Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, September 29, 2023 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Alderman Michael A. Mayfield, Sr. Pledge of Allegiance was led by Alderman Alex J. Monsour, Jr. 2. Roll Call Also Present: Kim Nailor, City Attorney Walter W. Osborne, Jr., City Clerk Tasha W. Jordan, Deputy City Clerk Present: 3 - Mayor George Flaggs Jr. Alderman Michael A. Mayfield Sr. Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. A. ID-23-1243 Adopt Board Meeting Minutes for: 1. September 5, 2023 2. September 8, 2023 3. September 15, 2023 4. September 18, 2023 B. ID-23-1231 Approve request from Travelers Rest Christian Academy for allocation of matching funds in the amount of $10,000.00 pursuant to Mississippi Code Annotated 21-19-65, as amended Attachments: Travelers Rest Christian Academy Allocation The City is authorized pursuant to Mississippi Code Annotated 21-19-65, as amended for matching funds for social and community service programs. C. ID-23-1238 Approve request for matching funds in the amount of $1,000.00 to Make-A-Wish Mississippi pursuant to Mississippi Code Annotated 21-19-65, as amended Attachments: Make-A-Wish Letter The City is authorized pursuant to Mississippi Code Annotated 21-19-65, as amended for matching funds for social and community service programs. D. ID-23-1229 Approve request from John Smith, Jr. on behalf of 1871 Alumni Group, LLC for permission to use Gordon's Alley and block alley by Peterson and Cinnamon Tree that runs into Crawford for Alcorn State University Block Party and Pop-Up Shop on Friday, October 6, 2023 from 4pm - 8 pm Attachments: 1871 Alumni Group Block Party-Pop Up E. ID-23-1241 Approve request for sponsorship in the amount of $1,000.00 to Alcorn City of Vicksburg Page 1 Printed on 10/16/2023 Board of Mayor and Aldermen Minutes - Final September 29, 2023 State University 1871 Alumni Group pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: 1871 Alumni Group Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Alcorn State University 1871 Alumni Group will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University 1871 Alumni Group in the amount of $1,000.00. The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-23-1242 Approve advertisement in the amount of $1,500.00 ($500.00 - full size ad back cover; $1,000.00 - sponsorship) to Alcorn State University A-Club Alumni Hall of Fame Committee pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Alcorn Sports Hall of Fame Advertisement Mayor Flaggs, Jr. stated that purchasing an advertisement from Alcorn State University A-Club Alumni Hall of Fame Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University A-Club Alumni Hall of Fame Committee in the amount of $1,500.00 for ($500.00 - full size ad back cover; $1,000.00 - sponsorship). The City is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. G. ID-23-1218 Approve the following with Fordice Construction Company for Washington Street Park Updates: 1. Pay Application No. 4 (Final) in the amount of $24,459.50 2. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Consent of Surety to Final Payment) Attachments: Close Out Documents Washington St Park Updates H. ID-23-1219 Approve the following for payment: 1. Wier Boerner Allin Architecture: a. Invoice #22-029-002 in the amount of $4,184.63 for Vicksburg - Washington Street Park Updates 2. Stantec Consulting for professional services: a. Invoice #2131205 in the amount of $3,385.00 for Levee Street Pedestrian Railroad Crossing Project 3. TRC Engineers: a. Invoice #4-113109 in the amount of $7,100.00 for Iowa Avenue Emergency Stabilization Project Attachments: WBA Invoice Washington St Park Updates Stantec Invoice Levee Street I. ID-23-1228 Approve Invoice #23-323 in the amount of $2,550.00 to DSM Environmental Services, LLC for inspection of residential structures located at: 1. 2416 1/2 Halls Ferry Road 2. 2418 1/2 Halls Ferry Road 3. 1416 Lane Alley City of Vicksburg Page 2 Printed on 10/16/2023 Board of Mayor and Aldermen Minutes - Final September 29, 2023 Attachments: DSM ENVIRONMENTAL- 2416 1-2 HALLS FERRY 2418 1-2 HALLSFERRY 1416 LANE ALLEY - FOR ABESTOES AND LEAD- ARPA NAACP HOUSING J. ID-23-1233 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 321522-321690 for approval. Routine Agenda: A. ID-23-1215 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Budget Amendments for September 29, 2023. