Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen George Flaggs, Jr., Mayor Michael A. Mayfield, Sr., Alderman Alex J. Monsour, Jr., Alderman Monday, September 16, 2019 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Reverend P.J. Curley Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 2 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Absent: 1 - Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to adopt Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Recognitions: A. ID-19-1080 Opening Prayer/Remarks by Rev. P. J. Curley B. ID-19-1079 Resolution honoring the life and service of Mrs. Sue Roberts C. ID-19-1071 Employee Anniversaries: 5 years of service: DeMarcus Jackson - Water Department Mayor Flaggs recognized DeMarcus Jackson in the Water Department with five (5) years of service. The Mayor and Alderman congratulated DeMarcus Jackson for his years with the City of Vicksburg. D. ID-19-1054 Senior Center Ambassador for the Month of September Jennifer Harper came before the Board and presented Frances Neal as the Senior Center Ambassador for the month of September 2019. The Mayor and Alderman thanked Ms. Neal as Ambassador for September 2019. E. ID-19-1053 Presentation - Mississippi Mudbugs F. ID-19-1052 Proclamation: Child Passenger Safety Week/National Seat Check Saturday 2019 G. ID-19-1058 Proclamation: Afton Wallace, Childhood Cancer Awareness Days Attachments: City Proclamation v1 Approval of Consent Agenda Items: On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted City of Vicksburg Page 1 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 16, 2019 unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-19-1055 Approve request from the Vicksburg and Warren County Historical Society to block off Cherry, Jackson, Monroe and Grove Streets that surround the Old Court House Museum for its Annual Flea Market on October 5, 2019 from 8:00 a.m. to 4:30 p.m. Attachments: Flea Market B. ID-19-1060 Approve the following requests from My Mission is Remission Foundation: 1. Establish Friday, September 20th as the "Afton Wallace, City of Vicksburg, Pediatric Cancer Awareness Day" for 2019 2. Encourage city employees to wear a gold t-shirt on September 20th 3. Advertisement in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code (Mayor's Discretionary Funds) 4. Invite the city to help publicize Pediatric Cancer Awareness month and the Splash4Gold swimming meet through its social media services 5. Invite Mayor Flaggs to attend the Splash4Gold high school swimming meet to say a few words of welcome to the swimmers and spectators Attachments: Splash4Gold C. ID-19-1077 Approve Addition to Employee Driving List: 1. Regina Prentiss - Administration D. ID-19-1069 Accept Recommendation of Ted Davis & Associates to award bid for Rehabilitation of three (3) houses to Cobb Constructions, LLC upon contingency that MHC authorize the Notice to Proceed Attachments: V-burg 3 House Rehab recommend to bidder (003) E. ID-19-1078 Accept the Recommendation of EJES, Inc. to award bid for Section 592 Waterline Improvements to Hemphill Construction Company, Inc. in the amount of $5,030,805.20 Attachments: Section 592 Waterline Improvements Bid Award F. ID-19-1070 Authorize City Clerk to Advertise Request for Qualifications for Professional Airport Services Attachments: VKSengineer2019engineerLegal G. ID-19-1066 Approve Claims Docket The City Clerk presented the Docket of Claims numbering 154712 - 154715. Routine Agenda: A. ID-19-1061 Authorize the Mayor to execute Request for Cash No. 6 with the Mississippi Home Corporation for the 2016 Homeowner Rehabilitation Program [Blue Ink] Attachments: Request for Cash #6 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to authorize the Mayor to execute Request for Cash No. 6 with the Mississippi Home Corporation for the 2016 Homeowner Rehabilitation Program [Blue Ink]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-19-1062 Ratify Mayor's execution on Change of Scope #3, requesting a 30 day extension to the DRA grant contract for the parking lot improvement project City of Vicksburg Page 2 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 16, 2019 located south of the MS Hardware Building [future MS Center for Innovation and Tech Transfer (MCITT)] Attachments: Budget Modification On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to ratify the Mayor's execution on Change of Scope #3, requesting a 30 day extension to the DRA grant contract for the parking lot improvement project located south of the MS Hardware Building [future MS Center for Innovation and Tech Transfer (MCITT)]. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-19-1068 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss a request to proceed to cut, clean and demolish the following properties: 1716 Martin Luther King; PPIN 019139, owned by Simon Jefferson, Jr. - (Cut grass/weeds, remove trash & debris) 123 Village Drive, PPIN 019027, owned by Kingdom Management Group, LLC - (Cut grass/weeds, remove trash & debris) 166 Cottage Row, PPIN 013597, owned by Philip A. & Cheryl E. Pollock - Cut grass/weeds, remove trash & debris, remove dilapidated building) 1719 Military Avenue, PPIN 015580, owned by Alice Harris Estate et al c/o Maxine Wilson - (Cut grass/weeds, remove trash & debris) 518 Cain Ridge Road, PPIN 011453, owned by Rosella Parker - (Cut grass/weeds, remove trash & debris) 3922 Halls Ferry Road, PPIN 007424, owned by Peter F. O'Brien - (Cut grass/weeds, remove trash & debris) 923 Dewitt Street, PPIN 017208, owned by Warren County Habitat for Humanity - (Cut grass/weeds, remove trash & debris) 1414 Maxwell, PPIN 016158, owned by John Willy Sr. & Pamela R. Brown - (Remove inoperable vehicles) 2201 Clay Street, PPIN 017959, owned by ARC AAVICMOSOO1 LLC c/o TAU South, LLC - (Cut grass/weeds, remove trash & debris) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to declare the foregoing properties which have not complied to be a menace to the public health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owners. In the event an extension is granted, if owners have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1716 Martin Luther King; PPIN 019139, owned by Simon Jefferson, Jr. - Not Complied, Requesting thirty (30) day extension 123 Village Drive, PPIN 019027, owned by Kingdom Management Group, LLC - Not Complied 166 Cottage Row, PPIN 013597, owned by Philip A. & Cheryl E. Pollock - Not Complied 1719 Military Avenue, PPIN 015580, owned by Alice Harris Estate et al c/o Maxine Wilson - Not Complied, Requesting two (2) week extension 518 Cain Ridge Road, PPIN 011453, owned by Rosella Parker - Not Complied 3922 Halls Ferry Road, PPIN 007424, owned by Peter F. O'Brien - Complied 923 Dewitt Street, PPIN 017208, owned by Warren County Habitat for Humanity - Complied 1414 Maxwell, PPIN 016158, owned by John Willy Sr. & Pamela R. Brown - Not Complied, Requesting thirty (30) day extension 2201 Clay Street, PPIN 017959, owned by ARC AAVICMOSOO1 LLC c/o TAU South, LLC - Not Complied The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield City of Vicksburg Page 3 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 16, 2019 Absent: 1- Alderman Monsour Jr. Executive Session: Mayor Flaggs moved the Mayor and Alderman go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayflield. Voting aye, Mayor Flaggs, Alderman Mayfield. None voting nay, the motion was unanimously adopted. The Mayor and Alderman discussed whether or not they should go into executive session. Mayor Flaggs moved to go into executive session to discuss Personnel Action Forms for: Rescind New Hire in the Street Department (1); Rescind Suspension in the Gas Department (1); Pay Adjustment/Transfer in the Police Department (1); Transfer in the Police Department (1); Longevity Pay in the Water Department (1). The motion was seconded by Alderman Mayfield. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield. The motion was adopted unanimously. The Mayor and Alderman announced they would go into executive session to discuss Personnel Action Forms for: Rescind New Hire in the Street Department (1); Rescind Suspension in the Gas Department (1); Pay Adjustment/Transfer in the Police Department (1); Transfer in the Police Department (1); Longevity Pay in the Water Department (1). The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Debra Goodman - Mayor;s Administrative Assistant, Leroy Thomas - North Ward Alderman’s Administrative Assistant, Joseph Stubbs - Police Officer, Bobby Jones - Police Officer. Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-19-1072 Rescind New Hire - Street Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Rescind New Hire in the Street Department. New Hire did not show for orientation on August 28, 2019, and September 11, 2019. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-19-1073 Rescind Suspension - Gas Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Aldermen voted to Rescind a five (5) day Suspension of a Serviceman approved by the Board on Tuesday, September 10, 2019, due to violation of the Attendance Policy. Employee was informed that any other violation of the Attendance Policy will result in termination in the Gas Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-19-1074 Pay Adjustment/Transfer - Police Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Pay Adjustment/Transfer of a Part-Time Court Bailiff from $10.00 per hour to a Part-time Police Officer at $25.00 per hour, effective September 25, 2019, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. D. ID-19-1075 Transfer - Police Department (1) City of Vicksburg Page 4 Printed on 10/7/2019 Board of Mayor and Aldermen Minutes - Final September 16, 2019 On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Transfer of a Booking Officer from $9.93 per hour to a Secretary II at $9.93 per hour, effective September 25, 2019. Employee will be transferring to CID Secretary II position in the Police Department. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. E. ID-19-1076 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to approve the Longevity Pay of a Laborer from $8.50 per hour to $8.59 per hour in the Water Department. Employee is entitled to an increase of .09 cents per hour for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. F. ID-19-1149 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, seconded by Alderman Mayfield, the Mayor and Alderman voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, September 25, 2019, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs, and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 10/7/2019