Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, October 21, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Monsour, Jr. 2. Roll Call Also present: Lee Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Brian Sessums, Deputy Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Approval of Consent Agenda Items: On motion of Alderman Monsour, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1263 Adopt Board Meeting Minutes for: 1. September 30, 2024 2. October 7, 2024 B. ID-24-1264 Approve the following Personnel Action Forms: 1. New Hire: a. Police Department (1) b. Water Department (2) C. ID-24-1250 Approve Additions to Employee Driving List: 1. Angela Thomas - Gas Department 2. Clyde Stinson - Water Department 3. Melvin Wiggins - Water Department D. ID-24-1242 Receive Vicksburg Police Department Crime Statistic Report for: 1. September 2024 Attachments: Crime Stats Report as of October 8 2024 E. ID-24-1255 Approve Water and Gas Administration Report Attachments: W&G Report F. ID-24-1243 Approve the following request from the Vicksburg Police Department: 1. Authorization to utilize funds for supplies needed for various programs and departmental supplies up to a maximum of $10,000 for the 2025 fiscal year 2. Authorization to continue serving as a hosting site for the 2025 fiscal year and provide refreshments when hosting training classes City of Vicksburg Page 1 Printed on 11/4/2024 Board of Mayor and Aldermen Minutes - Final October 21, 2024 pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: VPD Request G. ID-24-1247 Approve the following with Hemphill Construction Company, Inc. for Wastewater Treatment Plant Trickling Filter and Valve Project: 1. Approve Pay Application No. 3 final in the amount of $716,669.51 2. Accept Close-Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Contractor's Affidavit of Release of Liens, Warranty, and Consent of Surety to Final Payment) 3. Contractor Request Return of Original Power of Attorney and Certificate of Deposit in lieu of retainage totaling $30,000.00 Attachments: Final Pay WWTP Trickling Filter & Valve-Hemphill H. ID-24-1248 Approve request from Rick Martin on behalf of the Vicksburg Veterans Day Committee: 1. Permission to use the Rose Garden on Monroe Street on November 11, 2024 for the annual Veterans Day Ceremony 2. Temporarily close Monroe Street at Crawford Street and South Street that border the Rose Garden from 10:00 am - 12:00 pm 3. Use of chairs and podium Attachments: Veterans Day Cmte. use of Rose Garden I. ID-24-1249 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 0 Lane Street, PPIN 15370; owned by Larry D Minor et al c/o Larry D Minor 2. 1600 Lane Street, PPIN 15371; owned by Michael Jernakoff 3. 0 Roosevelt Ave, PPIN 13069; owned by Longbeard Properties LLC 4. 1721 Martin Luther King Blvd, PPIN 19795; owned by Derrick Holt & Linda Hall 5. 1201 Clay Street, PPIN 18928; owned by Ricardo Villanueva 6. 512 Farmer Street, PPIN 19339; owned by Catherine McMiller 7. 908 Avenue E, PPIN 5665; owned by Willie & Jennie Doss 8. 99 Ash Street, PPIN 19724; owned by Helen Butler Attachments: Special Assessments J. ID-24-1251 Ratify approval of request from Blanche Knight for permission to use Washington Street Park on October 17, 2024 at 2:00 pm for her son's marriage ceremony Attachments: Knight Washington Street Park K. ID-24-1261 Approve request from Mayor George Flaggs to reserve motor coach on November 2, 2024 Attachments: Reservation Form Motor Coach L. ID-24-1262 Authorize City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: 1. FROM American Rescue Plan Account TO Water & Gas (pooled cash) Account: a. FY24 Expenditures: $80,550.89 - City's 1/2 share of costs for the MCWI - Round 2 - Water Treatment Plant Improvement Project M. ID-24-1254 Approve the following for payment: City of Vicksburg Page 2 Printed on 11/4/2024 Board of Mayor and Aldermen Minutes - Final October 21, 2024 1. Belinda Stewart Architects for architectural services: a. Invoice# 2024-0143 in the amount of $1,207.38 for Constitution Firehouse September 1 - December 31, 2023 b. Invoice# 2211-002 in the amount of $25,438.72 for Constitution Firehouse Rehabilitation January 1, 2024 - September 15, 2024 2. Neel Schaffer, Inc. for professional services: a. Invoice #1100870 in the amount of $819.16 for NRCS Sports Complex b. Invoice #1100872 in the amount of $702.14 for NRCS Patricia/Iowa/Evergreen Sites c. Invoice #1100874 in the amount of $4,171.00 for Animal Shelter Site Work d. Invoice #1100879 in the amount of $5,929.42 for NRCS Iowa Blvd - Fillmore Street 3. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $51,253.00 for the city's share of 15 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: September 30, 2024 and October 14, 2024 4. Stantec Consulting for professional services: a. Invoice #2296134 in the amount of $23,548.10 for Fisher Ferry Bridge Replacement over Hatcher Bayou Attachments: Invoice BSA Constitution Firehouse Invoices Neel-Schaffer 911 Payment Invoice Stantec Fisher Ferry Bridge N. ID-24-1253 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 329654-329656 for approval. Routine Agenda: A. ID-24-1241 Discussion with Barney Wilson regarding tree removal on Hilda Drive Attachments: B. Wilson Tree Removal This agenda item was taken under advisement. C. ID-24-1192 Discuss/Approve Recommended Municipal Precinct Description Changes: 1. Precinct 1 - Auditorium 2. Precinct 2 - Spring Hill M.B. Church 3. Precinct 3 - American Legion 4. Precinct 5 - Traveler's Rest Baptist Church 5. Precinct 5A - Elks Lodge 6. Precinct 6 - Plumbers/Pipefitters 7. Precinct 7 - Triumphant Kings 8. Precinct 9 - Formerly No. 5 Fire Station (Now Beech Grove M.B. Church) 9. Precinct 10 - Porters Chapel Methodist Church 10. Precinct 11 - Calvary Indiana (New Precinct) Attachments: Precinct Description Changes On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Discuss/Approve Recommended Municipal Precinct Description Changes: 1. Precinct 1 - Auditorium 2. Precinct 2 - Spring Hill M.B. Church City of Vicksburg Page 3 Printed on 11/4/2024 Board of Mayor and Aldermen Minutes - Final October 21, 2024 3. Precinct 3 - American Legion 4. Precinct 5 - Traveler's Rest Baptist Church 5. Precinct 5A - Elks Lodge 6. Precinct 6 - Plumbers/Pipefitters 7. Precinct 7 - Triumphant Kings 8. Precinct 9 - Formerly No. 5 Fire Station (Now Beech Grove M.B. Church) 9. Precinct 10 - Porters Chapel Methodist Church 10. Precinct 11 - Calvary Indiana (New Precinct) The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1244 Adopt An Ordinance to Amend Section 24-14, Vehicle Equipment and Maintenance; Inspections of the Code of Ordinances of the City of Vicksburg, Mississippi Attachments: Ordinance Vehicle for Hire On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt An Ordinance to Amend Section 24-14, Vehicle Equipment and Maintenance; Inspections of the Code of Ordinances of the City of Vicksburg, Mississippi. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1245 Authorize Mayor to execute Lease Agreement with Towanna Anderson for a community garden for property located at: 1. PPIN 14028, 40 Hardin Road 2. PPIN 14029, 60 Hardin Road 3. PPIN 14030, 80 Hardin Road 4. PPIN 14031, 100 Hardin Road 5. PPIN 14032, 120 Hardin Road 6. PPIN 14033, Hardin Road Attachments: Lease Agreement Anderson Community Garden On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute Lease Agreement with Towanna Anderson for a community garden for property located at: 1. PPIN 14028, 40 Hardin Road 2. PPIN 14029, 60 Hardin Road 3. PPIN 14030, 80 Hardin Road 4. PPIN 14031, 100 Hardin Road 5. PPIN 14032, 120 Hardin Road 6. PPIN 14033, Hardin Road The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1246 Authorize Mayor to execute Amendment to Agreement with Core & Main for the Meter Replacement Project - AMI Meter Provider Attachments: City of Vicksburg-AMENDMENT TO CONTRACT with Core Main-CMLP EXECUTED--101124 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute Amendment to Agreement with Core & Main for the Meter Replacement Project - AMI Meter Provider. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-1252 Authorize Mayor to execute Engagement Letter with Jody Wooten to appraise surplus property on Webb Street for the amount of $1,000.00 Attachments: Engagement Letter Wooten On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute Engagement Letter with Jody Wooten to appraise surplus property on Webb Street for the amount of $1,000.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 4 Printed on 11/4/2024 Board of Mayor and Aldermen Minutes - Final October 21, 2024 Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen to go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, None Voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Suspension Pending Termination-Fire Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Suspension Pending Termination-Fire Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Monsour, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Thames - City Attorney, Deborah A. Kaiser-Nickson- City Clerk, Brian T. Sessums-Deputy Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety - Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police, Derrick Stamps-Fire Chief, Harry Martin-Deputy Fire Chief, Jessica Cade-Deputy Fire Chief Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1265 Suspension Pending Termination - Fire Department (1) This agenda item was taken under advisement. B. ID-24-1284 Come Out of Executive Session and return to Regular Session. On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, the Mayor and Aldermen voted to Come Out of Executive Session and return to Regular Session to discuss a Routine Agenda item. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1256 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 10-21-2024-REVISED Master Copy of the Agenda for October 21 2024 1 of 2 (002) Master Copy of the Agenda for October 21 2024 2 of 2 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean, and demolish the following properties: (1.) 104 Alfred Drive, PPIN 011904; owned by Craft, Connie, Estate - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property) (2.) 802 Clark Street, PPIN 015712; owned by Adams-Warfield, Kimberly, Nicole, Et Al - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property) (3.) 103 Churchill Drive, PPIN 013206; owned by Corey, Jeffers, LLC - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property) (4.) 4960 Highway 61 South, PPIN 011246; owned by Kamboj, Gurdev, Singh - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property) City of Vicksburg Page 5 Printed on 11/4/2024 Board of Mayor and Aldermen Minutes - Final October 21, 2024 (5.) 316-A Lake Hill Drive, PPIN 007720; owned by Nugent, James, L. - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property) (6.) 3056 Wisconsin Avenue, PPIN 013890; owned by McRavin, Sean - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property. Remove dilapidated building. Remove fallen tree on building) (7.) 502 Dallas Street, PPIN 019631; owned by Rogers, Berteal, E., & Will - (Cut grass and weeds. Remove all trash and debris from the entire property) (8.) 502 Farmer Street, PPIN 019342; owned by Smoots, Gennie - (Cut grass and weeds. Remove all trash and debris from the entire property. Remove dilapidated structure) (9.) 1701 Main Street, PPIN 017527; owned by Prentiss, Larry - (Cut grass and weeds. Remove all trash and debris from the entire property. Remove inoperable, unlicensed, abandoned, and dismantled vehicles) (10.) 1709 Main Street, PPIN 017529; owned by Prentiss, Larry - (Cut grass and weeds. Remove all trash and debris from the entire property. Remove inoperable, unlicensed, abandoned, and dismantled vehicles) (11.) 1709 Main Street, PPIN 017530; owned by Hardy, Vendetta - (Cut grass and weeds. Remove all trash and debris from the entire property) (12.) 1773 Martin Luther King Blvd, PPIN 021534; owned by Jones, Jeff, E. - (Cut grass and weeds. Remove all trash and debris from the entire property. Remove building debris/abandoned materials. Remove inoperable, unlicensed, abandoned, and dismantled vehicles) (13.) 704 Maurice Avenue, PPIN 020131; owned by Green, Joe, & Sheila - (Remove dilapidated structure) (14.) 500 North Poplar Street, PPIN 029746; owned by Thuha, Permy, K. - (Cut grass and weeds. Remove all trash and debris from the entire property) RE-ENTRIES (1.) Cairo Drive, PPIN 010250; owned by Johnson, Joe, A. - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property) (2.) Fog Drive, PPIN 027942; owned by Williamson, John, Wayne, Estate - (Cut and clean the entire property of overgrown grass and weeds. Remove all trash and debris from the entire property) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: (1.) 104 Alfred Drive, PPIN 011904; owned by Craft, Connie, Estate - Not complied (2.) 802 Clark Street, PPIN 015712; owned by Adams-Warfield, Kimberly, Nicole, Et Al - Complied (3.) 103 Churchill Drive, PPIN 013206; owned by Corey, Jeffers, LLC - Complied (4.) 4960 Highway 61 South, PPIN 011246; owned by Kamboj, Gurdev, Singh - Not complied (5.) 316-A Lake Hill Drive, PPIN 007720; owned by Nugent, James, L. - Not complied (6.) 3056 Wisconsin Avenue, PPIN 013890; owned by McRavin, Sean - Not complied City of Vicksburg Page 6 Printed on 11/4/2024 Board of Mayor and Aldermen Minutes - Final October 21, 2024 (7.) 502 Dallas Street, PPIN 019631; owned by Rogers, Berteal, E., & Will - Not complied (8.) 502 Farmer Street, PPIN 019342; owned by Smoots, Gennie - Not complied, cut the grass, requested 60 day extension (9.) 1701 Main Street, PPIN 017527; owned by Prentiss, Larry - Not complied, cut the grass (10.) 1709 Main Street, PPIN 017529; owned by Prentiss, Larry - Not complied (11.) 1709 Main Street, PPIN 017530; owned by Hardy, Vendetta - Complied (12.) 1773 Martin Luther King Blvd, PPIN 021534; owned by Jones, Jeff, E. - Not complied, requested 60 days (13.) 704 Maurice Avenue, PPIN 020131; owned by Green, Joe, & Sheila - Complied (14.) 500 North Poplar Street, PPIN 029746; owned by Thuha, Permy, K. - Complied RE-ENTRIES (1.) Cairo Drive, PPIN 010250; owned by Johnson, Joe, A. - Not complied (2.) Fog Drive, PPIN 027942; owned by Williamson, John, Wayne, Estate - Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Friday, October 25, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 7 Printed on 11/4/2024