Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Tuesday, September 3, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-19-1000 Special Presentation to Sally Sheffield Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-0992 Adopt Board Meeting Minutes for: 1. July 15, 2019 B. ID-19-1007 Approve the following Personnel Action Form: 1. Resignation - Police Department (1) C. ID-19-0994 Approve request for advertisement from Jackson State University for their Natchez Dedication Ceremony/Blue Tie Gala in the amount of $2,000.00 pursuant to Sec. 17-3-1 and 17-3-3 of the Mississippi Code Attachments: JSU Alumni Association Sponsorship Mayor Flaggs stated that purchasing as advertisement from Jackson State University will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Jackson State University for their Natchez Dedication Ceremony/Blue Tie Gala in the amount of $2,000.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972. D. ID-19-0997 Authorize issuance of the following requisitions: 1. Number 1911821 in the amount of $16,880.40 to Adapco, Inc for the City of Vicksburg Page 1 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 3, 2019 purchase of Deltagard for mosquito control pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972 (Sole Source) 2. Number 1911838 in the amount of $23,080.00 to Municipal Emergency Services, Inc. to purchase Jaws of Life for the Fire Department new fire truck pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972 (Sole Source) 3. Number 1911568 in the amount of $60,656.00 to Kronos, Inc. for eighteen (18) time clocks for the City Departments pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972 (Sole Source) Attachments: Requisition 1911821 Requisition 1911838 Requisition 1911568 E. ID-19-0998 Approve request from Mayor George Flaggs, Jr. to reserve motor coach on September 26, 2019 from 4:30 p.m. until 9:00 p.m. Attachments: Motor Coach Reservation F. ID-19-1013 Authorize City Clerk to advertise for Port of Vicksburg Opportunities Market Analysis G. ID-19-0987 Authorize Mayor to execute Rental Agreement with Unitech for a copier for the Water Treatment Plant (Upgrade) Attachments: Unitech Agreement- WTP H. ID-19-1004 Authorize Mayor to execute Contract with Hemphill Construction Company, Inc. for Apron Expansion and Perimeter Fencing at the Vicksburg Municipal Airport I. ID-19-1002 Authorize Mayor to execute Change Order Number 3 with Schindler Elevator Corporation for Vicksburg Convention Center Elevator / Escalator Renovations Attachments: Change Order #3 Convention Center J. ID-19-1005 Authorize Mayor to execute Contract with Southern Administrators and Benefit Consultant, Inc. for Cafeteria Plan Attachments: Cafeteria Plan Contract Routine Agenda: A. ID-19-0995 Discuss Vicksburg Convention Center Updates Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of September 2019, and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B. ID-19-0996 Discuss Vicksburg Convention and Visitors Bureau Updates Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of September 2019, and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. C. ID-19-0993 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 9-3-19 Assessment Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss a request to proceed to cut, clean and demolish the City of Vicksburg Page 2 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 3, 2019 following properties: 1720 Crawford Street, PPIN 017871; owned by St. Peter MB Church - (Cut grass/weeds, remove trash & debris, remove dilapidated building) 1520 Grove Street, PPIN 018775; owned by Pete A. Butchikas Est. - (Cut/clean grass & weeds, remove trash & debris) 1425 High Street, PPIN 016292; owned by Gilbert Lacey, Sr. - (Cut/clean grass & weeds, remove trash & debris) 1415 Jackson Street, PPIN 018728; owned by Eddie Milton, Jr. - (Remove dilapidated building) 1832 Martin Luther King, PPIN 020627; owned by Gloria L. Kline - (Cut/clean grass & weeds, remove trash & debris) 1844 Martin Luther King, PPIN 024360; owned by Christopher Hunter - (Cut/clean grass & weeds, remove trash & debris) 1920 Martin Luther King, PPIN 020589; owned by Larry C. & Barbara G. Erves - (Cut grass/weeds, remove trash & debris, remove dilapidated building) 1009 Second North Street, PPIN 018733; owned by Sylvester Bass - (Remove dilapidated building) On motion of Alderman Mayfield seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owners have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1720 Crawford Street, PPIN 017871; owned by St. Peter MB Church - Not Complied 1520 Grove Street, PPIN 018775; owned by Pete A. Butchikas Est. - Not Complied 1425 High Street, PPIN 016292; owned by Gilbert Lacey, Sr. - Not Complied 1415 Jackson Street, PPIN 018728; owned by Eddie Milton, Jr. - Request thirty (30) day extension 1832 Martin Luther King, PPIN 020627; owned by Gloria L. Kline - Not Complied 1844 Martin Luther King, PPIN 024360; owned by Christopher Hunter - Not Complied 1920 Martin Luther King, PPIN 020589; owned by Larry C. & Barbara G. Erves - Complied 1009 Second North Street, PPIN 018733; owned by Sylvester Bass - Sixty (60) day extension with thirty (30) day progress The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-0999 Authorize Mayor to Execute Letter of Engagement with Butler Snow for FY2018 Continuing Disclosure Attachments: Continuing Disclosure On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to Execute Letter of Engagement with Butler Snow for FY2018 Continuing Disclosure. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-1001 Accept Order from Mississippi Department of Environmental Quality (MDEQ) concluding that the City of Vicksburg has completed Brownfield Agreement for Kuhn Memorial Hospital Site Attachments: MDEQ Order On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to accept the Order from Mississippi Department of Environmental Quality (MDEQ) concluding that the City of Vicksburg has completed Brownfield Agreement for Kuhn Memorial Hospital Site. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. F. ID-19-1012 Authorize Mayor to execute letter to Mississippi Home Corp requesting to City of Vicksburg Page 3 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 3, 2019 be allowed to award bid for 2016 HOME Investment Partnership Grant Attachments: HOME Grant On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute letter to Mississippi Home Corp requesting to be allowed to award bid for 2016 HOME Investment Partnership Grant. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. G. ID-19-0988 Adopt an Ordinance of the City of Vicksburg, Mississippi Granting A Non-Exclusive Franchise to Telepak Network, Inc. to Lay, Construct, Maintain, Replace, Repair, and Operate Fiber Optic Cable and Appurtenant Telecommunications Facilities In, Under, Over and Across and Along All Streets, Avenues, Alleys, Highways, Roads, Bridges, Viaducts and Public Places in the City of Vicksburg, Mississippi Attachments: Ordinance Telepak On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt an Ordinance of the City of Vicksburg, Mississippi Granting A Non-Exclusive Franchise to Telepak Network, Inc. to Lay, Construct, Maintain, Replace, Repair, and Operate Fiber Optic Cable and Appurtenant Telecommunications Facilities In, Under, Over and Across and Along All Streets, Avenues, Alleys, Highways, Roads, Bridges, Viaducts and Public Places in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. H. ID-19-1003 Authorize Mayor to execute Service Agreement between Secretary of State, City of Vicksburg and PPM Consultants, Inc. for a Phase II Environmental Site Assessment (ESA) at the tax-forfeited property located at 2000 Rubber Way Attachments: Service Agreement 2000 Rubber Way On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Service Agreement between Secretary of State, City of Vicksburg and PPM Consultants, Inc. for a Phase II Environmental Site Assessment (ESA) at the tax-forfeited property located at 2000 Rubber Way. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. I. ID-19-1006 Ratify Mayor's execution of Memorandum of Understanding Between The Event Suite LLC, DeJane Hill and the City of Vicksburg, Mississippi Attachments: MOU Event Suite On motion of Mayor Flaggs, seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the Mayor's execution of Memorandum of Understanding Between The Event Suite LLC, DeJane Hill and the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Alderman Mayfield moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Request to Rescind Resignation in the Fire Department (1); Pay Adjustments in the Police Department (5); Termination in the Sewer Department (1); Termination in the Water Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. City of Vicksburg Page 4 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 3, 2019 The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request to Rescind Resignation in the Fire Department (1); Pay Adjustments in the Police Department (5); Termination in the Sewer Department (1); Termination in the Water Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer. Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. A. ID-19-1008 Request to Rescind Resignation - Fire Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Request to Rescind Resignation of an employee in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. B. ID-19-1009 Pay Adjustments - Police Department (5) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve Pay Adjustments: of a Patrol Officer from $16.53 per hour to $16.73 per hour, effective September 2, 2019. Officer is entitled to an additional .20 cent per hour increase for four (4) years of service; a Patrol Officer from $16.94 per hour to $16.19 per hour, effective September 2, 2019. Patrol Officer is no longer serving as a Field Training Officer; a Patrol Officer from $16.19 per hour to $16.39 per hour, effective September 4, 2019. Officer is entitled to an additional .20 cents per hour for six (6) years of service; an Investigator from $18.17 per hour to $18.37 per hour, effective September 10, 2019. Officer is entitled to an additional .20 cents per hour for seven (7) years of service; a Patrol Officer from $15.98 per hour to $16.18 per hour, effective September 10, 2019. Officer is entitled to an additional .20 cents per hour for seven (7) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. C. ID-19-1010 Termination - Sewer Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of a Laborer, effective September 3, 2019. Employee is in violation of the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4(i)(p) and (z). He has seven (7) unexcused absences and is on a forty-five (45) day probation in lieu of termination starting 7/25/2019 in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. D. ID-19-1011 Termination - Water Department (1) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Termination of an Equipment Operator, effective August 19, 2019. Employee has six (6) absences. This is a violation of the City of Vicksburg's Attendance Policy and Personnel Rules and Regulations 4.1 (i) and (p) in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. E. ID-19-1117 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 3, 2019 Adjournment On motion of Alderman Mayfield, seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Tuesday, September 10, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs, Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 10/7/2019