Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, March 21, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Tasha W. Jordan, Deputy City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: Ms. Felicia Kent, Project Director of Champions for Health, came before the Board to inform the public of the upcoming Power of Prevention Community Health and Safety Fair event on Wednesday, March 23, 2022, at the Vicksburg City Auditorium from 10:00 a.m. until 2:00 p.m. 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0316 Adopt Board Meeting Minutes for: 1. January 25, 2022 2. February 7, 2022 3. February 10, 2022 4. February 14, 2022 (Special Called at 11:00 a.m.) 5. February 14, 2022 (Special Called at 11:30 a.m.) 6. February 22, 2022 7. February 25, 2022 8. March 7, 2022 9. March 10, 2022 B. ID-22-0329 Approve the following Personnel Action Forms: 1. New Hire - Ambulance Department (1) 2. Resignation - Vehicle Maintenance (1) 3. Resignation - Community Development (1) C. ID-22-0312 Approve the following with Hemphill Construction Company for Runway 1 Drainage & Safety Area Improvements (AIP #3-28-0073-014-2021): 1. Authorize Mayor to execute Change Order No. 1 2. Approve Pay Estimate No. 2 - Final in the amount of $14,066.33 3. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment and Statement of Warranty) Attachments: Airport Drainage Improvements Close-Out City of Vicksburg Page 1 Printed on 4/8/2022 Board of Mayor and Aldermen Minutes - Final March 21, 2022 D. ID-22-0318 Approve the following with Mitchell Contracting, Inc. for Anaerobic Sludge Digester Improvements: 1. Approve Application for Payment No. 11 - Final in the amount of $106,385.75 2. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment and Certificate of Workmanship Warranty) Attachments: Anaerobic Sludge Digester Close Out Ducments E. ID-22-0317 Approve request for advertisement in the amount of $300.00 from Vicksburg Dodgers Baseball pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Vicksburg Dodgers Advertisement Mayor Flaggs, Jr., stated that purchasing an advertisement from Vicksburg Dodgers Baseball will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Dodgers Baseball in the amount of $300.00. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-22-0320 Approve request for allocation of funds in the amount of $30,000.00 to Haven House Family Shelter pursuant to Section 93-21-115 of the Mississippi Code (provides supportive services to help end domestic abuse in our community) Attachments: Haven House Allocation The Mayor and Aldermen of the City of Vicksburg approved request from Haven House Family Shelter for allocation of funds in the amount of $30,000.00. The City is authorized pursuant to Section 93-21-115 of the Mississippi Code for municipalities to support local domestic abuse shelters. G. ID-22-0324 Approve Water & Gas Administration Report Attachments: W&G Report H. ID-22-0325 Receive Vicksburg Police Department Crime Statistic Report for: 1. February 2022 Attachments: Crime Stats for Jan 2022 - Feb 2022 I. ID-22-0327 Approve request for sponsorship in the amount of $675.00 to The Vicksburg Post for advertisement in the 2022 "A Salute To Our Frontline Heroes" Edition pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Salute Frontline Heroes Ad Mayor Flaggs, Jr., stated that purchasing an advertisement from The Vicksburg Post will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from The Vicksburg Post in the amount of $300.00 for "A Salute To Our Frontline Heroes" 2022 Edition. The City is authorized pursuant to Section 17-3-1 and 17-3-3 of the Mississippi Code of 1972, as amended. Routine Agenda: A. ID-22-0313 Received Sealed Proposals for: 1. Natural Gas Cathodic Protection On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Received Sealed Proposals and Authorized City Clerk to City of Vicksburg Page 2 Printed on 4/8/2022 Board of Mayor and Aldermen Minutes - Final March 21, 2022 re-advertise for: 1. Natural Gas Cathodic Protection. There were no Hard Copies or Electronic Bids received. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0311 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for March 21 2022 1 of 2 Master Copy of the Agenda for March 21 2022 2 of 2 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 101 Cairo Drive, PPIN 010288; owned by Leonard & Beverly Ann Johnson - (Remove all inoperable vehicles, remove all trash & debris, cut grass/weeds & clean entire property) 2. 209 Cairo Drive, PPIN 010281; owned by Quinton Demond & Barbara Harris - (Remove all inoperable vehicles, remove all trash & debris, cut grass/weeds & clean entire property) 3. 802 Clark Street, PPIN 015712; owned by Kimberly Nicole Adams-Warfield - (Remove all inoperable vehicles, remove all trash & debris, cut grass/weeds & clean entire property) 4. 104 Eva Street, PPIN 026110; owned by Donald Wardley - (Remove dilapidated building, remove all trash & debris, cut weeds/grass & clean the entire property) 5. 108 Eva Street, PPIN 024792; owned by Donald Wardley - (Remove dilapidated building, remove all trash & debris, cut weeds/grass & clean the entire property) 6. 112 Eva Street, PPIN 024795; owned by Lakeshia Blue - (Remove dilapidated building, remove all trash & debris, cut grass/weeds & clean the entire property, remove all inoperable vehicles) 7. 118 Eva Street, PPIN 027788; owned by Willie Nix - (Remove dilapidated building, remove all trash & debris, cut grass/weeds & clean the entire property) 8. 