Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs Jr., Mayor Michael A. Mayfield Sr., Alderman Willis T. Thompson, Alderman Monday, June 2, 2014 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Mayfield. Pledge of Allegiance led by Alderman Thompson 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Willis T. Thompson 3. Board Comments: 4. Adopt Agenda On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson 6. Routine Agenda: A. ID-14-0025 Vicksburg Convention Center Updates. Ms. Annette Kirklin, of the Vicksburg Convention Center came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of June, 2014 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B. ID-14-0026 Adopt Resolution to Declare Emergency to Clean and Repair Vicksburg Police Department at 820 Veto Street Attachments: Resolution Emergency VPD On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Resolution to Declare Emergency to Clean and Repair Vicksburg Police Departmetn at 820 Veto Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Enactment No: RES 2014-001 C. ID-14-0005 Approve request from Association of Government Accountants West Central MS Chapter to use Catfish Row for citywide Charity Event on June 7, 2014 from 10:00 a.m. to 2:00 p.m. Attachments: Association of Government Accounts On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to approve the request from Association of Government Accountants West Central MS Chapter for permission to use CatfIsh Row on June 7, 2014 from 10:00a.m. - 2:00 p.m. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0006 Approve Request from Parks and Recreation Department for payment of Dues for Babe Ruth League International Headquarters for the Mission Baseball League to the following: 1. Babe Ruth League, Inc. in the amount of $827.45 for Affiliation Fees City of Vicksburg Page 1 Printed on 6/16/2014 Board of Mayor and Aldermen Minutes - Final-revised June 2, 2014 2. K & K in the amount of $2,234.00 Attachments: Mission 66 Baseball League On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Parks and Recreation Department for payment of dues for Babe Ruth League International Headquarters for the Mission Baseball League to the following: Babe Ruth League, Inc. in the amount of $827.45 for Affiliation Fees and K & K in the amount of $2,234.00 for insurance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0004 Authorize Advertisement for Vicksburg Main Street for the Months of May and June 2014. Attachments: Main St. Advertisement On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request from Main Street for May and June 2014 Advertising. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0018 Approve Request for Golf Sponsorship from Mississippi Children's Home Services. Attachments: MS Golf Sponsorship Mayor Flaggs stated that purchasing an advertisement from Mississippi Children's Home Services will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Thompson, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved to sponsorship of Mississippi Children's Home Services for the Warren County Championship Golf Tournament in the amount of $100.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0016 Approve request for advertisement from Trinity Temple Baptist Church for its 3rd year Church Anniversary Celebration Attachments: Trinity Ad On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to table request for advertisement from Trinity Temple Baptist Church for its 3rd year Church Anniversary Celebration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0012 Authorize City Clerk to advertise for Sealed Proposals for: 1. Vicksburg Auditorium Handicapped Ramp Attachments: Auditorium Ramp On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the City Clerk to advertise Sealed Bids for: Vicksburg Auditorium Handicapped Ramp. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0027 Authorize issuance of the following requisition numbers: 1. 1400235 in the amount of $644,256.00 to Ovivo USA LLC for the completion of the contract for the new Reactor Clarifier located at the Water Treatment Plant 2. 1407047 in the amount of $16,020 to Environmental Technical Sales, Inc. for the purchase of two (2) gearbox flanged for the Sludge Plant at the Water Treatment Plant (Sole Source) Attachments: Requisitions City of Vicksburg Page 2 Printed on 6/16/2014 Board of Mayor and Aldermen Minutes - Final-revised June 2, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize issuance of the following requisition numbers: 1400235 in the amount of $644,256.00 to Ovivo USA LLC for the completion of the contract for the new Reactor Clarifier located at the Water Treatment Plant 1407047 in the amount of $16,020.00 to Environmental Technical Sales, Inc. for the purchase of two (2) gearbox flanged for the Sludge Plant at the Water Treatment Plant (Sole Source) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0017 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning the following properties: 1. Fillmore Street, PPIN 17792; owned by Mary Linzen Erwin c/o Andrew Linzy 2. 1612 Poplar Street, PPIN 17782; owned by State of Mississippi 3. 1232 Valley now Fillmore Street, PPIN 17907; owned by Michael G.Clay 4. 