Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, September 16, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Lee Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-1102 Employee Anniversaries: 1. One (1) year of service: a. Sedrick McKinley - Traffic Department b. Eugena Henderson - Court Services 2. Four (4) years of service: a. Wanda Mason - Court Services 3. Seven (7) years of service: a. Samantha Conway - Airport 4. Twenty (20) years of service: a. Derrick Gardner - Ambulance Department b. Percy Guy - Sewer Department 5. Twenty-five (25) years of service: a. Penny Jones - Police Department Mayor Flaggs, Jr., recognized Sedrick McKinley-Traffic Department and Eugena Henderson-Court Services with one (1) year of service each; Wanda Mason-Court Services with four (4) years of service; Samantha Conway-Airport with seven (7) years of service; Derrick Gardner-Ambulance Department and Percy Guy- Sewer Department with twenty (20) years of service each; Penny Jones-Police Department with twenty-five (25) years of service. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recused: 1- Alderman Mayfield City of Vicksburg Page 1 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final September 16, 2024 A. ID-24-1103 Approve the following Personnel Action Forms: 1. Resignation: a. Ambulance Department (2) b. Administration (1) c. Water & Gas Administration (1) 2. New Hire: a. VTV (1) b. Administration (1) c. Water & Gas Administration (2) B. ID-24-1095 Approve Additions to Employee Driving List: 1. Larry Walker - VTV 2. Lavonda Robinson - Administration C. ID-24-1079 Receive Vicksburg Police Department Crime Statistic Report for: 1. August 2024 Attachments: Crime Stats August 2024 D. ID-24-1091 Approve Water and Gas Administration Report Attachments: W&G Report E. ID-24-1081 Approve request from Mayor George Flaggs to reserve motor coach on October 26, 2024 Attachments: Motor Coach Resevation for 10 26 24 A Night at the Symphony F. ID-24-1082 Approve request from April Green on behalf of VHS/WCHS Class of 1998 for permission to hold a block party in downtown Vicksburg, in the area in front of Farmers Market on Friday, October 18, 2024 from 5:30 p.m. - 1:00 a.m. (shutting down at midnight and one hour for cleanup) Attachments: VHS-WCHS Block Party G. ID-24-1083 Approve Sponsorship Application in the amount of $575.00 from Jillian Hearn on behalf of The Vicksburg Post for its annual 2025 Live Vicksburg Chamber Guide Magazine pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Vicksburg Post Mayor Flaggs, Jr. stated that purchasing an advertisement from Jillian Hearn on behalf of the Vicksburg Post will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from the Vicksburg Post in the amount of $575.00 for their Annual 2025 Live Vicksburg Chamber Guide Magazine. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. H. ID-24-1097 Approve Sponsorship Application in the amount of $100.00 from John Walls, Jr. on behalf of Alcorn State University Alumni Association for their 13th Annual Alcorn Purple and Gold Golf Tournament pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Alcorn Golf Tournament Mayor Flaggs, Jr. stated that purchasing an advertisement from John Walls, Jr. on behalf of Alcorn State University Alumni Association will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a City of Vicksburg Page 2 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final September 16, 2024 sponsorship ad from Alcorn State University Alumni Association in the amount of $100.00 for the 13th Annual Alcorn Purple and Gold Golf Tournament. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. I. ID-24-1101 Approve Sponsorship Application in the amount of $6,000.00 from Marcus Ward on behalf of Alcorn State University Foundation Development, LLC for 2024 Football Video Scoreboard Plus Ribbons Advertising (Logo Rotation) in the amount of $6,000.00 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Alcorn Video Scoreboard Mayor Flaggs, Jr. stated that purchasing an advertisement from Marcus Ward on behalf of Alcorn State University Foundation Development, LLC will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Alcorn State University Foundation Development, LLC in the amount of $6,000.00 for their 2024 Football Video Scoreboard plus Ribbons Advertising. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. J. ID-24-1096 Approve request from Community Council of Warren County for allocation of funds in the amount of $27,000.00 on behalf of the frail elderly in the City of Vicksburg and Warren County pursuant to Section 43-9-47 of the Mississippi Code of 1972, as amended Attachments: Community Council Warren Co FY24 Allocation K. ID-24-1084 Approve the following for payment: 1. Central Asphalt: a. Pay App #4 in the amount of $110,144.66 for Water and Sewer Improvements - Stillwater & Bluecreek Drives Attachments: Pay App #4 Central Asphalt L. ID-24-1092 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 328841-328842 for approval. Routine Agenda: A. ID-24-1080 Authorize payment of assessment invoice in the amount of $22,044.00 (July 1, 2024 - September 30, 2024 - State Fiscal Year 2025) to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117 Attachments: TREAT Assessment Invoice On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted payment of assessment invoice in the amount of $22,044.00 (July 1, 2024 - September 30, 2024 - State Fiscal Year 2025) to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117 . The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1100 Ratify Mayor's execution of the following as it relates to DIP Grant (#426) benefiting Vicksburg Forest Products: 1. Letter Request to Mississippi Development Authority for 1-year Grant Agreement time extension 2. Modification #3 with Mississippi Development Authority Attachments: DIP Grant City of Vicksburg Page 3 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final September 16, 2024 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Ratify the Mayor's execution of the following as it relates to DIP Grant (#426) benefiting Vicksburg Forest Products: 1. Letter Request to Mississippi Development Authority for 1-year Grant Agreement time extension 2. Modification #3 with Mississippi Development Authority The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1089 Authorize Mayor to execute Subaward Agreement Modification #1 for Mississippi Municipality and County Water Infrastructure Grant with Mississippi Department of Environmental Quality (MCWI Grant for Water Treatment Plant Project) 87-2-DW-5.15 Attachments: 87-2-DW-5.15 Modification 1 FINAL On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize Mayor to execute Subaward Agreement Modification #1 for Mississippi Municipality and County Water Infrastructure Grant with Mississippi Department of Environmental Quality (MCWI Grant for Water Treatment Plant Project) 87-2-DW-5.15. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1093 Accept the Recommendation of the Historic Preservation Commission at the request of The Flanders Group, LLC to designate as a Vicksburg Landmark Catherine's Place located at 1501 Martin Luther King Jr. Blvd. Attachments: 1501 Martin Luther King Jr. Blvd. Vicksburg Landmark Application Resolution from Historic Preservation Commission Letter and Minutes Historic Preservation Commission On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the Recommendation of the Historic Preservation Commission at the request of The Flanders Group, LLC to designate as a Vicksburg Landmark Catherine's Place located at 1501 Martin Luther King Jr. Blvd. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1094 Adopt An Ordinance To Amend Ordinance 71-8, As Amended, The Zoning Ordinance Of The City of Vicksburg, Mississippi By Amending Section 828 Of Article VIII Vicksburg Historic Preservation Ordinance Attachments: Ordinance for M & A 1501 MLK On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt An Ordinance To Amend Ordinance 71-8, As Amended, The Zoning Ordinance Of The City of Vicksburg, Mississippi By Amending Section 828 Of Article VIII Vicksburg Historic Preservation Ordinance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1085 Authorize Mayor to execute Second Amendment to the Contract for Services with Elizabeth Michelle Thomas Attachments: Contract Thomas Second Amendment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to Ratify and execute the Second Amendment to the Contract for Services with Elizabeth Michelle Thomas. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-1090 Ratify Mayor's execution of Memorandum of Understanding with Mississippi State Fire Academy for NFPA 1001-I-II-F (Field Delivery) in the amount of $5,000.00 Attachments: MOU Fire Academy City of Vicksburg Page 4 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final September 16, 2024 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Ratify the Mayor's execution of Memorandum of Understanding with Mississippi State Fire Academy for NFPA 1001-I-II-F (Field Delivery) in the amount of $5,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-1116 Approve request from the Vicksburg Alcorn Alumni Chapter of Alcorn State University to block off Drummond Street, Saturday, September 21, 2024 around Vicksburg High School Stadium for the Brave Night in the Swamp from 5:00 pm to 10:00 pm On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to Approve a request from the Vicksburg Alcorn Alumni Chapter of Alcorn State University to block off Drummond Street, Saturday, September 21, 2024 around Vicksburg High School Stadium for the Brave Night in the Swamp from 5:00 pm to 10:00 pm. