Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Friday, February 23, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda REMOVE: Agenda Item F. - Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 6 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates February 1, 2018 and February 15, 2018 in the amount of $52,266.01 (ID-18-0223) Agenda Item K. - Authorize Mayor to execute Agreement with The James "Fuzzy" Johnson Foundation for use of baseball fields at Mission 66 (ID-18-0224) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-0204 Presentation to Warren Central 9th Grade Boys Basketball Team Routine Agenda: A. ID-18-0162 Receive Sealed Bids for Water Treatment Plant - Electrical Modifications On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Board proceeded to open bids submitted for furnishing Water Treatment Plant - Electrical Modifications in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. WATER TREATMENT PLANT - ELECTRICAL MODIFICATIONS MCINNIS ELECTRIC, 5475 I-55 South; Byram, MS 39272 C.O.R. #03095-MC 5% Bid Bond: Yes Total Bid: $2,802,865.00 ELECTRO-MECH INC. (EMI), 655 Old Hwy 49 S; Richland, MS 39218 C.O.R. #08932-MC 5% Bid Bond: Yes Total Bid: $2,200,000.00 HEMPHILL COMPANY, P.O. Drawer 879; Florence, MS 39073 C.O.R. #02449-MC 5% Bid Bond: Yes Total Bid: $2,581,993.00 On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to the Neel Schaffer Engineering and Various Departments for review and recommendation back to the Board for award. The motion was adopted unanimously by the following City of Vicksburg Page 1 Printed on 7/3/2018 Board of Mayor and Aldermen Minutes - Final-revised February 23, 2018 vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0220 Authorize City Clerk to advertise Sealed Bids for: 1. Kuhn Memorial Hospital Attachments: Kuhn On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the City Clerk to Advertise Sealed Bids for Kuhn Memorial Hospital. Declare property surplus and post notice in three (3) locations (City Hall, Vicksburg-Warren Public Library, Vicksburg Water and Gas Administration). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B.1 ID-18-0236 Designate City Clerk to receive bids for CSAP Year 2 Repairs on March 5, 2018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Designate City Clerk to receive bids for CSAP Year 2 Repairs on March 5, 2018. No quorum would be present at Board Meeting. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B.2 ID-18-0235 Approve re-appointment of Alvin Taylor to the Public Utility Commission (NRoute Transit Commission) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the re-appointment of Alvin Taylor to the Public Utility Commission (NRoute Transit Commission). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0206 Approve the following requests for Run Thru History on Saturday, March 3, 2018 from 7:00 a.m. to 10:00 a.m.: 1. Partial closing of one lane of the Frontage Road and Clay Street from the park entrance to the Battlefield Inn for parking and pedestrian traffic 2. Assistance with pedestrians crossing the intersection of Clay Street and the Park as they enter and leave for the run and walk start and finish Attachments: Run Thru History On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the following requests for Run Thru History on Saturday, March 3, 2018 from 7:00 a.m. to 10:00 a.m.: 1. Partial closing of one lane of the Frontage Road and Clay Street from the park entrance to the Battlefield Inn for parking and pedestrian traffic; 2. Assistance with pedestrians crossing the intersection of Clay Street and the Park as they enter and leave for the run and walk start and finish. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0219 Approve invoice #3164 for payment in the amount of $1,243.79 from Vicksburg-Tallulah Regional Airport for the month of January 2018 Attachments: VTR Invoice On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve invoice #3164 for payment in the amount of $1,243.79 from Vicksburg-Tallulah Regional Airport for the month of January 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0221 Accept Free Port Warehouse License from the following: 1. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road) Attachments: Ergon Asphalt (Free Port) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Free Port Warehouse License from the City of Vicksburg Page 2 Printed on 7/3/2018 Board of Mayor and Aldermen Minutes - Final-revised February 23, 2018 following: 1. Ergon Asphalt & Emulsions, Inc. (2611 Haining Road). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0223 Approve request for payment from Vicksburg-Warren 911 for the city's share of 17 full-time and 8 part-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates February 1, 2018 and February 15, 2018 in the amount of $52,266.01 Attachments: 911 Payment This Agenda Item was removed from the Agenda. G. ID-18-0222 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1615 Main Street, PPIN 17523; owned by Sarah Taylor (cut grass/weeds; remove trash & debris; remove inoperable vehicles) 3119 North Washington, PPIN 14321; owned by Amanda Thomas Estate c/o Kenneth Galtney (cut grass/weeds; remove trash & debris; remove inoperable vehicles) 3105 North Washington, PPIN 14321; owned by Amanda Thomas Estate c/o Kenneth Galtney (cut grass/weeds; remove trash & debris; remove inoperable vehicles) 70 Hutson, PPIN 14321; owned by Amanda Thomas Estate c/o Kenneth Galtney (cut grass/weeds; remove trash & debris; remove inoperable vehicles; remove dilapidated building) 97 Hutson, PPIN 14321; owned by Amanda Thomas Estate c/o Kenneth Galtney (cut grass/weeds; remove trash & debris; remove inoperable vehicles) 111 Missy Deitch, PPIN 27014; owned by Ether Dorsey & David Nettles, Sharonda Jones (remove illegally placed dilapidated mobile home) continued from February 09, 2018 Board Meeting On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. Along with the following actions: 3105 North Washington, PPIN 14321; owned by Amanda Thomas Estate c/o Kenneth Galtney - Complied 97 Hutson, PPIN 14321; owned by Amanda Thomas Estate c/o Kenneth Galtney - Complied 111 Missy Deitch, PPIN 27014; owned by Ether Dorsey & David Nettles, Sharonda Jones - Continued until March 09, 2018 Board The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Resolutions: H. ID-18-0216 Adopt Resolution Granting Final Approval for Tax Abatement for 1507 Washington Street (PPIN 018491) Attachments: Tax Abatement 1507 Washington St On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution Granting Final Approval for Tax Abatement for 1507 Washington Street (PPIN 018491). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 7/3/2018 Board of Mayor and Aldermen Minutes - Final-revised February 23, 2018 Enactment No: RES 2016-282 I. ID-18-0217 Adopt Resolution Granting Final Approval for Tax Abatement for 2133 Washington Street (PPIN 18334) Attachments: Tax Abatement 2133 Washington St On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt Resolution Granting Final Approval for Tax Abatement for 2133 Washington Street (PPIN 18334). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Enactment No: RES 2016-283 Contracts: J. ID-18-0208 Authorize Mayor to execute contracts for Tennis in the Park Spring Break Camp: 1. Lawrence Brantley 2. Christine Jones 3. Glennard Warren 4. Steve Summers Attachments: Tennis Contracts On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute contracts for Tennis in the Park Spring Break Camp for: 1. Lawrence Brantley; 2. Christine Jones; 3. Glennard Warren; 4. Steve Summers. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0224 Authorize Mayor to execute Agreement with The James "Fuzzy" Johnson Foundation for use of baseball fields at Mission 66 Attachments: Fuzzy Johnson This Agenda Item was removed from the Agenda. L. ID-18-0226 Authorize Mayor to execute Membership Agreement with Fayette Community Service Organization Attachments: Fayette Membership Agreement On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Membership Agreement with Fayette Community Service Organization. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0227 Authorize Mayor to execute Contract Extension for an additional year with The Retail Coach Attachments: Retail Coach On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Contract Extension for an additional year with The Retail Coach. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M.1 ID-18-0234 Authorize payment of ambulance bill from Paradigm Medical Services, Inc. Attachments: Paradigm Medical Services On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the payment of an ambulance bill from Paradigm Medical Services, Inc. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 7/3/2018 Board of Mayor and Aldermen Minutes - Final-revised February 23, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: N. ID-18-0184 Approve Bank Letters: 1. Trustmark 2. BancorpSouth Attachments: Trustmark BancorpSouth On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Bank Letters: 1. Trustmark; 2. BancorpSouth. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0205 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Delinquent Tax Collection 6. Detail Budget Attachments: City Sexton Privilege License Mayor & Treasure Tax Collection Delinquent Tax The City Sexton presented report of collections, account opening graves, etc. for the month of January 2018 as follows: Riles Funeral Home - $1,425.00; Dillon Chisley Funeral Home - $425.00; Fisher Funeral Home - $250.00; Glenwood Funeral Home - $1,500.00; Jefferson Funeral Home - $2,125.00; Lakeview Funeral Home - $925.00; Miscellaneous - $400.00; C.J. Williams Funeral Services - $900.00. The City Clerk presented the Privilege License Report for new businesses for the month of January 2018 The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $134,385.61 for January 2018 The City Clerk presented the January 2018 Detailed Budget Report for Approval. Attachments: Supporting documentation following minutes The City Clerk presented report of delinquent collections for City taxes from the Warren County Tax Collector for the Month of January 2018 The City Clerk presented report of collections for City taxes from the Warren County Tax Collector for the Month of January 2018 Attachments: Supporting documentation following minutes: On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following Reports: City Sexton, Privilege License, Mayor and Treasure, Detail Budget Report, Monthly Tax Collection, Delinquent Tax Collection. The motion was unanimously adopted by the attached vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Mayor Flaggs recused himself from the Board Meeting. Alderman Monsour, Jr. is now Mayor Pro-Tem Monsour, Jr. P. ID-18-0218 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 143437 through 143686; 1216 through 1236. City of Vicksburg Page 5 Printed on 7/3/2018 Board of Mayor and Aldermen Minutes - Final-revised February 23, 2018 On motion of Alderman Mayfield, seconded by Mayor Pro-Tem Monsour, Jr., the Mayor Pro-Tem and Alderman voted to approve the Claims Docket. The motion was adopted unanimously by the following vote: Aye: 2- Alderman Mayfield, and Alderman Monsour Jr. Recused: 1- Mayor Flaggs Mayor Flaggs returned to the Board Meeting. Mayor Pro-Tem Monsour, Jr. is now Alderman Monsour, Jr. Executive Session: Alderman Monsour, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for New Hire in the Recreation Department (1), Fire Department (1); Pay Adjustment in the Police Department (1); Suspension in the Right of Way Department (1); Resignation in the Police Department (1); Termination in the Fire Department (1). The motion was seconded by Alderman Monsour, Jr., and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for New Hire in the Recreation Department (1), Fire Department (1); Pay Adjustment in the Police Department (1); Suspension in the Right of Way Department (1); Resignation in the Police Department (1); Termination in the Fire Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Joseph Stubbs – Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0228 New Hire - Recreations Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Scorekeeper at $15.00 per hour in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0229 New Hire - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve New Hire for Firefighter V at $10.83 per hour in the Fire Department. Lateral transfer from Brandon Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0230 Pay Adjustment - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Pay Adjustment for Officer from $16.70 per hour to $16.90 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0231 Suspension - Right of Way Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve Suspension for Tractor Operator for three (3) days in the Right of Way Department. Employee violated City of City of Vicksburg Page 6 Printed on 7/3/2018 Board of Mayor and Aldermen Minutes - Final-revised February 23, 2018 Vicksburg Personnel Rules and Regulations Rule 4.1(g). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0232 Resignation - Police Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the Resignation from Police Officer in the Police Department, effective February 28, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0233 Termination - Fire Department (1) On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination for Firefighter/Ambulance III in the Fire Department, effective February 23, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0342 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, March 09, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 7/3/2018