Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, April 2, 2018 10:00 AM City Hall Annex Board Room 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD: Rescind award of Catfish Row Art Park - Splash Pad Re-Development from March 23, 2018 to Planet Recess of Baton Rouge, LA and Authorize City Clerk to Re-Advertise (ID-18-0406) REMOVE: Agenda Item V. - Adopt Budget Amendments (ID-18-0378) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt Agenda as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-18-0382 Employee Anniversaries: 1. 15 years of service: John Woods - Gas Distribution 2. 20 years of service: Leonce Young - Police Department Mayor Flaggs recognized John Woods in the Gas Distribution Department; with fifteen (15) years of service. Leonce Young in the Police Department, with twenty (20) years of service. The Mayor and Aldermen congratulated John Woods and Leonce Young for their years of service with the City of Vicksburg. Routine Agenda: A. ID-18-0379 Oath of Office - Lashanna Green - Deputy Court Clerk Mayor Flaggs administered the Oath of Office to LaShanna Green as Deputy Court Clerk B. ID-18-0370 Received Sealed Request for Proposals: 1. Efficiency Services Program On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Board proceeded to open proposals submitted for furnishing Efficiency Services Program in accordance with specifications and instructions for bidding on file in the office of City Clerk: Proof of publication of legal advertisements was presented and ordered filed. EFFICIENCY SERVICES PROGRAM: PATH COMPANY LLC, 121 State Street, Suite 201; Jackson, MS 39201 City of Vicksburg Page 1 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept and refer the foregoing proposal to the Selection Committee for review and recommendation back to the Board for award. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B.1 ID-18-0406 Rescind award of Catfish Row Art Park - Splash Pad Re-Development from March 23, 2018 to Planet Recess and Authorize City Clerk to Re-Advertise On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind award of Catfish Row Art Park - Splash Pad Re-Development from March 23, 2018 to Planet Recess of Baton Rouge, LA and Authorize City Clerk to Re-Advertise. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0362 Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of April 2018 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting D. ID-18-0381 Accept the recommendation of Paul Ingram, Architect to award bid and contract for New Tennis Facility at Halls Ferry Park to Commercial Construction & Maintenance for the base bid amount of $723,778.00 Attachments: Award Tennis Facility On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the recommendation of Paul Ingram, Architect, to award bid and contract for New Tennis Facility at Halls Ferry Park to Commercial Construction & Maintenance of Hoover, AL for the base bid amount of $723,778.00 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0390 Accept the recommendation of Waggoner Engineering to award bid and contract for I-20 Frontage Sanitary Sewer, Water and Gas Utility Relocation to Hemphill Construction Company in the amount of $1,576,519.00 On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the recommendation of Waggoner Engineering to award bid and contract for I-20 Frontage Sanitary Sewer, Water and Gas Utility Relocation to Hemphill Construction Company of Florence, MS in the amount of $1,576,519.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-18-0392 Accept the recommendation of Cooke Douglass Farr Lemons Architects to award bid and contract for Vicksburg Convention Center Elevator / Escalator Renovations to Schindler Elevator Corporation for the base bid amount of $892,500.00 Attachments: Award CC Elevator-Escalator On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept the recommendation of Cooke Douglass Farr Lemons Architects to award bid and contract for Vicksburg Convention Center Elevator / Escalator Renovations to Schindler Elevator Corporation of Morristown, NJ for the base bid amount of $892,500.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0394 Approve the following with Central Asphalt Company, Inc. for Kings Community Park: 1. Application for Payment No. 7 - Final in the amount of $30,332.22 2. Accept Close-Out Documents (Affidavit of Payment of Debts and Claims, Release of Liens, and Consent of Surety to Final Payment) City of Vicksburg Page 2 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 Attachments: Final Payment Kings Park On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following with Central Asphalt Company, Inc. for Kings Community Park: 1. Application for Payment No. 7 - Final in the amount of $30,332.22; 2. Accept Close-Out Documents (Affidavit of Payment of Debts and Claims, Release of Liens, and Consent of Surety to Final Payment). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0363 Approve request from Hemphill Construction Company to use Certificate of Deposit in lieu of retainage for 2017 Water Treatment Plant Filter, Sludge Pumps, and Chemical Tank Upgrades Attachments: Certificate of Deposit On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Hemphill Construction Company to use Certificate of Deposit in lieu of retainage for 2017 Water Treatment Plant Filter, Sludge Pumps, and Chemical Tank Upgrades. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-18-0358 Accept Application for Ad Valorem Tax Exemption from: 1. Ergon Biofuels, LLC Attachments: Ergon Biofuels, LLC On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Application for Ad Valorem Tax Exemption from Ergon BioFuels, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0359 Accept Application for Free Port Warehouse License from: 1. Ergon BioFuels, LLC. Attachments: Ergon Biofuels, LLC (Free Port) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept an Application for Free Port Warehouse License from Ergon BioFuels, LLC. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. K. ID-18-0364 Approve request from Parks & Recreation to Establish Petty Cash Fund in the amount of $150.00 for Swim Lesson Registration for the City Pool Attachments: Petty Cash On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the request from Parks & Recreation to Establish Petty Cash Fund in the amount of $150.00 for Swim Lesson Registration for the City Pool. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. L. ID-18-0371 Approve request from Parks and Recreation to increase price of American Red Cross Swim Lessons from $12.00 to $15.00 per student per two week session Attachments: Swim Lessons On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the request from Parks and Recreation to increase price of American Red Cross Swim Lessons from $12.00 to $15.00 per student per two week session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. M. ID-18-0365 Approve application from St. Aloysius High School for Complimentary Use City of Vicksburg Page 3 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 of the City Auditorium: 1. May 24, 2018 for Practice 2. May 26, 2018 for Commencement Services Attachments: Comp Use On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the application from St. Aloysius High School for Complimentary Use of the City Auditorium: 1.May 24, 2018 for Practice; 2. May 26, 2018 for Commencement Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. N. ID-18-0367 Approve request for advertisement in the amount of $75.00 from Elks Lodge #95 for a full page ad in their state convention brochure pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Elks Advertisement Mayor Flaggs stated that purchasing an advertisement from The Benevolent and Protective Order of Elks Lodge #95 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a full page ad from Vicksburg Lodge #95 for the Elks 150th Anniversary of Elks and the 130th Anniversary of Elks in Vicksburg in the amount of $75.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. O. ID-18-0380 Approve request for sponsorship in the amount of $750.00 from Mississippi Fellowship of Christian Athletes for their 31st Annual Bill Buckner FCA Luncheon pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: FCA Sponsorship Mayor Flaggs stated that purchasing an advertisement from the Mississippi Fellowship of Christian Athletes will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Mississippi Fellowship of Christian Athletes for the 31st Annual Bill Buckner FCA Luncheon in the amount of $750.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P. ID-18-0372 Approve request for radio advertisement in the amount of $600.00 from KHits 104.5, River 101.3 and 92.7 The Touch for Riverfest Updates pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Riverfest Updates Mayor Flaggs stated that purchasing an advertisement from KHits 104.5, River 101.3 and 92.7 The Touch will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a radio ad from KHits 104.5, River 101.3 and 92.7 The Touch for Riverfest Updates in the amount of $600.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P.1 ID-18-0397 Approve request for sponsorship in the amount of $5,000.00 from Total Outreach Uplifting Our Community Through Hope (TOUCH), Inc. for their Summer Youth Program pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: Touch Sponsorship Mayor Flaggs stated that purchasing an advertisement from Total Outreach Uplifting Our Community Through Hope (TOUCH), Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Total Outreach Uplifting Our Community Through Hope (TOUCH), Inc. in the amount of $5,000.00 [Mayor's Discretionary Fund]. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. P.2 ID-18-0398 Approve request for sponsorship in the amount of $3,000.00 from Jackson State University Department of Athletics for their Annual Sports Banquet and Awards Ceremony pursuant to Sections 17-3-1 and 17-3-3 of the Mississippi Code Attachments: JSU Sponsorship Mayor Flaggs stated that purchasing an advertisement from Jackson State University Department of Athletics will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Jackson State University Department of Athletics for their Annual Sports Banquet and Awards Ceremony in the amount of $3,000.00. The City is authorized pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code of 1972. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Q. ID-18-0374 Authorize Contribution of $10,000.00 to Vicksburg-Warren Veteran Transition Center pursuant to Senate Bill 3018 (2018 Regular Session) Attachments: Veteran Center On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Contribution of $10,000.00 to Vicksburg-Warren Veteran Transition Center pursuant to Senate Bill 3018 (2018 Regular Session). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. R. ID-18-0375 Authorize Contribution of $10,000.00 to We Care Communities, Inc. pursuant to House Bill 1535 (2018 Regular Session) Attachments: We Care On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Contribution of $10,000.00 to We Care Communities, Inc. pursuant to House Bill 1535 (2018 Regular Session). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. S. ID-18-0376 Authorize Contribution of $10,000.00 to The Heritage Guild of Vicksburg and Warren County pursuant to House Bill 1536 (2018 Regular Session) City of Vicksburg Page 5 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 Attachments: Heritage Guild On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Contribution of $10,000.00 to The Heritage Guild of Vicksburg and Warren County pursuant to House Bill 1536 (2018 Regular Session). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. T. ID-18-0377 Authorize Contribution of $50,000.00 to The Kings Head Start Center and the Cedars Head Start Center (total, not each) pursuant to Senate Bill 3021 (2018 Regular Session) Attachments: Head Start On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Contribution of $50,000.00 to The Kings Head Start Center and the Cedars Head Start Center (total, not each) pursuant to Senate Bill 3021 (2018 Regular Session). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. U. ID-18-0373 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessment Victor Gray-Lewis, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1713 Bodley St., PPIN 17838; owned by Willie & Ouida Milton Estate (cut grass/weeds, remove trash & debris) 917 Bowman St., PPIN 18078; owned by Stanley Woods & Sydney Branch (cut grass/weeds, remove trash & debris; remove inoperable vehicles) 2918 Green Street, PPIN 5549; owned by Cortina Watts (remove dilapidated building) 2629 Hannah Avenue, PPIN 5008; owned by Paula Green; (cut grass/weeds, remove trash rubbish & debris; remove dilapidated storage shed; remove inoperable vehicles) Johnson Street, PPIN 15832; owned by James & Lucille Sheard ((cut grass/weeds, remove trash & debris) 751 Johnson Street, PPIN 15833; owned by Donna K. Hunt (cut grass/weeds, remove trash & debris; remove dilapidated building) 752 Johnson Street, PPIN 25886; owned by State of Mississippi (cut grass/weeds, remove trash & debris) 63 Kings Street, PPIN 23632; owned by Andrew Bell Jr. Estate (cut grass/weeds, remove trash & debris; remove dilapidated building) 107 Maple Circle, PPIN 6528; owned by Victoria Ellis (remove inoperable vehicles) 1620 Marcus Street, PPIN 13821; owned by Robert Lee Jr. Estate c/o Penny Powell (remove dilapidated building) 1401 Martin Luther King, PPIN 19393; owned by Tommy Lee Wright et al (remove inoperable vehicles; two (2) commercial van trucks) 1022 National Street, PPIN 5808; owned by Patricia A. Donovan (remove inoperable vehicles) 2915 North Washington, PPIN 14311; owned by Vera Hall Wheatley (remove dilapidated building) 2607 Roosevelt, PPIN 5039; owned by Ronald F. Wade Sr. et al (remove inoperable, unlicensed vehicles) 3511 Washington Street, PPIN 15802; owned by Gene Autry Bell ((cut grass/weeds, remove trash & debris; remove inoperable vehicles) 3515 Washington Street, PPIN 15807; owned by Diane Green (remove inoperable vehicles) 1711 East Main Street, PPIN 17530; owned by Vendetta D. Hardy (remove dilapidated structure) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties not complied to be a public menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. City of Vicksburg Page 6 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 Along with the following actions: 917 Bowman St., PPIN 18078; owned by Stanley Woods & Sydney Branch - granted 30 day extension 2918 Green Street, PPIN 5549; owned by Cortina Watts - granted 60 day extension with 30 day progress report 2629 Hannah Avenue, PPIN 5008; owned by Paula Green - granted 60 day extension with 30 day progress report 751 Johnson Street, PPIN 15833; owned by Donna K. Hunt - granted 60 day extension with 30 day progress report 63 Kings Street, PPIN 23632; owned by Andrew Bell Jr. Estate - granted 30 day extension 107 Maple Circle, PPIN 6528; owned by Victoria Ellis - granted 30 day extension 1401 Martin Luther King, PPIN 19393; owned by Tommy Lee Wright et al - granted 30 day extension 1022 National Street, PPIN 5808; owned by Patricia A. Donovan - granted 30 day extension 2915 North Washington, PPIN 14311; owned by Vera Hall Wheatley - granted 60 day extension with 30 day progress report 3511 Washington Street, PPIN 15802; owned by Gene Autry Bell - complied with grass, granted 30 day extension 3515 Washington Street, PPIN 15807; owned by Diane Green - granted 30 day extension 1711 East Main Street, PPIN 17530; owned by Vendetta D. Hardy - granted 45 day extension with 30 progress report The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Budget Admendments: V. ID-18-0378 Adopt Budget Amendments This Agenda Item has been removed from the Agenda. Contracts: W. ID-18-0366 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Police/Juvenile Department Attachments: Copier Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Rental Agreement with Unitech for a copier for the Police/Juvenile Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. X. ID-18-0368 Authorize Mayor to execute Agreement with ERDC, U.S. Army Corps of Engineers for Use of Vicksburg Municipal Airport for Remote Sensing Unmanned Aircraft Systems Attachments: Unmanned Aircraft On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with ERDC, U.S. Army Corps of Engineers for Use of Vicksburg Municipal Airport for Remote Sensing Unmanned Aircraft Systems. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Y. ID-18-0391 Authorize Mayor to execute Change Order No. 2 with Hemphill Construction Company for Beulah Cemetery Main Entrance Project Attachments: Beulah Cemetery On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Change Order No. 2 with Hemphill Construction Company for Beulah Cemetery Main Entrance Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 Z. ID-18-0396 Authorize Mayor to execute contract with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year Two Repairs and Issuance of Notice to Proceed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute contract with Suncoast Infrastructure, Inc. for Continuing Sewer Assessment Program - Year Two Repairs and Issuance of Notice to Proceed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Docket of Claims: AA. ID-18-0393 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 144286 through 144296. On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Claims Docket. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Monsour, Jr. moved to go into executive session to discuss Personnel Action Forms for Longevity Pay in the Gas Distribution Department (1); Pay Adjustments in the Police Department (2); Resignation in the Street Department (1) Termination in the Community Services Department (1); Discussion Matter in the Fire Department (1), Legal Department (1) Reimbursement - Police Department (1), Traffic Department (1); Litigation Matter (1). The motion was seconded by Alderman Mayfield, and upon vote being taken, the following voting aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for Longevity Pay in the Gas Distribution Department (1); Pay Adjustments in the Police Department (2); Resignation in the Street Department (1) Termination in the Community Services Department (1); Discussion Matter in the Fire Department (1), Legal Department (1) Reimbursement - Police Department (1), Traffic Department (1); Litigation Matter (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Antoinette Bradley - Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Brian Boykins - Mayor’s Administrative Assistant, Alvin Coleman - North Ward Alderman’s Administrative Assistant, Carolyn Butler - Human Resource Associate, Robert Starks - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Personnel Matters: A. ID-18-0383 Longevity - Gas Distribution (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Longevity Pay for Foreman from $11.75 per hour to $11.84 per hour in the Gas Distribution Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-18-0384 Pay Adjustments - Police Department (2) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve Pay Adjustments for Police Officer from City of Vicksburg Page 8 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 $16.62 per hour to $16.82 per hour, Traffic Officer from $18.55 per hour to $19.55 per hour in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-18-0385 Resignation - Street Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to accept the Resignation from a Welder in the Street Department, effective April 04, 2018. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-18-0386 Termination - Community Services (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Termination for Assistant Director in the Community Services Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-18-0387 Discussion Matter - Fire Department (1) No action was taken. F. ID-18-0395 Discussion Matter - Legal Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen held a discussion regarding a Paralegal's spouse request to add Dr. Raymond Greenfell of the Diabetes and Endocrine Center of Mississippi be added as an in-network physician, and voted to approve the request in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-18-0388 Discussion Matter - Reimbursement - Police Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen held a discussion on a Deputy Chief regarding the reimbursement of a lost duty weapon in the amount of $278.00 in the Police Department, and voted to approve the reimbursement of the same. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-18-0389 Discussion Matter - Reimbursement - Traffic Department (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen held a discussion on a Maintenance Specialist and voted to approve the Reimbursement of $79.24 for hours not worked while employee was on the clock in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Litigation Matters: I. ID-18-0369 Discuss Litigation Matter On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, the Mayor and Aldermen voted to approve the Litigation Matter and authorize the Mayor to Execute Agreement and Lease with Nroute Transit Commission. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. J. ID-18-0577 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: City of Vicksburg Page 9 Printed on 6/12/2018 Board of Mayor and Aldermen Minutes - Final April 2, 2018 Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, April 10, 2018, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 10 Printed on 6/12/2018