Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, July 1, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Monsour, Jr. 2. Roll Call Also present: Lee Thames, Interim City Attorney Deborah A. Nickson, Interim City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of George Flaggs, Jr, seconded by Alderman Monsour, Jr, the Mayor and Aldermen voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-0744 Employee Anniversaries: 1. One (1) year of service: a. Quanzee Walls - Police Department 2. Three (3) years of service: a. Deputy Chief Charlie Hill - Police Department b. Deputy Chief Troy Kimble - Police Department 3. Four (4) years of service: a. Angela Bush - Police Department 4. Ten (10) years of service: a. David Henderson - Water Department Mayor Flaggs, Jr. recognized Quanzee Walls - Police Department for (1) year of service; Deputy Chief Charlie Hill - Police Department and Deputy Chief Troy Kimble - Police Department with three (3) years of service each; Angela Bush - Police Department for four (4) years of service; David Henderson - Water Department for ten (10) years of service The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by George Flaggs, Jr., the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-0745 Approve the following Personnel Action Forms: 1. Re-Hire: a. Police Department (2) 2. Change in Start Date: a. Police Department (1) City of Vicksburg Page 1 Printed on 7/25/2024 Board of Mayor and Aldermen Minutes - Final July 1, 2024 3. Resignation: a. Building Maintenance (1) 4. Retirement: a. Water & Gas Administration (1) B. ID-24-0741 Approve Addition to Employee Driving List: 1. Thomas J. Mayfield - Administration C. ID-24-0740 Ratify Approval of Sponsorship Application in the amount of $2,500.00 from Deborah Delgado on behalf of MS Black Caucus of Local Elected Officials pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application MBC-LEO Mayor Flaggs, Jr. stated that purchasing an advertisement from Deborah Delgado on behalf of Mississippi Black Caucus of Local Elected Officials will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg ratified the purchase of a sponsorship ad from the Mississippi Black Caucus of Local Elected Officials for their MBC Leo Conference.The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. D. ID-24-0755 Approve Sponsorship Application in the amount of $5,000.00 from Mark T. Buys on behalf of The Red Carpet Bowl Committee pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Red Carpet Bowl Mayor Flaggs, Jr. stated that purchasing an advertisement from Mark T. Buys on behalf of the Red Carpet Bowl Committee will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Red Carpet Bowl in the amount of $5,000.00 for their Red Carpet Bowl on August 23, 2024. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. E. ID-24-0742 Approve the following for payment: 1. WGK Engineers for professional services: a. Invoice #52567 in the amount of $5,000.00 for 2023 Roadway Overlay Improvements (Woodlands Place) Attachments: Invoice WGK (2) F. ID-24-0743 Approve request from Quintin Saffold, Sr. on behalf of Bravelinq Shields-Bristow for permission to host their First Annual 3k Run/Walk in downtown Vicksburg on Sunday, October 6, 2024 from 8:00 a.m. - 12:00 p.m. (noon) via attached route Attachments: BraveLinq 3k Run-Walk G. ID-24-0736 Approve Claims Docket The Interim City Clerk presented the Docket of Claims numbering: 327338-327343 for approval. Routine Agenda: A. ID-24-0734 Discuss Vicksburg Convention Center Updates Ms. Donna Gray of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for City of Vicksburg Page 2 Printed on 7/25/2024 Board of Mayor and Aldermen Minutes - Final July 1, 2024 the month of July 2024 and invited the public to attend. The Mayor and Aldermen thanked Ms. Southard for attending the meeting. B. ID-24-0751 Accept/Authorize Mayor to execute Cooperative Agreement Award #W912EE-24-2-0001 from Department of the Army, U.S. Army Engineer Research and Development Center (ERDC) for the Jesse Brent Lower Mississippi River Museum Operations for a 12-month period from date of award in the amount of $69,784.00. Attachments: ERDC Cooperative Agreement On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept/Authorize the Mayor to execute Cooperative Agreement Award #W912EE-24-2-0001 from Department of the Army, U.S. Army Engineer Research and Development Center (ERDC) for the Jesse Brent Lower Mississippi River Museum Operations for a 12-month period from date of award in the amount of $69,784.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0752 Authorize Mayor to execute the following Contract for Services as it relates to the Cooperative Agreement Award #W912EE-24-2-0001 for the Operations of the Jesse Brent Lower Mississippi River Museum with: 1. Calvin Buie, Jr. 2. Roosevelt Felix 3. Mary Helen Franklin 4. Clint Sanders Attachments: Contract for Services On motion of Alderman Mayfield., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute the following Contract for Services as it relates to the Cooperative Agreement Award #W912EE-24-2-0001 for the Operations of the Jesse Brent Lower Mississippi River Museum with: 1. Calvin Buie, Jr. 2. Roosevelt Felix 3. Mary Helen Franklin 4. Clint Sanders The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0754 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt Budget Amendments for July 1, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0737 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Master Copy of the Agenda for July 01 2024- (002) Master Copy of the Agenda for July 01 2024 Jeff Richardson, Director of Community Development, came for a hearing before the board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1201 Clay Street, PPIN 018928; owned by Ricardo Villanueva- (Remove rubbish, trash & debris) 2510 Dot Street, PPIN 015383; owned by Austin Saltine Estate-(Cut all grass/weeds around the entire property) 2705 Drummond Street, PPIN 006258; owned by Scott Lou Genia B. Etal-(Cut grass/weeds around the entire property, remove dilapidated structure) 2019 Ford Street, PPIN 016307; owned by State of Mississippi-(Cut all City of Vicksburg Page 3 Printed on 7/25/2024 Board of Mayor and Aldermen Minutes - Final July 1, 2024 grass/weeds around the entire property) 2923 Highland Avenue, PPIN 005597; owned by Bobbie Doyle-(Cut all grass/weeds around the entire property, remove dilapidated