Public Works, Sewer and Water

CITY OF VERONA PUBLIC WORKS/SEWER & WATER COMMITTEE AGENDA MONDAY, SEPTEMBER 28, 2020 5:00 P.M. VERONA, WI 53593 Due to the COVID-19 pandemic, the Verona Public Works/Sewer & Water Committee will hold its meeting as a virtual meeting. The Verona Public Works/Sewer & Water Committee will not meet at City Hall, 111 Lincoln Street. Members of the Verona Public Works/Sewer & Water Committee and Staff will join the meeting by using Zoom Webinar, as described immediately below. Members of the public can join the meeting using Zoom Webinar via a computer, tablet, or smartphone, or by calling into the meeting using phones, as described immediately below. Join the meeting via computer, tablet, or smart phone: https://zoom.us/j/99150180210 Webinar ID: 991 5018 0210 Join the meeting via phone by dialing: 301-715-8592 Webinar ID: 991 5018 0210 Agenda Items 1. Call to order. 2. Roll call. 3. Approval of the minutes of the September 14, 2020 meeting of the Public Works/Sewer and Water Committee. 4. Discussion and action regarding project closeout and change order no. 1 for project ID 2020-101 2020 Verona Street Asphaltic Rehabilitation. 5. Discussion and action regarding change order no. 2 for project ID 2016-123 CTH PD Woods Road to CTH M. 6. Discussion and action regarding awarding contract for Project ID 2018-108, Eastside Sanitary Sewer Interceptor Replacement. 7. Adjourn. Evan Touchett Chairperson POSTED: Verona City Hall Miller’s Market ALL AGENDAS ARE POSTED ON THE CITY’S WEBSITE AT www.ci.verona.wi.us IF YOU NEED AN INTERPRETER, MATERIALS IN ALTERNATIVE FORMATS, OR OTHER ACCOMMODATION TO ACCESS THE MEETINGS, PLEASE CONTACT THE CITY CLERK AT 845-6495 AT LEAST 48 HOURS PRECEDING THE MEETING. EVERY REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE YOUR REQUEST.  CITY OF VERONA MINUTES PUBLIC WORKS/SEWER & WATER COMMITTEE MONDAY, SEPTEMBER 14, 2020 1. The meeting was called to order by Mr. Touchett at 5:05pm. 2. Roll Call: Present: Evan Touchett, Chad Kemp, Charlie Ryan. Also present: Theran Jacobson, Director of Public Works; Carla Fischer, City Engineer, AECOM. Note: This was a remote meeting via Zoom and phone conference, instructions on how to join were included with the posted agenda. 3. MOVED by Touchett, seconded by Kemp, to approve the minutes of the August 12, 2020 meeting of the Public Works/Sewer and Water Committee. Motion carried 3-0. 4. MOVED by Touchett, seconded by Ryan, to recommend approval of Resolution R-20-035 amended relocation order and determination of necessity related to Project ID 2018-108, Eastside Sanitary Sewer Interceptor Project. Motion carried 3-0. 5. MOVED by Touchett, seconded by Kemp, to recommend approval of project closeout and change order no. 1 for Project ID 2020-102 Bituminous Seal Coat. Motion carried 3-0. 6. MOVED by Touchett, seconded by Ryan, to adjourn at 5:18pm. Motion carried 3-0. Note: These minutes were prepared by Theran Jacobson, Director of Public Works. These minutes are based on the notes of the recorder and are subject to change at a subsequent meeting.  Meeting Date: September 28, 2020 PW/S&W Committee Memo Public Works/Sewer & Water Committee Listed below is an explanation of the items on the Public Works/Sewer & Water Committee agenda. Item (4) Project closeout and change order no. 1 for project ID 2020-101 2020 Verona Street Asphaltic Rehabilitation. Payne and Dolan has successfully completed the 2020 Asphaltic Rehabilitation project along Northern Lights Road between Breckenridge Road and N. Nine Mound Road. Change order No. 1 is to rectify as-built quantities for the work required to complete the project: • Deduction in undercut excavation for unsuitable soils – item not used. • Deduction in crushed stone for subgrade stabilization – item not used. This will close the contract with Payne & Dolan and final payment will be issued. The contract notes are as follows: • Contract award value = $197,527.50 • Change order No. 1 = $42,015.26 (deduct) • Contract value after incorporating this change order = $155,512.24 