Board of Mayor and Aldermen

1415 Walnut Street City of Vicksburg Vicksburg, MS 39180 Minutes - Final Board of Mayor and Aldermen Monday, March 10, 2025 10:00 AM Robert M. Walker Building 1. Invocation, Pledge of Allegiance and Call to Order Invocation was given by Mayor Flaggs, Jr. Pledge of Allegiance was led by Alderman Mayfield. 2. Roll Call Also present: Lee Davis Thames,City Attorney Deborah A. Kaiser-Nickson, City Clerk Jasmine Dillon, Deputy Clerk Present: 3- Mayor George Flaggs Jr. Alderman Thomas Mayfield Alderman Alex J. Monsour Jr. 3. Board Comments: 4. Adopt Agenda On motion of Mayor Flaggs, Sr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Adopt the agenda as printed. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Recognitions: A. ID-25-0293 Employee Anniversaries: 1. Five (5) years of service: a. Billy Muirhead - Water Department b. Jared Bell - Gas Department 2. Seven (7) years of service: a. Lashanna Green - Gas Department b. Nathaniel Nichols - Ambulance Department Mayor Flaggs, Jr. recognized Billy Muirhead – Water Department and Jared Bell – Gas Department for five (5) years of service; and Lashanna Green – Gas Department and Nathaniel Nichols – Ambulance Department for seven (7) years of service. The Mayor and Board of Aldermen congratulated all employees for their dedicated years of service with the City of Vicksburg. B. ID-25-0286 Presentation of Trophies - 2025 Mardi Gras Parade Approval of Consent Agenda Items: On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve the Consent Agenda Items. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. A. ID-25-0281 Adopt Board Meeting Minutes for: 1. February 18, 2025 2. February 25, 2025 3. February 27, 2025 (Special Called) 4. March 3, 2025 5. March 4, 2025 (Special Called) B. ID-25-0294 Approve the following Personnel Action Forms: 1. New Hire: City of Vicksburg Page 1 Printed on 4/7/2025 Board of Mayor and Aldermen Minutes - Final March 10, 2025 a. Water & Gas Administration (2) b. Landscaping (1) 2. Re-Hire: a. Gas Department (2) C. ID-25-0282 Approve Additions to Employee Driving List: 1. James Brown - Gas Department 2. Adrian Burks - Gas Department D. ID-25-0289 Approve Sponsorship Application in the amount of $675.00 from the Vicksburg Post for the 2025 "A Salute To Our Frontline Heroes and First Responders" Edition pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended Attachments: Sponsorship Vicksburg Post Mayor Flaggs, Jr. stated that the sponsorship application submitted by the Vicksburg Post for the 2025 "A Salute To Our Frontline Heroes and First Responders" Edition will bring into favorable notice the opportunities, possibilities, and resources of the City of Vicksburg and will be helpful toward advancing the community and civic interests of the City of Vicksburg. The Mayor and Aldermen of the City of Vicksburg Approved the sponsorship application in the amount of $675.00 for the edition. The city is authorized pursuant to Section 17-3-1 and Section 17-3-3 of the Mississippi Code of 1972, as amended. E. ID-25-0276 Authorize payment of assessment invoice in the amount of $22,044.00 (January 1, 2025 - March 31, 2025 - State Fiscal Year 2025) to Mississippi Division of Medicaid (DOM) Transforming Reimbursement for Emergency Ambulance Transportation (TREAT) Program in accordance to Mississippi Code of 1972, Annotated, Section 43-13-117 Attachments: Treat Payment F. ID-25-0277 Approve the following for payment: 1. Voice of Calvary Ministries for professional services: a. Invoice in the amount of $2,800.00 for Housing Consultation and Education for the month of February 2025 2. Central Asphalt Company, Inc.: a. Contractor's Progress Estimate #5 in the amount of $22,421.14 for NRCS Evergreen/Iowa/Patricia Sites 3. Fordice Construction Company: a. Contractor's Progress Estimate #5 in the amount of $646,815.81 for NRCS Sports Force Site 2. Allen & Hoshall for professional services: a. Invoice #4022506-72455 in the amount of $5,000.00 for Vicksburg Sewer & Road Improvements - Summit Ridge Drive b. Invoice #4022509-71916-6 in the amount of $2,403.00 for CSAP Assessment Year 6 (Inspection) c. Invoice #4022507-71916-6 in the amount of $4,060.00 for CSAP Assessment Year 6 (Construction Phase) City of Vicksburg Page 2 Printed on 4/7/2025 Board of Mayor and Aldermen Minutes - Final March 10, 2025 Attachments: Invoive Voice of Calvary Central Asphalt Progress Estimate #5 Fordice Construction Progress Estimate #5 G. ID-25-0275 Approve Claims Docket The City Clerk presented the Docket of Claims numbering: 332255-332483 for approval. Routine Agenda: A. ID-25-0274 Discuss Southern Cultural Heritage Center Updates Ms. Stacey Mahoney, of the Southern Cultural Heritage Center, came before the Board to inform the public of the upcoming events at the Southern Cultural Heritage Center for the month of March 2025 and invited the public to attend. The Mayor and Aldermen thanked Ms. Mahoney for attending the meeting. B. ID-25-0246 Discuss Vicksburg Convention and Visitors Bureau Updates Ms. Laura Beth Strickland, of the Vicksburg Convention & Visitors Bureau, came before the Board to inform the public of the upcoming events at the Vicksburg Convention & Visitors Bureau for the month of March 2025 and invited the public to attend. The Mayor and Aldermen thanked Ms. Strickland for attending the meeting. C. ID-25-0278 Discussion with Timothy Ross, Sr Attachments: Timothy Ross Letter A discussion was held. D. ID-25-0280 Approve/ Adopt the following for the Gertrude A. Young Jackson Street Community Center: 1. Revised Facility Use Policy 2. Revised Facility Use Application Attachments: Gertrude A Young JSCC Facility Use Policy Gertrude A. Young Jackson St application On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Approve/Adopt the following for the Gertrude A. Young Jackson Street Community Center: 1. Revised Facility Use Policy; 2. Revised Facility Use Application. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. E. ID-25-0290 Discussion with Chief Derrick Stamps on behalf of the Vicksburg Fire Department regarding Tier Pay Scale for Battalion Chiefs with the addition of Paramedic Pay Attachments: Fire Department Tier Pay On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Discuss the matter with Chief Derrick Stamps on behalf of the Vicksburg Fire Department regarding the Tier Pay Scale for Battalion Chiefs with the addition of Paramedic Pay. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. F. ID-25-0291 Adopt Resolution Authorizing Preparation And Submittal Of An Application To The Mississippi Office Of Homeland Security For The FY25 Homeland Security Grant Program (HSGP) Attachments: Resolution Homeland Security Grant On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Adopt the Resolution authorizing the preparation and submittal of an application to the Mississippi Office of Homeland Security for the FY25 Homeland Security Grant Program (HSGP). The motion was adopted City of Vicksburg Page 3 Printed on 4/7/2025 Board of Mayor and Aldermen Minutes - Final March 10, 2025 unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. G. ID-25-0279 Authorize Mayor to execute Memorandum of Understanding with Mississippi State Fire Academy in the amount of $1,435.00 for Aircraft Refresher Fire Fighting Training Attachments: MOU Fire Academy On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to Authorize the Mayor to execute the Memorandum of Understanding with the Mississippi State Fire Academy in the amount of $1,435.00 for Aircraft Refresher Fire Fighting Training. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. H. ID-25-0287 Rescind authorization for Mayor to execute Renewal Agreement with Taylor Sudden Service for Standby Generator Industrial Maintenance Service (February 18, 2025 Board Meeting) in the amount of $20,516.00 and Authorize Mayor to execute Renewal Agreement in the amount of $25,697.00 Attachments: Renewal Agreement for Generators On motion of Mayor Flaggs, Jr., seconded by Alderman Monsour, Jr., the Mayor and Aldermen voted to rescind the authorization for the Mayor to execute the Renewal Agreement with Taylor Sudden Service for Standby Generator Industrial Maintenance Service (approved at the February 18, 2025 Board Meeting) in the amount of $20,516.00, and to authorize the Mayor to execute the Renewal Agreement in the amount of $25,697.00. