City Council Agendas, Packets and Minutes

Unapproved Minutes Council Special Session August 18, 2025 Monday 12:00 noon The special session of the City Council, City of Vermillion, South Dakota was held on Monday, August 18, 2025, at 12:00 noon at the John “Jack” Powell Conference Room. 1. Roll Call Present: Thaler, Price, Holland, Jennewein, Hellwege, Cheeseman, Murra, Mayor Cole Absent: Leber 2. Adoption of Agenda 262-25 Council Member Holland moved approval of the agenda. Council Member Cheeseman seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 3. Visitors to be Heard Jim Peterson, Vermillion Chamber and Development Company CEO, discussed the September 19 closing of the Center for Family and Children. Jim stated that when this decision was made the VCDC worked with the Boys and Girls Club, Pulse Childcare, Vucurevich, and other daycares to open spots for children. Jim stated the VCDC has been helping with the Grow Vermillion funds giving grants to people that wanted to open in-home daycares. Jim stated that long-term plans are being looked at. Discussion followed. 4. Briefing on the August 18, 2025, City Council Regular Meeting Council reviewed items on the agenda with City Staff. No action was taken. 5. Executive Session per 1-25-2(1) Council Member Murra moved to go into executive session at 12:16 p.m. for personnel matters per 1-25-2(1). Council Member Holland second the motion. Motion carried 8 to 0. Mayor Cole declared the council into executive session. Mayor Cole declared the council out of executive session at 12:45 p.m. 6. Adjourn 263-25 Council Member Murra moved to adjourn the Council special session at 12:45 p.m. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of August 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Unapproved Minutes City Council Regular Session August 18, 2025 Monday 6:00 p.m. The regular session of the City Council, City of Vermillion, South Dakota was called to order on August 18, 2025, at 6:15 p.m. by Mayor Cole. 1. Roll Call Present: Thaler, Price, Holland, Jennewein, Hellwege, Cheeseman, Murra, Mayor Cole Absent: Leber 2. Pledge of Allegiance 3. Minutes A. Minutes of August 4, 2025, Special Session and August 4, 2025, Regular Session. 627-25 Council Member Cheeseman moved approval of the August 4, 2025, special session and August 4, 2025, regular session minutes. Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 4. Adoption of Agenda 628-25 Council Member Price moved approval of the agenda. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 5. Visitors to be Heard A. Civilian Hero Award. Chief Callahan recognized individuals for a lifesaving event that happened on June 27,2025. Chief gave the civilian hero award to Cash Mockler, Chandler Brazwell, Jennifer Thompson, and Diane Hanson. 6. Public Hearings 7. Old Business A. Second reading of Ordinance 1537 to amend Title XV, Land Usage; Chapter 155 Zoning Regulations; Section 155.026 rezoning Lot 8A, Block 7, Ericksons Addition; City of Vermillion, Clay County, South Dakota from the GB General Business District to the GI General Industrial District. Jose Domiunguez, City Engineer, reported on the second reading of Ordinance 1537 to amend Title XV, Land Usage; Chapter 155 Zoning Regulations; Section 155.026 rezoning Lot 8A, Block 7, Ericksons Addition; City of Vermillion, Clay County, South Dakota from the GB General Business District to the GI General Industrial District. Jose stated the Vermillion Area Chamber and Development Company (VCDC), owner of the land, has requested that the City rezone Lot 8A, Block 7, Ericksons Addition, from the GB General Business District to the GI General Industrial District. Jose noted the lot is roughly 2.42 acres in size. The lot is bounded to the north by Bower Street, to the east by the Vermillion Technology Center, to the south by West Duke Street (only half of the street is constructed, and it functions as an alley), and to the west by Goodwill Industries. Jose noted the City provided the VCDC with information to contact the owners of ten properties that cover 1,508,746 square feet. Jose reported that in order for the Planning and Zoning Commission meeting to occur, the VCDC had to collect signatures from the owners of at least 678,936 square feet, or 45% of the aggregate area. The VCDC collected signatures from five property owners who owned 1,002,182 square feet. Jose noted the areas to the north and west of the lot being considered are zoned GI-General Industrial and the lots to the east and south are zoned GB-General Business. Jose reported the City of Vermillion’s GI General Industrial (GI) District shares most of the uses as the GB General Business (GB) District. The GI District may have some uses that could be incompatible with uses in the GB District. Jose noted in this instance the area is also governed by a set of covenants that also remove uses that are not compatible with commercial uses (e.g. outdoor storage, heavy manufacturing, farm implement sales/services, etc.). Although the City has no control over the covenants, the VCDC does, and they understand dissimilar uses may negatively affect the entire area. Jose stated the VCDC’s request to rezone this lot is to increase the possible uses that may be constructed. This will increase the possibility of the lot being developed. Jose stated that no changes have been made since first reading. 629-25 Second reading of title to Ordinance No. 1573, entitled An Ordinance Amending Title XV, Land Usage; Chapter 155 Zoning Regulations; Section 155.026 rezoning Lot 8A, Block 7, Ericksons Addition; City of Vermillion, Clay County, South Dakota from the GB General Business District to the GI General Industrial District for the City of Vermillion, South Dakota. Mayor Cole read the title to the above-named Ordinance, and Council Member Murra moved adoption of the following: BE IT RESOLVED that the minutes of this meeting shall show that the title to the proposed Ordinance No. 1573 entitled Amending Title XV, Land Usage; Chapter 155 Zoning Regulations; Section 155.026 rezoning Lot 8A, Block 7, Ericksons Addition; City of Vermillion, Clay County, South Dakota from the GB General Business District to the GI General Industrial District for the City of Vermillion, South Dakota was first read and the Ordinance considered substantially in its present form and content at a regularly called meeting of the Governing Body on the 4th day of August, 2025 and that the title was again read at this meeting, being a regularly called meeting of the Governing Body on this 18th day of August, 2025 at the City Hall Council Chambers in the manner prescribed by SDCL 9-19-7 as amended. BE IT RESOLVED and ordained that said Ordinance be adopted to read as follows: ORDINANCE 1537 AN ORDINANCE AMENDING CITY OF VERMILLION CODE OF ORDINANCES TITLE XV, LAND USAGE; CHAPTER 155 ZONING REGULATIONS; SECTION 155.026 REZONING LOT 8A, BLOCK 7, ERICKSONS ADDITION; CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA FROM THE GB GENERAL BUSINESS DISTRICT TO THE GI GENERAL INDUSTRIAL DISTRICT. BE IT ORDAINED, by the Governing Body of the City of Vermillion, South Dakota that the City of Vermillion Code of Ordinances Title XV, Section 155.026, Adoption of Official Zoning Map, be amended as follows: Rezoning Lot 8A, Block 7, Ericksons Addition, City of Vermillion, Clay County, South Dakota be hereby excluded from the GB General Business District and included in the GI General Industrial District. Dated at Vermillion, South Dakota this 18th day of August 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Adoption of the Ordinance was seconded by Council Member Price. Thereafter the question of the adoption of the Ordinance was put to a roll call vote of the Governing Body, and the members voted as follows: Thaler – Y, Price - Y, Holland - Y, Jennewein - Y, Hellwege - Y, Cheeseman - Y, Murra - Y, Mayor Cole - Y Motion carried 8 to 0. Mayor Cole declared that the Ordinance has been adopted and directed publication thereof as required by law. 8. New Business A. Resolution to adopt a Project Plan for Tax Increment Financing District #12 for Lot 8, Block 1, Cottage Place Addition, City of Vermillion, Clay County, South Dakota (property located at 502 Cottage Avenue). Alex Ruth, Assistant to the City Manager, reported on a resolution for TIF #12’s project plan. Alex stated on August 4, 2025, the City Council, after reviewing a recommendation from the Planning and Zoning Commission, adopted a Resolution establishing the boundaries for Tax Increment Financing District #12 (TIF 12). TIF 12 was established to assist in the cost of developing 24 two-bedroom affordable apartment units on Lot 8, Block 1, Cottage Place Addition. The street address is approximately 502 Cottage Avenue. Alex stated the Project Plan identifies the applicant’s request for a developer’s TIF. As per the Project Plan and the Director of Equalization, the base assessed value of the property is $226,633. A developer's TIF relies on property tax revenue generated above the base value being granted back to the developer for eligible expenses. Examples of this may include building permits/fees, engineering fees, excavation, foundation, exterior concrete, cleaning fees which are associated with site preparation, landscaping, infrastructure costs, partial interest expense on one