Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, July 24, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Michael A. Mayfield, Sr. 2. Roll Call Also Present: Monica Allen,Prosecuting City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda ADD Under Routine Agenda: Letter E. (ID-23-0905) Authorize Mayor to execute Change Order #2 with Central Asphalt Company, Inc. for 2022 Vicksburg Paving - Group 2 in the amount of $116,125.50. Under Executive Session: Letter M. (ID-23-0943) Discuss a Potential Litigation Matter of Jacques On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-0918 Employee Anniversaries: 1. One (1) year of service: a. Amari Caples - VTV b. James Dixon - VTV 2. Two (2) years of service: a. Kelcy Buell - Ambulance b. Larson Terry - Fire 3. Six (6) years of service: a. Tony Bailey - Recreation Maintenance 4. Seven (7) years of service: a. Berry Henderson - Gas 5. Ten (10) years of service: a. Angela Thomas - Gas 6. Thirty (30) years of service: a. William Ford - IT Mayor Flaggs, Jr., congratulated Amari Caples and James Dixon in VTV with one (1) year each; Kelcy Buell in the Ambulance Department and Larson Terry in the Fire Department with two (2) years each of service; Tony Bailey in Recreation Maintenance with six (6) years of service; Berry Henderson in the Gas Department with seven (7) years of service; Angela Thomas in the Gas Department with ten (10) years of service; William Ford in the IT Department with thirty (30) years of service. City of Vicksburg Page 1 Printed on 8/8/2023 Board of Mayor and Aldermen Minutes - Final July 24, 2023 The Mayor and Aldermen congratulated all employees for their years of service and dedication to the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0916 Adopt Board Meeting Minutes for: 1. July 10, 2023 B. ID-23-0919 Approve the following Personnel Action Forms: 1. Retirement: a. Fire (1) 2. Resignation: a. Gas (1) 3. New Hire: a. Water & Gas Administration (1) C. ID-23-0904 Approve request from Laura Beth Strickland to reserve motor coach on October 26-28, 2023 Attachments: Motor Coach Reservation D. ID-23-0901 Approve invoice #1057 for payment in the amount of $2,625.00 for sponsorship from Mississippi State Medical Association for a Cornerstone Paver commemorating Mississippi's Medical History pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: MSMA Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Mississippi State Medical Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved an invoice of a sponsorship ad from Mississippi State Medical Association in the amount of $2,625.00 for a Cornerstone Paver commemorating Mississippi's Medical History. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-23-0902 Approve request for sponsorship in the amount of $500.00 to Warren Central High School Big Blue Band Boosters pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Warren Central Band Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Warren Central High School Big Blue Band Boosters will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Warren Central High School Big Blue Band Boosters in the amount of $500.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-0903 Approve request for sponsorship in the amount of $1,000.00 to Royal Entertainment for a River City Comedy Explosion Tour pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Royal Entertainment Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from Royal Entertainment will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. City of Vicksburg Page 2 Printed on 8/8/2023 Board of Mayor and Aldermen Minutes - Final July 24, 2023 The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Royal Entertainment in the amount of $1,000.00 for a River City Comedy Explosion Tour. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-0914 Ratify approval of a request for sponsorship in the amount of $550.00 to The Fuzzy Johnson Baseball Association pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Fuzzy Johnson Tournament Sponsorship Mayor Flaggs, Jr. stated that purchasing an advertisement from The Fuzzy Johnson Baseball Association will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg ratified the purchase of a sponsorship ad from The Fuzzy Johnson Baseball Association in the amount of $550.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. H. ID-23-0910 Authorize issuance of requisition number 2308262 in the amount of $63,256.00 written to Fluid Process & Pumps, LLC for two lime sludge pumps located at the Water Treatment Plant pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2308262 I. ID-23-0906 Approve the following for payment: 1. Neel-Schaffer for professional services: a. Invoice #1089047 in the amount of $26,976.54 for Levee Street Extension Segment 1 b. Invoice #1089055 - Final in the amount of $1,950.00 for City Wide Traffic Counts c. Invoice #1089058 in the amount of $8,159.06 for NRCS Iowa Boulevard - Fillmore Street d. Invoice #1089060 in the amount of $3,120.00 for Mission 66 Traffic Review Attachments: N-S Levee St Extension Segment 1 N-S City Wide Traffic Counts - Final N-S NRCS Iowa Blvd - Fillmore St N-S Mission 66 Traffic Review J. ID-23-0908 Approve request for payment from Vicksburg-Warren 911 Emergency Communications Center for the City's Share of 14 full-time E-911 dispatchers' salaries, matching benefits, and insurance for: 1. Check dates: June 30, 2023 and July 14, 2023 