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. I. ID-25-0288 Authorize Mayor to execute Change Order #1 with Central Asphalt for Bluecreek and Stillwater Drives - Mobile Home Park Water and Sewer Improvements to increase the contract time by eighty (80) days due to delays caused by existing utilities and power pole relocations Attachments: Bluecreek - Stillwater CO#1 (Contract Time Extension) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Aldermen voted to Authorize the Mayor to execute Change Order #1 with Central Asphalt for the Bluecreek and Stillwater Drives - Mobile Home Park Water and Sewer Improvements to increase the contract time by eighty (80) days due to delays caused by existing utilities and power pole relocations. The motion was adopted unanimously by the following vote: Aye: 3- Mayor Flaggs Jr., Alderman Mayfield, and Alderman Monsour Jr. Executive Session: Mayor Flaggs, Jr. moved the Mayor and Aldermen go into a closed meeting to determine if the Board should go into executive session. The motion was seconded by Alderman Mayfield Voting aye, Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. None voting nay, the motion was unanimously adopted. The Mayor and Aldermen discussed whether they should go into executive session. Mayor Flaggs, Jr. moved to go into executive session to discuss Personnel Action Forms for: Longevity Pay-Water Department (1); Longevity Pay-Gas Department (2); Longevity Pay-Ambulance Department (1) The motion was seconded by Alderman Monsour, Jr. Upon vote being taken, the following voted aye: Mayor Flaggs, Jr., Alderman Mayfield, Alderman Monsour, Jr. The motion was adopted unanimously. The Mayor and Aldermen announced they would go into executive session to discuss Personnel Action Forms for: Longevity Pay-Water Department (1); Longevity Pay-Gas Department (2); Longevity Pay-Ambulance Department (1) Alderman Monsour, Jr. left the meeting. City of Vicksburg Page 4 Printed on 4/7/2025 Board of Mayor and Aldermen Minutes - Final March 10, 2025 The Mayor and Alderman are now in executive session. Those present at the executive session were Mayor Flaggs, Jr., Alderman Mayfield, Kristen Harris - Chief of Staff, Lee Davis Thames - City Attorney, Deborah A. Kaiser-Nickson - City Clerk, Jasmine Dillon-Deputy Clerk, Carla Sullivan-Sanders - Human Resource Director, Kelsey Hicks - Human Resources/Safety, Elizabeth Michelle Thomas - Constituent Services Representative, Charlie Hill - Deputy Chief of Police Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Absent: 1- Alderman Monsour Jr. A. ID-25-0295 Longevity Pay - Water Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the Longevity Pay of an Operator in the Water Department by changing the hourly rate from $16.40 to $16.60 (16.40 + .20), effective March 11, 2025. The employee is entitled to an additional $.20 per hour increase for five (5) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Absent: 1- Alderman Monsour Jr. B. ID-25-0296 Longevity Pay - Gas Department (2) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the Longevity Pay of a Locator in the Gas Department by changing the hourly rate from $12.90 to $13.10 (12.90 + .20), effective March 11, 2025. The employee is entitled to an additional $.20 per hour increase for five (5) years of service; Longevity Pay of a Dispatcher in the Gas Department by changing the hourly rate from $12.04 to $12.24 (12.04 + .20), effective March 14, 2025. The employee is entitled to an additional $.20 per hour increase for seven (7) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Absent: 1- Alderman Monsour Jr. C. ID-25-0297 Longevity Pay - Ambulance Department (1) On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to Approve the Longevity Pay of a Firefighter in the Ambulance Department by changing the hourly rate from $14.76 to $14.86 (14.76 + .10), effective March 14, 2025. The employee is entitled to an additional $.10 per hour increase for seven (7) years of service. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Absent: 1- Alderman Monsour Jr. ID-25-0264 Come Out of Executive Session and Approve All Items Taken Up in Executive Session On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, the Mayor and Alderman voted to come out of executive session and Approve all items taken up in Executive Session. The motion was adopted unanimously by the following vote: Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Absent: 1- Alderman Monsour Jr. Adjournment On motion of Mayor Flaggs, Jr., seconded by Alderman Mayfield, and unanimously passed, the Mayor and Alderman of the City of Vicksburg Adjourned to meet 10 o’clock a.m., Monday, March 17, 2025, to take up and act upon any and all matters that may come before the Board. City of Vicksburg Page 5 Printed on 4/7/2025 Board of Mayor and Aldermen Minutes - Final March 10, 2025 MAYOR ATTEST: CITY CLERK Aye: 2- Mayor Flaggs Jr., and Alderman Mayfield Absent: 1- Alderman Monsour Jr. City of Vicksburg Page 6 Printed on 4/7/2025