structure) 1318 Wood Street, PPIN 005597; owned by Bobbie Doyle-(Remove all inoperable and unlicensed vehicles, cut all grass around entire property, demolition of dilapidated structure) RE-ENTRIES 1409 Spring Street, PPIN 017867; owner Johnnie W. & Elizabeth A. Jones c/o Billy Moore-(Remove and rid entire property from accumulation of rubbish, cut all grass and limbs around the entire property) On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s) in the event an extension is granted, if owners(s) has/have not complied at the end of the extension period, the Director Of Community Development is authorized to proceed: along with the following actions: 1201 Clay Street, PPIN 018928; owned by Ricardo Villanueva- (Remove rubbish, trash & debris)-Not complied 2510 Dot Street, PPIN 015383; owned by Austin Saltine Estate-(Cut all grass/weeds around the entire property)-Not complied, requested at least a one-month long extension to care for the lawn) 2705 Drummond Street, PPIN 006258; owned by Scott Lou Genia B. Etal-(Cut grass/weeds around the entire property, remove dilapidated structure)-Not complied 2019 Ford Street, PPIN 016307;owned by State of Mississippi-(Cut all grass/weeds around the entire property)-Not complied 2923 Highland Avenue, PPIN 005597; owned by Robbie Doyle-(Cut all grass/weeds around the entire property, remove dilapidated structure)-Not complied 1318 Wood Street, PPIN 005597; owned by Bobbie Doyle-(Remove all inoperable and unlicensed vehicles, cut all grass around entire property, demolition of dilapidated structure)-Not complied RE-ENTRIES 1409 Spring Street, PPIN 017867; owner Johnnie W. & Elizabeth A. Jones c/o Billy Moore-(Remove and rid entire property from accumulation of rubbish, cut all grass and limbs around the entire property)-Not complied This motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0739 Adopt Resolution Granting Final Approval for Tax Abatement for 1622 Washington Street, LLC (PPIN 15415) Attachments: Resolution Final Tax Abatement 1622 Washington St. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt a Resolution Granting Final Approval for Tax Abatement for 1622 Washington Street, LLC (PPIN 15415). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-0721 Authorize Mayor to execute Statement of Work between the City of Vicksburg and CivicPlus, LLC, the acquirer and sole owner of Municode, LLC f/k/a Municipal Code Corporation in the amount of $4,084.17 Attachments: MS - Vicksburg - CS - Renewal SOW - 06202024 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and City of Vicksburg Page 4 Printed on 7/25/2024 Board of Mayor and Aldermen Minutes - Final July 1, 2024 Aldermen voted to Authorize the Mayor to execute Statement of Work between the City of Vicksburg and CivicPlus, LLC, the acquirer and sole owner of Municode, LLC f/k/a Municipal Code Corporation in the amount of $4,084.17. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Rescind Longevity Pay-Recreation department (1); Transfer-Youth Development (1); Pay Adjustment-Police Department (4); Longevity Pay-Police Department (1); Longevity Pay-Water Department (1); Military Leave-Fire Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Rescind Longevity Pay-Recreation department (1); Transfer-Youth Development (1); Pay Adjustment-Police Department (4); Longevity Pay-Police Department (1); Longevity Pay-Water Department (1); Military Leave-Fire Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - Interim City Attorney, Deborah A. Kaiser-Nickson- Interim City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety, Charlie Hill - Deputy Chief of Police, Elizabeth Michelle Thomas - Constituent Services Representative Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-0746 Rescind Longevity Pay - Recreation Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Rescind a previous Longevity Correction request of a Program Coordinator. Employee has eight (8) years of service versus two (2) years. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-0760 Transfer - Youth Development (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve a Transfer of a Grants Coordinator from $39.23 to a Parent Liasion at $23.0769. Employee will transfer to the Youth Development Center, effective July 8, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-0747 Pay Adjustment - Police Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Police Officer from $20.77 per hour to a Field Training Officer at $21.52 per hour, effective June 24, 2024; Police Officer from $20.00 per hour to $20.20 ($20.00 +.20), effective July 5, 2024. Employee is entitled to an additional .20 cents per hour increase for one (1) year of service; Pay Adjustment of a Deputy Chief from $38.0470 per hour to $38.2470 ($37.8470+.20+.20) per hour, effective July 6, 2024. Employee is entitled to an additional .20 cents increase per hour for three (3) years of service; Pay Adjustment of a Deputy Chief from $38.3070 per hour to $38.5070 ($38.1070+.20+.20) per hour, effective July 6, 2024. Employee is entitled to an additional .20 cents per hour increase for three (3) years of service. All employees are in the Police Department. The motion was adopted unanimously by the City of Vicksburg Page 5 Printed on 7/25/2024 Board of Mayor and Aldermen Minutes - Final July 1, 2024 following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-0748 Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Police Officer from $13.22 per hour to $13.42 ($13.02+.20+.20) per hour, effective July 6, 2024. Employee is entitled to an additional .20 cents increase per hour for four (4) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-0749 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an Equipment Operator from $18.48 per hour to $18.68 (18.39+.09+.20) per hour, effective July 9, 2024. Employee is entitled to an additional .20 cents increase per hour for ten (10) years of service in the Water Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-0750 Military Leave - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Military Leave Request of a Firefighter. Employee will be on Military Leave beginning June 27, 2024 with an end date of September 30, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-0824 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, July 10, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: INTERIM CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 7/25/2024