Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Wednesday, September 25, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Lee Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: Elva Smith from the American Legion Post 213 presented an Appreciation Plaque to the Board of Mayor and Aldermen. A. ID-24-1138 American Legion Post 213 Appreciation Plaque to the Board of Mayor and Aldermen B. ID-24-1145 Employee Anniversaries: 1. One (1) year of service: a. Christina Jenkins - Water & Gas Administration b. Marcus Ragan - Fire Department c. Peyton McDaniel - Fire Department d. Kaleb Offord - Fire Department e. Terrel Roby - Community Service f. Ahmad Stewart - Fire Department 2. Three (3) years of service: a. Kristen Harris - Administration b. Anna Gilliland - Ambulance c. Jacoby Golden - Police Department d. Jerrold Hayes - Police Department 3. Seven (7) years of service: a. Wallace Banks - Building Maintenance b. Paul Reed - Sewer Department 4. Nine (9) years of service: a. Jessica Cade - Ambulance 5. Thirty (30) years of service: a. Douglas Erwin - Right of Way Mayor Flaggs, Jr. recognized Christina Jenkins - Water & Gas Administration, Marcus Ragan, Peyton McDaniel, Kaleb Offord, and Ahmad Stewart from the Fire Department and Terrel Roby - Community Service with one year of service each; Kristen Harris-Administration, Anna Gilliland- Ambulance, Jacoby Golden and City of Vicksburg Page 1 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 Jerrold Hayes- Police Department with three years of service each; Wallace Banks-Building Maintenance and Paul Reed - Sewer Department with seven years of service each; Jessica Cade -Ambulance with nine years of service; Douglas Erwin- Right of Way with thirty years of service. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1132 Adopt Board Meeting Minutes for: 1. August 23, 2024 2. September 3, 2024 3. September 4, 2024 (Special Called) B. ID-24-1146 Approve the following Personnel Action Forms: 1. Rescind New Hire: a. Ambulance (1) 2. Re-Hire: a. Police Department (2) 3. New Hire: a. Building Maintenance (1) b. Police Department (4) C. ID-24-1119 Approve Additions to Employee Driving List: 1. Markassa Williams - Water & Gas Administration 2. Desarai Chiplin - Water & Gas Administration 3. Mathis Lee - Building Maintenance 4. Lionel Johnson - Police Department D. ID-24-1117 Approve the following from Raymond Banks: 1. Sponsorship Application in the amount of $800.00 for Hoodvenchy Runway Weekend pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended 2. Permission to use Washington Street Park on September 28, 2024 and block street in front of park from 3pm - 10pm Attachments: Sponsorship Application Hoodvenchy Block Street Hoodvenchy E. ID-24-1141 Approve Sponsorship Application in the amount of $250.00 from Stacey Mahoney on behalf of Southern Cultural Heritage Foundation for Over the River Run Event pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application SCHF Mayor Flaggs, Jr. stated that purchasing an advertisement from Stacey Mahoney on behalf of Southern Cultural Heritage Foundation will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Southern Cultural Heritage Foundation in the amount of $250.00 for their 10th Annual Family Empowerment Weekend. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. F. ID-24-1142 Authorize City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: City of Vicksburg Page 2 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 1. FROM American Rescue Plan Account TO Water & Gas (pooled cash) Account in the amount of $53,594.70 2. FROM MS Infrastructure Fund Account TO Water & Gas (pooled cash) Account in the amount of $237,268.64 3. FROM Riverfront Development Project Fund Account TO Water & Gas (pooled cash) Account in the amount of $89,025.60 4. FROM the COV ERBR-Fisher Ferry Road Bridge Project Account TO Water & Gas (pooled cash) Account in the amount of $65,541.47 G. ID-24-1143 Approve request from Taquelia Pendleton on behalf of Broken Silence AVU, Inc. for permission to use Washington Street Park on October 4, 2024 from 2 p.m. to 7 p.m. as a meeting place at the conclusion of the 1st Annual Purple Parade Walk Attachments: Pendleton Washington St. Park H. ID-24-1126 Approve the following for payment: 1. Neel Schaffer, Inc. for professional services: a. Invoice #1100338 in the amount of $8,464.71 for NRCS Sports Complex b. Invoice #1100339 in the amount of $7,723.56 for NRCS Patricia/Iowa/Evergreen Sites c. Invoice #1100340 in the amount of $1,720.00 for Animal Shelter Site Work d. Invoice #1100344 in the amount of $2,199.96 for NRCS Iowa Blvd - Fillmore Street 2. Stantec Consulting for professional services: a. Invoice #2281360 in the amount of $12,334.97 for Fisher Ferry Bridge Replacement over Hatcher Bayou 3. Ramsay Construction Group: a. Pay App #1 in the amount of $59,987.75 for Constitution Firehouse Rehabilitation Project 4. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $51,542.85 for the city's share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: August 31, 2024 and September 14, 2024 5. Vicksburg-Tallulah Regional Airport: a. Invoice #4574 in the amount of $2,830.05 for the month of August 2024 Attachments: Invoices Neel Schaffer Invoice Stantec Fisher Ferry Bridge Ramsay Construction Pay App #1 911 Payment Invoice VTR I. ID-24-1121 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter 8.2024 Cadence Bank Letter The City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. City of Vicksburg Page 3 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 J. ID-24-1123 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Delinquent Tax Collection 5. Tax Collection 6. Detail Budget 7. Credit Card Attachments: City Sexton 8.2024 Privilege License 8.2024 Treasure Report 8.2024 Delinquent Tax 8.2024 1. The City Clerk presented report of collections, account opening graves, etc. for the month of October 2023 as follows: Lakeview Memorial Funeral Home - $1,575.00; W.H. Jefferson Funeral Home -$375.00; Glenwood Funeral Home - $950.00; Fisher Funeral Home - $750.00; CJ Williams Mortuary Services - $1,775.00; Dillon-Chisley Funeral Home- $750.00; Miscellaneous - $250.00. Total burials were 22. Total paid was $6,425.00. 2. The City Clerk presented the Privilege License report for new businesses for the month of August 2024. 3. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $114,330.11 4. The City Clerk presented report of Delinquent Collections for City taxes from the Warren County Tax Collector for the month of August 2024. 5. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of August 2024. 6. The City Clerk presented the Detailed Budget report for approval. 7. The City Clerk presented the August 2024 Credit Card report for approval as follows: Administration - $2,072.26, Purchasing Department - $2,301.27 Attachments: Supporting documents following minutes: K. ID-24-1122 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 328843-3292359 for approval. Routine Agenda: A. ID-24-1124 Continue Proclamation of Local Emergency (Curfew for Minors) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Continue a Proclamation of Local Emergency (Curfew for Minors). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1125 Approve the following relating to NRCS Agreement NR234423XXXXC005 - 3 Sites (Fillmore / Iowa Site #1 / Iowa Site #2): 1. Ratify Mayor's execution of letter to USDA-NRCS requesting time extension #4 2. Accept Amendment #3 extending grants period of performance from October 18, 2024 to December 22, 2024 Attachments: Letter Request Extension USDA-NRCS Amendment #3 USDA-NRCS On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the following relating to NRCS Agreement NR234423XXXXC005 - 3 Sites (Fillmore / Iowa Site #1 / Iowa Site #2): 1. Ratify Mayor's execution of letter to USDA-NRCS requesting time extension #4 City of Vicksburg Page 4 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 2. Accept Amendment #3 extending grants period of performance from October 18, 2024 to December 22, 2024 The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Recused: 1- Alderman Monsour Jr. C. ID-24-1165 Accept Modification #2 from US Environmental Protection Agency for Brownfield Assessment and Cleanup Community Wide Assessment Project (#BF-01D12320) to extend the contract period for 1 year, from 9/30/2024 to 9/30/2025 Attachments: OMB Form 01D12320-2 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept Modification #2 from US Environmental Protection Agency for Brownfield Assessment and Cleanup Community Wide Assessment Project (#BF-01D12320) to extend the contract period for 1 year, from 9/30/2024 to 9/30/2025.The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1140 Adopt Budget Amendments On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt Budget Amendments. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1131 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 09-25-2024 Master Copy of the Agenda for September 25 2024 1 of 2 Master Copy of the Agenda for September 25 2024 2 of 2 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2307 Clay Street, PPIN 017750; owned by Curb Appeal Real Estate LLC - (Remove dilapidated structure) 2. 1104 Jefferson Street, PPIN 019351; owned by Fields, Michael Etal - (Remove dilapidated structure) 3. 1773 Martin Luther King Blvd, PPIN 017679; owned by Wash, Cynthia - (Remove all rubbish, trash, debris & abandoned building materials around the entire property - Remove inoperable/unlicensed vehicles) 4. 109 Locust Street, PPIN 015403; owned by Willie Robinson - (Remove dilapidated structure) 5. 1114 Mundy Street, PPIN 0014325; owned by Chambliss, Claude C/O Geroid, Chambliss - (Cut grass/weeds - Remove all trash & debris around the entire property) 6. 503 Peale Street, PPIN 024121; owned by Cook, Willie Jr Etal - (Remove dilapidated structure) 7. 