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. B. ID-23-1214 ADOPT RESOLUTION APPOINTING A SELECTION COMMITTEE FOR THE PURPOSE OF REVIEWING PROPOSALS SUBMITTED BY ENGINEERING FIRMS TO PROVIDE ENVIRONMENTAL ENGINEERING SERVICES AND OVERSEE THE BROWNFIELD CLEANUP PROJECT AT THE FORMER US RUBBER RECLAIMING SITE Attachments: RESOLUTION APPOINTING A SELECTION COMMITTEE FOR THE PURPOSE OF REVIEWING PROPOSALS SUBMITTED BY ENGINEERING FIRMS TO PROVIDE ENVIRONMENTAL ENGINEERING SERVICES AND On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to adopt the Resolution Appointing a Selection Committee for the purpose of reviewing Proposals submitted by engineering firms to provide environmental engineers services and oversee the Brownfield Cleanup Project at the former US Rubber Reclaiming site. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. C. ID-23-1225 ADOPT RESOLUTION TO DENY FINAL APPROVAL FOR TAX ABATEMENT FOR 717 GROVE STREET (PPIN 019187) Attachments: Resolution Deny Tax Abatement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to deny final approval for Tax Abatement for 717 Grove Street (PPIN 019187). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. D. ID-23-1244 ADOPT RESOLUTION TO RESCIND ACCEPTANCE OF AWARD OF LEASE PURCHASE FINANCING TO TRUSTMARK NATIONAL BANK Attachments: RESOLUTION TO RESCIND ACCEPTANCE OF AWARD OF LEASE PURCHASE FINANCING TO TRUSTMARK NATIONAL On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution to rescind acceptance of award of Lease Purchase Financing to Trustmark National Bank. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. E. ID-23-1246 ADOPT RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO MISSISSIPPI DEPARTMENT OF TRANSPORTATION FOR THE TRANSPORTATION ALTERNATIVE PROGRAM 2023 - BIPARTISAN INFRASTRUCTURE LAW (BIL) - FHWA Attachments: RESOLUTION AUTHORIZING PREPARATION AND SUBMITTAL OF AN APPLICATION TO MISSISSIPPI DEPARTMENT OF TRANSPORTATION FOR THE TRANSPORTATOIN ALTERNATIVE PROGRAM 2023 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Resolution authorizing preparation and submittal of an application to Mississippi Department of Transportation for the City of Vicksburg Page 3 Printed on 10/16/2023 Board of Mayor and Aldermen Minutes - Final September 29, 2023 Transportation Alternative Program 2023 - Bipartisan Infrastructure Law (BIL) - FHWA. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. F. ID-23-1213 Approve Change Order #1 request from Central Asphalt Company, Inc. in the amount of $38,976.38 for Levee Street Pedestrian Rail Crossing & Site Utility Improvements Project for Sewer Manhole Tie-In and Demo of Concrete Box Attachments: Levee_St_CO#1 On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, Sr., the Mayor and Aldermen voted to approve the Change Order #1 request from Central Asphalt Company, Inc. in the amount of $38,976.38 for Levee Street Pedestrian Rail Crossing & Site Utility Improvements Project for Sewer Manhole Tie-In and Demo of Concrete Box. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. G. ID-23-1217 Authorize Mayor to execute contract with Metro Construction Services, LLC for Improvements to Vicksburg Municipal Airport (Fueling Apron & Runway Rehabilitation) in the amount of $121,625.00 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute contract with Metro Construction Services, LLC for Improvements to Vicksburg Municipal Airport (Fueling Apron & Runway Rehabilitation) in the amount of $121,625.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. H. ID-23-1232 Authorize Mayor to execute GasQuest Use Agreement with Boardwalk Pipelines, LP Attachments: Form GasQuest Use Agreement Vicksburg 9-26-23 On motion of Alderman Mayfield, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to authorize the Mayor to execute GasQuest Use Agreement with Boardwalk Pipelines, LP. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, Sr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg to meet 10 o’clock a.m., Monday, October 2, 2023, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield Sr., and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 10/16/2023