Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, October 7, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Pastor Dellie Robinson 2. Roll Call Also present: Lee Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Tasha Jordan, Deputy City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-1198 Employee Anniversaries: 1. Four (4) years of service: a. Hilda Fowler - Cemetery 2. Ten (10) years of service: a. Billy White - Vehicle Maintenance b. Blake Clifford - Building Maintenance 3. Fifteen (15) years of service: a. Alberta Wheeler - Police Department Mayor Flaggs, Jr., congratulated Hilda Fowler from the Cemetery for four (4) years of service; Billy White from Vehicle Maintenance and Blake Clifford from Building Maintenance for ten (10) years of service each; Alberta Wheeler from the Police Department for fifteen (15) years of service. The Mayor and Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. D. ID-24-1178 Certificate of Recognition - Samantha Edwards Attachments: Certificate Recognition Edwards B. ID-24-1176 Proclamation Recognizing October 2024 as Domestic Violence Awareness Month Attachments: Domestic Violence Awareness Proclamation C. ID-24-1177 Proclamation Recognizing October as Breast Cancer Awareness Month Attachments: Breast Cancer Awareness Month Proclamation E. ID-24-1194 Certificate of Recognition - AMAZE Award in memory of the Late Alderman Michael Mayfield, Sr.: 1. Chareck Antwan Cable II City of Vicksburg Page 1 Printed on 11/5/2024 Board of Mayor and Aldermen Minutes - Final October 7, 2024 2. Taquelia Pendleton 3. Amy Searle Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Alderman voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Monsour Jr. Recused: 1- Alderman Mayfield A. ID-24-1180 Adopt Board Meeting Minutes for: 1. September 10, 2024 2. September 13, 2024 3. September 20, 2024 (Special Called) B. ID-24-1199 Approve the following Personnel Action Forms: 1. Resignation: a. Water (1) 2. Rescind New Hire a. Police (1) C. ID-24-1187 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 1417 Fayette Street, PPIN 19376; owned by Pied Piper Playhouse Inc c/o C Latham 2. 1607 Grove Street, PPIN 17613; owned by Paul C Morgan 3. 1517 Main Street, PPIN 17518; owned by Johnnie W & Elizabeth A Jones c/o Billy Moore 4. 2601 Clay Street, PPIN 20825; owned by Calvin Green 5. 0 Fayette Street, PPIN 19381; owned by Warren Co Habitat For Humanity 6. 2645 Clay Street, PPIN 20826; owned by Calvin Green 7. 2417 Clay Street, PPIN 20822; owned by Virginia M Barber Est & Alb Pr 8. 1408 Main Street, PPIN 18691; owned by Phillip Freeman 9. 719 Cherry Street, PPIN 19693; owned by Annie Mae Hearn et al 10. 1501 Clay Street, PPIN 17670; owned by State of Mississippi Attachments: Special Assessments D. ID-24-1188 Approve Sponsorship Application in the amount of $590.00 from Mark Jones on behalf of Owensville Radio WVBG 107.7 FM and Lendsi Radio WVBG 105.5 for Warren Central and Vicksburg High School football games in October and November pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application Owensville-Lendsi Radio Mayor Flaggs, Jr. stated that purchasing an advertisement from Mark Jones on behalf of Owensville Radio WVBG 107.7 FM and Lendsi Radio WVBG 105.5 will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Alderman of the City of Vicksburg approved the purchase of a sponsorship ad from Radio WVBG 107.7 and Lendsi Radio WVBG 105.5 in the amount of $590.00 for their Warren Central and Vicksburg High School football games in October and November. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. City of Vicksburg Page 2 Printed on 11/5/2024 Board of Mayor and Aldermen Minutes - Final October 7, 2024 E. ID-24-1179 Approve the following request from Amy Searle on behalf of Soulshine Ministry: 1. Permission to use Washington Street Park and the Washington Street Park parking area on Saturday, November 2, 2024, from 11:00 am - 6:00 pm for a Leadership Revival on a River (ROAR) Event 2. Accept invitation for city leaders including the mayor, aldermen, judges, and police officers to attend Attachments: Searle Washington Street Park F. ID-24-1182 Approve request from Vicksburg Police Department to Establish Petty Cash Fund in the name of Penny Jones, Chief of Police in the amount of $3,500.00 Attachments: VPD Petty Cash Request G. ID-24-1183 Approve the following requests to reserve the motor coach: 1. Mayor George Flaggs on October 8-10, 2024 2. Donna Gray (Vicksburg Convention Center) on November 21, 2024 3. Jennifer Harper (Senior Center) on November 