Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Monday, April 18, 2022 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-22-0446 Presentation of AWWA Awards for the Water Treatment Plant Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Approval of Consent Agenda Items:. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0423 Adopt Board Meeting Minutes for: 1. April 4, 2022 B. ID-22-0448 Approve the following Personnel Action Forms: 1. New Hire - Recreation Department (2) 2. New Hire - Water Department (1) 3. New Hire - Police Department (1) 4. New Hire - Ambulance Department (1) 5. Rehire - Recreation Department (2) 6. Resignation - Ambulance Department (1) 7. Resignation - Water Department (1) C. ID-22-0424 Receive Vicksburg Police Department Crime Statistic Report for: 1. March 2022 Attachments: Crime Stats for Feb 2022 - March 2022 D. ID-22-0425 Approve request for advertisement in the amount of $100.00 from Lake Fest at Eagle Lake pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Lake Fest Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Lake Fest at Eagle Lake will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the City of Vicksburg Page 1 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final-revised April 18, 2022 moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Lake Fest at Eagle Lake in the amount of $100.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-22-0426 Approve request for sponsorship in the amount of $40,000.00 for the 64th Annual Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Miss Mississippi Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Miss Mississippi Corporation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial and other interest of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Miss Mississippi Corporation in the amount of $40,000.00 for the 64th Annual Miss Mississippi Pageant pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. F. ID-22-0428 Approve request from Parks & Recreation to Establish Petty Cash Fund in the amount of $150.00 for Swim Lesson Registration at the City Pool Attachments: City Pool Petty Cash G. ID-22-0431 Approve Invoice #78325 for payment in the amount of $5,600.00 to RCH Company for Ash Meadows Subdivision Project Attachments: RCH Progress Invoice Ash Meadows Subdivision 4.11.22 H. ID-22-0435 Approve Invoice #S-2153S for payment in the amount of $6,621.67 to Slaughter & Associates for Redistricting Project Attachments: Slaughter and Associates Invoice I. ID-22-0437 Authorize issuance of requisition number 2205575 in the amount of $82,466.94 written to Utility Service Co., Inc. for the annual water tanks utility services for the Water Department Attachments: Requisition 2205575 J. ID-22-0438 Approve Invoice #10333322 for payment in the amount of $37,839.46 to Butler Snow for Eminent Domain Services Attachments: Butler Snow Invoice K. ID-22-0442 Approve Water & Gas Administration Report Attachments: W&G Report Routine Agenda: A. ID-22-0436 Adopt Resolution To Accept Donated Property, Declare Property As Surplus And To Demolish Said Property (1114 Farmer Street) Attachments: Resolution Donated Property On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution To Accept Donated Property, Declare Property As Surplus And To Demolish Said Property (1114 Farmer Street). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0441 Adopt Resolution to Declare Real Property as Surplus (3775 Patricia Street and 3802 Patricia Street) Attachments: Resolution Surplus Property Patricia Street City of Vicksburg Page 2 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final-revised April 18, 2022 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution to Declare Real Property as Surplus (3775 Patricia Street and 3802 Patricia Street). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0444 Adopt Resolution To Declare Emergency For The Repair Of Cherry Street, Vicksburg, Mississippi Attachments: emergency declaration due to sinkhole on cherry st 4.18.22 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution To Declare Emergency For The Repair Of Cherry Street, Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0429 Authorize Mayor to execute Agreement with Stephen McMillin to prosecute misdemeanor cases in Municipal Court and County Court for the City Attachments: McMillin Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement with Stephen McMillin to prosecute misdemeanor cases in Municipal Court and County Court for the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0430 Authorize Mayor to execute Rate Schedule No Notice Service Agreement by and between Gulf South Pipeline Company, LLC and City of Vicksburg, Mississippi Attachments: Gulf South Pipeline Rate Schedule Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Rate Schedule No Notice Service Agreement by and between Gulf South Pipeline Company, LLC and City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0432 Authorize Mayor to execute Professional Services Agreement Between City of Vicksburg, Mississippi and WEI/AJA, LLC in connection with the design, bidding and contracting, and construction phase services for a total of five (5) Road Sites at Cedar Hill Cemetery Attachments: WEI AJA Cedar Hill Cemetery 5 Road Sites On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Professional Services Agreement Between City of Vicksburg, Mississippi and WEI/AJA, LLC in connection with the design, bidding and contracting, and construction phase services for a total of five (5) Road Sites at Cedar Hill Cemetery. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0439 Ratify Ron Davis' execution of Application for Federal Assistance to Rehabilitate Airfield Marking at the Vicksburg Municipal Airport Attachments: VKS Pvmt Mrkg Grant App FY22 sgn On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to ratify Ron Davis' execution of Application for Federal Assistance to Rehabilitate Airfield Marking at the Vicksburg Municipal Airport. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-22-0440 Authorize Mayor to execute Work Authorization No. 2022-01 with Barge Design for Vicksburg Municipal Airport Airfield Pavement Markings City of Vicksburg Page 3 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final-revised April 18, 2022 Attachments: Barge Design Exhibit A On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Work Authorization No. 2022-01 with Barge Design for Vicksburg Municipal Airport Airfield Pavement Markings. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-22-0445 Authorize Mayor to execute Agreement for Management of Farmer's Market with Rebecca Sigh Attachments: Farmer's Market Manager contract 4.18.22 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Agreement for Management of Farmer's Market with Rebecca Sigh. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-22-0455 Authorize Mayor to execute Change Order No. 3 with Wildstone Construction Services for Kuhn Memorial Park & Sherman Avenue Park Attachments: CO #3 Kuhn Memorial Park On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order No. 3 with Wildstone Construction Services for Kuhn Memorial Park & Sherman Avenue Park. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Alderman Mayfield, Sr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether or not they should go into executive session. Alderman Mayfield moved to go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in Water & Gas Administration (1), Transfer/Pay in the Police Department (1), Pay Adjustments in the Fire Department (2), Education Incentives in the Traffic Department (2), Terminations in the Police Department (2), Discuss Pending Litigation Matter. The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Extended Medical Leave in Water & Gas Administration (1), Transfer/Pay in the Police Department (1), Pay Adjustments in the Fire Department (2), Education Incentives in the Traffic Department (2), Terminations in the Police Department (2), Discuss Pending Litigation Matter. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Kelsey Conner - Human Resource Assistant/Safety, Tasha W. Jordan - Deputy City Clerk, Jamma Williams – Constituent Services Representative, Tiffany Pendleton – Chief of Staff, Penny Jones - Police Chief, Troy Kimble - Deputy Chief of Police, Charlie Hill - Deputy Chief of Police, Mike Bryant - Deputy Chief of Police, Tabitha Crawford - Police Officer. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-22-0449 Extended Medical Leave - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Extended Medical Leave of a Customer Service Representative of an additional thirty (30) days in Water & Gas Administration. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final-revised April 18, 2022 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-22-0450 Transfer/Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Transfer/Pay Adjustment of a Deputy Court Clerk from $11.76 per hour to a Criminal Investigation Division (CID) Secretary II at $10.53 per hour. Employee pay rate will change to $10.44 (hourly rate) + .09 (longevity) = $10.53 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-22-0451 Pay Adjustment - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Captain IV from $15.93 ($14.74 + .19) per hour to a Captain V at $16.27 ($16.08 + .19) per hour, effective April 6, 2022. Captain may receive one raise per year after completing fifth tier with satisfactory evaluation and physical agility test which also included 15 years longevity pay of .19 cents; a Captain V from $16.27 ($16.08 + .19) per hour to $16.53 ($16.34 + .19) per hour, effective April 6, 2022. Captain may receive one raise per year after completing fifth tier with satisfactory evaluation and physical agility test which also included 15 years longevity pay of .19 cents in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-22-0452 Education Incentive - Traffic Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Education Incentive for two (2) laborers to get certified in Work Zone Temporary Traffic Control Tech online in the Traffic Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-22-0454 Termination - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Police Officer that resigned on April 13, 2022; a Booking Officer, effective April 13, 2022 for violating PPM 2.14 - Rules of Conduct, Section One and Number 11 (h) in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-22-0447 Discuss Pending Litigation Matter A discussion was held. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-22-0467 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, April 25, 2022, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 5 Printed on 4/25/2022 Board of Mayor and Aldermen Minutes - Final-revised April 18, 2022 CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 4/25/2022