Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Tuesday, July 6, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: ADD Under Routine Agenda: Item B1. Adopt Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Transportation for the Raise Grant Program and Commitment of Matching Funds Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0645 Adopt Resolution for City of Vicksburg Appointments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution for City of Vicksburg Appointments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-21-0666 Employee Anniversaries: 5 years of service: A.D. Benard - Right of Way Department 10 years of service: Corey Smith - Inspection Department Mayor Flaggs, Jr., recognized A.D. Benard in the Right of Way Department with five (5) years of service and Cory Smith in the Inspection Department with ten (10) years of service. The Mayor and Aldermen congratulated A.D. Benard and Cory Smith for their service with the City of Vicksburg. B. ID-21-0662 Joe Graves Retirement Plaque Presentation (Jennifer Harper) Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Approval of Consent Agenda Items:. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-0667 Approve the following Personnel Action Forms: 1. Resignation - Ambulance Department (2) 2. Resignation - Police Department (1) 3. New Hire - Police Department (2) City of Vicksburg Page 1 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final July 6, 2021 4. New Hire - Administration (2) 5. New Hire - Ambulance Department (3) B. ID-21-0643 Approve advertisement from Adam Chance for Seige of Vicksburg tabletop gaming in the amount of $500.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Gaming Advertisement Mayor Flaggs stated that purchasing an advertisement from Adam Chance will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Adam Chance in the amount of $500.00 for Siege of Vicksburg Tabletop Gaming. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. C. ID-21-0644 Approve request for advertisement from Lesley Silver for the Attic Gallery's 50th Anniversary Celebration in the amount of $5,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Attic Gallery Sponsorship Mayor Flaggs stated that purchasing an advertisement from Lesley Silver will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lesley Silver in the amount of $5,000.00 for Attic Gallery's 50th Anniversary Celebration. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. D. ID-21-0657 Accept Letter Establishing Special Assessment and Adopt Resolution for Cutting and Cleaning of the following property: 1. 198 Mop Lane, PPIN 25987; owned by State of Mississippi (Vernesser M. Freeman) Attachments: Special Assessment 2 E. ID-21-0664 Approve the following with Theobald Construction Services, LLC for Halls Ferry Park Road Extension: 1. Authorize Mayor to execute Contract Amendment No. 1 2. Approve Pay Application No. 4 - Final in the amount of $8,653.75 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: Hall Ferry Park Rd Extension Amendment No. 1 Halls Ferry Park Rd Extension Final Pay App #4 F. ID-21-0642 Authorize City Clerk to advertise Sealed Bids and Reverse Auction Bids for One (1) Hydraulic Sewer / Drain Cleaner Ramjet 3036-750 Trailer Mounted Jetter G. ID-21-0663 Authorize City Clerk to advertise Request for Sealed Proposals for: 1. Levee Street Improvement Project H. ID-21-0685 Approve Additions to Employee Driving List: 1. Troy Kimble, Charlie Hill, Jr. - Police Department 2. Jamma Williams - Administration Routine Agenda: City of Vicksburg Page 2 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final July 6, 2021 A. ID-21-0681 Discuss Vicksburg Convention Center Updates (Annette Kirklin) Ms. Annette Kirklin, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of July 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Kirklin for attending the meeting. B. ID-21-0673 Discuss Vicksburg Convention and Visitors Bureau Updates (Laura Beth Strickland) Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of July 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. C. ID-21-0660 Accept Dedication of Streets, Maison Rue and Rue Vernet, for Public Use Attachments: Dedication Streets Acadia Ridge On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Dedication of Streets, Maison Rue and Rue Vernet, for Public Use. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0661 Authorize Mayor to Execute Amendment #2 to Contract for Grass Cutting Services with Smith Lawn Care, Inc. Attachments: Smith Grass Cutting Amendment #2 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Amendment #2 to Contract for Grass Cutting Services with Smith Lawn Care, Inc. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Promotions in the Police Department (2); Promotion in Court Services (1); Promotion in the Recreation Department (1); Longevity Pay in the Inspection Department (1); Longevity Pay in the Right of Way Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Promotions in the Police Department (2); Promotion in Court Services (1); Promotion in the Recreation Department (1); Longevity Pay in the Inspection Department (1); Longevity Pay in the Right of Way Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Fermika Smith - Interim Human Resource Director, Tasha W. Jordan - Deputy City Clerk, Sam Andrews - Mayor’s Administrative Assistant, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final July 6, 2021 A. ID-21-0668 Promotion - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Deputy Chief of Patrol from $73,891.38 per hour to Chief of Police at $91, 716.14 per hour, effective July 6, 2021. Employee is being promoted to the Chief of Police and will receive a $17,824.76 pay raise; a Internal Affairs Captain from $62,688.60 per hour to $73,891.38 per hour, effective July 6, 2021. Employee is being promoted to Deputy Chief of Administration and will receive a $11,202.78 pay increase in the Police Department (2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-0669 Promotion - Court Services (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Deputy Municipal Court Clerk from $11.33 per hour to an Interim Municipal Court Clerk at $45,000.00 annually, effective July 6, 2021. Employee will be going from an hourly employee to a salary employee and will receive a $21,433.60 pay increase in Court Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-0670 Promotion - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Parks & Recreation Maintenance Supervisor from $55, 16.80 a year to an Interim Director of Recreation at $60,166.80 a year, effective July 6, 2021. Employee will be promoted to the Interim Director position and will receive a $5,000.00 pay increase in the Recreation Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-0671 Longevity Pay - Inspection Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .08 cents Longevity Pay of an Inspector from $16.85 ($16.76 + .09) per hour to $16.93 ($16.76 + .09 + .08) per hour, effective July 6, 2021. Employee is entitled to an additional .08 cents increase for ten (10) years of service in the Inspection Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-0672 Longevity Pay - Right of Way Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .09 cents Longevity Pay of a Mower from $9.21 per hour to $9.30 ($9.21 + .09) per hour, effective July 11, 2021. Employee is entitled to an additional .09 cents increase for five (5) years of service in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-0766 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Recess Meeting until 2:00 p.m., this afternoon On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to recess the Board Meeting and Reconvene at 2:00 p.m. this afternoon. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 8/11/2021 Board of Mayor and Aldermen Minutes - Final July 6, 2021 On motion of Mayor Flaggs, Jr., and seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Reconvene the Board Meeting. Those present at the Reconvene Meeting were: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., City Attorney Nancy Thomas, City Clerk Walter Osborne, Jr. The motion was adopted unanimously by the following vote: Aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. A. ID-21-0659 Discuss Success Stories for Kids attending City of Vicksburg After School and Summer Tennis Programs (Rick Shields) Attachments: Recreation Program B. ID-21-0646 Authorize Mayor to execute Addendum I with Venuworks of Vicksburg, LLC for Management of Vicksburg Convention Center Attachments: Vicksburg Management Agreement Renewal with VenuWorks July 2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Addendum I with Venuworks of Vicksburg, LLC for Management of Vicksburg Convention Center. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B1. ID-21-0707 Adopt Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Transportation for the RAISE Grant Program and Commitment of Matching Funds On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and Submittal of an Application to the U.S. Department of Transportation for the Raise Grant Program and Commitment of Matching Funds. The motion was adopted unanimously by the following vote: Enactment No: RES 2016-344 C. ID-21-0647 Oath of Office for Appointed Officials Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, July 9, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 5 Printed on 8/11/2021