie stated with the $23 million infrastructure improvements to the Wastewater Plant slated to start in 2025, it is needed to increase the rates by $31.25 per user per month before closing on that bond. Staff have worked to acquire a $5,000,000 EDA grant. Katie noted that the 2008 surcharge fee percentage of the wastewater rate to provide the necessary revenue in the surcharge fund to meet the 110% annual debt service requirement will remain the same for 2025. Katie stated for customers using the City average of 581 cubic feet of water or 4,346 gallons the rate will go from $43.90 to $52.56 or $8.66 per month. Customers would see this increase on the bills that come out around April 15th due May 10th. 98-25 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION AMENDING SEWER RATES WHEREAS, Section 53.018 of Title V, Public Works, of the 2008 Revised Ordinances of the City of Vermillion, allows the City Council to establish and change sewer rates and reads as follows: The monthly sewer charge to each user for ordinary use of the public sanitary sewer utility shall be equal to a percentage, set from time to time by resolution of the Council, of the average monthly charges made for water during the last January, February, and March period to any person occupying any premises served by the utility and to their successors in the occupancy. In cases where the premises were unoccupied during the months of January, February, and March and/or where the use of the premises has significantly changed the water usage, the sewer charge may be based on the average usage during three (3) other months of the year; and WHEREAS, the State Revolving Loan for the Phase II improvements required the creation of a surcharge fee sufficient to produce net revenues for each fiscal year at least equal to one hundred ten (110) percent of the principal and interest on the bonds coming due in such fiscal year be established; and WHEREAS, the City Council has approved the application for SRF loan/grant funding for the Prentis Street lift station project that will require a rate adjustment for the increased debt service; and WHEREAS, the rates being proposed are projected to produce the revenues necessary to cover the wastewater operations and the debt service requirements. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof, in the Council Chambers of said City, at 6:00 p.m. on the 7th day of April, 2025 that the percentage for calculating the sewer charge be established or charged as follows: (a) Total charge: One hundred seventy percent 170%. This rate includes a surcharge fee defined in (b) below.  (b) Debt Service Surcharge Fees effective until the 2008 loan is retired: There is hereby established and imposed, pursuant to the authority of SDCL Ch. 9-40, a surcharge upon the sewer service in the City of Vermillion. The surcharge shall apply to all classes of customers. The debt service surcharges is a special charge for the use of the wastewater plant and lift station improvements and is pledged to the South Dakota Conservancy District for the payment of the loan payments on the 2008 Clean Water State Revolving Fund Loan. The City does hereby establish the debt service surcharge fees for each customer of its System who received or benefits from the Project or services of the Project. Such an allocation shall be set at a level which, assuming a ten percent (10%) delinquency rate, will produce income at the times and in amounts sufficient to pay when due the principal of and interest on the borrower 2008 bonds and the administrative expense surcharges and all other payments as may be required under the loan agreement. The