Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Friday, January 24, 2025 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Lee Davis Thames, City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmin Dillion, Deputy Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt the Agenda, as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-25-0087 Vicksburg Fire Department - Fire Safety Tips B. ID-25-0083 Certificate of Recognition - AMAZE Award in memory of the Late Alderman Michael Mayfield, Sr.: 1. Jason Walker 2. Mason Watts 3. Landon Prentiss 4. Maddox Lynch C. ID-25-0095 Recognition of Warren Central Junior High School Boys Basketball on Winning the 2024 Little Six Championship D. ID-25-0101 Proclamation- Vicksburg Bicentennial Day Attachments: Bicentennial Proclamation E. ID-25-0097 Resolution Honoring the Life and Legacy of William Harris Mounger, Jr. Attachments: Resolution William Harris Mounger Jr. Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-25-0100 Adopt Board Meeting Minutes for: 1. January 6, 2025 2. January 10, 2025 City of Vicksburg Page 1 Printed on 2/19/2025 Board of Mayor and Aldermen Minutes - Final January 24, 2025 B. ID-25-0107 Approve the following Personnel Action Forms: 1. Retirement: a. Right of Way Department (1) C. ID-25-0084 Approve Application from Hyland Academy of Excellence and Innovation for Complimentary Use of the Ardis T. Williams, Sr. Auditorium to host an educational symposium to provide training for educators and practitioners on March 5, 2025 Attachments: Comp Use Auditorium Hyland Academy 3.5.25 D. ID-25-0092 Approve the following for payment: 1. Russ Builders: a. Pay App #3 in the amount of $66,164.00 for Ash Meadows Subdivision Project 2. PPM for professional services: a. Invoice #103053 in the amount of $4,976.00 for Vicksburg Brownfield Assessment Grant (2020) - Non Trust - November 2024 3. ESG Operations (An Inframark Company) for the month of July 2024 (Base Fee Retro Charge): a. Invoice #135331 in the amount of $2,613.50 for Contract Operations and Maintenance of the City's Water Treatment Facilities b. Invoice #135333 in the amount of $1,754.42 for Contract Operations and Maintenance of the City's Wastewater Treatment Facilities 4. Vicksburg-Warren 911 Emergency Communications Center: a. Payment in the amount of $60,102.37 for the city's share of 16 full-time E-911 dispatchers' salaries, matching benefits, and insurance for check dates: December 31, 2024 and January 14, 2025 5. Stantec Consulting for professional services: a. Invoice #2341777 in the amount of $4,287.59 for Fisher Ferry Bridge Replacement over Hatcher Bayou Attachments: Pay App #3 Russ Builders Invoice PPM ESG Invoices E911 Request for Payment Stantec Invoice E. ID-25-0098 Approve request from Donna Gray (Vicksburg Convention Center) to reserve motor coach on February 1, 2025 Attachments: Motor Coach Reservation February 1st Miss Corporation F. ID-25-0099 Authorize City Clerk to Transfer funds FROM the Separate Project Bank Accounts TO reimburse the City’s Water & Gas (pooled cash) Account for project expenditures as follows: City of Vicksburg Page 2 Printed on 2/19/2025 Board of Mayor and Aldermen Minutes - Final January 24, 2025 1. FROM MS Infrastructure Fund Account TO Water & Gas (pooled cash) Account in the amount of $66,164.00 G. ID-25-0103 Authorize Payment of Invoice #10942 in the amount of $3,000 to Niche Academy LLC for Online Subscription Service from December 20, 2024, through December 20, 2025 for Human Resources Attachments: Invoice Niche Academy Training dated 12-20-24 H. ID-25-0106 Authorize issuance of requisition number 2502766 in the amount of $16,199.00 written to Temple, Inc. for one (1) Currux Vision System to be used at Halls Ferry Road and Cain Ridge / Roseland for the Traffic Department (State Contract #8200075110) Attachments: Temple Inc Requisition I. ID-25-0111 Authorize Payment of Invoice #04302073 in the amount of $25,000.00 to the Vicksburg Convention and Visitors Bureau for the Bicentennial Celebration (Quarter 1) Attachments: Invoice Bicentennial Contribution J. ID-25-0070 Authorize City Clerk to advertise Sealed Bids and Reverse Auction Purchases for: 1. 66,000 Minimum GVWR Tandem Dump Truck with Bed(s) Install K. ID-25-0067 Approve Bank Letters: 1. Trustmark 2. Cadence Attachments: Trustmark Bank Letter 12.2024 Cadence Bank Letter 12.2024 The City Clerk presented the bank letters: 1. Trustmark, 2. Cadence Bank for approval. L. ID-25-0066 Approve Reports: 1. City Sexton 2. Privilege License 3. Mayor and Treasure 4. Tax Collection 5. Detail Budget Attachments: City Sexton 12.2024 Privilege License 12.2024 Mayor & Treasure Report 12.2024 1. The City Clerk presented report of collections, account opening graves, etc. for the month of December 2024 as follows: Lakeview Memorial Funeral Home - $600.00; W.H. Jefferson Funeral Home - $425.00; Glenwood Funeral Home - $200.00; Fisher Funeral Home - $825.00; CJ Williams Mortuary Services - $550.00; Miscellaneous - $450.00. Total burials were 11. Total paid was $3,050.00. 2. The City Clerk presented the Privilege License report for new businesses for the month of December 2024. 