of the two notes, and professional fees which include legal fees, design fees, and architectural fees. Construction of the apartment buildings will not be paid through the TIF. The estimated eligible TIF costs associated with this Project Plan are approximately $1,107,917. Per the Project Plan, there are estimated non-eligible TIF costs for the project of approximately $4,050,187. Alex stated the Project Plan outlines the developer’s intent to complete this development in one phase. Alex noted on page 5, the developer stated phase one will include site preparation, street, curb and gutter, drainage, public infrastructure and other TIF-eligible expenses associated with the Affordable Rental Housing Project. Alex noted construction of the apartment buildings will not be paid through the TIF. It is assumed for the purposes of the Project Plan that the first two apartment buildings, each consisting of 6 units, will begin construction in 2025 and will be completed in 2026, and the final two apartment buildings each consisting of 6 units, will begin construction in 2026 and will be completed in 2027. The intent is to create four apartment buildings with a total of 24 units each with 2 bedrooms. The Project Plan further outlines this will be an Affordable Housing Project, as defined by the South Dakota Housing and Development Authority (SDHDA), limiting the monthly rental rate of the units to 80% of the area’s median income or lower. Alex reported a developer’s agreement between the City and the developer will need to be approved as an additional step in the TIF process. The developer’s agreement would provide for the actual transfer of property tax receipts. This agreement provides an opportunity for the City Council to establish performance criteria to help protect the public such as timeliness of construction beginning or being completed, payment of Vermillion city sales tax, or other relevant items. Jim Peterson, VCDC CEO, discussed that the VCDC is supportive of this project. Jim stated that without this TIF the project would not happen. Jim stated the VCDC does a study every year to see the availability of housing in the city along with knowing the plans of the University. Jim noted that this fall all available housing will be full. Nick Slattery, AMS Building Systems, thanked the council for letting them work on this venture. Nick noted AMS is locally owned and invests in the community with their craftsmanship and tradesman skills. Nick stated that this project will not move forward without this TIF. Council Member Thaler discussed he had a conversation with Nick previously about the project. Thaler stated that the interest rate per bedroom is larger than the other TIFs that have been previously approved. Don Peterson, Attorney for AMS, stated that the banks want the interest to be a part of the TIF so they have backing for this debt. Council Member Thaler stated that he would be against this due to the high interest rates. Thaler stated that this TIF is 4.1% higher than other TIFs they have seen. Discussion followed on interest rates and the burden that the taxpayers are going to be holding. Skyler Mickleson, Attorney for AMS, pointed out that for this project if you take out the interest there are $1.4 million in eligible costs, and they are asking for $1.1M. Council Member Cheeseman asked how much property taxes will go up. John Prescott, City Manager, reported that the property taxes will not go up, but the City will not receive money to go into the general fund with the improvements that happen there. Discussion followed on guaranteeing the interest being paid from the TIF will not exceed $444,870. Jim Peterson, VCDC CEO, stated that they talked to the University after the closing of the Medical School. Jim noted that there is still a need for at least 100 beds. Discussion followed on the need for rooms after the 200+ beds are going in for TIF 11. 630-25 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION ADOPTING THE PROJECT PLAN FOR TAX INCREMENT FINANCING DISTRICT NUMBER TWELVE WHEREAS, the Planning and Zoning Commission of City of Vermillion, South Dakota, received an application to create a Tax Increment Financing District and thereafter prepared a Notice of Hearing held on July 28, 2025, advising interested parties that they were being given a reasonable opportunity to express their views on the proposed creation of a Tax Increment Financing District on real property consisting of the following parcel: District Legal Description: LOT 8, BLOCK 1, COTTAGE PLACE ADDITION TO THE CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA CONTAINING 55,259 S.F. ± OR 1.269 ACRES MORE OR LESS All located in the City of Vermillion, Clay County, South Dakota including within and adjacent rights-of-way. NOW, THEREFORE, BE IT RESOLVED: 1. Authority and Declaration of Necessity. The City Council declares the necessity for the approval of the Tax Increment Financing District Number Twelve project plan, City of Vermillion, Clay County (hereinafter sometimes referred to as the “District”), pursuant to SDCL Chapter 11-9, and finds that the improvement of the area within the District are likely to enhance significantly the value of substantially all of the other real property in the District and is necessary for Affordable Housing within the County and the City of Vermillion. 