charges shall be reviewed annually by city personnel and administratively adjusted, upwards or downwards, pursuant to SDCL 9-40-15.1 and 9- 40-15 to such amounts as may be necessary to pay principal, administrative surcharge, and other charges as may become due and owing under the loan agreements. The debt service surcharge percentage included in (a) above, per monthly billing shall be twenty-one and four-tenths percent (21.4%). The Debt Service Surcharge may be combined with the Meter Service Charge on the monthly billing for ease of reporting. Effective Date of Rate: The effective date of the rates listed in Vermillion City Ordinance 53.018 is for bills with a billing date after April 15, 2025. Dated at Vermillion, South Dakota this 7th day of April, 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Leber. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. E. Final Plat of Block 3, Madison Park Addition, City of Vermillion, Clay County, South Dakota (parcel is located on the south side of Roosevelt Street immediately east of 305 and 411 N. Norbeck Street). Jose Dominguez, City Engineer, reported that Stockwell Engineers has submitted a final plat for Block 3, Madison Park Addition, on behalf of the owner. Jose noted the property is located on the south side of Roosevelt Street and the area to be final platted is roughly 8.43 acres in area and is bordered on the north by the right-of-way of Roosevelt Street, on the west by the Madison Park Townhomes, on the east by the right-of-way of Mickelson Avenue, and on the south by a farm field. Jose noted the proposed plat will create one large lot. The property is zoned R-3 and is planned for multi-family development, but the zoning in the area allows for any type of residential use. Jose noted the final plat was reviewed and found that it complies with all code provisions. All the rights-of-way were previously dedicated. The applicant will also be dedicating all the required utility easements around the lot. Jose stated this item was considered by the Planning and Zoning Commission at their March 24th meeting. At that meeting, the Commission had several questions regarding existing uses to the west, future street extensions (e.g. Mickelson Avenue and E. Clark Street), and use of the land to the east. After a brief discussion, the Commission recommended 7-0 that the City Council approve the plat as presented. 99-25 After reading the same once, Council Member Murra moved approval of the following plat: WHEREAS IT APPEARS that the owners thereof have caused a plat to be made of the following described real property: Block 3, Madison Park Addition City of Vermillion, Clay County, South Dakota for approval. BE IT RESOLVED that the attached and foregoing plat has been submitted to and a report and recommendations thereon made by the Vermillion Planning Commission to the City Council of Vermillion which has approved the same. BE IT ALSO RESOLVED that access shall be granted to the lot in accordance with the City of Vermillion street access and driveway approach policy, which requires an application permit. BE IT FURTHER RESOLVED that the attached and foregoing plat has been submitted to the Governing Body of the City of Vermillion which has examined the same, and it appears that the systems of streets and alleys set forth therein conforms to the system of streets and alleys of the existing plat of such city, and that all taxes and special assessments, if any, upon the tract or subdivision have been fully paid and that such plat and survey thereof have been executed according to law, and the same is hereby accordingly approved. The motion was seconded by Council Member Thaler. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. F. Resolution to establish the hangar land lease fee. Jose Dominguez, City Engineer, reported on a resolution to establish hangar land lease fees. Jose stated that the City has been leasing land at the airport to private parties for construction of hangars for several decades. The leases vary from $10.00 to $775.75 per year. Jose stated the first lease agreements at the airport are from the 1970s. At that time, the rates varied from $5 or $10 per year. Jose noted that in 2001, the rate was changed to $0.05 per square foot of the building to help with current expenses at the airport. Jose stated in 2012, the rates were adjusted once again to cover some of the costs and to dissuade hangar construction on overly large parcels. This was done by having a two-rate system where the unused land was leased at a higher rate (e.g., $0.05 for the hangar space vs. $0.10 for the unused land). While considering the latest hangar lease agreement, the City Council requested that Staff conduct a study of what other rates were in the state. Staff contacted all the medium and large general aviation airports in the state. Staff recommends 15 cents per square foot of land and that the rate be reviewed every 5 years. Discussion followed on the increase. 100-25 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION ESTABLISHING THE HANGAR SPACE FEE WHEREAS, Section 91.09 of Title IX, General Regulations, of the 2008 Revised Ordinances of the City of Vermillion, allows the City Council to charge for land leased to hangar owners; and WHEREAS, it was determined that a fee change would promote more efficient use of the land being leased; and WHEREAS, the additional money generated will be used to help cover the costs associated with providing snow removal, maintenance of fuel systems, maintenance of fencing and gates, maintenance of the terminal building, and maintenance of the storage shed; and WHEREAS, the Federal Aviation Administration prefers that airports are as self-sufficient as possible to reduce the reliance from local funds. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota, at a regular meeting thereof, in the Council Chambers of said City, at 6:00 p.m. on the 7th day of April, 2025 that the fee be changed as follows: 15 cents per square foot per year based on the land being leased for the construction of a hangar (this includes any bare ground not constructed on and the space occupied by the hangar). Dated at Vermillion, South Dakota this 7th day of April, 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. G. New recreation registration and point of sale software purchase. Jim Goblirsch, Parks and Recreation Director, reported on a new point of sale system to streamline registration for recreation programs. Jim noted the current program they use is Active Network. While the Active Network continues to offer registration capabilities, it falls short in participant communication, customer service, and does not provide an affordable POS system. Jim noted in 2021, the Department began exploring other software options that include facility scheduling and a POS component. CivicRec was chosen as the preferred software, but budget constraints delayed the purchase. Jim noted both Active Network and CivicRec use a transaction fee to cover their costs. CivicRec charges an annual fee to support the POS system and the user communication system. Jim stated the reason behind purchasing new recreation software from CivicRec is that it offers all the features of the Active Network system plus a proven POS system, facility