Item (5) Change order no. 2 for project ID 2016-123 CTH PD Woods Road to CTH M. Payne and Dolan has successfully completed the expansion of CTH PD between Woods Road to CTH M. Change order No. 2 is to rectify as-built quantities for the work required to complete the project: • Addition of items: o Curb and gutter o Milling of asphaltic surface • Rectifying as-built quantities The contract notes are as follows: • Contract value = $1,489,248.85 • Change order No. 2 = $12,884.08 (add) • Contract value after incorporating this change order = $1,502,132.93 This change order will start the project closeout process to allow Payne and Dolan make full payment to their subcontractors so they can receive lien waiver which they need to supply to Page 1 / 2  Meeting Date: September 28, 2020 PW/S&W Committee Memo the City. The contract with Payne and Dolan will ultimately be held open until the tree maintenance cycle is completed over the next two years. Item (6) Awarding contract for Project ID 2018-108, Eastside Sanitary Sewer Interceptor Replacement. The eastside sanitary sewer interceptor is for the replacement of the interceptor from Bruce Street to the lands just north of Arbor Vitae Place. The project includes the replacement of the 15-inch interceptor that was constructed in 1960 to increase capacity and replace aged infrastructure. Madison Metropolitan Sewerage District (MMSD) and Dane County will also be joining the construction project and paying for their portion of the project as agreed to in previously executed agreements. Seven (7) bids were received for the project referenced above. The two lowest bidders and highest bid are listed below: • Minger Construction Co., Inc. (Jordan , MN) $7,761,804.60 (Low bidder) • RG Huston Company, Inc. (Cottage Grove, WI) $7,764,886.46 • Fischer Excavating, Inc. (Freeport, IL) $9,973,003.51 The estimate with contingencies was $8,852,354.50. The following bid items provided a significant reduction as compared to the estimate: • 24-inch interceptor pipe • 24-inch force main pipe Minger Construction Co., Inc. has not completed work for the City of Verona previously. Based on pre-qualification for this project, past work performed in other communities, and references checked, the City of Verona Public Works Staff (including MMSD staff) is of the opinion that Minger Construction Co., Inc. has the personnel, equipment, expertise, and financial assets necessary to complete the project. Page 2 / 2 DocuSign Envelope ID: 6BA2D52B-55AF-4B8E-B6EF-B97C9E8E8535 DocuSign Envelope ID: 6BA2D52B-55AF-4B8E-B6EF-B97C9E8E8535 DocuSign Envelope ID: 6BA2D52B-55AF-4B8E-B6EF-B97C9E8E8535  City of Verona Public Works Department 410 Investment Court Verona, WI 53593 Phone: (608) 845-6695 Fax: (608) 845-5761 Email: theran.jacobson@ci.verona.wi.us September 24, 2020 City Council Members Delivery Method: 111 Lincoln Street Agenda Item Verona, WI 53593 Subject: Letter of Recommendation Eastside Sanitary Sewer Interceptor Replacement City ID 2018-108 Dear Council Members, In accordance with the Official Notice to Bidders, bids were received for the above subject project using the Quest Construction Data Network (QuestCND) until 2:00 p.m. local time on September 17, 2020. Following the close of bidding, the bids received were publicly opened and read aloud virtually via GoToMeeting. We have reviewed all of the bids received and have enclosed a copy of the summary Bid Tabulation for your information. This project involves the Madison Metropolitan Sewerage District (MMSD) and Dane County but ultimately the City of Verona (City) is the owner of the contract with the contractor. More specifically: (1) The City entered‐into a Memorandum of Understanding (MOU) with Madison Metropolitan Sewerage District (MMSD) in February of 2019 for joint design and construction of the City of Verona East Side Interceptor Replacement and the MMSD Pump Station 17 Force Main Relief Phase 1. As part of the MOU, the City of Verona and MMSD agreed to split all design costs, including permits, easements, etc. The City and MMSD