521 Peale Street, PPIN 019538; owned by Cook, Willie Jr Etal - (Remove dilapidated structure) - 8. 1806 Poplar Street, PPIN 017815; owned by State of Mississippi (Randall Tunnell) 2019 Tax Sale - (Cut grass/weeds - Remove all trash & debris around the entire property) 9. 604 Portland Street, PPIN 024121; owned by Cook, Willie Jr Etal - (Remove dilapidated structure) City of Vicksburg Page 5 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 10. 1203 Price Street, PPIN 022019; owned by Kinney, Ethel Robinson Estate C/O Willie Robinson - (Remove dilapidated structure) 11. 903 Wabash Street, PPIN 019746; owned by Holt, Derrick - (Remove dilapidated structure) 12. 909 Wabash Street, PPIN 019744; owned by Wince, Rosie W & Donell Etal - (Remove burned structure) 13. 101 Churchill Drive, PPIN 013211; owned by Grantham, Shirley R - (Cut grass/weeds - Remove all trash & debris around the entire property - Remove burned and dilapidated building) 14. 902 National Street, PPIN 015095; owned by Mick Moses Transport LLC - (Cut grass/weeds - Remove all trash & debris around the entire property - Remove dilapidated building) 15. 113 Nicholas Street, PPIN 007192; owned by Oden, Shannon & George - (Cut grass/weeds - Remove all trash & debris around the entire property - Remove burned and dilapidated building) 16. 918 Polk Street, PPIN 015850; owned by Lewis, Michael V - (Cut grass/weeds - Remove all trash & debris around the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 2307 Clay Street, PPIN 017750; owned by Curb Appeal Real Estate LLC-Not complied 2. 1104 Jefferson Street, PPIN 019351; owned by Fields, Michael Etal-Not complied 3. 1773 Martin Luther King Blvd, PPIN 017679; owned by Wash, Cynthia-Not complied, Change of ownership, 60 day extension with 30 days progress 4. 109 Locust Street, PPIN 015403; owned by Willie, Robinson-Not complied 5. 1114 Mundy Street, PPIN 0014325; owned by Chambliss, Claude C/O Geroid Chambliss-Not complied 6. 503 Peale Street, PPIN 024121; owned by Cook, Willie Jr Etal-Requested a 2 week extension 7. 521 Peale Street, PPIN 019538; owned by Cook, Willie Jr Etal--Requested a 2 week extension 8. 1806 Poplar Street, PPIN 017815; owned by State of Mississippi (Randall Tunnell) 2019 Tax Sale-Not complied 9. 604 Portland Street, PPIN 024121; owned by Cook, Willie Jr Etal-Requested a 2 week extension 10. 1203 Price Street, PPIN 022019; owned by Kinney, Ethel Robinson Estate C/O Willie Robinson-Not complied 11. 903 Wabash Street, PPIN 019746; owned by Holt, Derrick-Not complied 12. 909 Wabash Street, PPIN 019744; owned by Wince, Rosie W & Donell Etal-Not complied 13. 101 Churchill Drive, PPIN 013211; owned by Grantham, Shirley R-Not complied 14. 902 National Street, PPIN 015095; owned by Mick Moses Transport LLC-Not complied, started cutting back side of home City of Vicksburg Page 6 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 15. 113 Nicholas Street, PPIN 007192; owned by Oden, Shannon & George-Not complied 16. 918 Polk Street, PPIN 015850; owned by Lewis, Michael V-Complied, cut but growing back The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1118 Approve request from Travelers Rest Christian Academy for allocation of matching funds in the amount of $10,000.00 pursuant to Mississippi Code Annotated 21-19-65, as amended (Allotment 2 of 2 as per Resolution Agreement approved by the Board August 15, 2022) Attachments: Allotment Travelers Rest On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve request from Travelers Rest Christian Academy for allocation of matching funds in the amount of $10,000.00 pursuant to Mississippi Code Annotated 21-19-65, as amended (Allotment 2 of 2 as per Resolution Agreement approved by the Board August 15, 2022). The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Recused: 1- Alderman Monsour Jr. G. ID-24-1120 Approve request from Douglas Stewart on behalf of Alcorn State University Police Department for permission to borrow two hundred (200) metal barricades for traffic and crowd control at the University Homecoming Parade to be held on Saturday, October 5, 2024 Attachments: ASU Use of Barricades On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve Approve request from Douglas Stewart on behalf of Alcorn State University Police Department for permission to borrow two hundred (200) metal barricades for traffic and crowd control at the University Homecoming Parade to be held on Saturday, October 5, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-1127 Approve request from John Smith, Jr. on behalf of 1871 Alumni Group LLC regarding 2024 Alcorn Alumni Block Party and Pop-Up Shop : 1. Permission to use Gordon's Alley - the alley by Peterson and Cinnamon Tree that runs into Crawford Street on Friday, October 4, 2024, from 3 PM to 9 PM 2. Waiver of Open Container Ordinance Attachments: 1871 Block Party -Pop UP On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Approve