Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, December 16, 2024 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor George Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Lee Davis Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Tasha Jordan, Associate City Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-24-1491 Employee Anniversaries: 1. Three (3) years of service: a. Destiny Flowers - Police Department 2. Six (6) years of service: a. Angela Carpenter - Court Services 3. Seven (7) years of service: a. Leroy Thomas - Inspection Department b. John Terry - Ambulance Department Mayor Flaggs, Jr. recognized Destiny Flowers – Police Department with three (3) years of service; Angela Carpenter – Court Services with six (6) years of service; Leroy Thomas – Inspection Department and John Terry – Ambulance Department with seven (7) years of service each. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. B. ID-24-1487 Nick Anderson - Canadian Football League's Outstanding Rookie for the 2024 season Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1484 Adopt Board Meeting Minutes for: 1. November 25, 2024 2. December 2, 2024 B. ID-24-1492 Approve the following Personnel Action Forms: 1. Resignation: a. Water Department (1) City of Vicksburg Page 1 Printed on 1/6/2025 Board of Mayor and Aldermen Minutes - Final December 16, 2024 2. Rescind New Hire: a. Right of Way Department (1) 3. New Hire: a. Community Service (1) 4. Retirement: a. Fire Department (1) C. ID-24-1475 Approve Additions to Employee Driving List: 1. Christopher Willis - Fire Department 2. Akieya Hollins - Community Service D. ID-24-1486 Receive Vicksburg Police Department Crime Statistic Report for: 1. November 2024 Attachments: Crime Stats November 2024 E. ID-24-1474 Approve Water and Gas Administration Report Attachments: W&G Report F. ID-24-1476 Approve request from Fire Chief, Derrick Stamps, to declare badge as surplus property for Retiring Assistant Chief Carl Carson and authorize sale for $115.00 Attachments: Surplus Badge Fire Department G. ID-24-1480 Continue Proclamation of Local Emergency (Curfew for Minors) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Continue Proclamation of Local Emergency (Curfew for Minors). The motion was adopted unanimously by the following vote: H. ID-24-1481 Approve the following with AJ Construction, Inc. for Washington Street Rehabilitation Project: 1. Authorize Mayor execute Change Order #3 (Final) for a net reduction of the contract amount of $11,796.55 2. Approve Pay Application #3 (Final) in the amount of $54,555.36 3. Accept Certificate of Substantial Completion 4. Accept Close Out Documents (Contractor's Affidavit of Payment of Debts and Claims, Waiver and Release Upon Final Payment, Consent of Surety to Final Payment) Attachments: Close Out Documents AJ Construction Washington St Rehab Project I. ID-24-1483 Approve the following for payment: 1. EJES for professional services: a. Invoice #200-02-18 (Final) in the amount of $10,727.76 for Washington Street - Haining Road to Jackson Street 2. Ramsay Construction Group: a. Pay App #3 in the amount of $91,418.50 for Constitution Firehouse Rehabilitation Project 3. RCH Company: a. Invoice #79517 in the amount of $6,750.00 for Indiana Avenue Drainage Improvements 4. Neel Schaffer, Inc. for professional services: a. Invoice #1102251 in the amount of $7,162.62 for NRCS Sports Complex b. Invoice #1102252 in the amount of $10,823.00 for NRCS Patricia/Iowa/Evergreen Sites City of Vicksburg Page 2 Printed on 1/6/2025 Board of Mayor and Aldermen Minutes - Final December 16, 2024 c. Invoice #1102255 in the amount of $1,569.30 for NRCS Iowa Blvd - Fillmore Street Attachments: Invoice EJES Washington St-Haining Rd to Jackson St Pay App #3 Ramsay Construction Constitution Firehouse Invoice RCH Indiana Ave. Drainage Improvements Invoices Neel Schaffer J. ID-24-1485 Authorize payment of assessment invoice in the amount of $22,044.00 (October 1, 2024 - December 31, 2024 - State Fiscal Year 2025) to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117 Attachments: TREAT Payment K. ID-24-1489 Approve invoice #INV969488 for payment in the amount of $196,600.45 to Denali Water Solutions, LLC for sludge removal from lagoons at the Wastewater Treatment Plant Attachments: Invoice Denali Water Solutions L. ID-24-1479 Accept Letter Establishing Special Assessment and Adopt Resolution / Order for Cutting, Cleaning, Demolition and Site Clearing of the following properties: 1. 0 Cairo Drive, PPIN 10250; owned by Joe A Johnson 2. 3056 Wisconsin Avenue, PPIN 13890; owned by Sean McRavin 3. 15 Fog Drive, PPIN 27942; owned by John Wayne Williamson Estate 4. 4960 Hwy 61 S, PPIN 11246; owned by Gurdev Singh Kamboj 5. 1843 Martin Luther King Blvd, PPIN 20555; owned by Jimmy O & Mary Lois Thompson Estate 6. 1608 Sky Farm Avenue, PPIN 19768; owned by Debbie Brown Webb 7. 1201 Clay Street, PPIN 18928; owned by Ricardo Villanueva 8. 1518 Sky Farm Avenue, PPIN 19775; owned by Land Lot & Beyond LLC 9. 1208 China Street, PPIN 18925; owned by Mary Butler 10. 911 Farmer Street, PPIN 18705; owned by Warren County 11. 0 Springridge Drive, PPIN 7708; owned by Marcos Jacober 12. 1108 Second North Street, PPIN 18782; owned by Eugene Carson 13. 