Finance Committee

City of Verona Finance Committee City Hall – 111 Lincoln Street Verona, WI 53593-1520 MINUTES FINANCE COMMITTEE SEPTEMBER 9, 2019 The meeting was called to order by Chairperson Chad Kemp at 6:15 p.m. in Conference Room D110 Roll Call: Chairperson Chad Kemp, Alder Kate Cronin and Alder Christine Posey were present Also present: Mayor Luke Diaz, City Administrator Adam Sayre, Finance Director Brian Lamers, EMS Chief Patrick Anderson and Jim Ferolie from the Verona Press Public Comment: None Discussion and Possible Action regarding approval of August 26, 2019 Finance Committee minutes: Motion was made by Kemp, seconded by Posey to approve the August 26, 2019 Finance Committee minutes with no changes noted. Motion carried 3-0. Discussion and Possible Action regarding Updates on the 2020 Budget and Budget Presentation FitchRona EMS, Debt, Economic Development, TIFs: Lamers stated that the EMS budget for the City of Verona went from $469,821 in 2019 to $614,968 in 2020 which was an increase of $145,147. In 2019, when the City of Fitchburg decided to delay the start date of the 3rd ambulance, the City determined that the 2019 budget was already set and the City left the amount at $517,278. There is currently a surplus in 2019 FitchRona EMS budget of $47,457. With the levy in 2019 of $517,278 and the surplus of $47,457 reducing the 2020 budget from $614,968 to $567,511, the City has an anticipated levy increase of $50,233 from $517,278 to $567,511 in 2020. Lamers stated that it will be a levy increase for the City budget in 2021 because the City is levying $567,511 instead of the $614,968 in 2020. EMS Chief Patrick Anderson stated that in 2018 the actual calls to City of Verona were 25% and 26% projected for 2019. In 2019 the 3rd ambulance started and has reduced response times to the portion of Fitchburg where the 3rd ambulance was added. He stated with the 3rd ambulance is keeping the City in Verona ambulance in the City of Verona for calls. Anderson stated that in 2020 is the renewal of licenses which is every 2 years. Anderson stated that Fitch-Rona is in the initial stages of grant funded for more Community medicine. Anderson stated that the run revenue is projected to be up in 2020 with the addition of the 3rd ambulance. With the 2020 budget it consist of the additional 8 months of salary and fringes that was not included in the 2019 budget. He stated that there was also an increase in Wisconsin Retirement System percentage that has to be contributed. Anderson stated uniforms went down from 2019 budget due to the additional staff being added in 2019 and not needed in 2020. Medical supplies costs are up because of the cost of medications have been increasing. Anderson stated the one thing www.ci.verona.wi.us that could possibly be reduced is the unscheduled overtime, which some of it can’t be controlled, but the free services such as CPR classes and staffing at football games, school events and library events could be billed out and the savings would be minimal for the City of Verona. Lamers went over the Verona Economic Development Commission (VEDC) budget and it is just the estimated interest revenue from the 2 loans that are outstanding which are Verona Area Community Theater and the Seventeenth Radish. Further discussion took place on usage of the balance and utilization of the funds including use for housing projects. Lamers went over the Debt Service budget and explained that the general levy went from $4,044,681 to $4,088,891 and Library debt went from $330,244 to $284,719. Lamers stated that the reduction of Library debt was partially due to utilizing more impact fees, going from $25,000 in 2019 to $77,000 in 2020 budget. He also stated that there will be more Police impact fees used in 2020 going from $165,000 to $220,000 which will help reduce the general debt levy. Lamers stated this does not include TIF debt and Utility debt which is within those budgets. Lamers went over TIF 4 and stated that the expenditure period has run out and we do not have what the tax increment will be for sure. The expenditures are for debt, developer agreements and other minor expenses. Lamers explained this is the same with TIF 6 except there may be additional cost for the Well in 2020. Sayre stated that TIF 8 currently has no projects planned. TIF 9 will depend on the Sugar Creek Commons development and stated there is $1.5 million for debt added to the Capital budget but will have to wait and see what happens with that development. TIF 10 is currently being looked at for the development of ACS. Discussion and Possible Action regarding the payment of bills: Motion was made by Kemp, seconded by Cronin to approve the payment of bills totaling $468,212.41. Motion carried 3-0. Adjournment: Motion was made by Posey, seconded by Cronin, to adjourn the Finance Committee Meeting at 6:47p.m. Motion carried 3-0. Respectfully submitted, Brian Lamers CPA Finance Director www.ci.verona.wi.us