a request from John Smith, Jr. on behalf of 1871 Alumni Group LLC regarding 2024 Alcorn Alumni Block Party and Pop-Up Shop : 1. Permission to use Gordon's Alley - the alley by Peterson and Cinnamon Tree that runs into Crawford Street on Friday, October 4, 2024, from 3 PM to 9 PM 2. Waiver of Open Container Ordinance The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. I. ID-24-1164 Approve Sponsorship Application in the amount of $5,000.00 from Marcus Ward on behalf of Alcorn State University Foundation, Inc. for the Inauguration of Dr. Tracy M. Cook, 21st President of Alcorn State University pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended City of Vicksburg Page 7 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 Attachments: City of Vicksburg Sponsorship Application (Inauguration 2024) SIGNED 9.24.2024 Mayor Flaggs, Jr. stated that approving a sponsorship application from Marcus Ward on behalf of Alcorn State University Foundation, Inc. for the Inauguration of Dr. Tracy M. Cook, 21st President of Alcorn State University will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the sponsorship application from Alcorn State University Foundation, Inc. in the amount of $5,000.00 for the Inauguration of Dr. Tracy M. Cook. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Nay: 1- Alderman Monsour Jr. J. ID-24-1166 Ratify the Board of Mayor and Aldermen of the City of Vicksburg, MS execution of Declaration of Emergency for Capping of 24" Water Valve located at the old water plant on 100 Lee Street Attachments: Water Valve 24 inches On motion of Alderman Mayfield, seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Ratify Authorizing the Board of Mayor and Aldermen of the City of Vicksburg, MS to execute Declaration of Emergency for Capping of 24" Water Valve located at the old water plant on 100 Lee Street. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. K. ID-24-1135 Authorize Mayor to execute Local System Bridge Program Agreement for Municipalities for National Street Bridge (House Bill 1302, 1994 Legislature Session also known as Section 65-37-1,et seq. of the Mississippi Code of 1972, as amended) Attachments: LSPB Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize Mayor to execute Local System Bridge Program Agreement for Municipalities for National Street Bridge (House Bill 1302, 1994 Legislature Session also known as Section 65-37-1,et seq. of the Mississippi Code of 1972, as amended). The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. L. ID-24-1134 Approve the following for the Riverfront Park Pedestrian Trail Project: 1. Adopt Resolution to apply for funding approval of a Transportation Alternatives (TA) Project through the Mississippi Transportation Commission 2. Authorize Mayor to execute certification letter to MDOT Attachments: Resolution TA Project Riverfront Park COV TA Letter_No Impediments_Riverfront Park On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Approve the following for the Riverfront Park Pedestrian Trail Project: 1. Adopt Resolution to apply for funding approval of a Transportation Alternatives (TA) Project through the Mississippi Transportation Commission 2. Authorize Mayor to execute certification letter to MDOT The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. M. ID-24-1136 ADOPT A RESOLUTION ACCEPTING AND RATIFYING THE CONSUMER PRICE INDEX ADJUSTMENT OF BASE ANNUAL FEE City of Vicksburg Page 8 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 FOR CONTRACT YEAR 7 OF THE SERVICES AGREEMENT FOR THE OPERATIONS, MANAGEMENT, AND MAINTENANCE OF WASTEWATER TREATMENT PLANT FACILITIES BETWEEN THE CITY OF VICKSBURG, MISSISSIPPI AND INFRAMARK, LLC d/b/a ESG OPERATIONS Attachments: Resolution - Ratification of Increase in CPI - ESG Wasterwater Treatment Plant Facilities 2024 (1) On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Adopt A Resolution Accepting And Ratifying The Consumer Price Index Adjustment Of Base Annual Fee For Contract Year 7 Of The Services Agreement For The Operations, Management, And Maintenance Of Wastewater Treatment Plant Facilities Between The City Of Vicksburg, Mississippi And Inframark, Llc D/B/A Esg Operations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. N. ID-24-1137 ADOPT A RESOLUTION ACCEPTING AND RATIFYING THE CONSUMER PRICE INDEX ADJUSTMENT OF BASE ANNUAL FEE FOR CONTRACT YEAR 9 OF THE SERVICES AGREEMENT FOR THE OPERATIONS, MANAGEMENT, AND MAINTENANCE OF WATER TREATMENT FACILITIES, WELL FIELD, AND STORAGE TANKS BETWEEN THE CITY OF VICKSBURG, MISSISSIPPI AND INFRAMARK, LLC d/b/a ESG OPERATIONS Attachments: Resolution - Increase in CPI - ESG Water Treatment Facilities 2024 On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Adopt A Resolution Accepting And Ratifying The Consumer Price Index Adjustment Of Base Annual Fee For Contract Year 9 Of The Services Agreement For The Operations, Management, And Maintenance Of Water Treatment Facilities, Well Field, And Storage Tanks Between The City Of Vicksburg, Mississippi And Inframark, Llc D/B/A Esg Operations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. O. ID-24-1128 Authorize Mayor to execute Second Amendment To The Interlocal Government Agreement For Emergency Services Attachments: 2nd Amendment Interlocal Emergency Services On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Authorize Mayor to execute Second Amendment To The Interlocal Government Agreement For Emergency Services. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. P. ID-24-1133 Authorize Mayor to execute contract with Fordice Construction Company for NRCS EWP Erosion Control Project- Sports Force Complex in the amount of $1,071,668.75 Attachments: Contract Fordice NRCS Sports Force Complex On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Authorize Mayor to execute contract with Fordice Construction Company for NRCS EWP Erosion Control Project- Sports Force Complex in the amount of $1,071,668.75. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Q. ID-24-1144 Authorize Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Rainbow Farms, Inc./Mississippi Therapeutic Riding Center in the amount of $1,000.00 for sponsorship of their therapeutic riding center and to assist special needs individuals in attending the National Snaffle Bid World Championship Show City of Vicksburg Page 9 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 Attachments: Contract ARPA Rainbow Farms On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute Contract with American Recovery Plan Act (ARPA) Funding Recipient Rainbow Farms, Inc./Mississippi Therapeutic Riding Center in the amount of $1,000.00 for sponsorship of their therapeutic riding center and to assist special needs individuals in attending the National Snaffle Bid World Championship Show. The motion was adopted unanimously by the following vote Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Status Change/Pay Adjustment - Ambulance (1); Longevity Pay - Building Maintenance (1); Longevity Pay - Sewer Department (1); Longevity Pay - Right of Way (1); Longevity Pay - Ambulance (2); Longevity Pay - Administration (1); Longevity Pay - Water & Gas Administration (1); Longevity Pay - Fire Department (4); Longevity Pay - Community Service (1); Pay Adjustment - City Clerk (1); Pay Adjustment - Animal Control (1); Pay Adjustment - Building Maintenance (1); Pay Adjustment - Police Department (2); Suspension Continued - Police Department (1); Termination - Gas Department (1); Discussion Police Department; Grievance Hearing - Ambulance (1); The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Status Change/Pay Adjustment - Ambulance (1); Longevity Pay - Building Maintenance (1); Longevity Pay - Sewer Department (1); Longevity Pay - Right of Way (1); Longevity Pay - Ambulance (2); Longevity Pay - Administration (1); Longevity Pay - Water & Gas Administration (1); Longevity Pay - Fire Department (4); Longevity Pay - Community Service (1); Pay Adjustment - City Clerk (1); Pay Adjustment - Animal Control (1); Pay Adjustment - Building Maintenance (1); Pay Adjustment - Police Department (2); Suspension Continued - Police Department (1); Termination - Gas Department (1); Discussion Police Department; Grievance Hearing - Ambulance (1); The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - City Attorney, Deborah A. Kaiser-Nickson- City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety - Elizabeth Michelle Thomas - Constituent Services Representative, Penny Jones - Chief of Police, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1147 Status Change/Pay Adjustment - Ambulance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Status Change/Pay Adjustment of the Part-Time Emergency Medical Technician to a Full-Time Emergency Medical Technician IV from $15.00 per hour to $12.93 per hour, effective October 2, 2024 in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1148 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Longevity Pay of a Carpenter from $12.60 per hour to $12.80 (12.31 + .09 + .20 + .20) per hour, effective September 27, 2024. City of Vicksburg Page 10 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 Employee is entitled to an additional .20 cents increase per hour for seven (7) years of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1149 Longevity Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman from $11.90 per hour to $12.10 (11.61 + .09 + .20 + .20) per hour, effective September 27, 2024. Employee is entitled to an additional .20 cents increase per hour for seven (7) years of service in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1150 Longevity Pay - Right of Way (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman from $16.57 per hour to $18.57 (16.22 + .35 + 2.00) per hour, effective September 28, 2024. Employee is entitled to an