2. Findings. The City Council makes the following findings with regard to the Affordable Housing Tax Increment Financing District Project Plan Number Twelve: a. The proposed improvements will diversify the overall economic base of the City of Vermillion through increased housing opportunities. b. More than 50% of the property in the District by area will stimulate and develop the general economic welfare and prosperity of the City. c. Improvements to the District will significantly and substantially enhance the value of all property within the District.  d. The aggregate assessed value of the District plus the tax incremental base of all other existing Districts in the City does not exceed Ten (10%) percent of the total assessed valuation in the City. e. The South Dakota Department of Revenue has reviewed the TIF Plan and preliminarily classified the Tax Increment Financing District Twelve of City of Vermillion to be Affordable Housing. 3. Boundaries of District. The Boundaries of the district are determined to be as follows: LOT 8, BLOCK 1, COTTAGE PLACE ADDITION TO THE CITY OF VERMILLION, CLAY COUNTY, SOUTH DAKOTA CONTAINING 55,259 S.F. ± OR 1.269 ACRES MORE OR LESS All located in the City of Vermillion, Clay County, South Dakota including within and adjacent rights-of-ways. 4. Findings of Annual Appropriation TIF. Tax Increment Financing District #12 will be designated as an Annual Appropriations TIF to ensure that it does NOT count against constitutional debt. 5. Creation of Tax Increment Financing Fund. There is hereby created, pursuant to SDCL 11-9-31, a Tax Increment Financing District Number Twelve Fund, which shall be a segregated asset account. All tax increments collected pursuant to Tax Increment Financing District Number Twelve shall be deposited into the Tax Increment Financing District Number Twelve Fund. All funds in the Tax Increment Financing District Number Twelve Fund shall be used solely for those purposes expressly stated and reasonably inferred in SDCL Chapter 11-9. 6. Adoption of Tax Increment Financing Plan. The City Council of the City of Vermillion does hereby adopt the Tax Increment Financing Project Plan Number Twelve as presented. Dated at Vermillion, South Dakota this 18th day of August 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Jennewein. Discussion followed and the question of the adoption of the Resolution was presented for a roll call vote of the Governing Body. A roll call vote of the Governing Body was as follows: Thaler – N, Price - Y, Holland - Y, Jennewein - Y, Hellwege - Y, Cheeseman - Y, Murra - N, Mayor Cole - Y. 6 members voted in favor of and 2 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. B. Resolution purchasing an ambulance for the Fire/EMS Department. Matt Callahan, Fire Chief, reported on a resolution to purchase an ambulance for the Fire/EMS Department. Matt stated that in 2027, one of the vehicles that is scheduled for replacement is the 2013 Chevrolet G4500 ambulance used by the Fire/EMS Department. Matt noted ambulances are not part of the Equipment Replacement fund. Ambulances are paid for through an agreement with Clay County where the County provides the funding for the purchase and the City purchases the vehicle. The Clay County Commission discussed the ambulance purchase at their June 10, 2025, meeting. The Commission voted unanimously to authorize the purchase of an ambulance as described below and in the Resolution. Matt stated in 2022, the City and County purchased a Wheeled Coach ambulance off the Sourcewell contract pricing from Feld Fire Equipment in Carroll, Iowa. In designing the next ambulance, the Department wanted the ambulance to be like in kind to the ambulance that was purchased in 2022 but with a few minor changes. Matt reported the current ambulance production lead times are around 18 months. Delivery of the ambulance authorized with the adoption of the Resolution being considered tonight will have an estimated delivery date of