Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, January 3, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Reverend Bill Wright. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD (ID-22-0030) Adopt Resolution to the Legislature To Name The Bridge On The Frontage Road Connecting Clay Street to Indiana Avenue in Honor of Margaret Gilmer On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt as amended the Agenda. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0030 Adopt Resolution To The Legislature To Name The Bridge On The Frontage Road Connecting Clay Street to Indiana Avenue In Honor of Margaret Gilmer On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to Adopt Resolution to the Legislature to name the bridge on the Frontage Road connecting Clay Street to Indiana Avenue in Honor of Margaret Gilmer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Enactment No: RES 2016-346 Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0027 Adopt Board Meeting Minutes for: 1. December 6, 2021 2. December 10, 2021 3. December 20, 2021 B. ID-22-0020 Approve the following Personnel Action Forms: 1. New Hire - Police Department (1) 2. Resignation - Police Department (1) C. ID-22-0001 Approve request for advertisement in the amount of $5,000.00 from Explore While Driving LLC dba Little Easy Tours for Vicksburg Spring and Fall Pilgrimages pursuant to Section 17-3-1 and Section 17-3-3 of the City of Vicksburg Page 1 Printed on 2/22/2022 Board of Mayor and Aldermen Minutes - Final January 3, 2022 Mississippi Code of 1972, as amended Attachments: Vicksburg Pilgrimage Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from Explore While Driving LLC dba Little Easy Tours will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Explore While Driving LLC dba Little Easy Tours in the amount of $5,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. D. ID-22-0002 Approve request for advertisement in the amount of $1,000.00 for River City Toyfest Event pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: River City Toyfest Mayor Flaggs, Jr., stated that purchasing an advertisement from River City Toyfest Event will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from River City Toyfest Event in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0003 Approve request for sponsorship in the amount of $2,500.00 from Rev. Dr. Martin Luther King, Jr. Birthday Memorial Committee for Memorial and Birthday Celebration of Rev. Dr. Martin Luther King, Jr. pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MLK Birthday Celebration Mayor Flaggs, Jr., stated that purchasing an advertisement from Rev. Dr. Martin Luther King, Jr. Birthday Memorial Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Rev. Dr. Martin Luther King Jr. in the amount of $2,500.00 for Birthday Celebration of Rev. Dr. Martin Luther King, Jr. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-22-0004 Approve application from Dr. King Birthday Memorial Committee for complimentary use of City Auditorium on Monday, January 17, 2022 from 6:00 p.m. to 8:00 p.m. for the 36th Annual Birthday and Memorial Celebration Attachments: MLK Birthday Celebration Comp Use G. ID-22-0005 Approve request for advertisement in the amount of $5,000.00 from Jackson State University National Alumni Association (JSUNAA) for 2022 Thee Blue Tie Gala pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: JSU Blue Tie Gala Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from Jackson State University National Alumni Association (JSUNAA) will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Jackson State University National Alumni Association in the amount of $5,000.00 for 2022 Thee Blue Tie Gala. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. City of Vicksburg Page 2 Printed on 2/22/2022 Board of Mayor and Aldermen Minutes - Final January 3, 2022 H. ID-22-0006 Approve invoice #3995 for payment in the amount of $5,482.30 from Vicksburg-Tallulah Regional Airport for the month of November 2021 Attachments: VTR Invoice I. ID-22-0007 Approve the following with Central Asphalt Company, Inc. for Vicksburg Forest Products Rail & Drainage Project: 1. Authorize Mayor to execute Contract Change order No. 3 2. Authorize Mayor to execute Certificate of Substantial Completion 3. Approve Pay Application No. 4 - Final in the amount of $20,926.99 4. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, and Consent of Surety to Final Payment) Attachments: Vicksburg Forest Products Close Out J. ID-22-0010 Approve Addition to Employee Driving List: 1. Destiny Flowers - Police Department K. ID-22-0028 Declare Monday, January 17, 2022 a city holiday in observance of Dr. Martin Luther King, Jr.'s Birthday pursuant to Section 3-3-7(1) of the Mississippi Code of 1972, Annotated Routine Agenda: A. ID-22-0008 Discuss Vicksburg Convention Center Updates Ms. Erin Southard, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of January 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-22-0009 Discuss Vicksburg Convention and Visitors Bureau Updates Attachments: VCVB City Board January 3 2021 Ms. Laura Beth Strickland, of the Vicksburg Convention and Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention and Visitors Bureau for the month of January 2022 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. C. ID-22-0026 Discuss COVID-19 Advancing Health Literacy Project Updates Ms. Felicia Kent, of the Vicksburg COVID-19 Champions, came before the Board to discuss COVID-19 advancing health literacy project updates. The Mayor and Aldermen thanked Ms. Kent for attending the meeting. D. ID-22-0013 Adopt Emergency Declaration Due To The Rebuilding Of The Highway 80 Lift Station Within The City Of Vicksburg Attachments: Emergency Declaration Hwy 80 Lift Station On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Emergency Declaration Due To The Rebuilding Of The Highway 80 Lift Station Within The City Of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0014 Adopt Use Of City Owned Equipment Policy Attachments: Policy Use of City Owned Equipment On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Use Of City Owned Equipment Policy. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 3 Printed on 2/22/2022 Board of Mayor and Aldermen Minutes - Final January 3, 2022 F. ID-22-0016 Adopt the following Vicksburg Police Department's Policies and Procedures Revision: 1. Policy Number 5.07 (Body-Worn Cameras) Attachments: VPD Policy 5.07 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the following Vicksburg Police Department's Policies and Procedures Revision: 1. Policy Number 5.07 (Body-Worn Cameras). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0029 Accept Letter of Resignation from Noah Drake serving as Civil Service Commission Attorney and approve termination of position Attachments: Letter of Resignation Drake_ Letter Terminate Position On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept the Letter of Resignation from Noah Drake serving as Civil Service Commission Attorney and approve termination of position. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0011 Authorize Mayor to execute Letter Agreement with Neel Schaffer to provide professional engineering services to perform site/civil design for proposed city animal shelter Attachments: Neel Schaffer Agreement for Animal Shelter On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Letter Agreement with Neel Schaffer to provide professional engineering services to perform site/civil design for proposed city animal shelter. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0012 Authorize Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. Josh Davies 2. Josh Howard Attachments: Davies Payment Agreement Howard Payment Agreement On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with the following: 1. Josh Davies; 2. Josh Howard. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0015 Authorize Mayor to execute Contract of Employment of Amari Caples as a Videographer for TV23 on an as-needed basis Attachments: Caples Contract This agenda item was tabled and approved after Executive Session. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0017 Authorize Mayor to execute Development Agreement By and Between City of Vicksburg, Mississippi and Russ Builders, LLC for the Ash Meadows Subdivision Project Attachments: Russ Builders Development Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Development Agreement By and Between City of Vicksburg, Mississippi and Russ Builders, LLC for the Ash City of Vicksburg Page 4 Printed on 2/22/2022 Board of Mayor and Aldermen Minutes - Final January 3, 2022 Meadows Subdivision Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0018 Authorize Mayor to execute Contract Document By and Between City of Vicksburg, Mississippi and RCH Company, Inc. for Utility Design of Water Distribution and Sanitary Sewer Collection for the Proposed Ash Meadows Subdivision Attachments: RCH Company Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract Document By and Between City of Vicksburg, Mississippi and RCH Company, Inc. for Utility Design of Water Distribution and Sanitary Sewer Collection for the Proposed Ash Meadows Subdivision. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-22-0019 Authorize Mayor to execute Contract with Killen Contractors, Inc. for New Generators for Ford Road and Washington Street #3 and #6 and Issue Notice to Proceed On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract with Killen Contractors, Inc. for New Generators for Ford Road and Washington Street #3 and #6 and Issue Notice to Proceed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the Police Department (1); Pay Adjustment Correction in the Police Department (1); Promotions in the Police Department (4). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Request for Extended Medical Leave in the Fire Department (1); Pay Adjustment in the Fire Department (1); Pay Adjustment in the Police Department (1); Pay Adjustment Correction in the Police Department (1); Promotions in the Police Department (4). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff, Tabitha Martin Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0021 Request for Extended Medical Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Request for Extended Medical Leave of a Fireman in the Fire Department. Employee presented a copy of an excuse from his orthopedic physician stating his return to work day will be January 31, 2022 City of Vicksburg Page 5 Printed on 2/22/2022 Board of Mayor and Aldermen Minutes - Final January 3, 2022 after his return appointment on January 18, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0022 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Firefighter I from $10.01 per hour to Firefighter III at $11.11 per hour, effective December 29, 2021. Employee has met all requirements of probation in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0023 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrolman from $16.12 per hour to a Field Training Officer (FTO) at $16.87 ($16.12 + .75), effective December 29, 2021 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0024 Pay Adjustment Correction - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment Correction of a Police Officer from $16.926 to $17.126 ($16.926 + .20) per hour, effective December 18, 2021. This action is to correct the previously approved action form to reflect $17.126 as the new hourly rate in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0025 Promotion - Police Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion from a Patrol Officer at $16.96 per hour to a Sergeant in the Patrol Division at $20.86 ($16.96 $3.90) per hour, effective December 29, 2021; a Narcotics/NET Officer from $19.15 ($18.15 + $1.00) per hour to Sergeant in Narcotics at $23.05 ($19.15 + $3.90) per hour, effective December 29, 2021; a Sergeant in Criminal Investigation Division (CID) at $28.25 ($27.08+.17+ $1.00) to a Lieutenant in Criminal Investigation Division (CID) at $30.18 ($28.25 + $1.93) per hour, effective December 29, 2021; a Patrol Officer from $18.12 per hour to a Sergeant in the Investigation Division at $23.02 ($18.12+ $3.90+ $1.00) per hour, effective December 29, 2021 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0138 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, January 10, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK City of Vicksburg Page 6 Printed on 2/22/2022 Board of Mayor and Aldermen Minutes - Final January 3, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 2/22/2022