1501 Clay Street, PPIN 17670; owned by State of Mississippi Attachments: Special Assessments Routine Agenda: A. ID-24-1409 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Donna Gray, of the Vicksburg Convention Center, came before the Board to inform the public of the upcoming events at the Vicksburg Convention Center for the month of December 2024 and invited the public to attend. The Mayor and Aldermen thanked Ms. Gray for attending the meeting. B. ID-24-1473 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of December 2024 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. C. ID-24-1482 Receive Sealed Request for Proposals (RFP) for: 1. Fleet Leasing/Management Program On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Receive Sealed Request for Proposals (RFP) for Fleet Leasing/Management Program: (1) One- Paper Bids was received Enterprise Fleet Management, 600 Corporate Park Driver, Saint Louis, Missouri City of Vicksburg Page 3 Printed on 1/6/2025 Board of Mayor and Aldermen Minutes - Final December 16, 2024 63105 (2) Two- Electronic Bids were received Enterprise Fleet Management, 600 Corporate Park Driver, Saint Louis, Missouri 63105 Global Lease Group, 260 Bear Hill Road, Suite 202, Waltham, Massachusetts 02451 The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1488 Approve invoice #1102250 for payment in the amount of $6,900.00 to Neel Schaffer for General Services: Iowa Boulevard Headwall Project Attachments: Invoice Neel Schaffer GSA- Iowa Headwall Project On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve invoice #1102250 for payment in the amount of $6,900.00 to Neel Schaffer for General Services: Iowa Boulevard Headwall Project. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Recused: 1- Alderman Monsour Jr. E. ID-24-1490 ADOPT AN ORDINANCE TO AMEND ARTICLE VI. WEAPONS, OF THE CODE OF ORDINANCES OF THE CITY OF VICKSBURG, MISSISSIPPI, BY AMENDING SEC. 17-160. DISCHARGING FIREARMS TO INCREASE THE PENALTY FOR VIOLATIONS AND TO PROVIDE A DUTY TO REPORT LOSS OR THEFT OF FIREARM AND TO PROVIDE FOR THE FORFEITURE OF FIREARM Attachments: Ordinance _ Discharge Weapons Option 2 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt an ordinance to amend Article VI. Weapons, of the Code of Ordinances of the City of Vicksburg, Mississippi, by amending Sec. 17-160. Discharging Firearms to increase the penalty for violations, provide a duty to report loss or theft of a firearm, and provide for the forfeiture of a firearm. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1477 Authorize Mayor to execute Task Order #4 to General Services Agreement with Neel Schaffer to provide professional engineering services for preparing conceptual level project cost estimates for roadway access to an economic development site in support of the Warren County Port Commission not to exceed $7,500.00 without prior written authorization from the City Attachments: TaskOrder#4 Neel Schaffer On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to authorize the Mayor to execute Task Order #4 to the General Services Agreement with Neel Schaffer to provide professional engineering services for preparing conceptual-level project cost estimates for roadway access to an economic development site in support of the Warren County Port Commission, not to exceed $7,500.00 without prior written authorization from the City. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-24-1498 Authorize Mayor to execute Memorandum of Understanding with Fastway On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize Mayor to execute Memorandum of Understanding with Fastway. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: City of Vicksburg Page 4 Printed on 1/6/2025 Board of Mayor and Aldermen Minutes - Final December 16, 2024 Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield. Voting aye: Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Fire Department (1); Pay Adjustment - Police Department (1); Longevity Pay - Court Services (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Inspection Department (1) The motion was seconded by Alderman Mayfield Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Pay Adjustment - Fire Department (1); Pay Adjustment - Police Department (1); Longevity Pay - Court Services (1); Longevity Pay - Ambulance Department (1); Longevity Pay - Inspection Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Davis Thames - City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Tasha Jordan - Associate City Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety, Anessia Steward-Martin - Human Resources Benefits Coordinator, Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police. Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-24-1493 Pay Adjustment - Fire Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Pay Adjustment of a Captain Paramedic V at $20.01 per hour, to a Captain V at $16.90 per hour, effective December 11, 2024, in the Fire Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-24-1494 Pay Adjustment - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Pay Adjustment of a Patrolman from $20.00 per hour to $20.20 per hour, with an annual salary of $45,046.00, effective December 29, 2024, in the Police Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-24-1495 Longevity Pay - Court Services (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the Longevity Pay of a Judge from $57.4274 to $57.6274(57.0274+.20+.20+.20) per hour bringing the annual salary to a total of $119,864.992, effective December 17, 2024. Employee is entitled to an additional $0.20 increase per year for six (6) years of service in the Court Services Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-24-1496 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the Longevity Pay adjustment for the Firefighter/Ambulance from $16.08 per hour to $16.18 (15.88 + 0.10 + 0.10) per hour, effective December 20, 2024. Employee is entitled to an additional $0.10 increase per hour for seven (7) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-24-1497 Longevity Pay - Inspection Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and City of Vicksburg Page 5 Printed on 1/6/2025 Board of Mayor and Aldermen Minutes - Final December 16, 2024 Alderman voted to Approve the Longevity Pay of a Code Enforcement Officer from $16.43 per hour to $16.63 (16.03 + 0.20 + 0.20) per hour, effective December 20, 2024. Employee is entitled to an additional $0.20 increase per hour for seven (7) years of service in the Inspection Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-24-1467 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Aldermen of the City of Vicksburg Adjourned to meet 3 o’clock p.m., Tuesday, December 17, 2024, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 1/6/2025