Finance Committee

CITY OF VERONA MINUTES FINANCE COMMITTEE JANUARY 14, 2013 VERONA CITY HALL 1. The meeting was called to order by William “Mac” McGilvray at 6:30 p.m. 2 Roll Call: William “Mac” McGilvray, Scott Manley, Steve Ritt. Also present: Jon Hochkammer, Mayor; Brad Stiner, Alderperson; Bill Burns, City Administrator; Dave Walker, Parks Director; Joe Giver, Fire Chief. 3. Approval of the 12/10/2012 Finance Committee Minutes: Motion by McGilvray, seconded by Manley, to approve the 12/10/2012 Finance Committee Minutes. Motion carried 3-0. 4. Payment of Bills: Motion by Ritt, seconded by McGilvray, to approve the payment of bills in the amount of $1,369,017.24. Motion carried 3-0. 5. Payment of a Special Bill Run for 12/21/2012: Motion by Manley, seconded by Ritt, to approve the payment of a special bill run for 12/21/2012 in the amount of $3,251,821.86. Motion carried 3-0. 6. Payment of Out-of-Office Checks: Motion by Ritt, seconded by Manley, to approve the payment of out-of-office checks in the amount of $4,002,667.74. Motion carried 3-0. 7. Awarding of Bids for the Construction of an Indoor Batting Cage Facility per the Agreement with Verona Baseball, Inc.: Mr. Walker presented the bid results for the construction of an indoor batting cage to be constructed near Stampfl Field. The construction estimate is $74,464 which includes recommended bids from Cleary Building in the amount of $47,524, Krantz Electric in the amount of $10,440, and Bethke Heating in the amount of $4,300. Mr. Burns noted based on the updated construction cost estimate, the annual payment under the agreement with Verona Baseball, Inc. would be set at $8,905 during the initial ten-year term. The City will start the process for a State Trust Fund Loan and that item will come before the Finance Committee and City Council at a future meeting. Motion by McGilvray, seconded by Manley, to approve the awarding of bids for an Indoor Batting Cage Facility as presented. Motion carried 3-0. 8. Purchase of a Replacement Fire Engine: Chief Giver presented a purchase agreement with Pierce Manufacturing for the purchase of a Pierce Quantum Engine Pumper. The final cost is $594,137 which reflects an early payments discount of $12,264. The final cost also includes some additional costs and deductions including the installation of radios and a mobile data computer and the addition of side light bars. The net additional cost is $10,889. Motion by Ritt, seconded by Manley, to recommend that the Common Council approve a purchase agreement with Pierce Manufacturing, Inc. for the purchase of a Pierce Quantum Engine Pumper in the amount of $594,137. Motion carried 3-0. 9. Adjournment: Motion by Ritt, seconded by Manley, to adjourn the Finance Committee Meeting at 6:46 p.m. Motion carried 3-0. Respectfully submitted, Bill Burns, City Administrator