Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, June 21, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Lee Thames, Interim City Attorney Deborah A. Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Brian Sessums, Deputy Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Aldermen voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-0722 Employee Anniversaries: 1. Two (2) years of service: a. Mathew Brogdon - Auditorium b. Kayla Johnson - Ambulance Department 2. Thirty (30) years of service: a. Edward Miller - Inspection Department Mayor Flaggs, Jr. recognized Mathew Brogdon- Auditorium and Kayla Johnson-Ambulance Department for two (2) years of service each and Edward Miller-Inspection Department with thirty (30) years of service. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-0723 Approve the following Personnel Action Forms: 1. Retirement: a. Purchasing Department (1) b. Administration (1) 2. Resignation: a. Grants (1) 3. Re-Hire: a. Police Department (1) City of Vicksburg Page 1 Printed on 7/18/2024 Board of Mayor and Aldermen Minutes - Final June 21, 2024 B. ID-24-0710 Accept Certificate from the City of Vicksburg Municipal Election Commission for the Special Runoff Election held on May 30, 2024 Attachments: Official Recap Form 5.30.2024 C. ID-24-0713 Approve request from Kimberly Flagg Judge on behalf of Vicksburg High School / Warren Central Class of 1999 to have a parade with a police escort on Friday evening June 21st starting at 5:45 pm leaving from the Outlets of Vicksburg ending at The Mulberry Attachments: Class Parade D. ID-24-0704 Approve Sponsorship Application in the amount of $250.00 from Gayla Carpenter-Sanders on behalf of The Pearl Connection for their "Soaring in Service with a Hat-A-Tude" Event pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Pearl Connection Mayor Flaggs, Jr. stated that purchasing an advertisement from the Pearl Connection will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Gayla Carpenter-Sanders on behalf of the Pearl Connection for their "Soaring in the Service with a Hat-A-Tude" event pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-24-0715 Authorize Interim City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: 1. FROM American Rescue Plan Account TO Water & Gas (pooled cash) Account: a. $275,993.13 - City's 1/2 share of costs for the MCWI - Round 2 - Water Treatment Plant Improvement Project F. ID-24-0719 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 2618 1/2 Roosevelt Avenue, PPIN 5027; owned by Lena Lorrene Liggins 2. 2624 Ken Karyl Avenue, PPIN 5049; owned by P & E Contractors 3. 2626 Ken Karyl Avenue, PPIN 5050; owned by Martha Ann Rand 4. 2001 Royal Street, PPIN 5069; owned by Khristoffer Hearron Etal 5. 2714 Halls Ferry Road, PPIN 6184; owned by Iris Moody Frazier Estate 6. 2630 Roosevelt Avenue, PPIN 13072; owned by Heat Management, LLC 7. 3019 Washington Street, PPIN 15065; owned by Mary Marie Pendleton 8. 2414 Hunt Street, PPIN 15253; owned by Camille Taiwo 9. 2503 Togo Street, PPIN 15584; owned by Revenant Properties, LLC 10. 1425 Harrison Street, PPIN 16109; owned by Leyland French 11. 1046 Meadow Street, PPIN 17231; owned by Marcella Price Walton Estate 12. 2013 Oak Street, PPIN 18347; owned by Robert Curtis & Arthur Fuller Attachments: Special Assessments Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 2618 1/2 Roosevelt Avenue, PPIN 5027; owned by Lena Lorrene Liggins 2. 2624 Ken Karyl Avenue, PPIN 5049; owned by P & E Contractors 3. 2626 Ken Karyl Avenue, PPIN 5050; owned by Martha Ann Rand 4. 2001 Royal Street, PPIN 5069; owned by Khristoffer Hearron Etal 5. 2714 Halls Ferry Road, PPIN 6184; owned by Iris Moody Frazier Estate City of Vicksburg Page 2 Printed on 7/18/2024 Board of Mayor and Aldermen Minutes - Final June 21, 2024 6. 2630 Roosevelt Avenue, PPIN 13072; owned by Heat Management, LLC 7. 3019 Washington Street, PPIN 15065; owned by Mary Marie Pendleton 8. 2414 Hunt Street, PPIN 15253; owned by Camille Taiwo 9. 2503 Togo Street, PPIN 15584; owned by Revenant Properties, LLC 10. 1425 Harrison Street, PPIN 16109; owned by Leyland French 11. 1046 Meadow Street, PPIN 17231; owned by Marcella Price Walton Estate 12. 2013 Oak Street, PPIN 18347; owned by Robert Curtis & Arthur Fuller The Mayor and Aldermen voted to accept the foregoing Letters (Statements) for cost of cutting and cleaning lots and adopted the following Resolutions establishing Special Assessments. G. ID-24-0705 Approve the following for payment: 1. Vicksburg-Tallulah Regional Airport a. Invoice #4523 in the amount of $458.36 for the month of May 2024 2. ESG Operations (An Inframark Company) for the month of June 2024: a. Invoice #126523 in the amount of $55,751.25 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities b. Invoice #126528 in the amount of $85,177.83 for Contract Operations and Maintenance of the City's Water Treatment Facilities 3. Stantec Consulting for professional services: a. Invoice #2245069 in the amount of $370.00 for Levee Street Pedestrian Railroad Crossing b. Invoice #2245070 in the amount of $27,148.27 for Fisher Ferry Bridge Replacement 4. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $55,051.91 for City's Share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: May 31, 2024 and June 14, 2024 Attachments: Invoice VTR Invoice ESG Invoice Stantec 911 Payment H. ID-24-0707 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Letter 5.2024 Cadence Letter 5.2024 The Interim City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. I. ID-24-0706 Approve Reports: 1. City Sexton 2. Privilege License 3. Delinquent Tax Collection 4. Tax Collection 5. Detail Budget 6. Credit Card Attachments: City Sexton 5.2024 Privilege License Report Delinquent Tax May 2024 1. The Interim City Clerk presented report of collections, account opening graves, etc. for the month of May 2024 as follows: Lakeview Memorial Funeral Home - $1,100.00; W.H. Jefferson Funeral Home - $1,975.00; Glenwood Funeral Home - $400.00; Fisher Funeral Home - $750.00; CJ Williams Mortuary Services - $1,650.00; Dillon-Chisley Funeral Home - $250.00; Miscellaneous - $1,425.00. Total City of Vicksburg Page 3 Printed on 7/18/2024 Board of Mayor and Aldermen Minutes - Final June 21, 2024 burials were 30. Total paid was $7,750.00 2. The Interim City Clerk presented the Privilege License report for new businesses for the month of May 2024. 3. The Interim City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of May 2024 . 4. The Interim City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of May 2024. 5. The Interim City Clerk presented the Detailed Budget report for approval. 6. The Interim City Clerk presented the May 2024 Credit Card report for approval as follows: Administration - $1,074.40, Purchasing Department - $1,736.78 Attachments: Supporting documents following minutes: J. ID-24-0718 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 326986-327337 for approval. Routine Agenda: A. ID-24-0709 Receive Sealed Bids for: 1. Constitution Firehouse Rehabilitation On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to receive Sealed Bids for: 1. Constitution Firehouse Rehabilitation Two (2) Paper Bids were received: Fordice Construction Company, PO Box 1101, Vicksburg, Mississippi, 39181, CR-00016-MC, Base Bid-$388,700 Ramsay Construction Group, Inc. PO Box 127, Flora, Mississippi, 39071, CR-19964-MC, Base Bid-$64,000 No Electronic Bids were received. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to accept and refer the foregoing bids to Belinda Stewart Architects P.A. for review and recommendation back to the Board for award. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-0717 Approve the following for Vicksburg Municipal Airport Improvements - Reconstruct Apron Access Taxiway & Rehabilitate Terminal Apron: 1. Accept the Recommendation of Barge Design to award bid to Hendrick Construction, Inc. in the amount of $370,520.35 (Schedule A - $301,794.01; Additive Alternate #1 - $68,726.34) 2. Authorize Mayor to execute Application for Federal Assistance (AIP #3-28-0073-0020-2024) 3. Authorize Mayor to execute Application for Federal Assistance (AIG #3-28-0073-0021-2024) Attachments: Engr Recommendation Airport Improvements SF424-ARP-2024-07-13vksAIP SF424-ARP-2024-07-vksAIG On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the following for Vicksburg Municipal Airport Improvements - Reconstruct Apron Access Taxiway & Rehabilitate Terminal Apron: 1. Accept the Recommendation of Barge Design to award bid to Hendrick Construction, Inc. in the amount of $370,520.35 (Schedule A - $301,794.01; Additive Alternate #1 - $68,726.34) 2. Authorize Mayor to execute Application for Federal Assistance (AIP City of Vicksburg Page 4 Printed on 7/18/2024 Board of Mayor and Aldermen Minutes - Final June 21, 2024 #3-28-0073-0020-2024) 3. Authorize Mayor to execute Application for Federal Assistance (AIG #3-28-0073-0021-2024) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0720 Accept Application and Adopt Resolution (Preliminary Order) for Ad Valorem Tax Exemption for: 1. Vicksburg Forest Products, LLC. (1725 North Washington Street) Attachments: Application Ad Valorem Vicksburg Forest Products On motion of Alderman Monsour, Jr.,seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept an Application and Adopt Resolution (Preliminary Order) for Ad Valorem Tax Exemption for: 1. Vicksburg Forest Products, LLC. (1725 North Washington Street) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0714 Adopt Final Resolution Granting Exemption from Ad Valorem Taxes: 1. Foam Packaging, Inc. 2. Ergon Refining, Inc. (2611 Haining Road) 3. Industrial Wood Products, Inc. Attachments: Final Resolution Ergon-Foam Packaging Final Resolution Industrial Woods On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt a Final Resolution Granting Exemption from Ad Valorem Taxes: 1. Foam Packaging, Inc. 2. Ergon Refining, Inc. (2611 Haining Road) 3. Industrial Wood Products, Inc. The motion was adopted unanimously by the following vote Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0708 Adopt An Ordinance Of The City Of Vicksburg, Mississippi, Granting A Non-Exclusive Franchise To Telcove Operations, LLC To Lay, Construct, Maintain, Replace, Repair, And Operate Fiber Optic Cable And Appurtenant Telecommunications Facilities In, Under, Over, And Across And Along All Streets, Avenues, Alleys, Highways, Road, Bridges, Viaducts, And