22, 2024 Attachments: MS Rural Health Motorcoach Form 11 21 24 Senior Center Motorcoach Form 11 22 24 Motor Coach Reservation Form MML H. ID-24-1184 Approve the following for payment: 1. ESG Operations (An Inframark Company) for the month of September 2024: a. Invoice #133844 in the amount of $87,791.33 for Contract Operations and Maintenance of the City's Water Treatment Facilities b. Invoice #133845 in the amount of $57,505.67 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities 2. Sara Carlson Dionne: a. Invoice in the amount of $1,180.00 for City of Vicksburg Redistricting 3. Allen & Hoshall for professional services rendered through September 20, 2024: a. Invoice #4092402-72392 in the amount of $3,200.00 for Vicksburg WWTP Trickling Filter and Valve 4. DDD Construction and Sales, LLC: a. Contractor's Estimate #1 in the amount of $161,666.35 for Animal Shelter Site Improvements 5. Central Asphalt Company, Inc.: a. Contractor's Estimate #1 in the amount of $122,782.01 for NRCS Iowa Sites 1 & 2 6. webCemeteries: a. Invoice #13183 in the amount of $4,680.00 for Data Entry of Deceased 7. Central Mississippi Planning & Development District, Inc. a. Invoice #5389 in the amount of $8,076.00 for Fiscal Year 2025 District Assessments as authorized by Section 17-19-1 of the Mississippi Code of 1972, as amended City of Vicksburg Page 3 Printed on 11/5/2024 Board of Mayor and Aldermen Minutes - Final October 7, 2024 Attachments: Invoice ESG Invoice Dionne Invoice Allen & Hoshall Pay App #1 Animal Shelter Site Imp. Pay App #1 Iowa Sites 1&2 Invoice webCemeteries Invoice CMPDD Routine Agenda: A. ID-24-1185 Discuss Vicksburg Convention Center Updates Ms. Donna Cook, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of October 2024 and invited the public to attend. The Mayor and Aldermen thanked Ms. Cook for attending the meeting. B. ID-24-1181 Approve Municipal Compliance Questionnaire for Year Ending September 30, 2024 Attachments: Municipal Compliance Questionnaire On motion of Alderman Monsour, Jr., seconded by Mayor Flaggs, Jr., the Mayor and Aldermen voted to Approve the Municipal Compliance Questionnaire for Year Ending September 30, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1195 Adopt Budget Amendment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt a Budget Amendment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1193 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 10-07-2024 Master Copy of the Agenda for October 7 2024 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2013 Oak Street, PPIN 018347; owned by Fuller, Robert Curtis & Arthur J. Estate-(cut grass/weeds, remove trash and debris from the entire property) 2. 1317 China Street, PPIN 018811; owned by Harris, Roberta Estate c/o Leo Harris Jr.-(cut grass/weeds, remove trash and debris from the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 2013 Oak Street, PPIN 018347; owned by Fuller, Robert Curtis & Arthur J. Estate-(cut grass/weeds, remove trash and debris from the entire property)-Not complied 2. 1317 China Street, PPIN 018811; owned by Harris, Roberta Estate c/o Leo Harris Jr.-(cut grass/weeds, remove trash and debris from the entire property)-Not complied City of Vicksburg Page 4 Printed on 11/5/2024 Board of Mayor and Aldermen Minutes - Final October 7, 2024 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1196 Adopt Resolution Setting The Purchased Gas Adjustment For Natural Gas Sales Attachments: RESOLUTION SETTING THE PURCHASED GAS ADJUSTMENT On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt Resolution Setting The Purchased Gas Adjustment For Natural Gas Sales. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1189 Authorize Mayor to execute Contract with Central Asphalt, Inc. for NRCS EWP Erosion Control Project - Evergreen Drive, Iowa Boulevard Site 4, and Patricia Street Stabilization (3 Sites) in the amount of $524,868.00 Attachments: Contract Central Asphalt Iowa #4-Evergreen-Patricia On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute Contract with Central Asphalt, Inc. for NRCS EWP Erosion Control Project - Evergreen Drive, Iowa Boulevard Site 4, and Patricia Street Stabilization (3 Sites) in the amount of $524,868.