March 2027. Matt noted the Feld Fire Equipment was again contacted, provided specifications to the Department and produced a contract for purchase under Sourcewell again for the City and County to review. In July 2010, state law changed allowing purchases to be made off other governmental entity bids or cooperative agreements outside of the state. Matt reported the quote received from FELD Fire Equipment for a Wheeled Coach Ambulance was for a 2026 or newer Ford F-550/Wheeled Coach for $334,509.00. The local dealer for Wheeled Coach Ambulance, FELD Fire Equipment from Carroll, Iowa, has agreed to honor the Sourcewell prices for the ambulance meeting the City and County needs. Matt stated the Clay County has budgeted $334,509.00 for the purchase of the ambulance. The money would be paid out in 2027. The City will receive the ambulance upon final inspection by the Department and Clay County will provide the check to the manufacturer. 631-25 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION AUTHORIZING THE PURCHASE OF A FIRE EMS DEPARTMENT AMBULANCE WHEREAS, SDCL 5-18A-37 authorizes a governmental entity to enter into agreements with purchasing agents in any other state for purchases under a joint agreement or contract at the accepted bid price and the concurrence of said bidder; and WHEREAS, the City of Vermillion and Clay County have agreed to purchase an ambulance in a manner where the City of Vermillion orders the ambulance meeting the Department’s needs and Clay County pays for the purchase out of County funds; and WHEREAS, the City of Vermillion has reviewed and determined that the bid awarded by Sourcewell (formerly known as the National Joint Powers Alliance) for an ambulance from Wheeled Coached Ambulance dealer, FELD Fire Equipment, Carroll, IA, in the amount of $334,509.00 offers an advantageous price to the City and the County for said item. NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota that the City Manager or the City Finance Officer is hereby authorized to purchase a 2026 or newer Ford F550/Wheeled Coach ambulance from FELD Fire Equipment, of Carroll, Iowa, for a price of $334,509.00. Dated at Vermillion, South Dakota this 18th day of August 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Price. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. C. Commercial Collection License – Bubba Dump, LLC. Katie Redden, Finance Officer, reported on an application for a commercial collection license for Bubba Dump, LLC. Katie noted that Bubba Dump, LLC stated that they will be renting 20-yard dumpsters to customers within Union and Clay counties then hauling the contents to the Joint Powers Landfill. Katie noted the Chief of Police had no incidents reported for the owner or business. 632-25 Council Member Jennewein moved approval of the Commercial Collection License for Bubba Dump, LLC. Council Member Hellwege seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. D. Amending City Council Rules and Procedures document to provide for a consent agenda and removal of a consensus agenda. Alex Ruth, Assistant to the City Manager, reported on amending City Council Rules and Procedures document to provide for a consent agenda and removal of a consensus agenda. Alex noted at the July 7, 2025, noon City Council meeting, there was a proposal to update Section 2-4 Order of Business to add a consent agenda, create a procedure for consent agendas, and remove the consensus agenda as it is rarely used. Alex stated a consent agenda approves multiple noncontroversial action items, and it groups these items into one motion that passes without discussion unless there is an objection. Consent agenda items include topics of routine/recurring nature, procedural decisions, non- controversial issues that do not require debate or deliberation, and items previously discussed where the Council has come to a consensus, but an official vote is still needed. Alex noted some examples include garbage hauler renewals, repeat street closures, bid awards, authorization to apply for grants, and approval of fuel quotes. Staff suggest placing the consent agenda after Public Hearings and before Old Business as it is consistent with surrounding cities. A draft agenda is included in the packet that adds the consent agenda and removes the consensus agenda. Alex stated the following is the proposed procedure for consent agendas: • Agenda memos are still provided with the packet. • Meeting Day: o Items on the consent agenda will be announced. o At the request of any one Council Member or the City Manager, an item may be removed from the consent agenda and placed on the regular agenda whenever that Council Member