402 Ford Road, PPIN 006208; owned by State of MS (Mary L. Williams etal)(2007 tax sale for 2006 taxes) - (Remove dilapidated building) 9. 413 Ford Road, PPIN 006651; owned by John Walter Jones etal - (Remove dilapidated building, remove all inoperable vehicles) 10. 1218 Harrison Street, PPIN 018236; owned by Jerry Hall - (Remove all trash & debris, cut grass/weeds & clean the entire property, remove all inoperable vehicles including the rear of the home) 11. 314 Lake Hill Drive, PPIN 007728; owned by Fix Pads Holdings c/o DSV SPV2 LLC - (Remove dilapidated structure, & accessory structures, remove all trash & debris, cut grass/weeds & clean the entire property) 12. 203 Linda Drive, PPIN 010724; owned by Robert J. & Carmen P. Villagomez - (Remove all inoperable vehicles, remove all trash & debris, cut grass/weeds & clean the entire property) 13. 214 Linda Drive, PPIN 010832; owned by Justin W. Young - (Remove all inoperable vehicles, remove all trash & debris, cut grass/weeds & clean the entire property) 14. 3203 North Washington Street, PPIN 014325; owned by Kapplers Auto Supplies, Inc. - (Remove all trash & debris, cut grass/weeds & clean the entire property, remove all inoperable vehicles) 15. 3110 Oak Street, PPIN 016849; owned by Donald Ross etal - (Remove all inoperable vehicles, remove all trash & debris, cut grass/weeds & clean the entire property) 16. 2390 South Frontage Road, PPIN 013612; owned b Sona, Inc. - (Remove burned dilapidated structure & accessory structures, remove all trash & debris, cut grass/weeds & clean the entire property) 17. 1517 South Street, PPIN 017743; owned by DLR Investment Group, LLC - (Remove all trash & debris, cut grass/weeds & clean the entire property 18. 1715 South Street, PPIN 017898; owned by Sam Tubwell, Jr. est - (Remove all inoperable vehicles, remove all trash & debris, cut grass/weeds & clean the entire property, remove inoperable appliances) RE-ENTRY 1. 1107 Second North Street, PPIN 018779; owned by We Care - (Remove all trash & debris, cut grass/weeds & clean the entire property) City of Vicksburg Page 3 Printed on 4/8/2022 Board of Mayor and Aldermen Minutes - Final March 21, 2022 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed; along with the following actions: 1. 101 Cairo Drive, PPIN 010288; owned by Leonard & Beverly Ann Johnson - Not Complied. 30 days extension 2. 209 Cairo Drive, PPIN 010281; owned by Quinton Demond & Barbara Harris - Not Complied 3. 802 Clark Street, PPIN 015712; owned by Kimberly Nicole Adams-Warfield - Complied 4. 104 Eva Street, PPIN 026110; owned by Donald Wardley - Not Complied 5. 108 Eva Street, PPIN 024792; owned by Donald Wardley - Not Complied 6. 112 Eva Street, PPIN 024795; owned by Lakeshia Blue - Not Complied 7. 118 Eva Street, PPIN 027788; owned by Willie Nix - 30 -days extension 8. 402 Ford Road, PPIN 006208; owned by State of MS (Mary L. Williams etal)(2007 tax sale for 2006 taxes) - Not Complied 9. 413 Ford Road, PPIN 006651; owned by John Walter Jones etal - Not Complied. 30 days extension 10. 1218 Harrison Street, PPIN 018236; owned by Jerry Hall - Not Complied 11. 314 Lake Hill Drive, PPIN 007728; owned by Fix Pads Holdings c/o DSV SPV2 LLC - Not Complied 12. 203 Linda Drive, PPIN 010724; owned by Robert J. & Carmen P. Villagomez - Not Complied 13. 214 Linda Drive, PPIN 010832; owned by Justin W. Young - Not Complied 14. 3203 North Washington Street, PPIN 014325; owned by Kapplers Auto Supplies, Inc. - Not Complied 15. 3110 Oak Street, PPIN 016849; owned by Donald Ross etal - Not Complied 16. 2390 South Frontage Road, PPIN 013612; owned b Sona, Inc. - Not Complied 17. 1517 South Street, PPIN 017743; owned by DLR Investment Group, LLC - Not Complied 18. 1715 South Street, PPIN 017898; owned by Sam Tubwell, Jr. est - Not Complied RE-ENTRY 1. 1107 Second North Street, PPIN 018779; owned by We Care - Not Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0323 Adopt Budget Amendments On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Budget Amendments for March 21, 2022. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0335 Adopt Resolution to Declare Emergency for the Purchase of Police Cars for the Vicksburg Police Department Attachments: Emergency Purchase Police Vehicles On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Declare Emergency for the Purchase of Police Cars for the Vicksburg Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0314 Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Good Foundations Tutoring Service) Attachments: Contract ARPA Good Foundations Tutoring On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Good Foundations City of Vicksburg Page 4 Printed on 4/8/2022 Board of Mayor and Aldermen Minutes - Final March 21, 2022 Tutoring Service). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0315 Authorize Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Turner Speech and Language Services, LLC) Attachments: Contract ARPA Turner Speech and Language On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute Contract with American Recovery Plan Act (ARPA) Funding Recipient (Turner Speech and Language Services, LLC). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0322 Authorize Mayor to Execute the following with Stacy Flowers of NuLife Health Care: 1. Facilitator Service Agreement 2. Proposal for Employee Assistance Program Services Attachments: Facilitator Service Agreement Proposal for Employee Assistance Program Services Employee Assistance Program (EAP) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to Execute the following with Stacy Flowers of NuLife Health Care: 1. Facilitator Service Agreement; 2. Proposal for Employee Assistance Program Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0326 Authorize Mayor to Execute Funding Agreement Between the City of Vicksburg, Mississippi and the Vicksburg Warren County Economic Development Foundation Attachments: EDF Funding Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Funding Agreement Between the City of Vicksburg, Mississippi and the Vicksburg Warren County Economic Development Foundation. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0336 Approve Vicksburg Municipal Airport Hangar Lease Agreement increasing the rental fee to $250.00 per month Attachments: Hanger Lease blank 220315 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Vicksburg Municipal Airport Hangar Lease Agreement increasing the rental fee to $250.00 per month. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0337 Authorize Mayor to Execute Personal Appearance Contract with John Howard Dennis on behalf of The Chill for July 4th Event Attachments: Chill Contract On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Personal Appearance Contract with John Howard Dennis on behalf of The Chill for July 4th Event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-22-0338 Authorize Mayor to Execute Amended Notice of Grant and Agreement Award from US Department of Agriculture for NRCS Project - 4 Sites (Columbia/Halls Ferry/Polk/2nd North) City of Vicksburg Page 5 Printed on 4/8/2022 Board of Mayor and Aldermen Minutes - Final March 21, 2022 Attachments: Amended Award NRCS 4 Sites On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to Execute Amended Notice of Grant and Agreement Award from US Department of Agriculture for NRCS Project - 4 Sites (Columbia/Halls Ferry/Polk/2nd North). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-22-0339 Approve Modified Vicksburg Convention Center Facility Use Agreement (page #1) for City of Vicksburg Health Literacy Event Attachments: Modified Agreement VCC Health Literacy On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Modified Vicksburg Convention Center Facility Use Agreement (page #1) for City of Vicksburg Health Literacy Event. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Monsour, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in the Fire Department (2); Extended Medical Leave in Water & Gas Administration (1); Retro Pay in the Recreation Department (1); Pay Adjustment in the Police Department (1); Suspension in the Police Department (1); Suspension in the Police Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in the Fire Department (2); Extended Medical Leave in Water & Gas Administration (1); Retro Pay in the Recreation Department (1); Pay Adjustment in the Police Department (1); Suspension in the Police Department (1); Suspension in the Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr., Kim Nailor - City Attorney, Kelsey Conner - Human Resource/Safety Administrative Assistant, Tasha W. Jordan - Deputy City Clerk, Deborah A. Nickson - Deputy City Clerk, Tiffany Pendleton- Chief of Staff, Jamma Williams - Constituent Services Representative, Penny Jones - Chief of Police, Charlie Hill - Deputy Chief of Police, Tabatha Martin Crawford - Compliance Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0330 Extended Medical Leave - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Extended Medical Leave of a Captain for additional time; a Firefighter for an additional thirty (30) days in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0331 Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Extended Medical Leave of a Cashier for additional FMLA in Water & Gas Administration. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 4/8/2022 Board of Mayor and Aldermen Minutes - Final March 21, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0332 Retro Pay - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Retro Pay $39.47 of a Lifeguard Recreation Department, effective March 8, 2022. Upon hire as a lifeguard, employee should have been paid $9.25 per hour instead of $8.75 per hour. This action form is to correct his hourly rate and pay retro for hours worked from October 6, 2021 through February 22, 2022. Total hours worked were 78.94 x .50 = $39.47 owed in retro pay. There were no overtime hours worked. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0333 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrol Officer from $16.96 per hour to a Field Training Officer at $17.71 ($16.96 + .75) per hour, effective March 23, 2022. Officer is now serving as a Field Training Officer at the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City Attorney Kim Nailor recused herself from Executive Session E. ID-22-0334 Suspension - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Lieutenant for five (5) days with 45 days probation and counseling at employee's own expense in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City Attorney Kim Nailor returned to Executive Session F. ID-22-0382 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, March 25, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: DEPUTY CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 4/8/2022