Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, September 8, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Deborah A. Nickson, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Recognitions: A. ID-23-1124 Employee Anniversaries: 1. Six (6) years of service: a. Walter Sanders - Traffic Department b. Anthony Lane - Police Department 2. Seven (7) years of service: a. Gary Vines - Building Maintenance Mayor Flaggs, Jr., congratulated Walter Sanders in the Traffic Department and Anthony Lane in the Police Department with six (6) years of service each; Gary Vines in the Building Maintenance with seven (7) years of service. The Mayor and Aldermen congratulated all employees for their dedicated service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1122 Adopt Board Meeting Minutes for: 1. August 21, 2023 B. ID-23-1125 Approve the following Personnel Action Forms: 1. Resignations: a. Ambulance Department (1) b. Fire Department (1) C. ID-23-1132 Approve Addition to Employee Driving List: 1. Parks & Recreation Maintenance a. Cornelious Carr 2. Water Department a. Demarcus Jones City of Vicksburg Page 1 Printed on 9/29/2023 Board of Mayor and Aldermen Minutes - Final September 8, 2023 Attachments: Employer Driving License D. ID-23-1123 A. Authorize City Clerk to transfer funds FROM the Separate Project Bank Accounts TO the City's Water & Gas (pooled cash) reimbursing the City's pooled cash account for project expenditures as follows: 1. From COV Capital Expense Fund Account to Water & Gas (pooled cash) in the amount of $42,886.54 2. From American Rescue Plan Account to Water & Gas (pooled cash) in the amount of $142,558.09 3. From MS Infrastructure Fund Account to Water & Gas (pooled cash) in the amount of $976,605.81 4. From Riverfront Development Project Fund Account to Water & Gas (pooled cash) in the amount of $150,430.64 5. From the Separate Project Bank Account "Gen Obligation Bond Account" to Water & Gas (pooled cash) reimbursing the City's pooled cash account for project expenditures in the amount of $162,601.16 with September's interest and CLOSE this account Attachments: Transfer of Funds Request E. ID-23-1113 Approve Request for permission from Police Chief, Penny Jones, to declare eighty (80) 38 Smith & Wesson and seventeen (17) Glock 31 .357 firearms Surplus Property and Authorize trade in for fifty (50) Glock model 43X and ankle holsters from Southern Connection Attachments: surplus firearms F. ID-23-1114 Ratify request for permission from Ethan Katzenmeyer, Vehicle Maintenance Director, to declare the following vehicles/items listed surplus property and authorize to be sold at auction by Jeff Martin Auctioneers CID# Description Serial/Model Number Department 1. 6649 2013 G4500 Chevrolet Ambulance 1GV6GSCL6D1159571 Ambulance 2. 6161 1999 Doo Little Cargo Trailer 1DGCS1423YMO36753 Fire 3. 6459 2007 Aries Trailer 40LUB14257B139078 Sewer 4. 6178 2001 Dodge Ram 1500 3B7HC12Z01G181318 Cemetery 5. 5880 1993 E-One Pumper Fire Truck 4ENBAAA86P1002498 Fire 6. 6556 2010 Dodge Charger 2B3AA4CVXAH119107 Ambulance 7. 6575 2010 Dodge Charger 2B3AA4CV0AH248327 Police Attachments: surplus vehicles G. ID-23-1115 Approve the following for payment: 1. Volkert, Inc. for Professional Services a. Invoice# 00708012 in the amount of $2,306.94 for Water and Sewer Improvements - Stillwater & Bluecreek Drives 2. Central Asphalt Company, Inc. a. Pay Estimate #4 in the amount of $102,053.37 for Levee Street Pedestrian Rail Crossing & Site Utility Improvements Project 3. Belinda Stewart Architects for architectural services: a. Invoice# 2023-0424 in the amount of $2,898.85 for Constitution City of Vicksburg Page 2 Printed on 9/29/2023 Board of Mayor and Aldermen Minutes - Final September 8, 2023 Firehouse May 1 - June 30, 2023 b. Invoice# 2023-0510 in the amount of $3,583.70 for Constitution Firehouse July 1 - August 15, 2023 Attachments: Volkert Stillwater&Bluecreek invoices Stantac Pay Estimate 4 Belinda Stewart inv. 2023-0424 Belinda Stewart inv. 2023-0510 H. ID-23-1134 Approve the following for payment: 1. Neel-Schaffer for professional services: a. Invoice# 1090250 in the amount of $19,282.50 for Levee Street Extension Segment 1 b. Invoice# 1090260 in the amount of $2,121.84 for NRCS Iowa Blvd-Fillmore Street Attachments: Neel-Schaffer invoice 1090250 Neel-Schaffer invoice 1090260 I. ID-23-1136 Approve Claims Docket Routine Agenda: A. ID-23-1116 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of September 2023 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-23-1117 Received Sealed Bids for: 1. Stillwater/Bluecreek Mobile Home Water and Sewer Improvements On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to received Sealed proposals and proceeded to open bid proposals submitted for furnishing in accordance with specifications and instructions for bidding on file in the Office of the City Clerk: Proof of publication of legal advertisements was presented and ordered filed. 