in the amount of $42,414.60 Attachments: 911 Payment K. ID-23-0912 Approve request from Cool Spring to close North Washington and Falk Steel Road from 319 to 385 Falk Steel Road on Saturday, August 5, 2023 from 9:00 a.m. to 4:00 p.m. for a Back to School Bash Attachments: Cool Spring Back to School Bash L. ID-23-0913 Approve invoice #2105836 for payment in the amount of $10,348.75 to Stantec Consulting Services for Levee Street Pedestrian Railroad Crossing Project Attachments: Stantec Invoice Levee St Pedestrian Crossing City of Vicksburg Page 3 Printed on 8/8/2023 Board of Mayor and Aldermen Minutes - Final July 24, 2023 M. ID-23-0915 Approve request for permission from Dane Lovell, Interim Public Works Director, to declare a Scag Turf Tiger Mower (Wastewater Department), Serial Number K2200666 as surplus property and authorize trade in for 2023 Turf Tiger, VIN #V6900171 at Patriot Motorsports Attachments: Surplus Property Mower N. ID-23-0907 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 2424-2425; 2426-2439; 319753; 319754; 319755-320084 for approval. O. ID-23-0900 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter Cadence Bank Letter The City Clerk presented the Bank Letters for Trustmark and Cadence for approval. P. ID-23-0909 Approve Reports: 1. City Sexton 2. Privilege License 3. Tax Collection 4. Delinquent Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton 6.2023 Privilege License 06.2023 Delinquent Tax 6.2023 The City Sexton presented report of collections, account opening graves, etc. for the month of June 2023 as follows: Lakeview Memorial Funeral Home - $875.00; W.H. Jefferson Funeral Home - $750.00; C.J. Williams Mortuary Services - $1,050.00; Glenwood Funeral Home - $1,075.00; Fisher-Riles Funeral Home - $525.00; Misc. - $800.00. The total burials were 20. Total paid $5,075.00 The City Clerk presented the Privilege License report for new businesses for the month of June 2023. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of June 2023. The City Clerk presented report for Delinquent Tax Collection for City taxes from the Warren County Tax Collector for the month of June 2023. The City Clerk presented the Detailed Budget report for approval. The City Clerk presented the June 2023 Credit Card report for approval as follows: Administration - $6,287.83; Purchasing Department - $1,961.27. Attachments: Supporting documents following Minutes: Routine Agenda: A. ID-23-0917 Adopt and Ordinance Closing and Vacating that Certain Portion of Eastland Drive Located in the City of Vicksburg, Mississippi Attachments: Eastland Dr Ordinance On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Ordinance Closing and Vacating that Certain Portion of Eastland Drive Located in the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 8/8/2023 Board of Mayor and Aldermen Minutes - Final July 24, 2023 B. ID-23-0898 Adopt Resolution to Declare Real Property Surplus and Authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. Pearl Street (PPIN 18185) Attachments: Pearl Street On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to Declare Real Property Surplus and Authorize City Clerk to advertise Sealed Bids for Notice of Sale: 1. Pearl Street (PPIN 18185). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0899 Adopt Final Order (Resolution) for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc. Attachments: Final Order Resolution - Ergon On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Final Order (Resolution) for Ad Valorem Tax Exemption for: 1. Ergon Refining, Inc.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0911 Accept the recommendation of EJES that all bids be rejected for Washington Street Rehabilitation Project due to exceeding the budget limit and authorize re-advertisement once the scope of work has been modified to remove the shoulder work from N. Washington Street Attachments: Washington St Bid Rejection Letter July 2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept the recommendation of EJES that all bids be rejected for Washington Street Rehabilitation Project due to exceeding the budget limit and authorize re-advertisement once the scope of work has been modified to remove the shoulder work from N. Washington Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0905 Authorize Mayor to execute Change Order #2 with Central Asphalt Company, Inc. for 2022 Vicksburg Paving - Group 2 Attachments: 2022 Street Paving CO#2 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #2 with Central Asphalt Company, Inc. for 2022 Vicksburg Paving - Group 2 in the amount of $116,125.50. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield, Sr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Title Change - Purchasing (1); Pay Adjustment - Purchasing (1); Pay Adjustment - Police (1); Education Incentive Request - City Clerk (1); Education Incentive Request - Human Resource (1); Longevity Pay - Gas Department (2); Longevity Pay - Recreation Maintenance (1); Longevity Pay - VTV (2); Longevity Pay - Ambulance (1); Longevity Pay - Fire (1); Longevity Pay - IT (1); Deceased (termination) - Recreation (1); Litigation Matter (Discussion) - Jacques The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to City of Vicksburg Page 5 Printed on 8/8/2023 Board of Mayor and Aldermen Minutes - Final July 24, 2023 discuss Personnel Action Forms for: Title Change - Purchasing (1); Pay Adjustment - Purchasing (1); Pay Adjustment - Police (1); Education Incentive Request - City Clerk (1); Education Incentive Request - Human Resource (1); Longevity Pay - Gas Department (2); Longevity Pay - Recreation Maintenance (1); Longevity Pay - VTV (2); Longevity Pay - Ambulance (1); Longevity Pay - Fire (1); Longevity Pay - IT (1); Deceased (termination) - Recreation (1); Litigation Matter (Discussion) - Jacques The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Monica Allen - Prosecuting City Attorney, Walter W. Osborne, Jr. - City Clerk, Deborah A. Nickson - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Charlie Hill – Deputy Chief of Police, Penny Jones - Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-0920 Title Change - Purchasing (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Title Change from Purchasing Specialist at $17.43 per hour to Assistant Purchasing Director at $17.43 per hour, effective October 6, 2021 in Purchasing. This action form is to correct employee's job title that should have been changed when the rate of pay was changed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-0921 Pay Adjustment - Purchasing (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Purchasing Specialist from $12.62 per hour to $13.80 ($12.62+$1.18) per hour, effective July 12, 2023 in Purchasing. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-0922 Pay Adjustment - Police (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Patrol Officer from $19.38 per hour to a Patrol Officer/FTO at $20.13 ($19.38+.75) per hour, effective July 12, 2023. Patrol Officer is now serving as a Field Training Officer (FTO) in the Police Department and is entitled to an increase of .75 cents per hour. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-0923 Education Incentive Request - City Clerk (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Education Incentive Request of a Deputy City Clerk to obtain a Master's Degree in City Clerk Office. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-0924 Education Incentive Request - Human Resource (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Education Incentive Request of a Human Resource Assistant/Safety employee to obtain a Bachelor's Degree in the Human Resource Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-0925 Longevity Pay - Gas Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Warehouse Manager from $15.19 per hour to $15.39($15.19+.20) per hour, effective July 25, 2023. Employee is entitled to an additional .20 cents increase per hour for ten (10) years of service; a Locator from $13.25 per hour to $13.45($13.25+.20) per hour, effective August 3, 2023. Employee is entitled to an additional .20 cents increase per hour for seven (7) years of service in the Gas Department. The motion was adopted City of Vicksburg Page 6 Printed on 8/8/2023 Board of Mayor and Aldermen Minutes - Final July 24, 2023 unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-0926 Longevity Pay - Recreation Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman from $10.20 per hour to $10.40 ($10.20+.20) per hour, effective July 26, 2023. Employee is entitled to an additional .20 cents increase per hour for six (6) years of service in Recreation Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-0927 Longevity Pay - VTV (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Director from $22.25 per hour to $22.45($22.25+.20) per hour, effective July 27, 2023. Employee is entitled to a .20 cents increase per hour for one (1) year of service; a Videographer from $12.55 per hour to $12.75($12.55+.20) per hour, effective July 27, 2023. Employee is entitled to a .20 cents increase per hour for one (1) year of service in VTV. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. I. ID-23-0928 Longevity Pay - Ambulance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Paramedic from $11.14 per hour to $11.24($11.14+.10) per hour, effective July 28, 2023 in the Ambulance Department. Employee is entitled to an additional .10 cents increase per hour for two (2) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. J. ID-23-0929 Longevity Pay - Fire (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Firefighter from $11.33 per hour to $11.43($11.33+.10) per hour, effective Jul 28, 2023 in the Fire Department. Employee is entitled to an additional .10 cents increase per hour for two (2) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. K. ID-23-0930 Longevity Pay - IT (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Computer Hardware Specialist from $28.86 per hour to $30.86($28.86+$2.00) per hour, effective August 2, 2023. Employee is entitled to an additional $2.00 per hour increase for thirty (30) years of service in the IT Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. L. ID-23-0931 Deceased (termination) - Recreation (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Deceased (termination) of a Cageworker in the Recreation Department, effective July 15, 2023. Employee has transitioned. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. M. ID-23-0943 Discuss Potential Litigation Matter A discussion was held. N. ID-23-0955 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items City of Vicksburg Page 7 Printed on 8/8/2023 Board of Mayor and Aldermen Minutes - Final July 24, 2023 Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, August 7, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 8/8/2023