Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final-revised Board of Mayor and Aldermen Monday, May 1, 2023 10:00 AM Vicksburg Convention Center 1600 Dr. Briggs Hopson Blvd. 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0497 Proclamation - Mental Health Month Attachments: May is Mental Health Month Draft City of Vicksburg Proclamation 2023 Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Approval of Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0509 Adopt Board Meeting Minutes for: 1. March 24, 2023 2. April 17, 2023 B. ID-23-0520 Approve the following Personnel Action Forms: 1. Retirement: a. Fire Department (2) 2. Resignation: a. IT Department (1) 3. New Hires: a. Recreation Department (3) b. IT Department (1) c. Community Service (1) d. Ambulance Department (3) e. Sewer Department (1) C. ID-23-0519 Approve Additions to Employee Driving List: 1. Community Service: a. Leon Brown 2. Ambulance Department: a. Hunter Emfinger City of Vicksburg Page 1 Printed on 5/10/2023 Board of Mayor and Aldermen Minutes - Final-revised May 1, 2023 b. Amanda Dayton c. Courtney Tullos 3. Sewer Department: a. Dwight Blue 4. Action Line: a. DeLexis Blake 5. Gas Department: a. Marcus Sessions b. Willie Thomas D. ID-23-0499 Approve request for advertisement in the amount of $250.00 to Tyner-Ford Post 213 for its Second Annual Charles Scott Memorial Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: American Legion Golf Tournament Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Tyner-Ford will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Tyner-Ford in the amount of $250.00 for its Second Annual Charles Scott Memorial Golf Tournament. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-23-0500 Approve request for advertisement in the amount of $1,000.00 to Vicksburg Homecoming Benevolent Club for its 48th Annual Homecoming Celebration pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VHBC Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Vicksburg Homecoming Benevolent Club will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Vicksburg Homecoming Benevolent Club in the amount of $1,000.00 for its 48th Annual Homecoming Celebration. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-0498 Declare Monday, May 29, 2023 a city holiday in observance of National Memorial Day pursuant to Section 3-3-7 (1) of the Mississippi Code of 1972, Annotated Attachments: State Holiday G. ID-23-0501 Approve request from God's Storehouse Food Pantry of New Beginnings Training & Equipping Center to reschedule 5K run/walk and 1 mile Fun Run from May 20, 2023 to September 23, 2023 starting at 8:00 a.m. at the Train Depot at Levee Street Attachments: New Beginnings Run Walk H. ID-23-0502 Approve request from Triple R Production to block Washington Street at the corner of Harris and Speed Streets for the 4th Annual Corvette, Bike & Jeep Show scheduled on Saturday, June 10th from 12 pm to 6 pm at the Vicksburg Event and Business Center located at 2321 Washington Street Attachments: Triple R Productions I. ID-23-0504 Approve request from Warren County Soil and Water Conservation District for semi-annual allocation of funds in the amount of $15,000.00 pursuant to Section 69-27-24 of the Mississippi Code of 1972, as amended (2nd and final for FY 2023) City of Vicksburg Page 2 Printed on 5/10/2023 Board of Mayor and Aldermen Minutes - Final-revised May 1, 2023 Attachments: Warren Co Soil Allocation J. ID-23-0506 Approve the following for payment: 1. Shundera Stallings: a. Invoice #15258 in the amount of $2,475.00 for Grant Writing Services - Operation Safer Vicksburg 2. Central Asphalt: a. Pay Request #1 in the amount of $261,223.07 for 2022 Street Paving Project - Group 2 3. Waggoner/AJA for professional services for Vicksburg Erosion Control Project - Crestline Lane, Sturgis Street and Green Hill Drive: a. Invoice #2341-07 in the amount of $8,811.08 b. Invoice #2341-08 in the amount of $3,367.76 c. Invoice #2341-09 in the amount of $10,500.00 Attachments: Stallings Invoice 2023-04-14_Central Asphalt PR#1 Waggoner AJA Invoices K. ID-23-0513 Approve request from Tameka Hyland on behalf of Vicksburg High School to close traffic on Stadium Drive between Drummond Street and Loviza Street on Friday, May 5, 2023 from the hours of 8am - Noon for Senior Signing Day Attachments: VHS Request to Block Street L. ID-23-0514 Authorize issuance of requisition number 2305830 in the amount of $35,432.64 written to Core & Main, LP for the purchase of transmitters for the Utility Meters to be used by Water and Gas Departments pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2305830 M. ID-23-0515 Approve request from Fire Chief Derrick Stamps to declare badges as surplus property for the following: 1. Retiring Captain Richard Wilson and authorize sale for $115.00 2. Retiring Firefighter Lambert Wade Thomas and authorize sale for $100.00 Attachments: Surplus Badge Fire Department N. ID-23-0517 Authorize City Clerk to advertise Request for Proposals for: 1. Professional Engineering Services Attachments: RFP Engineering Services O. ID-23-0507 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 318063-318068 for approval. Routine Agenda: A. ID-23-0503 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention & Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention & Visitors Bureau for the month of May 2023 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. B. ID-23-0516 Adopt Budget Amendments City of Vicksburg Page 3 Printed on 5/10/2023 Board of Mayor and Aldermen Minutes - Final-revised May 1, 2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Adopt Budget Amendments for May 1, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0511 Authorize Mayor to execute Vicksburg Convention Center Facility Use Agreement and approve invoice from Seazand Dreams Catering in the amount of $1,712.10 for City of Vicksburg Community Health Literacy Event on May 4, 2023 Attachments: Community Health Literacy Dinner 05.04.23 BEO Health Literacy Dinner On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Vicksburg Convention Center Facility Use Agreement and approve invoice from Seazand Dreams Catering in the amount of $1,712.10 for City of Vicksburg Community Health Literacy Event on May 4, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0508 Authorize the approval of invoice #8FDC4E0B-0003 in the amount of $500.00 for a one year subscription to HigherGov for Sustainability and Grant Research for the CHAMPIONS Project Attachments: City of Vicksburg MS Invoice-8FDC4E0B-0003 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the approval of invoice #8FDC4E0B-0003 in the amount of $500.00 for a one year subscription to HigherGov for Sustainability and Grant Research for the CHAMPIONS Project. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0510 Approve the following with Red Oak Construction, LLC for Waterline Improvements Summit Ridge Drive: 1. Mayor execute Contract Amendment No. 1 2. Pay Application No. 3 - Final in the amount of $10,999.73 3. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims and Release of Liens, Consent of Surety to Final Payment) Attachments: Summit Ridge Drive On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the following with Red Oak Construction, LLC for Waterline Improvements Summit Ridge Drive: 1. Mayor execute Contract Amendment No. 1; 2. Pay Application No. 3 - Final in the amount of $10,999.73; 3. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims and Release of Liens, Consent of Surety to Final Payment). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0518 Adopt Resolution Appointing a Selection Committee for the Purpose of Reviewing Proposals Submitted by Engineering Firms to Provide Professional Engineering Services to the City of Vicksburg Attachments: resolution appointing committee On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Appointing a Selection Committee for the Purpose of Reviewing Proposals Submitted by Engineering Firms to Provide Professional Engineering Services to the City of Vicksburg. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0512 Authorize Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with John Terry City of Vicksburg Page 4 Printed on 5/10/2023 Board of Mayor and Aldermen Minutes - Final-revised May 1, 2023 Attachments: Agreement John Terry On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Payment Agreement for reimbursement of tuition for Paramedic Degree / Certification with John Terry. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0527 Authorize Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for Old Vicksburg Public Library - Door Replacement (MDAH Project #02-070-23) Attachments: MDAH Landmark Permit On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Mississippi Landmark Permit issued by Mississippi Department of Archives and History for Old Vicksburg Public Library - Door Replacement (MDAH Project #02-070-23). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs,Jr. moved to go into executive session to discuss Personnel Action Forms for: Department Transfer - Water & Gas Administration (1); Department Transfer/Status Change - Community Service (1); Promotion - Fire Department (2); Suspension - Fire Department (1); Termination - Fire Department (1); Termination - Water Department (1). The motion was seconded by Alderman Mayfield, Sr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Department Transfer - Water & Gas Administration (1); Department Transfer/Status Change - Community Service (1); Promotion - Fire Department (2); Suspension - Fire Department (1); Termination - Fire Department (1); Termination - Water Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Anessia Steward-Martin - Human Resource Benefits Coordinator, Tiffany Pendleton – Chief of Staff, Charlie Hill – Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0521 Department Transfer - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Department Transfer of a Cashier from $10.2850 per hour in Water & Gas Administration to a Gas Dispatcher at $10.2850 per hour in the Gas Department, effective April 25, 2023. Employee is being transferred to the Gas Department as a dispatcher due to ongoing issues with her current position at Water & Gas Administration. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0522 Department Transfer/Status Change - Community Service (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Department Transfer/Status Change of a PT City of Vicksburg Page 5 Printed on 5/10/2023 Board of Mayor and Aldermen Minutes - Final-revised May 1, 2023 Community Service Foreman from $9.00 per hour to a Landscaping Laborer at $9.00 per hour, effective May 3, 2023. Employee is transferring from part-time foreman to a laborer in the Landscaping Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0523 Promotion - Fire Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Promotion of a Lieutenant IV from $14.26 (new base rate) to a Captain I at $15.08 (new base rate), effective May 3, 2023; a Firefighter/Ambulance IV from $12.34 (new base rate) to a Lieutenant I at $13.32 (new base rate), effective May 3, 2023 in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0524 Suspension - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of a Probationary Firefighter I, effective May 1, 2023. Probationary Firefighter did not meet requirements of his probation. Failed to fulfill Vicksburg Fire Department Standard Operating Guideline 9.1.1 which reads in part, "The entry-level firefighter must complete the following steps during a 12-month probationary period. 14. must be a nationally and state registered EMT." Also VFD SOG 9.1.4 which reads, "The VFD requires all new employees who are not national registry of EMT-Basics or EMT-Paramedics to take the Emergency Medical Technician course when offered by an accredited school approved by the Mississippi State Department of Health Division of EMS and the fire chief. Failure to successfully complete this course during the probationary period will result in termination from the Vicksburg Fire Department." The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0525 Termination - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Probationary Firefighter I, effective March 1, 2023. Probationary Firefighter did not meet requirements of his probation. Failed to fulfill Vicksburg Fire Department Standard Operating Guideline 9.1.1 which reads in part, "The entry-level firefighter must complete the following steps during a 12-month probationary period. 14. must be a nationally and state registered EMT." Also VFD SOG 9.1.4 which reads, "The VFD requires all new employees who are not national registry of EMT-Basics or EMT-Paramedics to take the Emergency Medical Technician course when offered by an accredited school approved by the Mississippi State Department of Health Division of EMS and the fire chief. Failure to successfully complete this course during the probationary period will result in termination from the Vicksburg Fire Department." The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0526 Termination - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Laborer, effective May 1, 2023. Employee has been on discretionary leave as of December 2, 2022 and he has not turned in the correct paperwork to continue his leave. Benefits has tried to reach out via phone, email and letter and has not heard from employee. He violated the Discretionary Leave Policy and 4.1 (i), (p) and (z) in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0541 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 5/10/2023 Board of Mayor and Aldermen Minutes - Final-revised May 1, 2023 Adjournment On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, May 10, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 5/10/2023