1. Stillwater/Bluecreek Mobile Home Water and Sewer Improvements Two (2) Electronic Bids Received: MITCHELL CONTRACTING, INC., Post Office Box 116; Madisonville, LA 70447 C.O.R# 19939-MC 5% Bid Bond: Yes Addendum #1: Yes Base Amount: $ 1,287,939.00 Alternate #1: $24,000.00 Total Bid Amount: $1,311,939.00 GREENBRIER DIGGING SERVICE, INC., 681 Denton Trail NW; Brookhaven, MS 39601 C.O.R# 04621-MC 5% Bid Bond: Yes Addendum #1: Yes Base Amount: $ 1,408,946.00 Alternate #1: $12,000.00 Total Bid Amount: $1,420, 946.00 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Volkert, Inc. for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1137 Adopt Resolution Authorizing Preparation and Submittal of an Application to the Mississippi Department of Environmental Quality Water Pollution Control (MDEQ) Revolving Loan Fund Application Attachments: Resolution MDEQ On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Authorizing Preparation and City of Vicksburg Page 3 Printed on 9/29/2023 Board of Mayor and Aldermen Minutes - Final September 8, 2023 Submittal of an Application to the Mississippi Department of Environmental Quality Water Pollution Control (MDEQ) Revolving Loan Fund Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1135 Authorize Mayor to execute Contract for Professional Services with Rick Beers Attachments: Rick Beers On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Contract for Professional Services with Rick Beers. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1133 Authorize Mayor to execute Change Order #1 with Fordice Construction Company for Washington Street Park Updates Attachments: Change Order #1 Fordice Construction On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to authorize the Mayor to execute Change Order #1 with Fordice Construction Company for Washington Street Park Updates. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr., moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr., moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Building Maintenance (1); Pay Adjustments - Police Department (3); Longevity Pay - Traffic Department (1); Longevity Pay - Building Maintenance (1); Suspension - Police Department (1); Termination - Police Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Building Maintenance (1); Pay Adjustments - Police Department (3); Longevity Pay - Traffic Department (1); Longevity Pay - Building Maintenance (1); Suspension - Police Department (1); Termination - Police Department (1). The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Sr., Alderman Monsour, Jr., Kim Nailor - City Attorney, Walter W. Osborne, Jr. - City Clerk, Tasha W. Jordan - Deputy City Clerk, Kelsey Hicks - Human Resource Assistant/Safety, Charlie Hill – Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1126 Pay Adjustment - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an HVAC Tech from $17.00 per hour to $18.00 per hour, effective September 6, 2023. Employee has received his HVAC Technician Certification in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1127 Pay Adjustment - Police Department (3) City of Vicksburg Page 4 Printed on 9/29/2023 Board of Mayor and Aldermen Minutes - Final September 8, 2023 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustments of a D-Watch Commander from $23.78 per hour to Sergeant in Investigations at $23.48 ($23.78 - .30) per hour, effective September 6, 2023. Employee is no longer working in the Patrol Division; a FTO Patrol Officer from $20.13 per hour to a Patrol Officer at $19.38 ($20.13 - .75) per hour, effective September 6, 2023. Employee is no longer serving as a Field Training Officer; a Police Officer from $22.53 per hour to $22.73 ($22.53+.20) per hour, effective September 13, 2023. Employee is eligible for an additional .20 cents increase for six (6) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1128 Longevity Pay - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Supervisor in the Traffic Department from $29.48 ($29.39 + .09) per hour to $29.68 ($29.39 + .20) per hour, effective September 13, 2023. Employee is entitled to an additional .20 cents increase per hour for six (6) years of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1129 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the .20 cents Longevity Pay of a Carpenter from $18.46 ($18.37 + .09) per hour to $18.66 ($18.37 + .09 +.20) per hour, effective September 14, 2023. Employee is entitled to an additional .20 cents increase for seven (7) years of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1130 Suspension - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to deny the Suspension and approve forty-five (45) day probation of a Sergeant. Employee violated VPD Policies and Procedures: 6.02 General Guidelines 1 (b and c) and 7.04 Preliminary Investigation in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1131 Termination - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Continued Suspension of a Booking Officer effective September 8, 2023. Employee was in violation of the COV Arrest Policy in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1235 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, September 15, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 5 Printed on 9/29/2023 Board of Mayor and Aldermen Minutes - Final September 8, 2023 CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 9/29/2023