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recused: 1- Alderman Mayfield Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Status Change - Information Technology (1); Pay Adjustment - Police Department (2); Status Change/Pay Adjustment - Ambulance Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Traffic Department (1); Longevity Pay - Airport (1); Longevity Pay - Sewer Department (1); Longevity Pay - Court Services (2); Termination - Gas Department (1). The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for:Status Change - IT (1); Pay Adjustment - Police Department (2); Status Change/Pay Adjustment - Ambulance Department (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Traffic Department (1); Longevity Pay - Airport (1); Longevity Pay - Sewer Department (1); Longevity Pay - Court Services (2); Termination - Gas Department (1). Adjournment. The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - City Attorney, Deborah A. Kaiser-Nickson- City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1104 Status Change - IT (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Status Change of a Part-Time Computer Specialist at $20.00 per hour to a Full-Time Computer Specialist at $20.00 per hour, effective October 2, 2024. Employee has received their Associate Degree and can now work full-time in the Information Technology Department. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1105 Pay Adjustment - Police Department (2) City of Vicksburg Page 5 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final September 16, 2024 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment of a Police Officer at $21.08 per hour to a Field Training Officer at $21.83 per hour ($21.08 + $0.75), effective September 7, 2024. Employee will begin serving as a Field Training Officer per (Policy 3.22-Revised March 25, 2024); Pay Adjustment of a Chief of Police at $46.6755 per hour to $48.1755 ($46.6755 + $1.50) per hour, effective September 22, 2024. Employee is eligible for a pay increase of $1.50 per hour for twenty-five (25) years of service. Both employees are in the Police Department. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1106 Status Change/Pay Adjustment - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment of a Full-Time Emergency Medical Technician 1 at $12.02 per hour to a Part-Time Emergency Medical Technician at $15.00 per hour, effective October 2, 2024. Employee requested to move to part-time employment in the Ambulance Department. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1107 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Firefighter from $19.54 per hour to $20.54 ($19.35 + $0.19 + $1.00) per hour, effective September 16, 2024. Employee is entitled to an additional $1.00 increase per hour for twenty (20) years of service in the Ambulance Department.The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1108 Longevity Pay - Traffic Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment of an Assistant Supervisor from $17.25 per hour to $17.45 ($17.25 + $0.20) per hour, effective September 19, 2024. Employee is entitled to an additional .20 cents increase per hour for one (1) year of service in the Traffic Department.The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1110 Longevity Pay - Airport (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment of an Assistant Operations Manager at $13.18 per hour to 13.38(12.89+.09+.20+.20) per hour, effective September 20, 2024. Employee is entitled to an additional .20 cents increase per hour for seven (7) years of service at the Airport. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-1111 Longevity Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment of an Assistant Supervisor at $24.90 per hour to $25.90 (24.64 + .26 + 1.00) per hour, effective September 20, 2024. Employee is entitled to an additional $1.00 increase per hour for twenty (20) years of service in the Sewer Department. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-1112 Longevity Pay - Court Services (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Pay Adjustment of a Deputy Court Clerk at $12.00 per hour to $12.20 (12.00 + .20) per hour , effective September 20, 2024. Employee is entitled to an additional .20 cents increase per hour for one (1) year of service; Pay Adjustment of a Collections Specialist at $11.56 per hour to $11.76 (11.36 + .20 + .20) per hour, effective September 21, 2024. Employee is City of Vicksburg Page 6 Printed on 10/11/2024 Board of Mayor and Aldermen Minutes - Final September 16, 2024 entitled to an additional .20 cents increase per hour for four (4) years of service. Both employees are in Court Services. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. I. ID-24-1113 Termination - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Termination of a Foreman, effective September 16, 2024, in the Gas Department. Employee was involved in a hit and run in which he parked the vehicle and left. The employee's license is currently suspended, and he/she has not returned to work since the accident which occurred on September 8, 2024. The motion was unanimously adopted by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. J. ID-24-1175 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Wednesday, September 25, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 10/11/2024