3. The City Clerk presented report of Mayor and Treasure from the Vicksburg Police Department in the amount of $89,583.20 4. The City Clerk presented report for Tax Collections for City taxes from the Warren County Tax Collector for the month of December 2024. 5. The City Clerk presented the Detailed Budget report for approval. City of Vicksburg Page 3 Printed on 2/19/2025 Board of Mayor and Aldermen Minutes - Final January 24, 2025 Attachments: Supporting documents following minutes: M. ID-25-0089 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 331371- 331636 for approval. Routine Agenda: A. ID-25-0086 Discussion with Timothy Ross, Sr. Attachments: Timothy Ross A discussion was held. B. ID-25-0068 Hearing to determine whether or not the properties listed on the Community Development Agenda are a public menace to the public health, safety and welfare of the community Attachments: Community Development Agenda 1.24.25 Jeff Richardson, Director of Community Development, came for a hearing before the Board to discuss and request permission to proceed to cut, clean and demolish the following properties: 1. 2413 Hunt Street, PPIN 015263; owned by Newton, Leroy- (Remove all inoperable vehicles, remove dilapidated structure) 2. 1502 Spring Street, PPIN 017919; owned by Gray, Connie-(Remove all inoperable vehicles, remove dilapidated structure) 3. 1531 South Street, PPIN 017891; owned by Colenburg, Alisha R. Etal-(Remove all rubbish, trash, and debris building) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to declare the foregoing properties which have not complied to be a public menace to the health, safety & welfare of the community and authorize the Director of Community Development to proceed to cut, clean and demolish structures with all charges incurred to be assessed against the property owner(s). In the event an extension is granted, if owner(s) has/have not complied at the end of the extension period, the Director of Community Development is authorized to proceed, along with the following actions: 1. 2413 Hunt Street, PPIN 015263; owned by Newton, Leroy- (Remove all inoperable vehicles, remove dilapidated structure)-Not complied 2. 1502 Spring Street, PPIN 017919; owned by Gray, Connie-(Remove all inoperable vehicles, remove dilapidated structure)-Not complied 3. 1531 South Street, PPIN 017891; owned by Colenburg, Alisha R. Etal-(Remove all rubbish, trash, and debris building)-Not complied The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-25-0088 Approve the following relating to NRCS Agreement NR244423XXXXC013 - 3 Sites (Patricia Street / Iowa Site #4 / Evergreen Drive): 1. Ratify Mayor's execution of letter to USDA-NRCS requesting time extension #2 2. Accept Amendment #2 extending grants period of performance from February 28, 2025 to May 28, 2025 Attachments: Letter Request Extension Amendment #2 On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the following relating to NRCS Agreement NR244423XXXXC013 - 3 Sites (Patricia Street / Iowa Site #4 / Evergreen Drive): 1. Ratify the Mayor's execution of a letter to USDA-NRCS requesting time City of Vicksburg Page 4 Printed on 2/19/2025 Board of Mayor and Aldermen Minutes - Final January 24, 2025 extension #2. 2. Accept Amendment #2 extending the grants period of performance from February 28, 2025, to May 28, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-25-0096 Approve the following relating to NRCS Agreement NR244423XXXXC011 - Sports Complex: 1. Ratify Mayor's execution of letter to USDA-NRCS requesting time extension #2 2. Accept Amendment #3 extending grants period of performance from February 28, 2025 to May 28, 2025 Attachments: Letter Request Extension Sports Complex Amendment #3 Sports Complex On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Approve the following relating to NRCS Agreement NR244423XXXXC011 - Sports Complex: 1. Ratify the Mayor's execution of a letter to USDA-NRCS requesting time extension #2. 2. Accept Amendment #3 extending the grants period of performance from February 28, 2025, to May 28, 2025. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-25-0094 Accept the recommendation of the Zoning Board of Appeals a request from Warren County acting through the Warren County Port Commission to rezone PPIN 23823, PPIN 34442, PPIN 34194, and PPIN 11301 at 280 Mattingly Road from A2 Agricultural / Industrial to L-2 Heavy Industrial, as provided by Ordinance No. 71-8 of the Code Of Ordinance of the City of Vicksburg as amended. Attachments: Rezoning Community Develop On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Accept the recommendation of the Zoning Board of Appeals regarding the request from Warren County, acting through the Warren County Port Commission, to rezone PPIN 23823, PPIN 34442, PPIN 34194, and PPIN 11301 at 280 Mattingly Road from A2 Agricultural / Industrial to L-2 Heavy Industrial, as provided by Ordinance No. 71-8 of the Code of Ordinance of the City of Vicksburg, as amended. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-25-0104 Adopt Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, Declaring Support for the Preservation of the Federal Tax Exemption of Municipal Bonds Attachments: MML Bond Resolution On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt the Resolution of the Board of Mayor and Aldermen of the City of Vicksburg, Mississippi, declaring support for the preservation of the federal tax exemption of municipal bonds. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-25-0102 Introduce an Ordinance Granting Unto Vicksburg Video, Inc., its Successors, Lessees and Assigns, the Non-Exclusive Right, Privilege, Permit to Use and Occupy for its Cable Television and Telecommunications Services, Authority to Sell, Furnish and Distribute Data, Radio, Video and Audio Entertainment and Services, and Erect, Maintain, Extend and Operate a System for the Distribution, Transmission, City of Vicksburg Page 5 Printed on 2/19/2025 Board of Mayor and Aldermen Minutes - Final January 24, 2025 Furnishing or Sale of Said Services to the City of Vicksburg, Mississippi, and its Inhabitants and All Other Consumers Thereof, and to Use the Streets, Roads, Highways, Avenues, Alleys and Bridges and Other Public Places of the City in Connection Therewith for the Purpose of Attaching, Erecting, Maintaining, or Operating Cables and Lines to Be Used in Furnishing or Supplying the Inhabitants of Said City, or Any Person, Firm or Corporation Within Said City and to Others Beyond the Limits of the Said City with Services; Fixing the Terms Thereof, and for Other Purposes. Attachments: Vicksburg Franchise_2025_Executed by Vicksburg Video_0001 On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Introduce an Ordinance granting unto Vicksburg Video, Inc., its successors, lessees, and assigns, the non-exclusive right, privilege, and permit to use and occupy for its cable television and telecommunications services. This includes the authority to sell, furnish, and distribute data, radio, video, and audio entertainment and services, and to erect, maintain, extend, and operate a system for the distribution, transmission, furnishing, or sale of said services to the City of Vicksburg, Mississippi, and its inhabitants, as well as all other consumers thereof. The ordinance further allows the use of the streets, roads, highways, avenues, alleys, bridges, and other public places of the City in connection therewith for the purpose of attaching, erecting, maintaining, or operating cables and lines to be used in furnishing or supplying the inhabitants of said city, or any person, firm, or corporation within said city and to others beyond the limits of the city with services; fixing the terms thereof, and for other purposes. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-25-0105 Authorize Mayor to execute Rental Agreements with RJ Young for copiers for the following departments: 1. City Clerk 2. Purchasing Attachments: Copier Agreement- City Clerk Copier Agreement- Purchasing On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute Rental Agreements with RJ Young for copiers for the following departments: 1. City Clerk 2. Purchasing The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Correction-Ambulance Department (1); Suspension-Police Department (1); Termination-Water Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Correction-Ambulance Department City of Vicksburg Page 6 Printed on 2/19/2025 Board of Mayor and Aldermen Minutes - Final January 24, 2025 (1); Suspension-Police Department (1); Termination-Water Department (1) The Mayor and Aldermen are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr., Kristen Harris - Chief of Staff, Lee Davis Thames - City Attorney, Deborah A. Kaiser-Nickson - Deputy Clerk, Jasmine Dillon, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety, Charlie Hill - Deputy Chief of Police Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-25-0108 Longevity Correction - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Longevity Pay of a Paramedic in the Ambulance Department from $21.02 to $22.52 (20.77 + .25 + $1.50) per hour, effective January 10, 2025. The employee is entitled to an additional $1.50 per hour increase for twenty-five (25) years of service in the Ambulance Department. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. B. ID-25-0109 Suspension - Police Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Suspension of a Booking Officer for one (1) day. On December 2, 2024, employee violated departmental regulations and policies that were detrimental to the good order and discipline of the Police Department. The employee failed to report any accident, misconduct, or rule violation to the supervisor. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. C. ID-25-0110 Termination - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Termination of a Laborer in the Water Department due to Job Abandonment. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. D. ID-25-0157 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour Jr., the Mayor and Aldermen voted to Come Out of Executive Session and Approve All Items Taken Up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., and unanimously passed, the Mayor and Aldermen of the City of Vicksburg Adjourned to meet 10 o’clock a.m., Monday, February 3, 2025, to take up and act upon any and all matters that may come before the Board. MAYOR ATTEST: CITY CLERK City of Vicksburg Page 7 Printed on 2/19/2025 Board of Mayor and Aldermen Minutes - Final January 24, 2025 Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. City of Vicksburg Page 8 Printed on 2/19/2025