additional 2.00 increase per hour for thirty (30) years of service in the Right of Way Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1151 Longevity Pay - Ambulance (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an Emergency Medical Services Deputy Chief from $37.39 per hour to $37.49 (37.29 + .10 + .10) per hour, effective September 30, 2024. Employee is entitled to an additional .10 cents increase per hour for nine (9) years of service; Longevity Pay of a Firefighter from $17.63 per hour to $17.73 (17.43 + .10 + .10) per hour, effective October 6, 2024. Employee is entitled to an additional .10 cents increase per hour for three (3) years of service. Both employees are in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1152 Longevity Pay - Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of the Chief of Staff from $26.48 per hour to $26.68 (26.28 + .20 + .20) per hour, effective October 1, 2024. Employee is entitled to an additional .20 cent increase per hour for three (3) years of service in the Administration Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-1153 Longevity Pay - Water & Gas Administration (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Cashier in the Water & Gas Administration from $10.50 per hour to $10.70 (10.50 + .20) per hour, effective October 4, 2024. Employee is entitled an additional .20 cents increase per hour for one (1) year of service. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-1154 Longevity Pay - Fire Department (4) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of Four (4) Firefighters' from $13.24 per hour to $13.34 (13.24 + .10) per hour, effective October 4, 2024. Each employee is entitled to an additional .10 cents increase per hour for one (1) year of service in the Fire Department. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. I. ID-24-1155 Longevity Pay - Community Service (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman in the City of Vicksburg Page 11 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 Community Service Department from $10.00 per hour to $10.20 (10.00 + .20) per hour, effective October 4, 2024. Employee is entitled to an additional .20 increase per hour for one (1) year of service in the Community Service Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. J. ID-24-1156 Pay Adjustment - City Clerk (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the pay adjustment of the Deputy City Clerk from $22.94 per hour to $25.34 per hour, effective October 2, 2024 for additional job duties in the City Clerk's Office. Employee will not receive the 3% raise that goes into effect on October 1, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. K. ID-24-1157 Pay Adjustment - Animal Control (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the pay adjustment of the Animal Control Supervisor from $18.95 per hour to $21.36 per hour, effective October 2, 2024 for additional job duties in Animal Control. Employee will not receive the 3% raise that goes into effect on October 1, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. L. ID-24-1158 Pay Adjustment - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the pay adjustment of the Building Maintenance Director from $27.42 per hour to $29.82 per hour, effective October 2, 2024 for additional job duties in Building Maintenance. Employee will not receive the 3% raise that goes into effect on October 1, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. M. ID-24-1159 Pay Adjustment - Police Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the pay adjustment of the Sergeant in Investigations from $27.17 per hour to $27.37 (27.17+.20) per hour, effective October 6, 2024; Pay Adjustment of the Police Officer from $21.08 per hour to $21.28 ($21.08 + 20 cents) per hour, effective October 6, 2024. Both Employee's are entitled to an additional $0.20 per hour increase for three (3) years of service each in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. N. ID-24-1160 Suspension Continued - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Continue the Suspension of an Officer for an invalid driver's license in the Police Department, effective September 25, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. O. ID-24-1161 Termination - Gas Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of a Serviceman in the Gas Department, effective December 29, 2023. The employee never showed back up for work. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. P. ID-24-1162 Discussion Police Department A discussion was held. Q. ID-24-1163 Grievance Hearing - Ambulance (1) A discussion was held. City of Vicksburg Page 12 Printed on 10/21/2024 Board of Mayor and Aldermen Minutes - Final September 25, 2024 R. ID-24-1197 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 2 o’clock a.m., Monday, September 30, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 13 Printed on 10/21/2024