or the City Manager believes additional discussion on the item is  necessary. Any item removed will be placed as the last item under New Business. o If there is no objection, the consent agenda is approved without debate. o If any item has been removed, the remaining consent agenda items can be approved without debate. The item(s) removed will be discussed under New Business. Alex reported overall, the purpose of a consent agenda is to streamline meetings and allow Council members time to discuss other more demanding topics. The revised Section 2-4 Order of Business is included in the packet. The revisions include adding a consent agenda, creating a procedure for the consent agenda, and removing the option for a consensus agenda. The changes would become effective at the October 6, 2025, meeting. Council Member Jennewein asked about minutes and accounts payable being on the consent agenda. John Prescott, City Manager, reported that accounts payable was discussed to be on there, therefore that could be taken off the main item portion. John noted that the minutes need to be close to the beginning of the agenda. Council Member Hellwege stated that this will bring a lot of efficiencies to the meetings, but it will make the Council need to appropriately move items when more discussion is needed. 633-25 Council Member Hellwege moved approval of amending the City Council Rules and Procedures document to provide for a consent agenda and removal of a consensus agenda and invoices payable. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. E. Resolution authorizing the City Manager to sign and for the City Finance Officer to attest to any purchase agreements for the sales of the Jolley Addition Lots. Alex Ruth, Assistant to the City Manager, reported on a resolution authorizing the City Manager to sign and for the City Finance Officer to attest to any purchase agreements for the sales of the Jolley Addition Lots. Alex stated the objective of selling the twelve lots is to grow the tax base within City limits. Any offers on the lots will need to be brought to the City Council for approval consideration before any Purchase Agreements are signed. To facilitate the sale after the approval of the offer by the City Council, Staff is asking the City Council to approve a resolution authorizing the City Manager to sign and for the Finance Officer to attest to the Purchase Agreements for the sale of the Jolley Addition Lots. 634-25 After reading the same once, Council Member Holland moved adoption of the following: RESOLUTION AUTHORIZING THE CITY MANAGER TO SIGN AND FOR THE CITY FINANCE OFFICER TO ATTEST TO ANY PURCHASE AGREEMENTS FOR THE SALES OF THE JOLLEY ADDITION LOTS WHEREAS, the City of Vermillion (the “City”) has determined it is necessary to proceed with selling the remaining Jolley Addition Lots (the “Lots”); and WHEREAS, the City has determined selling the Lots will grow the tax base within City limits; and WHEREAS, it is necessary to designate an authorized representative to execute the Purchase Agreements for the remaining twelve Lots on behalf of the City. NOW THEREFORE BE IT RESOLVED, by the Governing Body of the City of Vermillion, South Dakota as follows: 1. The City Manager is hereby authorized to execute the Purchase Agreements for the sale of the remaining twelve Lots. 2. The Finance Officer is hereby authorized to attest to the Purchase Agreements for the sale of the remaining twelve Lots. Dated at Vermillion, South Dakota, this 18th day of August 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer The motion was seconded by Council Member Cheeseman. Discussion followed and the question of the adoption of the Resolution was presented for a vote of the Governing Body. 8 members voted in favor of and 0 members voted in opposition to the Resolution. Mayor Cole declared that the Resolution was adopted. 9. Bid Openings - None 10. City Manager's Report A. John reported the City offices are closed on Monday, September 1 for the Labor Day holiday. B. John reported on meetings or events before the next City Council meeting on Tuesday, September 2: • The Planning & Zoning Commission meets on Monday, August 25 at 5:30 p.m. On their agenda is consideration of a rezoning request for Lot 2B, Michels Addition or 440 Adams Street. The request is to rezone from R-2 to R-4. It is anticipated that the item will be part of the September 2 City Council agenda. C. John stated that Rose Street from Coyote Village north to the Dakota Dome will be closed from 5:00 a.m. to 4:00 p.m. and North Plum Street from East Cherry Street to SD Highway 50 will be closed from 6:00 a.m. to 4:00 p.m. this Friday, August 22 for USD’s