scheduling capabilities, membership IDs, and enhanced participant communication tools. Additionally, the City of Vermillion uses CivicPlus, the parent company of CivicRec, for its website. Jim stated the initial cost for CivicRec is $8,185.00, which includes all training, hardware, and annual support fees. The annual fee thereafter will be $3,240.00. Jim noted the initial purchase will be funded from the Parks capital line, and annual operating fees will be budgeted from the professional service line in the Recreation budget. The budget will need to be revised to account for this expenditure. 101-25 Council Member Leber moved approval of the purchase of CivicRec Recreation and Point of Sale Software. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. H. Revenue lease agreement with Vertical Bridge for a commercial tower land lease at the Recycling Center, 840 N. Crawford Road. Katie Redden, Finance Officer, reported that in September of 2001 the City of Vermillion entered into a 30-year agreement with Brookings Municipal Utilities to lease property on the east 185 feet of Lot 7, and all of Lots 3, 5, & 9 Block 1 of the Brooks Industrial Park. Katie noted this property is more commonly known as the Recycling Center at 840 N. Crawford Road. This lease was for five (5) years with five additional five (5)-year renewals that renew automatically. On October 20, 2022, the lease was transferred to Vertical Bridge. Katie stated Vertical Bridge reached out to City Staff to discuss a renewal of the current agreement to start after November 11, 2030. With the new agreement, three major changes have happened. Katie noted the rent was adjusted to $625 per month for the years 2031- 2035; $700 per month for the years 2036-2040; $775 per month for the years 2041-2045; $875 per month for the years 2046-2050, and $975 per month for the years 2051-2055. The current rent is set at $512.44 per month from 2020-2025 and $563.68 per month from 2026-2030. Katie stated the second amendment is to allow the City to terminate the lease if the Recycling Center expands in the future. Finally, language was added to the confidentiality section to allow the City to comply with SDCL Chapter 1-27. Katie reported the City Attorney has reviewed the agreement and saw no problem. 102-25 Council Member Jennewein moved approval of the revenue lease agreement with Vertical Bridge for a commercial tower land lease at the Recycling Center, 840 N. Crawford Road. Council Member Murra seconded the motion. Motion carried 7 to 1. Mayor Cole declared the motion adopted. I. 2024 unaudited annual financial report. Katie Redden, Finance Officer, reviewed the 2024 unaudited financial report for the City and answered questions of the City Council on the report. Katie noted that the City Council would need to acknowledge receipt of the report and a copy will be sent to the Department of Legislative Audit and the required portions will be published. Katie stated that the report will be audited by Williams & Company later this year. Discussion followed. 103-25 Council Member Price moved to acknowledge the receipt of the 2024 unaudited annual report. Council Member Jennewein seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. J. Declare two pieces of the Fire/EMS Department equipment as surplus and consider a resolution to transfer a 1982 Hose Washer to the Gayville, SD fire rescue department. Matt Callahan, Fire Chief, reported on how to surplus two pieces of equipment that are replaced in their equipment rotation to maintain the latest equipment necessary to effectively and safely perform our jobs. Matt stated that the 2011 Stryker Power Pro