also agreed to split construction costs based on an Opinion of Probable Construction Cost (OPCC) approved by both agencies. MMSD commission approved the MMSD portion of the project on Thursday September 24, 2020. (2) During the easement acquisition process, Dane County, who owns a portion of the land where the project will be located, asked to include Lower Badger Mill Creek stream bank improvements into the overall project. The City ultimately entered‐into an Intergovernmental Agreement with Dane County in August 2020 for the joint construction of their project elements which lay in the same corridor as the pipelines. These items were viewed as very sustainable to the region overall, so they were added to the scope of work as separate items to be Page 1 / 3  paid by the County. The City received a letter from the County on September 21, 2020 accepting the bid price from the low bidder for their items. Seven (7) bids were received for the project. The low bid was submitted by Minger Construction Company of Jordan, MN, in the amount of $7,761,804.60. The high bid was submitted by Fischer Excavating in the amount of $9,973,003.51. The engineer’s estimate for this project was $8,852,354.50. The bid of Minger Construction Company is approximately 12 percent below the engineer’s estimate. Prequalification was required to bid on this project. Minger Construction Company appropriately submitted the prequalification form and City Staff reviewed their form and approved it prior to the bid opening. City Staff contacted two (2) references given in the prequalification form, the City of Bloomington, MN and the City of Mequon, WI. Both references stated that Minger Construction Company successfully completed their projects, they were pleased with their performance, and stated Minger Construction Company was a responsible contractor. City Staff recommends that the City of Verona accept the Bid of Minger Construction Company for the Eastside Sanitary Sewer Interceptor Replacement project and would recommend award of the contract in the amount of $7,761,804.60. We respectfully present these recommendations for review and consideration. Should the City Council accept the recommendations set forth herein, the award of the contract to Minger Construction Company, of Jordan MN, should be made by formal motion in the amount of $7,761,804.60. Per the bidding documents, should the City Council so decide to award a contract for the work, the award must be made on or before October 22, 2020. Also included with the letter is a map of the project corridor for reference. We will be pleased to answer any questions concerning the recommendation set forth herein. Sincerely, Theran P. Jacobson, P.E. Public Works Director Enclosures: Bid Tally Summary Map of Project Corridor Cc: Adam Sayre, ACIP - City Administrator (e-mail) Eric Hjellen, P.E. – MMSD Project Engineer (e-mail) Gary Randal, P.E. SEH – Design Consultant (e-mail) Al Bush, P.E. SEH – Design Consultant (e-mail) file Page 2 / 3 Drafted / reviewed by: TPJ/km S:\PROJECTS\2018-108_E. SIDE INTERCEPTOR COLLECTION SYSTEM\DESIGN - PERMITTING - BIDDING\BIDDING\LETTER OF RECOMMENDATION\2018-108, ESI - BID OPENING LETTER OF RECOMMENDATION - MINGER.DOCX Page 3 / 3  Attachment 1 Bid Tabulation Summary City of Verona Eastside Interceptor and MMSD Pumping Station 17 Force Main Relief-Phase 1 Bid Opening: Thursday, September 17, 2020 Total Bid MMSD Verona County Bidder Amount Portion Portion Portion Minger Construction Co., Inc. $7,761,804.60 $2,951,963.40 $4,427,945.10 $381,896.10 (Low Bidder) RG Huston Company, Inc. $7,764,886.46 $2,915,051.26 $4,372,576.90 $477,258.30 Maddrell Excavating, LLC $8,799,437.30 $3,146,138.18 $4,719,207.27 $934,091.85 Capitol Underground, Inc. $9,518,003.52 $3,510,501.64 $5,265,752.47 $741,749.41 Speedway Sand & Gravel, Inc. $9,813,211.99 $3,750,171.94 $5,625,257.91 $437,782.14 SJ Louis Construction, Inc. $9,927,000.00 $3,712,551.60 $5,568,827.40 $645,621.00 Fischer Excavating, Inc. $9,973,003.51 $3,752,981.50 $5,629,472.26 $590,549.75 Page 1 / 1 ATTACHMENT 2