Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Monday, November 15, 2021 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Nancy Thomas, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-21-1190 Approve the following Personnel Action Forms: 1. Resignation - IT (1) 2. Resignation - Cemetery (1) 3. Resignation - Building Maintenance (1) C. ID-21-1174 Authorize issuance of requisition number 2201242 in the amount of $10,860.00 written to Fluid Process & Pumps, LLC for Hydromantic pump for the Sewer Pump Station pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code o f 1972, Annotated which allows sole source purchases Attachments: Requistion 2201242 B. ID-21-1173 Receive Vicksburg Police Crime Statistics Report for: 1. August 2021 2. September 2021 3. October 2021 Attachments: Crime Stats July - August 2021 Crime Stats August - September 2021 Crime Stats for Sept 2021 - Oct 2021 D. ID-21-1181 Approve request for advertisement in the amount of $100.00 from NAACP Vicksburg Branch for a full page ad for their 22nd Annual Freedom Fund Celebration pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended Attachments: NAACP Celebration Mayor Flaggs stated that purchasing an advertisement from NAACP Vicksburg Branch will bring into favorable notice the opportunities, possibilities and City of Vicksburg Page 1 Printed on 12/20/2021 Board of Mayor and Aldermen Minutes - Final-revised November 15, 2021 resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from NAACP Vicksburg Branch in the amount of $100.00 for a full page ad for their 22nd Annual Freedom Fund Celebration. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-21-1182 Approve request for advertisement in the amount of $1,000.00 from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. for their 33rd Annual Dr. Martin Luther King, Jr. Scholarship Breakfast pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MLK Breakfast Mayor Flaggs stated that purchasing an advertisement from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Omicron Rho Lambda Educational Foundation of Alpha Phi Alpha Fraternity, Inc. in the amount of $1,000.00 for their 33rd Annual Dr. Martin Luther King, Jr. Scholarship Breakfast. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-21-1183 Approve request from The Exchange Club of Vicksburg Child Abuse Prevention Center, Inc. for allocation of matching funds in the amount of $10,000.00 pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended (Court Appointed Special Advocates who represent the youth ages 0-17 in Warren County Youth Court) Attachments: CAP Center Allocation The Mayor and Aldermen voted to approve allocation of funds in the amount of $10,000.00 to The Exchange Club of Vicksburg Child Abuse Prevention Center. The City is authorized pursuant to Section 21-19-65 of the Mississippi Code of 1972, as amended, for matching funds for social and community service programs and the City is matching these funds. G. ID-21-1184 Approve Water & Gas Administration Report Attachments: W&G Report H. ID-21-1196 Approve Claims Docket The City Clerk presented the Docket of Claims of check #304808 for Approval. Routine Agenda: A. ID-21-1141 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of November 2021 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-21-1186 Receive Sealed Bids for: 1. New Generators for Ford Road and Washington Street On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive Sealed Bids for: New Generators for Ford Road and Washington Street #3 and #6 FORDICE CONSTRUCTION COMPANY, P.O. Box 1101; Vicksburg, MS 39181 C.O.R# 00016-MC 5% Bid Bond: Yes Bid Amount: $295,680.00 RED OAK CONSTRUCTION, LLC., 3351 Jackson Liberty Drive; Wesson, MS 39191 C.O.R# 15284-MC 5% Bid Bond: Yes Bid Amount: $259,600.00 City of Vicksburg Page 2 Printed on 12/20/2021 Board of Mayor and Aldermen Minutes - Final-revised November 15, 2021 Two (2) Electronic Bids Received: KILLEN CONTRACTORS, LLC., 167 Gulde Road; Brandon, MS 39042 C.O.R# 11266-SC 5% Bid Bond: Yes Bid Amount: $250,936.00 MCINNIS SYSTEMS, INC., P.O. Box 720820; Byram, MS 39272 C.O.R# 23866-MC 5% Bid Bond: Yes Bid Amount: $590,926.00 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Allen & Hoshall for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1180 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for November 15, 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Alderman Monsour, Jr., recused himself from the Board Meeting. C. ID-21-1180 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to rescind the Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. On motion of Alderman Mayfield, Sr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Sr. Recused: 1- Alderman Monsour Jr. Alderman Monsour, Jr., returned to the Board Meeting. D. ID-21-1175 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Special Assessments Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 915 Clay Street, PPIN 018848; owned by Robert J. White - (Demolition of Structure) 2. 