1220 Fillmore Street, PPIN 17796; owned by State of Mississippi 5. Fillmore Street, PPIN 17797; owned by Joe B. & Anna M. Dirago Attachments: Special Assessments On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to accept the foregoing Letters (Statements) to establish Special Assessments and Adopt the following Resolutions establishing Special Assessments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0019 Discuss Dilapidated Buildings and Overgrown Lot Codes and Authorize Victor Gray-Lewis, Director of Community Development, to Proceed to Cut, Clean and Demolish Properties. Attachments: Prop. Assessment Victor Gray-Lewis, Director of Buildings and Inspections came before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties. On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties a public health and safety hazard and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson ID-14-0075 Recess Meeting On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Recess the Meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson 5. Public Hearing: A. ID-14-0009 Meeting Reconvened Appeal Hearing: Ergon Refining, Inc. Court Reporter: Vanessa Townsell Attachments: Ergon Appeal Hearing Ergon Refining Inc.pdf Dalton McCarty - Zoning Board Administrator; Jeff Cochran - Engineering Manager, Ergon Refining; Wayne Mansfield - Director of Warren County Port Commission On motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to open the Appeal Hearing: Ergon Refining, Inc. Voting aye: City of Vicksburg Page 3 Printed on 6/16/2014 Board of Mayor and Aldermen Minutes - Final-revised June 2, 2014 Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the hearing proceeded as follows: Today being the date set for hearing the Appeal filed by Ergon Refining, Inc. from the decision of the Zoning Board of Appeals rendered in meeting held on May 06, 2014, appealing the decision of the Zoning Board of Appeals denying a request for variance to the "Off-street parking and loading requirements" Section 407.3(16) Parking Islands Section 407.3-1(12) Parking lot and landscaping plans on property located at 2125 Haining Road, Vicksburg Mississippi as provided by Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg, Vicksburg, Mississippi. which was thereupon ordered filed. The testimony as taken by Vanessa Townsell, bonded reporter, is made a matter of record hereof as thoughtfully set out herein. The minutes of the Zoning Board of Appeals meeting is made a matter of record hereof as thoughtfully set out herein. Jeff Cochran of Ergon Refining, Inc. presented his case to the City, as follows: Upon motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request for variance to the "Off-street parking and loading requirements" Section 407.3(16) Parking islands Section 407.3-1(12) Parking lot and landscaping plans on property located at 2125 Haining Road, Vicksburg, Mississippi as provided by Ordinance 71-8 of the Code of Ordinances of the City of Vicksburg. The motion was adopted unanimously by the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. Upon completion of testimony, on motion of Alderman Mayfield, seconded by Alderman Thompson, the Mayor and Aldermen voted to close hearing of Ergon Refining, Inc. The motion was adopted unanimously by the following vote: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. 7. Executive Session: Alderman Mayfield moved the Mayor and Aldermen to determine if the Board should go into executive session. The motion was seconded by Alderman Thompson. Voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hires (34): Recreation Programs/Fuzzy Johnson (1), Recreation/Tennis (3), Recreation/Pool (2), Police Department (1), Summer Youth (27); Pay Adjustment (1): Recreation Department (1), Transfer (1): Parks & Recreation Department (1); Personnel Matters (7): Street Department (2), Community Development (1), Sewer Department (1); Discussion (2): Police Department (1), Community Development (1); Permission to Post (1): Community Development (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hires (34): Recreation Programs/Fuzzy Johnson (1), Recreation/Tennis (3), Recreation/Pool (2), Police Department (1), Summer Youth (27); Pay Adjustment (1): Recreation Department (1), Transfer (1): Parks & Recreation Department (1); Personnel Matters (7): Street Department (2), Community Development (1), Sewer Department (1); Discussion (2): Police Department (1), Community Development (1); Permission to Post (1): Community Development (1). The motion was seconded by Alderman Thompson, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Thompson. None voting nay, the Mayor and Aldermen of the City of Vicksburg went into executive session to discuss Personnel Action Forms for New Hires (34): Recreation Programs/Fuzzy Johnson (1), Recreation/Tennis (3), Recreation/Pool (2), Police Department (1), Summer Youth (27); Pay Adjustment (1): Recreation Department (1), Transfer (1): Parks & Recreation Department (1); Personnel Matters (7): Street Department (2), Community Development (1), Sewer Department (1); Discussion (2): Police Department (1), Community Development (1); Permission to Post (1): Community Development (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Thompson, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha Jordan - Deputy City Clerk, John W. Carroll, Sr. - Assistant City Clerk, Walterine Langford - Human Resource Director, Brian Boykins - Mayor’s Administrative Assistant. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson Personnel Matters: A. ID-14-0020 New Hire - Recreation Programs/Fuzzy Johnson City of Vicksburg Page 4 Printed on 6/16/2014 Board of Mayor and Aldermen Minutes - Final-revised June 2, 2014 On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matter for New Hire - League Coordinator at $7.25 per hour in the Recreation Programs/Fuzzy Johnson Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson B. ID-14-0028 New Hires - Recreation/Tennis (3) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters for New Hires three (3) at $7.25 per hour in the Recreation/Tennis Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson C. ID-14-0029 New Hires - Recreation/Pool (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters for New Hires for two (2) Returning Lifeguards at $7.50 per hour in the Recreation/Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson D. ID-14-0030 New Hire - Police Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters for New Hire for Police Officer at $15.25 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson E. ID-14-0031 New Hires - Summer Youth (26) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters for New Hires for Summer Youth as follows: three (3) at $7.25 per hour in the Recreation Department, one (1) at $7.25 per hour in the Fire Department, three (3) at $7.25 per hour in the Building Maintenance Department, one (1) at $7.25 per hour in the Court Service Department, one (1) at $7.25 per hour in the Main Street Department, one (1) at $7.25 per hour in the City Clerk's Office, one (1) at $7.25 per hour in the Water and Gas Department, two (2) at $7.25 per hour in the Police/Street Ball Program, one (1) at $7.25 per hour in the TV23 Department, one (1) at $7.25 per hour in the Fire Department, one (1) at $8.25 per hour in the Human Resource Department (Recused: Alderman Mayfield), six (6) at $8.25 per hour at Central Mississippi (Recused: Alderman Mayfield), three (3) at 8.25 per hour in the Mayor's Office, one (1) at $8.25 per hour in the Accounting Department, one (1) at $8.25 per hour in the Community Development Department, all in the Summer Youth Program. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson F. ID-14-0032 Pay Adjustment - Recreation Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matters for Pay Adjustment for Retro Pay Umpire in the amount of $1,295.00. Paid in error at $8.50 per hour which should have been $15.00 per hour for three years. She is being paid statutory retro three year period, which totals $1,295.00 in the Recreation Department (1). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson G. ID-14-0033 Transfer - Parks & Recreation Department (1) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Personnel Matter for Transfer for Laborer at $7.25 per hour in the Gas Department to Maintenance Technician at $11.00 per hour in the Parks & Recreation Department. The motion was City of Vicksburg Page 5 Printed on 6/16/2014 Board of Mayor and Aldermen Minutes - Final-revised June 2, 2014 adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson H. ID-14-0034 Street Department (2) On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Suspension for Asphalt-Laborer for five (5) days for violation of the City's Attendance Policy and Termination for Asphalt-Foreman in the Street Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson I. ID-14-0021 Community Development On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Permit Technician who failed random drug test in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson J. ID-14-0022 Sewer Department On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Termination for Foreman in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson K. ID-14-0023 Discussion - Police Department On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to rescind Letter of Counseling in the Police Department. Also, present were Police Chief, Deputy Police Chief, Police Sergeant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson L. ID-14-0035 Discussion - Community Development (1) On motion of Mayor Flaggs, seconded by Alderman Thompson, the Mayor and Aldermen voted to authorize the Human Resource Department to make an offer for a Housing Director in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Thompson Nay: 1- Alderman Mayfield M. ID-14-0024 Permission to Post - Community Development On motion of Alderman Thompson, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve request to Post for one Permit Technician in the Community Development Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Thompson 8. Adjournment Adjourn to Meet 10:00 a.m., Tuesday June 10, 2014 City of Vicksburg Page 6 Printed on 6/16/2014 Board of Mayor and Aldermen Minutes - Final-revised June 2, 2014 On motion of Alderman Thompson, seconded by Aldermen Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, June 10, 2014 to take up and act upon any and all matters that may come before the Board. /s/ George Flaggs, Jr. MAYOR ATTEST: /s/ Walter W. Osborne, Jr. CITY CLERK City of Vicksburg Page 7 Printed on 6/16/2014