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay-Cemetery (1); Longevity Pay- Vehicle Maintenance (1); Longevity Pay- Building Maintenance (1); Pay Adjustment-Legal (1); Pay Adjustment-Accounting (1); Pay Adjustment-Ambulance Department (1); Pay Adjustment-Police Department (1); Title Change-City Clerk (1); Pay Correction-Police Department (2); Termination- Ambulance (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay-Cemetery (1); Longevity Pay- Vehicle Maintenance (1); Longevity Pay- Building Maintenance (1); Pay Adjustment-Legal (1); Pay Adjustment-Accounting (1); Pay Adjustment-Ambulance Department (1); Pay Adjustment-Police Department (1); Title Change-City Clerk (1); Pay Correction-Police Department (2); Termination- Ambulance (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - City Attorney, Deborah A. Kaiser-Nickson- City Clerk, Tasha Jordan - Deputy City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety - Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1200 Longevity Pay - Cemetery (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an Office Assistant from $15.20 per hour to $15.40 (15.00+ .20+.20) per hour, effective October 7, 2024 at the Cemetery. Employee is entitled to an additional .20 cents increase per hour for four (4) years of service. The motion was adopted unanimously by the following vote: City of Vicksburg Page 5 Printed on 11/5/2024 Board of Mayor and Aldermen Minutes - Final October 7, 2024 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1201 Longevity Pay - Vehicle Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Foreman from $18.10 per hour to $18.30 (17.61+ .09+.20+.20+.20) per hour, effective October 7, 2024. Employee is entitled to an additional .20 cents increase per hour for ten (10) years of service in Vehicle Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1202 Longevity Pay - Building Maintenance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of an HVAC Technician from $18.81 per hour to $19.01 (18.32+ .09+.20+.20+.20) per hour, effective October 7, 2024. Employee is entitled to an additional .20 cents increase per hour for ten (10) years of service in Building Maintenance. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1203 Pay Adjustment - Legal (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Attorney from $50.48 per hour to $52.88 per hour, effective October 2, 2024. Employee is due an additional $5,000 increase per year in the Legal Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1204 Pay Adjustment - Accounting (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of an Accounting Specialist I from $14.99 per hour to $16.19 per hour, effective October 2, 2024. Employee is in the Accounting Department and will not receive the 3% raise that goes into effect on October 1, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1205 Pay Adjustment - Ambulance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Captain Paramedic 1 from $19.35 per hour to a Paramedic V at $20.01 per hour, effective October 2, 2024. Employee has met requirements for increase in Tier Pay System in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-1206 Pay Adjustment - Police (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Adjustment of a Booking Officer from $13.17 per hour to $13.67 per hour, effective October 7, 2024. Employee is eligible for a $.50 increase per hour for fifteen (15) years of service in the Police Department.. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-24-1207 Title Change - City Clerk (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Title Change of a Deputy City Clerk to a Associate City Clerk, effective October 2, 2024 in the City Clerk's Office. This action is to change the employee's title to accommodate the $5,000 raise that was given on October 2, 2024. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 11/5/2024 Board of Mayor and Aldermen Minutes - Final October 7, 2024 I. ID-24-1208 Pay Correction - Police (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Pay Correction of an Entry Level Police Officer to a salary of $20.65 per hour. Employee now holds a Bachelor of Science Degree in Criminal Justice and is eligible for a pay increase, effective October 2, 2024; Pay Correction of an Entry Level Police Officer to a salary of $20.94 per hour. Employee now holds a Master of Science Degree and is eligible for a pay increase effective October 2, 2024. Both employees are in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. J. ID-24-1209 Termination - Ambulance (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Termination of an employee, effective October 2, 2024. Employee is due all pay owed in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. K. ID-24-1259 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Thursday, October 10, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 11/5/2024