Personnel Committee

City of Verona Personnel Committee City Hall – 111 Lincoln Street Verona, WI 53593-1520 MINUTES PERSONNEL COMMITTEE December 18, 2018 VERONA CITY HALL 1. The meeting was called to order by Sarah Gaskell at 5:04 p.m. 2. Roll Call: Alders Sarah Gaskell, Heather Reekie (arrived late), and Charlotte Jerney were present. Also present: Mayor Luke Diaz, City Administrator, Jeff Mikorski, Finance Director Brian Lamers, and Police Chief Bernie Coughlin, and Human Resource Coordinator Mitchell Weckerly. 3. Approval of minutes from the November 5, 2018 Personnel Committee meeting. Motion by Jerney, seconded by Gaskell to approve the minutes. Motion carried 2-0. 4. Jeff Mikorski introduction Mitchell Weckerly to the Personnel Committee, as the City’s new Human Resource Coordinator. The new Human Resource position will be the coordination point for Administration on tasks such as health insurance, employee benefits, Workers Compensation, FMLA, revisions to employee files. Additionally, the position will be responsible for establishing training opportunities for employees, establishing and maintaining an employee handbook and supervisor handbook, reviewing and managing a city –wide performance evaluation system, advising departments on discipline and accountability, reviewing and recommending policy changes, and recommending new policies. 5. Discussion and possible action regarding a request for a Limited Term (LTE) Clerical staff positon in the Police Department. Chief Coughlin presented the history of vacancies in record clerks and is requesting a limited term employee (LTE) to be hired while trying to fill the vacant full-time night records clerk position. Motion by Jerney, seconded by Reekie to approve a limited term employee clerical position for a maximum of 1200 hours. Motion carried 3-0. 6. Discussion and possible action regarding employee education reimbursement per personnel policy section 3-15. Mikorski presented a request by Becky Losby for reimbursement of education costs for semesters beginning in summer of 2016. Motion by Gaskell, seconded by Jerney, to approve reimbursement of education costs per section 3-15 for the quarter semesters completed in 2018 totaling $600.00 and pre-approve the reimbursement of education costs during the spring quarter semesters in 2019 to be paid after providing evidence of satisfactory completion. Total pre-approval is $300.00. Motion carried 3-0. 7. Discussion of existing policies within Section 3 of the Administrative Policy #4 - Personnel Policy. City staff identified areas of the section 3 that the Personnel Committee may want to update or review, including calculation of overtime, uniform and equipment reimbursement, holidays, and tuition reimbursement. Personnel Committee would like to see draft changes on a number of areas in Section 3 of the Personnel Policy. Administration will draft revisions of the sections for internal review and Personnel Committee review in the coming month. No formal action was taken. 8. Discussion and possible action regarding the performance of City Employee. Motion by Gaskell, seconded by Jerney, to convene in closed session as authorized by Section 19.85 (1)(c) of the Wisconsin Statutes – Personnel Matters. Roll call vote was unanimous. Closed session convened at 6:40 p.m. Motion by Reekie, seconded by Jerney, to move back into open session at 7:19 pm. Motion carried 3-0. 9. Adjournment: Motion by Reekie, seconded by Jerney to adjourn the meeting at 7:19 p.m. Motion carried 3-0. Respectfully Submitted by, Jeff Mikorski, ICMA-CM City Administrator