1003 Jackson Street, PPIN 018595; owned by David Farris Hughes et al c/o David Hughes - (Cut and clean entire property, remove all trash and debris) 3. 1316 Monroe Street, PPIN 018516; owned by Cumberland Residential Landmark - (Cut and clean entire property, remove all trash and debris) 4. 2015 Oak Street, PPIN 018348; owned by Mary Lee Bolden Estate c/o John Walker - (Cut and clean entire property, remove all trash and debris) 5. 916 Walnut Street, PPIN 019181; owned by Buford Daryl Hollingsworth - (Remove inoperable junk vehicle) 6. 1923 Washington Street, PPIN 015485; owned by Sandra Prince Fluker - (Cut and clean entire property, remove all trash and debris) RE-ENTRIES 1. 1046 Meadow Drive, PPIN 017231; owned by Marcella Price-Walton Estate c/o Barbara Marshall - (Cut and clean entire property, remove all trash and debris) 2. 2400 Washington Street, PPIN 015207; owned by Rolando Zamora - (Cut and clean entire property, remove all trash and debris) City of Vicksburg Page 3 Printed on 12/20/2021 Board of Mayor and Aldermen Minutes - Final-revised November 15, 2021 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 915 Clay Street, PPIN 018848; owned by Robert J. White - Not Complied 2. 1003 Jackson Street, PPIN 018595; owned by David Farris Hughes et al c/o David Hughes - Not Complied 3. 1316 Monroe Street, PPIN 018516; owned by Cumberland Residential Landmark - Complied 4. 2015 Oak Street, PPIN 018348; owned by Mary Lee Bolden Estate c/o John Walker - Complied 5. 916 Walnut Street, PPIN 019181; owned by Buford Daryl Hollingsworth - Complied 6. 1923 Washington Street, PPIN 015485; owned by Sandra Prince Fluker - Not Complied RE-ENTRIES 1. 1046 Meadow Drive, PPIN 017231; owned by Marcella Price-Walton Estate c/o Barbara Marshall - Not Complied 2. 2400 Washington Street, PPIN 015207; owned by Rolando Zamora - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1187 Ratify Mayor's execution of Letter of Disclosures by Underwriter Pursuant to MSRB Rule G-17 and Rule G-23 General Obligation Refunding Bonds, Series 2021 (Stephens Inc.) Attachments: Disclosure GO Refunding Bonds 2021 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify the Mayor's execution of Letter of Disclosures by Underwriter Pursuant to MSRB Rule G-17 and Rule G-23 General Obligation Refunding Bonds, Series 2021 (Stephens Inc.). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-21-1199 Adopt Resolution of the Mayor and Aldermen of the City of Vicksburg, Mississippi (The "City"), Authorizing the Employment of Professionals in Connection with the Issuance of General Obligation Refunding Bonds, Series 2022 (The "Refunding Bonds") of the City. On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution of the Mayor and Aldermen of the City of Vicksburg, Mississippi (The "City"), Authorizing the Employment of Professionals in Connection with the Issuance of General Obligation Refunding Bonds, Series 2022 (The "Refunding Bonds") of the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-21-1197 Authorize Mayor to execute Letter of Engagement with Butler Snow for $8,660,000 City of Vicksburg, Mississippi General Obligation Refunding Bonds, Series 2021 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Engagement with Butler Snow for $8,660,000 City of Vicksburg, Mississippi General Obligation Refunding Bonds, Series 2021. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-21-1198 Authorize Mayor to execute Letter of Disclosure and Engagement with Government Consultants, Inc. for Not to Exceed $8,670,000 City of City of Vicksburg Page 4 Printed on 12/20/2021 Board of Mayor and Aldermen Minutes - Final-revised November 15, 2021 Vicksburg, Mississippi General Obligation Bonds, Series 2022 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter of Disclosure and Engagement with Government Consultants, Inc. for Not to Exceed $8,670,000 City of Vicksburg, Mississippi General Obligation Bonds, Series 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-21-1185 Ratify authorization of purchase of re-insurance policy with Sunlife - Renewal Option 1 per recommendation of Lance Nations, Agent, with a premium of $452,284.56 and authorize Mayor and City Clerk to execute necessary documents Attachments: Sunlife Renewal On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to ratify the authorization of purchase of re-insurance policy with Sunlife - Renewal Option 1 per recommendation of Lance Nations, Agent, with a premium of $452,284.56 and authorize Mayor and City Clerk to execute necessary documents. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Right of Way Department (1); Request for Extended Medical Leave in the Water & Gas Administration (1); Pay Adjustment in the Police Department (1); Corrections in the Police Department (8); Disciplinary in the Water & Gas Administration (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Right of Way Department (1); Request for Extended Medical Leave in the Water & Gas Administration (1); Pay Adjustment in the Police Department (1); Corrections in the Police Department (8); Disciplinary in the Water & Gas Administration (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Nancy Thomas - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource/Safety Administrative Assistant, Jamma Williams - Constituent Services Representative, Lois Roby - Human Resource Office Manager Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Tasha Jordan recused herself from the Board Meeting. A. ID-21-1191 Request for Extended Medical Leave - Right of Way Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave of an employee from November 23, 2021 until December 23, 2021 in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-21-1192 Request for Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave for an City of Vicksburg Page 5 Printed on 12/20/2021 Board of Mayor and Aldermen Minutes - Final-revised November 15, 2021 additional thirty (30) days in the Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-21-1193 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Officer from $16.93 an hour to $17.13 ($16.93 + .20) per hour, effective November 21, 2021. Employee is eligible for an additional .20 cents for three (3) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-21-1194 Corrections - Police Department (8) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Pay and/or Promotion Corrections of an Acting (A) Watch Commander from $17.98 per hour to Sergeant G-Watch at $21.88 ($17.98 + $3.90) per hour, effective October 20, 2021. Officer was promoted to the rank of Sergeant on G-Watch; a Patrol Officer from $17.92 per hour to a Sergeant F-Watch at $21.82 ($17.92 + $3.90) per hour, effective October 20, 2021. This action form is to correct the "New Position" to read Sergeant F-Watch; an Investigator/CID at $21.27 ($20.10 + $1.00 + .17) per hour to a Sergeant/CID Investigator at $25.17 ($20.10 + .17+ $1.00 + $3.90) per hour, effective October 20, 2021. This action form is to correct the "New Hourly Rate" to reflect the 5% raise for law enforcement personnel; a Juvenile Sergeant from $30.78 ($29.69 + $1.00 + .09) per hour to Lieutenant in the Investigations Department at $32.71 ($29.69 + $1.00 + $1.93 + .09) per hour, effective October 20, 2021. Employee was promoted to Lieutenant in the Criminal Investigation Division; a Patrol Officer from $28.52 ($27.51 + .26 + .75) per hour to a Lieutenant/Patrol Commander at $27.77 ($28.52 - .75) per hour, effective October 20, 2021. This action form is to correct "New Hourly Rate" to reflect $27.77 ($28.52 - .75). Employee is no longer serving as an Acting Lieutenant over Patrol Division; a Sergeant/Patrol Commander from $27.77 ($27.51 + .26) per hour to a Lieutenant Patrol Commander at $29.70 ($27.50 + .26 + $1.93) per hour, effective October 20, 2021. This action for is to correct the "New Hourly Rate" to reflect $29.70 ($27.51 + .26 + $1.93). A minus symbol was used in a previous action form in error; a Traffic Officer at $22.60 ($22.34 + .26) per hour to Sergeant in Warrants at $26.50 ($22.34 + .26 + $3.90) per hour, effective October 20, 2021. This action form is to correct the longevity from .17 cents to reflect .26 cents; a Police Officer from $19.02 per hour to $19.23 ($19.03 + .20) per hour, effective October 26, 2021. Correction of "New Hourly Rate" to reflect City raise for police officers 5% in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-21-1195 Disciplinary - Water & Gas Administration (1) No action was taken. F. ID-21-1278 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m.,Wednesday, November 24, 2021, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 6 Printed on 12/20/2021 Board of Mayor and Aldermen Minutes - Final-revised November 15, 2021 CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 12/20/2021