XT cot is an ambulance stretcher that was replaced a while ago, but the cot was kept as a reserve unit. Matt noted the device is broken and needs to be disposed of as it is inoperable. Matt stated the 1982 hose washer is being replaced due to age but is still in working order. Staff request that the City Council allow it to be transferred to another fire department in South Dakota for continued use. Gayville Fire Rescue, Gayville, SD, has inquired about the unit that is available. South Dakota Codified Law, listed below, allows the transfer of said equipment to another agency within the State of South Dakota. 104-25 Council Member Price moved approval of the declaring the 2011 Stryker Power Pro XT cot and 1982 hose washer as surplus and authorizing the transfer of the 1982 hose washer to Gayville Fire Rescue in Gayville, SD. Council Member Jennewein seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 9. Bid Openings A. Fuel quotes. Katie Redden, Finance Officer, read the monthly fuel quotes and recommended the low quote of New Century FS on Item 1, 2, 3 and 4. Item 1 - 4,350 gal. unleaded 10% ethanol: Brunick Service $2.95, FS New Century $2.699; Item 2 – 1,000 gal. unleaded gasoline regular: Brunick Service $3.22, FS New Century $2.919; Item 3 – 3,000 gal. No. 2 diesel fuel-dyed: Brunick Service $2.80, FS New Century $2.539; Item 4 - 1,000 gal. No. 2 diesel fuel-clear: Brunick Service $3.15, FS New Century $2.81 105-25 Council Member Price moved approval of the low quotes of New Century FS on Items 1, 2, 3, and 4. Council Member Jennewein seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 10. City Manager's Report A. John reported on three upcoming meetings before next City Council meeting on April 21.  City’s Historic Preservation Commission meets on Wednesday, April 9 at 9:00 a.m. in the Powell Conference room at the City Hall.  Library Board meets on Wednesday, April 16 at 6:00 p.m. in the Kozak room at the Library  Special meeting with Clay County Commission at 5:00 p.m. on Tuesday, April 15 in the City Council chambers to hear an appeal of the Clay County zoning administrator’s decision regarding a concentrated animal feeding operation on land located at approximately 1700 W. Main Street. Also will be discussing the continuation of JJZA in general. B. John reported that the Planning & Zoning Commission meets next Monday, April 14 at 5:30 p.m. Two items are on their agenda. One is consideration of the creation of TIF District #11 for Lot 3 Madison Park Addition. This is property located on the south side of Roosevelt Street immediately east of the Madison Park townhome development. The City Council would consider the boundaries for TIF district #11 at the April 21, 2025 meeting. The second item is a rezoning for Lot 3, Block 2 of Arroba Addition from NRC to R-2. The property is located at 2532 E. Main Street. C. John stated Expression of Interest forms for two openings on the Library Board and three openings on the Human Relations Commission can be submitted until 5:00 p.m. on April 24. It is anticipated that appointments will be made as part of the May 5th City Council agenda. D. John noted, online only, 10% off sale this Saturday and Sunday for Prentis Plunge season passes. E. John reported on a raffle notification: Dakota Hospital Foundation sold $5 raffle tickets at their Evening for Women event on April 2, 2025. The prizes were baskets valued at $300. Proceeds from the raffle went to support the work of Dakota Hospital Foundation. PAYROLL ADDITIONS AND CHANGES Fire: Hunter Jackson $27.78/hr; Street: Hayes Miller $15.00/hr, Tyler Strunk $15.00/hr, Corbin Carda $15.00/hr; Ambulance: Ty Murray $21.67/hr, Logan Peterson $21.49/hr; Recreation: Sadie Dahlhoff $11.50/hr, Riley Ruhaak $15.00/hr, Taylor Reuvers $35.00/game; Pool: Sver Ansorge-Jepsen $13.00/hr, Sadie Dahlhoff $11.50/hr, Caleb Lange $11.50/hr, Sam Naber $11.50/hr, Isabell Richardson $11.50/hr, Krimzon Summers $13.00/hr, Maggie Terwilliger $11.50/hr, Emily Suing $11.50/hr, Taylor Reuvers $11.50/hr; Parks: Dan Hanson $27.61/hr; Communications: Darin Maassen $22.01/hr; Clubhouse: Kinsey Prescott $11.50/hr, Haley Nolde $11.50/hr; Golf Maintenance: Ethan Johnson $14.50/hr, Coy Determan $14.00/hr, Bailey Morris $14.00/hr; Light: Todd Halverson $52.64/hr; Finance: Daniel Anderson $31.92/hr 11. Invoices Payable 106-25 Council Member Price moved approval of the following invoices: A & A REFRIGERATION REPAIRS $1,456.72 A & M SERVICES, INC UNIFORM CLEANING $243.40 ACCENT WIRE - TIE BALER BAGS $31,608.00 ACID REMAP LLC PROTOCOL MOBIL APP $2,291.67 AMAZON BUSINESS SUPPLIES $2,662.02 AMERIFLEX FEES $184.20 A-OX WELDING SUPPLY CO CARBON DIOXIDE $1,978.43 AT&T MOBILITY HOTSPOTS $302.29 AUSTIN ANDERSON BOOTS REIMBURSEMENT $234.99 AUTO VALUE SUPPLIES $1,341.71 AUTOMATIC BUILDING CONTROLS ANNUAL INSPECTION $241.00 BENJAMIN DELCAMP REIMBURSEMENT-MOVING COSTS $566.49 BIERSCHBACH EQPT & SUPPLY PARTS $949.25 BILL BROWN SIDEWALK SNOW REMOVAL $535.50 BLUEPEAK TELEPHONE/INTERNET $6,297.70 BORDER STATES INDUSTRIES INC SUPPLIES $29,292.09 BOUND TREE MEDICAL, LLC SUPPLIES $158.12 BRIAN TREIBER ELECTRIC WATER HEATER REBATE $150.00 BURNS & MCDONNELL PROFESSIONAL SERVICES $1,505.65 BUTLER MACHINERY CO. BACKHOE LOADER $111,806.43 CALLAWAY GOLF MERCHANDISE $6,079.94 CAPITAL ONE SUPPLIES $1,154.81 CASK & CORK MERCHANDISE $908.70 CCP INDUSTRIES INC. SUPPLIES $176.58 CENTURYLINK TELEPHONE $4.63 CHAMBERLAIN OIL CO SUPPLIES $426.92 CINTAS SUPPLIES $237.87 CITY OF VERMILLION CITY DEPARTMENTS POSTAGE $963.72 CITY OF VERMILLION CITY UTILITY BILLS $36,337.62 CORE & MAIN LP MATERIALS $7,212.17 CORE-MARK MIDCONTINENT, INC MERCHANDISE $1,762.75 DAKOTA BEVERAGE MERCHANDISE $10,033.05 DAKOTA PC WAREHOUSE EQUIPMENT $2,192.93 DAKOTA SUPPLY GROUP SUPPLIES $816.00 DANIEL BURNISTON MEALS REIMBURSEMENT $34.00 DENNIS MARTENS MAINTENANCE $833.34 DEPT OF REVENUE MALT BEVERAGE LICENSE $300.00 DGR ENGINEERING PROFESSIONAL SERVICES $2,125.00 DIVISION OF MOTOR VEHICLE PLATES $16.70 ECHO ELECTRIC SUPPLY SUPPLIES $1,457.98 ENERGY LABORATORIES TESTING $2,336.00 ERICKSON SOLUTIONS GROUP PROFESSIONAL SERVICES $2,932.55 ETHAN GULLIKSON BOOTS REIMBURSEMENT $189.99 FASTENAL COMPANY SUPPLIES $25.85 FEDEX. SHIPPING $19.06 FILTERTEC FILTERS $649.76 FIRST BANK & TRUST-VISA TRAVEL/TRAINING/SUPPLIES $10,896.71 FROG CREEK WELDING REPAIRS $305.00 GALLS INCORPORATED UNIFORMS $2,367.48 GLOBAL DIST. MERCHANDISE $306.00 GRAINGER SUPPLIES $18.04 GRAYMONT (WI) LLC CHEMICALS $6,440.81 GREENTREE PSYCH. SERVICES, INC EVALUATION $200.00 GREGG PETERS MANAGERS PROFIT $34,127.88 GREGG PETERS FREIGHT $1,457.92 GREGG PETERS RENT $3,450.00 HARRIS WASTE MANAGEMENT SUPPLIES $1,036.90 HAWKINS INC CHEMICALS $3,802.18 HEIMAN FIRE EQUIPMENT EQUIPMENT $356.00 HY VEE FOOD STORE SUPPLIES $69.99 HYPERICE INC MERCHANDISE $260.00 IBKUL CORP MERCHANDISE $1,271.82 INGRAM LIBRARY MATERIALS $2,714.31 JACKS UNIFORM & EQPT PROFESSIONAL SERVICES $163.30 JAY'S PLUMBING PROFESSIONAL SERVICES $1,043.52 JIM BALLEWEG BOOTS REIMBURSEMENT $116.82 JOHN A CONKLING DIST. MERCHANDISE $5,235.61 JOHNSEN HEATING & COOLING PROFESSIONAL SERVICES $5,463.09 JOHNSON BROTHERS OF SD MERCHANDISE $21,764.79 JONES FOOD CENTER MERCHANDISE $277.57 JOSH ANGLIN REPAIRS $3,937.50 K & M TIRE TIRES $996.32 KENDRA BREWER MEALS REIMBURSEMENT $64.60 KIESLER POLICE SUPPLY SUPPLIES $9,493.46 LAYNES WORLD AWARD $115.60 LOFFLER COPIER CONTRACT $66.31 LOGAN PETERSON EMT RECERTIFICATION FEES $32.00 LOU'S GLOVES GLOVES $198.00 M & T FIRE AND SAFETY INC SUPPLIES $8,589.97 MATTHEW BENDER & CO, INC BOOK $115.43 MEDICAL WASTE TRANSPORT, INC HAUL MEDICAL WASTE $291.62 MIDWEST ALARM CO ALARM MONITORING $150.00 MIDWEST READY MIX & EQUIPMENT FLOWABLE FILL $2,399.99 MIDWEST TURF & IRRIGATION PARTS $649.34 MINN MUNICIPAL UTILITY ASSOCIATION LINEMAN PROGRAM $300.00 MINT GREEN GROUP USA MERCHANDISE $779.03 NAOMI KOCER REFUND REC FEES $60.00 NCL OF WISCONSIN, INC CHEMICALS $320.65 NETSYS+ PROFESSIONAL SERVICES $929.50 NEWMAN SIGNS, INC SUPPLIES $3,617.52 NICOLE TROMETER MEAL/MILEAGE REIMBURSEMENT $205.20 ODEYS INC INFIELD TOPDRESSING $833.00 OKOBOJI WINES-SD MERCHANDISE $243.00 O'REILLY AUTO PARTS PARTS $184.69 ORIGINAL WATERMEN LIFEGUARD APPAREL $1,068.90 PEPSI COLA OF SIOUXLAND MERCHANDISE $784.55 PING/KARSTEN MFG CORP MERCHANDISE $3,705.09 PIONEER RESEARCH SUPPLIES $576.07 PRAIRIE HANSON MEALS REIMBURSEMENT $34.00 PRESSING MATTERS SUPPLIES $288.00 PRESTO-X-COMPANY PEST CONTROL $92.63 QUADIENT FINANCE USA, INC SUPPLIES/POSTAGE $769.01 REDI TOWING TOWING $300.00 REPUBLIC NATIONAL DISTRIBUTING CO. MERCHANDISE $7,033.32 REVOLT ELECTRICAL SERVICES, INC PROFESSIONAL SERVICES $3,225.00 ROCKMOUNT RESEARCH & ALLOYS, INC PARTS $385.29 RS PLUMBING SERVICES REPAIRS $2,244.47 RUNNING SUPPLY, LLC SUPPLIES $2,000.54 SANFORD HEALTH OCCUPATIONAL TESTING $231.00 MEDICINE SANITATION PRODUCTS INC SUPPLIES $66.59 SD DENR LANDFILL FEES $3,662.48 SD LIBRARY ASSOCIATION DUES $886.00 SD PUBLIC HEALTH LABORATORY TESTING $180.00 SD REDBOOK FUND PATCHES $350.00 SERVICE MASTER OF SE SOUTH DAKOTA CUSTODIAL $4,149.56 SHOWCASES LIBRARY MATERIALS $321.84 SIOUXLAND HUMANE SOCIETY FEES $56.00 SOOLAND BOBCAT SUPPLIES $29.48 SOUTHERN GLAZER'S OF SD MERCHANDISE $6,331.43 SRIXON/CLEVELAND GOLF/XXIO MERCHANDISE $2,564.34 STOCKTON TOWING INC TOWING $1,050.00 STOREY KENWORTHY/MATT PARROTT UTILITY BILLS $6,949.97 SUN MOUNTAIN MERCHANDISE $336.00 TAYLOR MADE MERCHANDISE $4,094.76 TITLEIST-ACUSHNET COMPANY MERCHANDISE $9,672.78 TODD HALVERSON SAFETY GLASSES REIMBURSEMENT $150.00 TROWBRIDGE HOMES LLC PARTIAL INSTALL BLUFFS RR $1,603.44 TRUCK TRAILER SALES & SERVICE, INC PARTS $570.00 TWIN CITY HARDWARE PARTS $1,255.49 TWO WAY SOLUTIONS PROFESSIONAL SERVICES $108.99 ULINE SUPPLIES $123.13 UNIVAR USA INC SODA ASH $10,880.10 UPS SHIPPING $89.80 UPS STORE #6716 SHIPPING $169.05 US KIDS GOLF MERCHANDISE $145.24 US POSTMASTER POSTAGE FOR UTILITY BILLS $1,600.00 VALIANT VINEYARDS MERCHANDISE $766.20 VERIZON WIRELESS CELL PHONES $2,737.15 VERMEER HIGH PLAINS SUPPLIES $510.06 VERMILLION ACE HARDWARE SUPPLIES $1,490.88 VERMILLION CHAMBER & DEV. CO. FUNDING $68,750.00 VERMILLION CULTURAL ASSOCIATION FUNDING $5,568.00 VERMILLION FASTPITCH SOFTBALL SPONSORSHIP-LIGHT & POWER $450.00 ASSOC. VERMILLION ROTARY CLUB DUES/MEALS $163.25 VGS INC MONTHLY HAULING $1,085.76 WALKER CONSTRUCTION INC DEMOLITION $26,400.12 WESCO DISTRIBUTION, INC SUPPLIES $13,567.98 WINTER EQUIPMENT COMPANY, INC PARTS $1,620.18 YANKTON FIRE & SAFETY ANNUAL INSPECTION $45.00 ZIEGLER INC PARTS $3,631.51 ZIMCO SUPPLY CO SEED/CHEMICALS $20,692.03 Council Member Jennewein seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 12. Consensus Agenda – None 13. Adjourn 107-25 Council Member Murra moved to adjourn the Council Meeting at 7:18 p.m. Council Member Leber seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 7th day of April, 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Published once at the approximate cost of ___________.