Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, November 18, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor George Flaggs, Sr., seconded by Alderman Mayfield., the Mayor and Aldermen voted to adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-1369 Employee Anniversaries: 1. Six (6) years of service: a. William Porter - Sewer Department Mayor Flaggs, Jr., congratulated William Porter For six (6) years of service in the Sewer Department. The Mayor and Aldermen congratulated Mr. Porter for his dedication and years of service with the City of Vicksburg. B. ID-24-1358 Recognize Coach Louis Green and the Warren Central Junior High School Vikings for winning the Little Six Football Championship Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1356 Adopt Board Meeting Minutes for: 1. November 4, 2024 2. November 8, 2024 B. ID-24-1370 Approve the following Personnel Action Forms: 1. Resignation: a. Street Department (1) b. Police Department (1) 2. Retirement: a. Police Department (1) C. ID-24-1368 Continue Proclamation of Local Emergency (Curfew for Minors) D. ID-24-1365 Receive Vicksburg Police Department Crime Statistic Report for: 1. October 2024 Attachments: Crime Stats 10.2024 City of Vicksburg Page 1 Printed on 12/9/2024 Board of Mayor and Aldermen Minutes - Final November 18, 2024 E. ID-24-1366 Approve Water and Gas Administration Report Attachments: W&G Report F. ID-24-1354 Ratify approval of the following requests to reserve the motor coach: 1. Mayor George Flaggs on November 12, 2024 2. Donna Gray (Vicksburg Convention Center) on November 14, 2024 Attachments: Motor Coach Reservation G. ID-24-1359 Authorize issuance of requisition number 2501040, in the amount of $9,900.50 written to Municipal Emergency Services, Inc. for one (1) Hurst Ram and Bracket pursuant to Section 31-7-13 (m) (viii) of the Mississippi Code of 1972, Annotated which allows sole source purchases Attachments: Requisition 2501040 H. ID-24-1364 Approve Sponsorship Application in the amount of $150.00 from Larry Nicks on behalf of WWISCAA, Inc. for their Annual Fundraising Banquet pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Application WWISCAA Mayor Flaggs, Jr. stated that purchasing an advertisement from Larry Nicks on behalf of WWISCAA will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from WWISCAA in the amount of $150.00 for their Annual Fundraising Banquet. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi code of 1972, as amended. I. ID-24-1357 Approve request from Rachael Keyes on behalf of Make-A-Wish Mississippi for matching funds in the amount of $1,000.00 pursuant to Mississippi Code Annotated 21-19-65, as amended Attachments: Make-A-Wish Matching Funds Mayor Flaggs, Jr. stated that purchasing an advertisement from Rachael Keyes on behalf of Make-A-Wish Mississippi will bring into favorable notice the opportunities, possibilities and resources of the City of Vicksburg and will be helpful toward advancing the moral, financial, and other interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg approved the purchase of a sponsorship ad from Make-A-Wish Mississippi in the amount of $1,000.00. The city is authorized pursuant Mississippi code Annotated 21-19-65 as amended. J. ID-24-1361 Approve the following for payment: 1. Neel Schaffer, Inc. for professional services: a. Invoice #1101597 in the amount of $609.59 for NRCS Sports Complex b. Invoice #1101598 in the amount of $1,636.03 for NRCS Patricia/Iowa/Evergreen Sites c. Invoice #1101601 in the amount of $10,750.47 for NRCS Iowa Blvd - Fillmore Street 2. Fordice Construction Company: a. Contractor's Progress Estimate #1 in the amount of $20,947.50 for NRCS Sports Force Site 3. Central Asphalt Company, Inc.: a. Contractor's Progress Estimate #1 in the amount of $147,979.39 for City of Vicksburg Page 2 Printed on 12/9/2024 Board of Mayor and Aldermen Minutes - Final November 18, 2024 NRCS Evergreen/Iowa/Patricia Sites b. Pay App #6 in the amount of $66,294.92 for Water and Sewer Improvements - Stillwater & Bluecreek Drives Mobile Home Park 4. DDD Construction and Sales, LLC: a. Contractor's Progress Estimate #2 in the amount of $122,436.00 for Animal Shelter Site Improvements 5. Allen & Hoshall for professional services: a. Invoice #4102405-72455 in the amount of $12,000.00 for Vicksburg Sewer & Road Improvements - Summit Ridge Drive b. Invoice #4102407-72023-5 in the amount of $25,000.00 for CSAP Repairs Year 5 c. Invoice #4112402-71916-6 in the amount of $89,518.46 for CSAP Assessment Year 6 Attachments: Invoices Neel Schaffer Pay App #1 Evergreen-Iowa Patricia Sites Pay App #6 WaterSewer Stillwater Bluecreek Pay App #1 Sports Force Site Pay App #2 Animal Shelter Improvements Invoices Allen & Hoshall K. ID-24-1355 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 330005-330259 for approval. Routine Agenda: A. ID-24-1374 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: AGENDA 11-18-24 Master Copy of the Agenda for November 18 2024 Jeff Richardson, Director of Community Development, came for a hearing before the board to discuss and request permission to proceed to cut, clean and demolish the following properties: (1) 900 Avenue E, PPIN 005661; owned by State of Mississippi, Joseph Lee Marshall ETA - (Remove grass, weeds, limbs, trash, and debris from the entire property) (2) 728 Farmer Street, PPIN 019456; owned by Rose, Patrice - (Cut and clean all overgrown grass and weeds from the entire property) (3) 1801 Mulberry Street, PPIN 015495; owned by S & F Building LLC c/o Wesam & H LLC - (Cut and clean all overgrown grass and weeds from the entire property) (4) 1901 Mission 66 Unit G, PPIN 018103; owned by Toney Charles A Jr - (Cut and clean all overgrown grass and weeds from the entire property) (5) 1901 Mission 66, PPIN 028377; owned by Medical Real Estate Management LLC c/o Mission Primary Care Clinic - (Cut and clean all overgrown grass and weeds from the entire property) On motion of Mayor George Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structure with all charges incurred to be assessed against the property owner(s) in the event an extension is granted, if owners(s) has/have not complied at the end of the extension period, the Director Of Community Development is authorized to proceed: along with the following actions: City of Vicksburg Page 3 Printed on 12/9/2024 Board of Mayor and Aldermen Minutes - Final November 18, 2024 (1) 900 Avenue E, PPIN 005661; owned by State of Mississippi, Joseph Lee Marshall ETA - Not complied (2) 728 Farmer Street, PPIN 019456; owned by Rose, Patrice - (Cut and clean all overgrown grass and weeds from the entire property-Complied (3) 1801 Mulberry Street, PPIN 015495; owned by S & F Building LLC c/o Wesam & H LLC - (Cut and clean all overgrown grass and weeds from the entire property-Complied (4) 1901 Mission 66 Unit G, PPIN 018103; owned by Toney Charles A Jr - (Cut and clean all overgrown grass and weeds from the entire property-Complied (5) 1901 Mission 66, PPIN 028377; owned by Medical Real Estate Management LLC c/o Mission Primary Care Clinic - Complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1367 Adopt Resolution Declaring Service Weapon Surplus And Authorize Sale to Deputy Chief Michael Bryant in Accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended Attachments: Gun Resolution - Bryant On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt a Resolution Declaring Service Weapon Surplus And Authorize Sale to Deputy Chief Michael Bryant in Accordance with Section 45-9-131 of the Mississippi Code of 1972, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1362 Authorize Mayor to execute Contract for Professional Services with Margaret Johnson on behalf of Voice of Calvary Ministries in the amount of $2,800.00 per month Attachments: Contract Johnson On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute Contract for Professional Services with Margaret Johnson on behalf of Voice of Calvary Ministries in the amount of $2,800.00 per month. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1363 Accept Ninth Amendment to License Agreement between Utility Service Communications Co., Inc. and New Cingular Wireless PCS, LLC (AT&T Mobility Corporation) for Water Tank located at 3580 South Frontage Road Attachments: Ninth Amendment License Agreement On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Accept the Ninth Amendment to License Agreement between Utility Service Communications Co., Inc. and New Cingular Wireless PCS, LLC (AT&T Mobility Corporation) for Water Tank located at 3580 South Frontage Road. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1373 Authorize Mayor to execute Contract for Professional Services with Lucy DeRossette for grant writing services in the amount of $35.00 per hour for initial research of the grant not to exceed six (6) hours and the sum of $55.00 per hour for grant writing not to exceed fifty (50) hours Attachments: Contract DeRossette On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute Contract for Professional Services with Lucy DeRossette for grant writing services in the amount of $35.00 per hour for initial research of the grant not to exceed six (6) hours and the sum of $55.00 per hour for grant writing not to exceed fifty (50) hours. The motion was adopted unanimously by the following vote: City of Vicksburg Page 4 Printed on 12/9/2024 Board of Mayor and Aldermen Minutes - Final November 18, 2024 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Monsour, Jr. Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay - Police Department (1); Longevity Pay - Sewer Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay - Police Department (1); Longevity Pay - Sewer Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Thames - City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Tasha Jordan - Associate City Clerk, Kelsey Hicks - Human Resources/Safety, Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1371 Rescind Longevity Pay - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Rescind the Longevity Pay of a Booking Officer from $11.20 per hour to $11.40 (11.00+ .20+.20) per hour, effective November 2, 2024. Employee is entitled to an additional .20 cents increase per hour for two (2) years of service in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1372 Longevity Pay - Sewer Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to approve the Longevity Pay of a Equipment Operator from $16.85 per hour to $17.05 ($16.45 + .20 + .20 +.20) per hour, effective November 21, 2024. Employee is entitled to an additional .20 cents increase per hour for six (6) years of service in the Sewer Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1469 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg adjourned to meet 10 o’clock a.m., Monday, November 25, 2024, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 5 Printed on 12/9/2024 Board of Mayor and Aldermen Minutes - Final November 18, 2024 MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 12/9/2024