Public Places In The City of Vicksburg, Mississippi Attachments: Ordinance TelCove On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt An Ordinance Of The City Of Vicksburg, Mississippi, Granting A Non-Exclusive Franchise To Telcove Operations, LLC To Lay, Construct, Maintain, Replace, Repair, And Operate Fiber Optic Cable And Appurtenant Telecommunications Facilities In, Under, Over, And Across And Along All Streets, Avenues, Alleys, Highways, Road, Bridges, Viaducts, And Public Places In The City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0716 Authorize Mayor to execute Contract for Services with Elva A. Smith in relation to implementing the redistricting plan of the City of Vicksburg approved in 2022 by the Board of Mayor and Aldermen and update in the Statewide Election Management Systems (SEMS) for the sum not to exceed $3,200.00 (Ward 2) Attachments: Contract Smith On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute Contract for Services with Elva A. Smith in relation to implementing the redistricting plan of the City of Vicksburg approved in 2022 by the Board of Mayor and Aldermen and update in City of Vicksburg Page 5 Printed on 7/18/2024 Board of Mayor and Aldermen Minutes - Final June 21, 2024 the Statewide Election Management Systems (SEMS) for the sum not to exceed $3,200.00 (Ward 2). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Correction-Recreation Department (1); Status Change-Police Department (1); Longevity Pay- Inspection Department (1); Longevity Pay-Auditorium (1); Longevity Pay- Ambulance Department (1); Suspension Pending-Termination-Gas Department (1); Suspension-Street Department (1); Discussion-Water & Gas Administration (1); Discussion-Court Services (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Correction-Recreation Department (1); Status Change-Police Department (1); Longevity Pay- Inspection Department (1); Longevity Pay-Auditorium (1); Longevity Pay- Ambulance Department (1); Suspension Pending-Termination-Gas Department (1); Suspension-Street Department (1); Discussion-Water & Gas Administration (1); Discussion-Court Services (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - Interim City Attorney, Deborah A. Kaiser-Nickson- Interim City Clerk, Brian Sessums - Deputy Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety, Charlie Hill - Deputy Chief of Police, Anessia Steward-Martin - Human Resources Benefits Coordinator, Dane Lovell-Interim Public Works Director Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-0724 Longevity Correction - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Correction of a Program Coordinator from $14.55 per hour to $14.75($14.35 +.20 + .20) per hour, effective June 10, 2024. This change is to correct the amount of years the employee worked in the Recreational Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-0725 Status Change - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change of a Police Officer from a Part-time Patrolman at $25.00 per hour to a Full-time Officer at $23.80 per hour, effective June 26, 2024 in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0726 Longevity Pay - Inspection Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Chief of Code Enforcement from $23.72 per hour to $25.72 ($23.37+.35 +$2.00) per hour, effective June 27, 2024. Employee is entitled to an additional $2.00 increase per hour for thirty (30) years of service in Inspection Department. The motion was adopted unanimously by the following vote: City of Vicksburg Page 6 Printed on 7/18/2024 Board of Mayor and Aldermen Minutes - Final June 21, 2024 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0727 Longevity Pay - Auditorium (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an Assistant Manager from $15.45 per hour to $15.65 ($15.25+.20 +$.20) per hour, effective June 29, 2024. Employee is entitled to an additional .20 cents increase per hour for two (2) years of service at the Auditorium. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0728 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an EMS Specialist from $15.68 per hour to $15.88 ($15.48+.20 +$.20) per hour, effective June 29, 2024. Employee is entitled to an additional .20 cents increase per hour for two (2) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0729 Suspension Pending Termination - Gas Department (1) No action was taken on this item. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-0730 Suspension - Street Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Suspension of an Truck Driver, effective June 29, 2024 in the Street Department. Employee failed to have a Doctors excuse and received a verbal warning on May 30, 2024 and May 31, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-0731 Discussion - Water & Gas Administration (1) No action taken. I. ID-24-0732 Discussion - Court Services (1) No action taken. J. ID-24-0808 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, July 1, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: City of Vicksburg Page 7 Printed on 7/18/2024 Board of Mayor and Aldermen Minutes - Final June 21, 2024 INTERIM CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 7/18/2024