Move-in Day event. D. John reported that one term is available on the Human Relations Commission due to a resignation. Expression of Interest forms for a one- year term expiring in May 2026 will be accepted through Thursday, August 21, 2025. Anticipate that an appointment will be made at the September 2, 2025, City Council meeting. E. John reported that one three-year term on Business Improvement Board #1 is available. The term is reserved for an owner or manager of a lodging property participating in the BID collection. Expression of Interest forms will be accepted through Thursday, August 21, 2025. Anticipate that an appointment will be made at the September 2, 2025, City Council meeting. F. John noted three three-year terms on the City’s Historic Preservation Commission are expiring in September. At least one of the terms needs to be filled by someone who lives in a historic district or a registered historic property. Expression of Interest forms will be accepted through Thursday, September 4, 2025. Anticipate that appointments will be made at the September 15, 2025, City Council meeting. G. John stated the City has received a $20,000 grant through ICMA & Gates Foundation. A survey will be conducted over the next month for how the funding could be utilized by income qualified owner-occupied properties to make improvements. Watch for the survey over the next month or contact City Hall with questions. H. John Reported on two raffle notifications: • Vermillion High School football is selling raffle tickets at $25 each or 5 tickets for $100 until September 3, 2025. The top two winners will each receive a quarter of beef valued at $1,000 while the remaining four winners will receive the other half of beef split between them. Proceeds from the raffle will be used for football equipment, gear, camps, etc. • The Vermillion Rotary Club is selling Monday night football books for $25. The final digit in the score of each team is used to determine a winner of the weekly cash prize of $50. The proceeds of the raffle are used to help fund the charitable acts of the Rotary Club. PAYROLL ADDITIONS AND CHANGES Police Administration: Ulf Schaefer $37.90/hr; Police: Johnathan Orosz $28.34/hr; Ambulance: Alexander Fairman $17.00/hr, $17.00/hr training, $25.50/hr holiday; Parks: Joshua Lawrence $15.00/hr; Communications: Ashley Pinkelman $23.22/hr, Cade Bench-Bresher $22.10/hr; Clubhouse: Tysen Hovden $11.50/hr; Landfill: Randall Stolz $14.50/hr 11. Invoices Payable Katie Redden, Finance Officer, reported that item 51 should be pulled and voted on separately due to needing more information on the technology that was used at the Tom Street Lift Station. 635-25 Council Member Price moved approval of the following invoices contingent that all documentation is received from the contractor before payment is made: H & W CONTRACTING PROFESSIONAL SERVICES $148,068.00 Council Member Holland seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 636-25 Council Member Price moved approval of the following invoices: A & B BUSINESS, INC COPIER CONTRACT $220.63 A & M SERVICES, INC UNIFORM CLEANING $160.40 ACE REFRIGERATION CO SUPPLIES $234.00 AMAZON BUSINESS SUPPLIES $1,359.76 AMERIFLEX BASE/ADMIN FEES $199.95 AUTO VALUE PARTS $642.87 BANNER ASSOCIATES, INC WWTF IMPROVEMENTS 2025 $189,827.10 BCI INTEGRATED SOLUTIONS ALARM MONITORING $244.00 BOUND TREE MEDICAL, LLC SUPPLIES $2,376.98 BRANDON STEENECK SAFETY BOOTS REIMBURSEMENT $250.00 BROADCASTER PRESS ADVERTISING $1,174.31 BRUNICKS SERVICE INC FUEL $2,316.48 BRYAN ROCK PRODUCTS, INC BALL DIAMOND MAINT $8,723.80 BUHLS CLEANERS MAT/MOP SERVICE $685.65 BUTLER MACHINERY CO. PARTS $270.36 CALLAWAY GOLF MERCHANDISE $1,755.13 CANNON TECHNOLOGIES, INC GATEWAY $2,566.72 CAROL ANN WORSHAM E-SPORTS INSTRUCTION $600.00 CASK & CORK MERCHANDISE $1,488.00 CENTRAL STATES WIRE PRODUCTS SUPPLIES $3,361.50 CHAMBERLAIN OIL CO SUPPLIES $72.00 CHESTERMAN CO MERCHANDISE $441.95 CINTAS SUPPLIES $193.15 CITY OF VERMILLION JULY 2025 LANDFILL $365.50 CIVICPLUS DOMAIN HOSTING/SECURITY $9,118.75 CLAY RURAL WATER SYSTEM WATER USAGE $295.00 CLAY UNION ELECTRIC CORP ELECTRICITY $1,441.31 CLAY UNION ELECTRIC CORP ELECTRIC BUYOUT $6,275.98 CMOORE PIT SERVICE PORTA-POT RENTAL $600.00 COFFEE KING ROASTING & SUPPLY CO COFFEE $147.74 COMFORT INN & SUITES ROOM FOR CONFERENCE $1,192.70 CONTOUR SEATS INC SUPPLIES $129.00 CORE & MAIN LP SUPPLIES $18,011.47 CORE-MARK MIDCONTINENT, INC MERCHANDISE $5,155.61 CRARY HUFF LAW FIRM PROFESSIONAL SERVICES $3,711.00 CRESCENT ELECTRIC SUPPLY MATERIALS $329.24 DAKOTA BEVERAGE MERCHANDISE $6,272.35 DAN'S DRAIN & DUCT CLEANING LLC REPAIRS $565.00 DGR ENGINEERING PROFESSIONAL SERVICES $2,040.00 D-P TOOLS BORESCOPE $419.90 DUBOIS CHEMICALS SODA ASH $10,780.00 ECHO ELECTRIC SUPPLY MATERIALS $1,350.80 ED M. FELD EQPT CO SUPPLIES $388.00 GALLS INCORPORATED UNIFORMS $693.29 GEOTEK ENGINEERING MOLD ANALYSIS $140.00 GLOBAL DIST. MERCHANDISE $145.50 GRAINGER FUEL SUPPLIES $501.80 GRAYBAR ELECTRIC 4H ARENA PANEL SUPPLIES $520.16 GRAYMONT (WI) LLC CHEMICALS $6,598.75 GROSSENBURG IMPLEMENT INC PARTS $336.50 HAUGER LAWN SERVICE SPRAY WEEDS $169.00 HAWKINS INC CHEMICALS $4,080.30 HEIMAN FIRE EQUIPMENT SUPPLIES $499.00 HELMS & ASSOCIATES PROFESSIONAL SERVICES $1,777.23 HIGH POINT NETWORKS PROFESSIONAL SERVICES $115.00 HUNTER JACKSON MEALS REIMBURSEMENT $332.00 HY VEE FOOD STORE SUPPLIES $96.48 IMPERIAL SUPPLIES LLC PARTS $467.52 IN CONTROL, INC PROFESSIONAL SERVICES $2,895.00 INGRAM MATERIALS $835.58 INTEGRATED TECHNOLOGY & SECURITY SUPPLIES $350.00 INTERSTATE ALL BATTERY CENTER FIRE ALARM BATTERIES $83.20 JAY'S PLUMBING TOILET INSTALL $789.55 JIM BALLEWEG SAFETY GLASSES REIMBURSEMENT $150.00 JOHN A CONKLING DIST. MERCHANDISE $9,798.07 JOHN C. PRESCOTT MEAL REIMBURSEMENT $44.25 JOHNSEN HEATING & COOLING PROFESSIONAL SERVICES $1,357.27 JOHNSON BROTHERS OF SD MERCHANDISE $20,544.27 JONES FOOD CENTER SUPPLIES $235.66 K & M TIRE TIRES $1,115.68 LES SCHWAB TIRE REPAIR $550.37 LESSMAN ELEC. SUPPLY CO SUPPLIES $560.00 LFS DISTRIBUTION REPLACEMENT NETS $2,693.29 LINDSEY OLSON REFUND RECREATION FEES $35.00 LOREN FISCHER DISPOSAL HAUL CARDBOARD $1,120.00 MACQUEEN EMERGENCY ANNUAL SERVICE $667.50 MATHESON TRI-GAS, INC SUPPLIES $850.97 MEIERHENRY SARGENT LLP PROFESSIONAL SERVICES $3,550.00 MENARDS MATERIALS $53.76 MIDAMERICAN GAS USAGE $1,263.10 MIDCONTINENT COMMUNICATIONS CABLE/INTERNET $332.14 MIDSTATES EQUIPMENT & SUPPLY MATERIALS $3,274.00 MIDWEST ALARM CO RECORDERS/CAMERAS $17,696.90 MIDWEST TURF & IRRIGATION PARTS $862.16 MINT GREEN GROUP USA MERCHANDISE $67.19 MISSOURI RIVER ENERGY SERVICES SCANNING $801.00 MOBOTREX MOBILITY/TRAFFIC EXPERTSMATERIALS $558.00 MOORE WELDING & MFG BLEACHER REPAIR $65.00 NATIONAL MUSIC MUSEUM FUNDING $7,500.00 NCL OF WISCONSIN, INC CHEMICALS $394.96 NETSYS+ PROFESSIONAL SERVICES $30.75 NEW CENTURY FS FUEL $18,625.51 NEWMAN SIGNS, INC SUPPLIES $1,259.33 OKOBOJI WINES-SD MERCHANDISE $117.00 O'REILLY AUTO PARTS PARTS $364.76 PEPSI COLA OF SIOUXLAND MERCHANDISE $841.00 PING/KARSTEN MFG CORP MERCHANDISE $1,103.36 POMPS TIRE SERVICE, INC. REPAIRS $591.76 PRESSING MATTERS SIGNS/BANNERS $95.00 QUILL SUPPLIES $89.99 REDI TOWING TOWING $300.00 REEL SHARP PARTS/REPAIRS $4,172.21 REPUBLIC NATIONAL DISTRIB CO. MERCHANDISE $9,360.33 RIVERSIDE TECHNOLOGIES, INC HP BUNDLE $3,540.00 RUNNING SUPPLY, LLC SUPPLIES $1,065.01 SANFORD HEALTH SUPPLIES $284.34 SANFORD HEALTH OCC MEDICINE TESTING $1,078.00 SANITATION PRODUCTS INC SUPPLIES $1,654.64 SD DENR LANDFILL OPERATIONS FEE $4,986.64 SD SOLID WASTE MGMT ASSOC MEMBERSHIP FEE $400.00 SIR LINES-A-LOT PAVEMENT MARKING $3,404.63 SOUTHERN GLAZER'S OF SD MERCHANDISE $7,423.54 STOCKTON TOWING INC TOWING $300.00 SUN MOUNTAIN MERCHANDISE $162.00 THE LUMBERYARD LLC SUPPLIES $472.51 THREAD & INK SHIRTS $424.14 TITLEIST-ACUSHNET COMPANY MERCHANDISE $5,624.37 TOTAL FLOORING CARPET PAD $23.96 TRI-STATE GARAGE DOOR, INC PARTS/REPAIRS $3,089.19 TROJAN TECHNOLOGIES CORP PROFESSIONAL SERVICES $1,527.50 TRUCK TRAILER SALES & SERVICE, INC PARTS $179.00 TWO WAY SOLUTIONS PROFESSIONAL SERVICES $264.00 U.S ARMOR CORPORATION UNIFORMS $1,384.10 UL LLC ANNUAL INSPECTION $5,659.50 UPS SHIPPING $30.00 USD SPEECH, LANG & HEARING CENTEREARMOLD $100.00 USPS-POC POSTAGE FOR METER $700.00 VERIZON CONNECT FLEET USA LLC MONTHLY FEE $39.95 VERMILLION ACE HARDWARE EQUIPMENT $3,940.63 VERMILLION CHAMBER & DEV CO. MASABA SALES TAX REBATE $146,242.87 VERMILLION WINE & LIQUOR MERCHANDISE $5.77 WESCO DISTRIBUTION, INC MATERIALS $82,116.00 WESTECH ENGINEERING, INC PARTS & SERVICE $61,985.00 WH OVER MUSEUM CONTRIBUTIONS $8,000.00 WILLIAMSON REMODEL & REPAIR REPLACE SKY LIGHT $816.00 YAMAHA MOTOR FINANCE CORP GOLF CARS/GPS LEASE $13,542.22 ZIMCO SUPPLY CO CHEMICALS $2,426.00 Council Member Cheeseman seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. 12. Consensus Agenda – None 13. Adjourn 637-25 Council Member Murra moved to adjourn the Council Meeting at 7:29 p.m. Council Member Price seconded the motion. Motion carried 8 to 0. Mayor Cole declared the motion adopted. Dated at Vermillion, South Dakota this 18th day of August 2025. THE GOVERNING BODY OF THE CITY OF VERMILLION, SOUTH DAKOTA BY____________________________ Jonathan D. Cole, Mayor ATTEST: BY___________________________________ Katie E Redden, Finance Officer Published once at the approximate cost of ___________.